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Home My WebLink About97-03ORDINANCE N0. 97-3 AMENDING THE POSITION CLASSIFICATION PLAN TO INCLUDE THE POSITION OF ASSISTANT TO THE TOWN MANAGER • 445 V I R G I N I A ORDINANCE NO. 97-3 AMENDING THE POSITION CLASSIFICATION PLAN TO INCLUDE THE POSITION OF ASSISTANT TO THE TOWN MANAGER BE IT ORDAINED, by the Town Council of the Town of Pulaski, Virginia, sitting in regular session on January 21, 1997, that: WHEREAS, the Position Classification Plan is the official system or approved system of grouping position into appropriate classes; and WHEREAS, the Town Manager and Department heads are responsible for assessing the human resources needs of the Town's departments; and WHEREAS, the Town Manager recommended to Town Council that the position of Assistant to the Town Manager be created to assist the Manager in administering the affairs of the Town, and to handle other administrative duties according to the attached job description; and WHEREAS, after applying the position classification rating criteria to this position, it was determined to be a Grade 9 with a salary range of $22,986 to $34,480. WHEREAS, Section 2.7 of the Personnel Policies and Procedures manual requires that Town Council . approve the addition of a new position by amending the Position Classification Plan; and WHEREAS, Town Human Resources Committee reviewed the need for this position during its meeting January 17, 1997 and concurred with staff's recommendation and sufficient funds have been budgeted for FY 1996-97. NOW THEREFORE, the Classification Plan (Attachment A -dated May 23, 1996) is hereby amended to include the position of Assistant to the Town Manager, Grade 9. This Ordinance is effective as of January 22, 1997 and is adopted this 21st day of January, 1997. John A. Johnston Aye Lane R. Penn Absent Bettye Steger Aye W.H. Schrader, Jr. Aye W. Edgar Hale Aye James M. Neblett Aye Pauline G. Mitchell Aye Charles W. Stewart Aye An ew L. Graham, Mayor ATTEST: Ruth Harrell Clerk of Council a8:ordclass.doc 446 fC)~^JN OF PULASK~ • P::51 OFFIi~E BOX t,60 • PULASKI VIRGINIA 24301 • TELEPHONE 540 980-1 000 • FAX 540 980-6673 Assistant to the Town Manager Job Summary The Assistant to the Town Manager works closely with the Town Manager to provide management for the Town Manager, perform difficult administrative work, conduct long range planning, and oversee public relations. Work Activities Finance Duties * Reviews monthly revenue and expenditure reports* * Prepares monthly revenue and expenditure reports to monitor the budget* * Assists in preparing the annual budget* * Assists in projecting revenues* * Works with department heads to balance department budgets * Assists in presenting and explaining the annual budget to Town Council * Purchasing & Procurement Law Knowledge Personnel Duties * Assists the Town Manager in personnel related matters * Assists in the interviewing and hiring of employees * * Ensures compliance with state and federal employment guidelines • * Completes annual performance evaluations for the administrative staff Community and Economic Development Duties * Assists the Town Manager in community and economic issues * Provides liason role with various community groups Town Council Duties * Assists Town Manager in Town Council Matters * Attends town council and committee meetings * Addresses administrative questions at town council and committee meetings * Prepares agenda items for each meeting * Prepares the reports of town council and committee meetings Boards and Committee Duties * Attends and represents town administration at the Architectural Review Board, Planning Commission, Board of Zoning Appeals and Housing Board of Adjustment and Appeals. * Prepares the agenda for the Architectural Review Board, Planning Commission, Board of Zoning Appeals and Housing Board for Adjustment and Appeals Miscellaneous Duties * Responds to questions or concerns of Pulaski citizens either in writing, by phone or . face-to-face & maintains inventory * Meets with department heads daily to keep informed and advise on Town issues * Meets frequently with the Town Manager to relay information or deal with town issues 447 * Reviews designs of town development projects * Performs all other job related duties as needed Tools and Equipment * Office supplies (e.g. paper, pens) * Telephone/Fax * P.C. woad processor * Code book for the Town of Pulaski * Spreadsheet & computer generated reports/forms * Town vehicle Job Context The Assistant to the Town Manager works indoors in a temperature