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HomeMy WebLinkAbout12-01-989860 December 1, 1998 Minutes of the Town Council meeting held December 1,1998 at 7:00 p.m. in the Council Chambers in the Municipal Building. There were present: Mayor John A. Johnston Council Members: Lane R. Penn, Jeffrey S. Worrell, Bettye H. Steger W. Edgar Hale, Joseph L. Weddle, Pauline G. Mitchell Charles W. Stewart. Absent/Excused: James M. Neblett Also Present: Frank Terwilliger, Town Attorney Thomas M. Combiths, Town Manager David N. Quesenberry, Ast. to the Town Manager Patricia Pendergrast, Clerk Sherry Boyd-Neidigh, Finance Director Visitors: David Rakestrau Brandon Graybeal David Akers Jessie Spraker Faith Griffith Mouse Blevins David Ficke Jack Leahy Michael Dowell Josh Stoker Josh Brown Roxanne Hall Don Clark Seth Davis Paul Pickett Bob Piscura Ron Powers Robert Dye Boy Scout Troop 48: Scout Master Steve Redding Jeff East II Jim Tolbert Patrick Redding David Warden Will Clark Paul Dellinger, Press J. R. Schrader, Press The meeting was called to order at 7:00 p.m. 1 December 1, 1998 Councilman Penn made a motion to adopt certification resolution for executive session held prior to the Council meeting for 2.1-344 (A-1), a personnel matter regarding a specific individual, seconded by Councilman Worrell, and carried on the following recorded vote: James M. Neblett -Absent W. Edgar Hale -Aye Lane R. Penn -Aye Joseph L. Weddle -Aye Jeffrey S. Worrell -Aye Pauline G. Mitchell -Aye Bettye H. Steger -Aye Charles W. Stewart, Jr. -Aye Councilwoman Mitchell led the Pledge of Allegiance and Councilman Worrell gave the Invocation. Councilwoman Mitchell, Councilman Stewart and Councilman Steger requested to speak during New Business and were added to the agenda. 9861 First item on agenda was a presentation by Paul Pickett of Larrowe and Company on the Town's Audit Comprehensive Financial Report for Fiscal Year Ending June 30, 1998. Mr. Pickett stated that he appreciated the cooperation of the Town staff. Mr. Pickett advised that there were no adverse findings and highlighted the audit. A Finance Committee meeting will be scheduled to review the audit. Next, Sherry Boyd-Neidigh, Finance Director presented a proposal to Council to update the Towns computer computer hardware, making it Y2K ready by leasing 28 PC's for three years for approximately $21,885.00 annually. Maintenance of all of the machines is included in that price. At the end of that time, the PC's could be purchased at 10% of the original cost or replaced according to the needs of the Town at that time. Mrs. Neidigh advised that no additional funding will be required to facilitate this lease. After discussion, Councilwoman Steger made a motion to approve a 3 year lease for 28 PC's for approximately $21,885.00 annually which includes maintenance, with no additional funds being required, seconded by Councilman Penn and carried on the following recorded vote: James M. Neblett -Absent W. Edgar Hale -Aye Lane R. Penn -Aye Joseph L. Weddle -Aye Jeffrey S. Worrell -Aye Pauline G. Mitchell -Aye Bettye H. Steger -Aye Charles W. Stewart, Jr. -Aye YMCA Next item on the agenda was a presentation by Bob Piscura, Chairman and Jack Leahy, Chief Executive Officer for the Pulaski YMCA. Mr. Piscura and Mr. Leahy summarized the activities provided by the YMCA to the community. Mr. Piscura advised that the budget is tight and the YMCA is looking for additional funding. He requested that the YMCA be included in budget discussions regarding Recreation and that the YMCA be put into the budget for FY 1999-2000. After discussion, Council agreed to include the YMCA in future budget discussions. The following Consent Agenda items: 1. Adopt minutes of November 17, 1998. parking 2. Approve appointment of Pam Surber to Parking Authority by recommendation authority of Human Resources. 3. Adopt Ordinance 98-24 accepting Beck Lane, Pheasant Lane, Quail Lane Ord . 98-24 and Red Fox Lane into the public road system of the Town of Pulaski, Virginia. 9862 December 1, 1998 Res 98-29 4. Adopt Resolution 98-29, asking assistance of Commonwealth of Virginia Senator Malfourd "Bo" Trumbo and Delegate Thomas G. Baker, Jr. in seeking Railway support and funding for the Pulaski Railway Station Museum Annex. Station 5. Adopt Resolution 98-28, asking assistance of Commonwealth of Virginia annex Senator Malfourd "Bo" Trumbo and Delegate Thomas G. Baker, Jr. in seeking Res 98-28 support and funding for the renovation of the Pulaski Theater. Theater 6. Approve Fire Department request to seek donation for training trailers. Fire dept. were adopted on motion by Councilman Stewart, seconded by Councilman Worrell and carried on the following recorded vote: James M. Neblett -Absent W. Edgar Hale -Aye Lane R. Penn -Aye Joseph L. Weddle -Aye Jeffrey S. Worrell -Aye Pauline G. Mitchell -Aye Bettye H. Steger -Aye Charles W. Stewart, Jr. -Aye Plan Com Councilman Stewart advised that Planning Commission will meet December 14, 1998 to discuss a Cond use Conditional Use request from Dr. Maria D. Encarnacion and the addition of recycling centers as a conditional use in M-2 General Industrial District. Mayor Johnston advised that he and the