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HomeMy WebLinkAbout10-05-04Minutes of the regular Town Council meeting held October 5, 2004 at 7:00 p.m. in the Council Chambers of the Municipal Building. There were present: Charles L. Wade, Mayor Council: Jeffrey S. Worrell, Dan Talbert Jr., Bettye H. Steger, Lane R. Penn, John T. Bolen, Joel B. Burchett, Jr. Staff: John J. Hawley, Town Manager Randolph D. Eley, Jr., Town Attorney Sherry Boyd, Finance Director Gary Roche, Police Chief Terry Nester, Asst. Town Engineer Kimberly Caudill, Administrative Manager Gary Martin, General Superintendent Bill Pedigo, Town Engineer John White, Economic Development Director Chuck Hill, Laborer/Operator Patricia Cruise, Clerk of Council Others Present: Nancy Strasser Hanna Wade Jette Wade Nancy Wade Terri Stuart Joel Stuart Caitlin Worrell Jodi Worrell Sandra Jaronski Roy Buzzelli Betty Quesenberry Melissa Mallery Beth Hill Jacob Lape Joshua Lape Carol Wade JoBeth Wampler, Press Mayor Wade called the meeting to order at 7:00 p.m. Councilwoman Steger moved to adopt the Certification Resolution for the Closed Session held prior to the meeting under Va. Code 2.2-3711 (A-7) Consultation with legal counsel regarding specific legal matters requiring the provision of legal advice by such counsel. The motion was seconded by Councilman Talbert and carried on the following recorded vote: Jeffrey S. Worrell - Aye Lane R. Penn - Aye Dan Talbert, Jr. - Aye John T. Bolen - Aye Bettye H. Steger - Aye Joel B. Burchett, Jr. - Aye Mayor Charles L. Wade - Aye Councilman Penn led the Pledge of Allegiance and Councilwoman Steger gave the Invocation. Following roll call, Mayor Wade moved on to Presentations, which included Resolution 2004-31. Councilman Penn moved to adopt Resolution 2004-31, Honoring the Pulaski County Mountain Trails 4-H Horse Club Drill Team, seconded by Councilman Talbert and carried on the following recorded vote: Jeffrey S. Worrell - Aye Lane R. Penn - Aye Dan Talbert, Jr. - Aye John T. Bolen - Aye Bettye H. Steger - Aye Joel B. Burchett, Jr. - Aye Mayor Wade read the Resolution aloud, commended the honorees for their hard work and accomplishments and presented a framed copy to each of the recipients honored. The next item on the agenda was a Public Hearing regarding budget amendments. Mayor Wade asked whether there were any comments from the public. Nancy Strasser commented that she had heard that Council was considering a bond issue and stated that she was against the bond issue. Mayor Wade informed her that Council had already decided against the bond issue. There being no further comments, Mayor Wade asked for a motion for the budget amendment. Councilman Worrell moved to adopt the budget amendments, seconded by Councilman Talbert and carried on the following recorded vote: Jeffrey S. Worrell - Aye Lane R. Penn - Aye Dan Talbert, Jr. - Aye John T. Bolen - Aye Bettye H. Steger - Aye Joel B. Burchett, Jr. - Aye Next, Mayor Wade called for Joshua Lape to address Council from the Public. Mr. Lape addressed Council with the suggestion that the proposed skate park be placed indoors so that it could be used year round. Mayor Wade advised that this was not economically feasible at this time, but perhaps could be done in the future. The skate park will be built at MacGill Village park. Nancy Strasser asked what the time line was for the fence that will divide the tennis court from the skate park? Mr. Hawley advised that the fence had been ordered and would be installed as soon as possible after it was delivered. Councilman Penn commented that he worked with the skaters at the pancake breakfast over the weekend and was impressed with their enthusiasm, manners and helpfulness. Mr. Hawley added that the skaters had raised $700 during the Pulaski Fest to go toward the skate park. The next item on the agenda was the Consent Agenda. Councilman Bolen moved to adopt the Consent Agenda consisting of the minutes of the September 7, 2004 Council meeting, seconded by Councilman Penn and carried on voice vote. Mayor Wade moved on to Project Updates. Mr. Hawley advised that he and the Mayor met with the Pulaski County Recreation Commission regarding their participation with the Town to build the Skate Park. They requested some additional information. Additionally, he advised that Mr. Hart gathered more information regarding skate parks at his state conference, and was developing the specification list for the features on the skate park. Mayor Wade inquired when he thought the skate park would be completed? Mr. Hawley advised that the fencing materials have been ordered and will be installed as soon as they arrive. He added that once Mr. Hart has the specification list completed for the skate park, quotes will be requested and materials ordered. He stated that he had not spoken to Mr. Hart regarding the time for the equipment to come in, but hoped that the skate park portion would be completed by the end of November. Mr. Hawley moved on to the update on the New River Trail extension. He advised that the Virginia Marine Resources permit has not yet arrived. He added that staff is redesigning the location of the bridge that crosses the creek. Next, Mr. Hawley discussed the rental inspection districts. He advised that staff was reviewing the new house bill regarding how to set up rental inspection districts. He added that he had asked the Fire Marshal and the Building Inspector to create a map showing most of the rental units and then define areas that have a serious problem. More information would be