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HomeMy WebLinkAbout11-17-98November 17, 1998 9855 Minutes of the Town Council meeting held November 17, 1998 at 5:00 p.m. in the council Chambers in the Municipal Building. There were present: Mayor John A. Johnston Council Members: James M. Neblett, Lane R. Penn, Jeffrey S. Worrell Bettye H. Steger, W. Edgar Hale, Joseph L. Weddle Pauline G. Mitchell, Charles W. Stewart Also Present: Frank Terwilliger, Town Attorney Thomas M. Combiths, Town Manager David N. Quesenberry, Ast. to the Town Manager Patricia Pendergrast, Clerk John J. Hawley, Town Engineer J. David Hart, Director Park and Recreation Dept. Visitors: Sandy Stallings Paul Dudenhefer Tom Wallace Rebecca English Josh Lookabill Andrew L. Graham Michael Dowell Sherry Neidigh Thornton G. Wampler Milton Brockmeyer Wilmer Ryn Citizen Gallimore The meeting was called to order at 5:00 p.m. Councilman Stewart led the Pledge of Allegiance and Coucilwoman Steger gave the Invocation. First item on the agenda was Public Comments. Paul Dudenhefer and Tom Wallace addressed Council and expressed their support regarding the completion of Calfee Park and requested Council's approval of Calfee Park additional appropriation of funds to complete the Park. Councilwoman Steger made a motion to approve the consent agenda, seconded by Councilman Penn and carried. There being no further public comments, at 5:10 p.m., Councilman Neblett made a motion to enter into Executive Session on 2.1-344 A-3, Acquisition or use of real property for public purpose, or disposition of property, seconded by Councilman Weddle and carried on the following recorded vote: dames M. Neblett -Aye W. Edgar Hale -Aye Lane R. Penn -Aye Joseph L. Weddle -Aye Jeffrey S. Worrell -Aye Pauline G. Mitchell -Aye Bettye H. Steger -Aye Charles W. Stewart, Jr. -Aye At 6:03 p.m., Council returned from Execi and passed on the following recorded vote: James M. Neblett -Aye Lane R. Penn -Aye Jeffrey S. Worrell -Aye Bettye H. Steger -Aye hive Session, adopted Certification Resolution W. Edgar Hale -Aye Joseph L. Weddle -Aye Pauline G. Mitchell -Aye Charles W. Stewart, Jr. -Aye 9856 November Finance Committee Chairman Joseph Weddle advised that as a result of Executive Session, committee Train Statior}nade a motion that Council authorize the sum of $3500 be expended from the Train Station/Museum Fund as a matching share for a feasibility study on a joint project of the Fine Arts Center and the Train Station Finance Museum committee, seconded by Councilman Penn and cazried on the following recorded vote: James M. Neblett -Aye W. Edgaz Hale -Aye Lane R. Penn -Aye Joseph L. Weddle -Aye Jeffrey S. Worrell -Aye Pauline G. Mitchell -Aye Bettye H. Steger -Aye Charles W. Stewart, Jr. -Aye Chairman Weddle advised that next item on agenda was Calfee Park Athletic Field Renovation. Calfee Park Tom Combiths, Town Manager advised that bids for completion of seating superstructure renovation of Calfee Park were higher than expected. After negotiating with the contractor, staff has been successful in reducing some of the costs by Town staff doing some of the work. Staff is requesting that Town Council authorize staff to fund the additional $179,000 needed for Calfee Park renovation by using $104,000 of existing budgeted resources from the 1998-99 FY Town budget and the remaining $35,000 be funded in the 1999-2000 FY budget. (Proposed budget transfer sheet included in Official Minutes). Further, that Council also authorize a $20,000 loan from the Town's Fund Balance to the Calfee Park renovation until after July 1, 1999 until the final $20,000 of the $90,000 State Grant is received. After extensive discussion, Councilman Neblett made a motion to authorize staff to fund the additional Finance $179,000 needed for Calfee Park renovation using the proposed budget transfers sheet, seconded by Calfee Park Councilwoman Steger and passed on the following recorded vote: James M. Neblett -Aye W. Edgaz Hale -Aye Lane R. Penn Jeffrey S. Worrell -Aye -Aye Joseph L. Weddle Pauline G. Mitchell -Aye -Aye Bettye H. Steger -Aye Charles W. Stewart, Jr. - No Chairman Weddle advised that next item on agenda was the Van Rental Agreement with the County. Mr. Terwilliger advised that the County had requested several changes in the contract, including Van rental notification time for termination of contract being changed to the second calendar month after notice was given, and that use of van for non-senior citizen events would be decided on a case by case basis. Legal After discussion, Councilwoman Steger made a motion to adopt the van rental agreement with the changes requested by the County, seconded by Councilman Neblett and carried on the following recorded vote: James M. Neblett -Aye W. Edgaz Hale -Aye Lane R. Penn -Aye Joseph L. Weddle -Aye Jeffrey S. Worrell -Aye Pauline G. Mitchell -Aye Bettye H. Steger -Aye Charles W. Stewazt, Jr. -Aye Utilities Committee Chairman Neblett requested that the Town Manager report on the Case Knife Road water tank. Mr. Combiths advised that the Town Engineer is currently working on the design of the Case Knife Road water tank and will follow up with the Draper's Mountain design. Chairman Neblett advised that Peppers Ferry Regional Wastewater Treatment Authority (PFRWTA) met and discussed projected system/member capacity needs. John Hawley, Town Engineer reviewed the preliminary figures and advised that the Town should consider future capacity needs for the Town of 1.635 MGD at PFRWTA. 