controlled, normally quiet building with adequate lighting. The incumbent works approximately 45 hours per week, 12 month a year with little or no supervision. The position calls for the incumbent to sit for long periods of time on some days and long periods of standing and walking on others. This position has a moderate level of stress (may be highly stressful in time of town crisis). Work Performance The Assistant to the Town Manager is evaluated annually by the Town Manager on the . standard performance appraisal form implemented by the Town of Pulaski. Job Qualifications Upon hire, the Assistant to the Town Manager must: * Have completed a bachelor's degree (prefer a master's in Public Administration/Political Science) from an accredited institution * Have well developed oral and written communication skills * Work effectively with elected officials * Work effectively with the general public * Have leadership experience * Have good organizational skills After hire, the Assistant to the Town Manager must: * Have the skill to interpret town, state and federal guidelines * Have knowledge of town code book * Have knowledge of town personnel policies and procedures * Have the ability to make decisions/recommendations Date revised 1-97 astvvnmgr • 448 ClassPlan Sorted on Total Points 23-May-96 Title Salary Range Total Points Park Maintenance Technician 3 1055 Equipment and Supplies Clerk 3 1001 Street Sweeper 3 1052 Meter Reader 3 1052 Caretaker 3 1005 Account Clerk II 3 955 Custodian 3 979 Engineering Aide 3 1026 Receptionist/Switchboard Operato 3 970 Laborer General Properties 4 1065 ~~retary 4 1095 Equipment Maintenance Technici 5 1251 Dispatcher/Parking Enforcement 5 1239 Crew Leader 6 1404 Accounts Payable Clerk 6 1307 Water Treatment Plant Operator II 6 1404 Crime Prevention Analyst 6 ,~ - 1345 Personnel Technician 6 1307 Utility Clerk 6 1345 Account Clerk for Property Taxes 6 1345 Administrative Secretary 6 1358 Chief Dispatcher 6 , t 1345 Automotive Mechanic 6 1404 Firefighter 6 1382 Motor Equipment Operator 6 1404 ~ ater Treatment Plant Operator I 6 1404 1 449 Title Salary Range Total Points Engineering Technician II 6 1336 Laboratory Technician 6 1307 Assistant Park Manager 7 1544 Police Officer 7 1513 Crew Supervisor 7 1442 Master Police Officer 7 1513 Firefighter Sergeant 7 1501 Economic Development Specialist 7 1485 Juvenile Intervention Specialist 8 1595 Clerk of Council 8 1566 Code Compliance Officer 8 1658 Superidtendent of Streets 8 1586 Superintendent of General Fropert 8 1616 ~hief Waterworks O erator 8 65 p 1 8 Superintendent of Fleet Maintenan 8 1616 Superintendent of Water/Sewer 8 1586 Police Corporal 8 1619 Crime Prevention Specialist 8. 1660 Fire Marshal 8, 1619 S~ppoorts Coordinator 9 1 7 [assistant to the Town Manager 9 1701 Senior Center Director 9 1701 Fire Captain 9 1739 Project Engineer 9 1760 Police Sergeant 9 1725 Park Manager 9 ~ ~~ 1687 Police Commander 10 1848 Assistant Finance Director 10 1833 .ssistant Town Engineer 10 1798 2 450 t . • Title Salary Range Total Points Economic Development Director 12 2086 Director of Patks 12 2086 Assistant Town Manager 13 2235 Director of Finance 13 2205 Fire Chief 13 2241 Director of Public Works 13 2183 Town Engineer 13 2170 Chief of Police 13 2241 • -. 2 .. 3 451 • • f rule: Assistant to the Town Manager Departrrterrt: Town Mart er ,. ~,.,y, ,., .,~,,,,w.w,,.~,,,.,,~,~,.~ Salary Range: ~ 9 Education/Knowledge: ~2' Points (E/K): Skills/Experience: t..........~ Points (S/E): Complexity: ~2''~ Points (C): - Responsrbrlity: .......... 3 Points (R)• Safety/Risk: ~3 Points (S/R): PersertaF Eontvct': ~ Points (PC): Physical Demands: Points (PD): Work Environment: ~ Points (WE): Total Points: 319; .............. _, • •••213: x_~ 70 ....~....~..7,6 12 1701; 452 , ATTACHM~iT C • Attachment C Compensation Plan Adopted: August 1, 1995 Grade Points Salary- Salary - Minimum Mazimurn 1 700-820 $9,008 $13,512 2 821-941 $10,754 $16,132 3 942-1062 $12,502 $18,752-~' 4 1063-1183 $14,250 $21,374 5 1184-1304 $15,998 $23,996 6 1305-1425 $17,745 $26,617 7 1426-1546 $19,492 $29,238 8 1547-1667 $21,239 $31,859 9 1668-1788 $22,986 $34,480 10 1789-1909 $24,734 $37,100 11 1910-2030 $26,479 $39,719 12 2031-2151 $28,227 $42,341 13 2152-2272 $29,976 $44,964 14 2273-2393 $31 729 $47 485 • 453 I, Ruth A. Harrell, Clerk of the Council of the Town of Pulaski, Virginia, • do hereby certify that the foregoing Ordinance No. 97-3 is a true and correct copy of the Ordinance set out and adopted this 21st day of January, 1997. ~~ Cc %Q Ruth A. Harrell, Clerk of Council •