forthcoming at the Work Session. Regarding the North Washington property inspection, Mr. Hawley advised that staff has conducted an inspection and the results would be discussed more fully at the October 19, 2004 Work Session. He added that the owner has issued a contract to repair the roof of the building. Moving on to the flood mitigation plan, Mr. Hawley advised that staff has been working with the New River Valley Planning District Commission regarding the flood mitigation plan. The Commission is working on one last change and he hoped that the plan would be ready for review at the November Council meeting. Additionally, he advised that all of the localities will be required to develop a hazard mitigation plan. Next, Mr. Eley, the Town Attorney, gave a Projects update including work on dilapidated structures; review of CDBG material; work on the Payne-Gregory agreement; work on the Summers case and that the Airport Commission deed was signed. Additionally, he advised that Resolution 2004-32, scheduled to be addressed under Old Business, had been written up with a fiscal year of 2004 through 2007, when in reality it should have been 2005 through 2008. He commented that when Council addressed the Resolution they would have to incorporate that change in their motion. Mayor Wade moved on to Old Business. The first item was Police Department vehicles. Mr. Hawley advised that when the Police Department requested that they be allowed to lease 4 vehicles, they quoted the wrong amount. They should have stated $24,979.60 (4.20% APR) for a four year lease. He added that the Police Chief has indicated that the Police Department budget can absorb the additional $1,125. He advised that if Council approves the Resolution authorizing the leases, the motion would have to include this change. Councilman Worrell inquired whether an equal amount of police cars would be removed from service as those that were leased? Mr. Hawley advised that the highest mileage cars would be removed from police service, however, if they were still safe for other department use, they would be transferred to other departments. Mayor Wade requested that staff: Define the normal end of life of a vehicle – whether for police or another department. Determine the minimum number of vehicles that are required for the police and other departments to do their job. Devise a five-year replacement plan based on the information gathered from item b. Mr. Hawley responded that Chief Roche had been asked to update the five year CIP regarding the vehicles. Additionally, he advised that Council had been given a handout that contained a rotation schedule or list of how the vehicles in the Police Department are used. He added that he would be happy to answer any further questions that Council might have on the topic after they reviewed the handout. Following discussion, Councilman Talbert moved to adopt Resolution 2004-32, authorizing the leasing of police department vehicles with the following changes: 1. Exhibit A to reflect that the payment amount is $24,979.60 and APR is 4.20% The fiscal year in Resolution 2004-32 is 2005-2008. The motion was seconded by Councilman Penn and carried on the following recorded vote: Jeffrey S. Worrell - Aye Lane R. Penn - Aye Dan Talbert, Jr. - Aye John T. Bolen - Aye Bettye H. Steger - Aye Joel B. Burchett, Jr. - Aye Mayor Wade moved on to a request from the Museum Expansion Committee. Mr. Hawley advised that the Museum Committee had requested the use of 16,000 square feet in the Maple Shade property rather than the free standing building approved by Council and to approve the use of up to $16,000 to start the preliminary plans for use of this space. He added that since there is some continuing discussion as to the future of the Maple Shade property, that this should be included for further discussion at the next work session scheduled for October 19, 2004. The next item for discussion was Pre-Contractual agreements. Mr. Hawley advised that three documents had been included in the Council packet that must be adopted by Council for part of the Community Development Block Grant Downtown Revitalization project. Mayor Wade commented that he thought that the Pulaski Storefront/Housing Advisory Board document should not be gender specific. Councilman Penn moved to adopt the Storefront/Façade Program Design, seconded by Councilman Bolen and carried on the following recorded vote: Jeffrey S. Worrell - Aye Lane R. Penn - Aye Dan Talbert, Jr. - Aye John T. Bolen - Aye Bettye H. Steger - Aye Joel B. Burchett, Jr. - Aye Councilman Penn moved to adopt the Upper-Floor Housing Program, seconded by Councilman Talbert and carried on the following recorded vote: Jeffrey S. Worrell - Aye Lane R. Penn - Aye Dan Talbert, Jr. - Aye John T. Bolen - Aye Bettye H. Steger - Aye Joel B. Burchett, Jr. - Aye Councilman Penn move to adopt the Bylaws of the Pulaski Storefront/Housing Advisory Board, seconded by Councilman Talbert and carried on the following recorded vote: Jeffrey S. Worrell - Aye Lane R. Penn - Aye Dan Talbert, Jr. - Aye John T. Bolen - Aye Bettye H. Steger - Aye Joel B. Burchett, Jr. - Aye The last item for discussion was Halloween. Mr. Hawley advised that Halloween occurs on Sunday this year. He advised that after discussion, the Town of Pulaski, the Town of Dublin and Pulaski County intend to announce Trick or Treat night as Saturday, October 30, 2004 this year. At 7:55 p.m., there being no further business, the meeting adjourned on motion by Councilman Penn, seconded by Councilman Bolen and carried on voice vote.