2 November 17, 1998 9857 Councilman Neblett advised that he is on the Downtown Pulaski Development Committee and wanted to commend everyone involved in the Halloweenfest held at the Train Station. Preparations were made for DPI approximately 500 children. Actual turnout was estimated to be between 1000 and 1200 children. He Halloween fest recognized Rebecca English for her participation. Mrs. English advised that Ellen Garren, Micro Enterprise coordinator for the Town, planned and coordinated the entire event and should be recognized. Public Operations Committee Chairman Penn advised that an update on the large item disposal site/Dora Highway was on the agenda. Mr. Combiths advised that Council had requested information on management or ownership issues Dora Hwy associated with the Dora Highway Drop Site due to a request and petition filed by Rodney Gravely for drop site Council not to close the site. He advised that the Town owns and manages the Dora Highway site, and the County PSA has absorbed the costs to dispose of the waste collected at the site. Several private haulers from time to time have picked up recyclable items from this site, however, no formal agreement with the Town exist with any private haulers at the site. Chairman Penn advised that it was not his intention when voting at the last meeting, to relocate the large item drop site from Dora Highway to the lot downtown between Virginia Hardware and the Carpet Man business on Route 99. It was his intention to relocate the recycling containers from the Kroger lot to the downtown lot. Councilman Weddle stated that it was his understanding that "recyclables" included the metals and appliances from the Dora Highway site and would be relocated downtown, but not the remaining items from the Dora Highway site. Councilman Stewart advised that Planning Commission met and discussed a request to add a conditional use allowance to the M-2 General Industrial district to permit recycling. The current ordinance does not provide for such an item. If approved by Planning Commission, anyone wishing to install a recycling Plan Com center in an M-2 district will have to come to the Town and request a conditional use permit. Council would then refer the request to the Planning Commission for its decision and referral to Council. After extensive discussion, it was decided that this discussion was premature and to allow the request to go through the process and address it when and if it came to Council. Ordinance Committee Chairwoman Steger advised that considerable discussion has been conducted Yard sale ord regazding a yard sale ordinacee. Staff provided compazative information from surrounding azea ordinances. Issues to be addressed include how many Yazd sales should be allowed per yeaz, how long they should last, should permits be required, and rules regarding signage. After extensive discussion, Councilman Weddle made a motion to bring back a draft ordinance regarding yazd sales incorporating the suggestions made by Council and conduct a public hearing for public input, seconded by Councilman Penn and carried on the following recorded vote: James M. Neblett -Aye W. Edgaz Hale -Aye Lane R. Penn -Aye Joseph L. Weddle -Aye Jeffrey S. Worrell -Aye Pauline G. Mitchell -Aye Bettye H. Steger -Aye Charles W. Stewart, Jr. -Aye Councilman Stewart reported on Planning Commission meeting held November 9, 1998. He advised that Planning Commission held a Public Hearing regazding a request from Dr. Maria D. Encarnacion, Clifford Public L. Harrison-agent, for a conditional use permit to convert a single family home at 39 Fifth Street into an Hearing apartment building. Commission tabled the request until a tour of the site could be set up and more information obtained. 