Town Manager attended an organizational meeting of Va 1st Reg Virginia's First Regional Industrial Authority (Commerce Park). He advised that two committees Ind authorityare studying two different sites for the park: one near the Airport, and one on Arsenal property. Several grants have been applied for, and by-laws are being finalized. Officers will be elected and formal organizational tasks assigned next month. A committee consisting of Joe Morgan, County Administrator, Robert Asbury, Radford City Manager and Sam Gregory, Dublin Councilman, has been formed to make recommendations regarding procurement of legal and engineering services. Res 98-30 Mayor Johnston advised that before Council was Resolution 98-30 for HB Funding Support, requesting that the Governor and General Assembly develop a plan to fully fund HB 599 by the HB 599 year 2000. After discussion, Councilwoman Steger made a motion to adopt Resolution 98-30, seconded by Councilman Penn and carried on the following recorded vote: James M. Neblett -Absent W. Edgar Hale -Aye Lane R. Penn -Aye Joseph L. Weddle -Aye Jeffrey S. Worrell -Aye Pauline G. Mitchell -Aye Bettye H. Steger -Aye Charles W. Stewart, Jr. -Aye Mayor Johnston advised that next item on agenda was consideration of cancellation of December 15, 1998 Council meeting. Mr. Combiths advised that at present, there was no pending business for Council to discuss for the December 15, 1998 meeting, however, there could be a need before the end of the month for a special Council meeting. 1 -, December 1, 1998 After discussion, Councilman Penn made a motion to cancel the December 15, 1998 Council meeting, seconded by Councilman Weddle and carried on the following recorded vote: James M. Neblett -Absent W. Edgar Hale -Aye Lane R. Penn -Aye Joseph L. Weddle -Aye Jeffrey S. Worrell - No Pauline G. Mitchell - No Bettye H. Steger -Aye Charles W. Stewart, Jr. -Aye Mayor Johnston recognized and extended thanks to the RSVP volunteers for their efforts in assisting the Town in mailing out 4,000 Town Newsletters in a timely manner. He advised that these volunteers would receive a letter of thanks from the Town. Agency on Councilwoman Mitchell advised that Agency on Aging met December 1, 1998 and reviewed the Aging year end and quarterly figures. Mrs. Mitchell advised Council of the number of meals served to citizens in the Town of Pulaski, the number of homebound meals that were delivered, and the number of people assisted with legal services in the Town, among other things. Councilman Stewart advised that Council had received a letter from Hudson Chevrolet requesting a BPOL tax meeting with Council regarding BPOL tax. He requested that staff schedule this meeting with Finance Committee and Council as a whole. com, watch Councilwoman Steger advised that Community Crime Awareness group met and discussed a tutoring program for students, scheduled activities for the youth in our area, a Big Sister, Big Brother program and funding problems in the Department of Social Services. Councilman Penn inquired why the Town was repairing the sewer on private property at 721 Oakhurst? sewer repair Mr. Combiths advised that it has been determined that there is some question regarding the proper installation of the original line by the Town. Because of this question, it was decided that the Town would furnish the labor and the property owner will provide the materials to complete this project. Councilman Weddle requested that when the meeting regarding the BPOL tax is held, could staff provide Council with the total revenue to the Town and a listing of the top BPOL tax payers and what they pay. annual retrea~r. Combiths inquired whether Council wished staff to gather information for the Council-staff retreat to be scheduled for the early part of 1999. Mayor Johnston advised staff to research and return the information to Council. Y2K computer problem Mr. Combiths thanked Council for supporting the Finance Director in leasing new hardware for the Town to make the Town Y2K ready. He also advised Council that Administrators and Managers in the New River Valley plan to meet for apre-budget meeting to discuss funding requests by non- profit agencies. It is hoped that the information gathered will facilitate our budget preparation. 9863 9864 December 1, 1998 At 8:00 p.m., Councilman Penn made a motion to go into Executive Session on 2.1-344 (A-3), acquisition or use of real property for public purpose, seconded by Councilwoman Steger and passed on the following recorded vote: James M. Neblett -Absent W. Edgar Hale -Aye Lane R. Penn -Aye Joseph L. Weddle -Aye Jeffrey S. Worrell -Aye Pauline G. Mitchell -Aye Bettye H. Steger -Aye Charles W. Stewart, Jr. -Aye At 8:23 p.m., Council returned from Executive Session and adopted Certification Resolution on motion made by Councilman Stewart, seconded by Councilman Worrell and carried on the following recorded vote: James M. Neblett -Absent W. Edgar Hale -Aye Lane R. Penn -Aye Joseph L. Weddle -Aye Jeffrey S. Worrell -Aye Pauline G. Mitchell -Aye Bettye H. Steger -Aye Charles W. Stewart, Jr. -Aye At 8:24 p.m., Councilman Weddle made a motion to adjourn, seconded by Councilman Penn and carved. 1 5