9858 November 17, 1998 Public Hearir~ouncihnan Stewart advised that Commission also held a Public Hearing on adding recycling centers as a Plan C om conditional use to the M-2 General Industrial District. Request was tabled until more information could be obtained. Human Resources Chairman Hale advised that appointment needs to be made to the Parking Authority. Two names have been submitted: Alex Rygas and Pam Surber. Parking Cou~ihnan Weddle made a motion to appoint Alex Rygas to Parking Authority, seconded by Authority Councilwoman Steger. Councilwoman Mitchell made a substitute motion to appoint Pam Surber to Parking Authority, seconded by Councilman Penn and carried on the following recorded vote: James M. Neblett -Aye W. Edgar Hale -Aye Lane R. Penn -Aye Joseph L. Weddle -Aye Jeffrey S. Worrell -Aye Pauline G. Mitchell -Aye Bettye H. Steger -Aye Charles W. Stewart, Jr. -Aye Chairman Hale opened the floor for discussion on proposed Personnel Policies. Mr. Terwilliger explained Personnel that there are two choices regarding the Personnel Policy regarding performance evaluations. One version policies reflects where a cost of living pay raise is given and a merit pay raise is also given. The second version reflects where the performance evaluation is free and clear from the pay system. He explained the potential problems associated with each version. Councilwoman Mitchell advised that she thinks everyone should be given a cost of living raise. Further increases could be linked with performance evaluations. After extensive discussion, Mr. Combiths requested time to research this issue and report back to Council before spring budget discussions. Further Personnel Policies will be discussed at the December 15, 1998 Council meeting. Councilman Penn advised that Public Safety Committee hopes to complete its study and report back to Council in the very near future. Charter Mayor Johnston advised that if Council has any Charter change suggestions, to forward them by December 21, 1998 to Tommy Baker. Va 1st Reg. Mayor Johnston advised that alternates need to be chosen for Virginia First Regional Industrial Industrial Development Authority and asked that Human Resources consider these alternates in the near future. Dev. Authority Mayor Johnston read a letter from Mr. Gilbert Barker and the residents of Draper Mountain Estates expressing their gratitude to Council for the positive response to the Draper Mountain Estates water Water project. BPOL Tom Combiths, Town Manager reported the receipt of a letter from B&G Motors regarding the BPOL tax. Mayor Johnston advised that a letter on the same topic had been received from Hudson Chevrolet. Information is being gathered and return letters will be forthcoming. legal dept Town Attorney Frank Terwilliger advised that a suit has been filed against the Town related to a dog bite that occurred last year. The Town's insurance carrier is handling the case for the Town. Mayor Johnston recognized and welcomed Joshua Lookabill who was in attendance. November 17, 1998 9859 Town Manager summarized the projects update including that Case Knife water tank design has begun, the October financial report is in Council mailboxes, the Town Newsletter has been published, with ~xt issue scheduled for March/April 1999, representatives from the State Department of Conservation and Recreation visited and reviewed the options for completing the Trail, and preliminary engineering reports for the Town Industrial Park are available in the office. There being no further business, at 7:45 p.m., Councilman Neblett made a motion to enter into executive session on Section 2.1-344 Al personnel matter involving a specific individual, seconded by Councilwoman Steger and carried on the following recorded vote: James M. Neblett -Aye W. Edgar Hale -Aye Lane R. Penn -Aye Joseph L. Weddle -Aye Jeffrey S. Worrell -Aye Pauline G. Mitchell -Aye Bettye H. Steger -Aye Charles W. Stewart, Jr. -Aye At 8:00 p.m., Council returned from Executive Session and adopted Certification Resolution on motion by Councilman Weddle, seconded by Councilwoman Steger and carried on the following recorded vote: James M. Neblett -Aye W. Edgaz Hale -Aye Lane R. Penn -Aye Joseph L. Weddle -Aye Jeffrey S. Worrell -Aye Pauline G. Mitchell -Aye Bettye H. Steger -Aye Charles W. Stewart, Jr. -Aye There being no further business, Councilman Neblett made a motion to adjourn, seconded by Councilman Penn and carried. 1 9860 December 1, 1998 Minutes of the Town Council meeting held December 1,1998 at 7:00 p.m. in the Council Chambers in the Municipal Building. There were present: Mayor John A. Johnston Council Members: Lane R. Penn, Jeffrey S. Worrell, Bettye H. Steger W. Edgar Hale, Joseph L. Weddle, Pauline G. Mitchell Charles W. Stewart. Absent/Excused: James M. Neblett Also Present: Frank Terwilliger, Town Attorney Thomas M. Combiths, Town Manager David N. Quesenberry, Ast. to the Town Manager Patricia Pendergrast, Clerk Sherry Boyd-Neidigh, Finance Director Visitors: David Rakestrau Brandon Graybeal David Akers Jessie Spraker Faith Griffith Mouse Blevins David Ficke Jack Leahy Michael Dowell Josh Stoker Josh Brown Roxanne Hall Don Clark Seth Davis Paul Pickett Bob Piscura Ron Powers Robert Dye Boy Scout Troop 48: Scout Master Steve Redding Jeff East II Jim Tolbert Patrick Redding David Warden Will Clark Paul Dellinger, Press J. R. Schrader, Press The meeting was called to order at 7:00 p.m. 1