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HomeMy WebLinkAbout02/01/94February 1, 1994 9386 ~. Minutes of the regular meeting of the Pulaski Town Council held February 1, 1994, at 4:00 p.m. in the Council Chambers in the Municipal Building. There were present: Mayor Gary C. Hancock, presiding Council Members: Charles D. Crispin, J. R. Schrader, Jr., Roy H. D'Ardenne, Jr., Andrew L. Graham, E. G. Black Jr., Alma H. Holston, Robert N. Glenn Also Present: Frank Terwilliger, Town Attorney Thomas M. Combiths, Town Manager Robert J. Lyons, Assistant Town Manager Ruth A. Harrell, Clerk Visitors: Dee Lindsey and Paul Dellinger, News Media Mildred Bolen Frances Burnette Thomas Burnette Cindy Morris Robbie Morris Dana Bishop Gil Barker Margaret Barker Ellen Erhardt Bill Aden John Johnston Thornton E. Wampler Alan Groseclose Myron Marsh Ronald G. Vaughan Janie King Edward 0. King Bill Semones Mike Jenkins Barry Buckner Dave Spangler The meeting was called to order by Mayor Hancock. Councilman Graham led the Pledge of Allegiance and Councilman Black gave the Invocation. Councilwoman Holston so moved that the minutes of the regular meeting of January 18, 1994, be approved as submitted, seconded by Councilman Black and carried. The roll call was then taken by the Clerk. 9387 February 1, 1994 WATER Mr. Gilbert Barker, registered speaker, addressed Council regarding the water problems at Draper Mountain Estates. He stressed the need for a new tank at a higher elevation as the present tank did not meet their needs. Also, he noted the safety factor in case of fire and the very low water pressure. He asked that this project be placed on the loan for water improvements that the Town is obtaining. Mr. Bob Semones, 927 Hermosa Drive, recently moved to this location and is experiencing lack of water and low water pressure at his some. He was particularly concerned about a woods fire. Utilities Committee Chairman Graham reported that the Finance Committee and Utilities Committee met January 27, and approved replacing 200 feet of 2 inch line on Campbell with a 6 inch water main which would increase the water pressure by approximately 6.3 pounds per sq. inch. Also, complete the 6 inch loop on Campbell to Hermosa with 6 inch main and at that point, the total pressure improvement would be 6.8 psi. Also replace 4 inch line with 6 inch line on Hermosa from Sylvan to cul- de-sac. This section of line has experienced a high number of breaks and will help some in pressure improvements, and provide better fire flow. Chairman Graham stated it was recommended that this project be completer) by our Public Works Department's personnel and equipment. Total estimated cost of these three projects is 522,000, with a target date of June 30th. The Town will submit a budget to secure a Farmers Home loar.~ to cover this project on a draw-down account, however, if funding can be found in the Water Fund or General Fund these funds will be used. Chairman Graham made a motion that the Town proceed to replace the 200 ft. with 6", complete the 6" loop on Campbell to Hermosa wit;h 6 inch main and replace the 4 inc h line with 6 inch line on Hermosa from Sylvan to cul-de-sac at Draper Mo untain Estates, sec onded by Councilman Crispin. Motion carried on the following recorded vote: Charles D. Crispin - Aye Andrew L. Graham - Aye' J. R. Schrader, Jr. - Aye Elbert G. Black, Jr. - Aye' Roy H. D'Ardenne, Jr. - Aye Alma H. Holston - Aye' W. H. Schrader, Jr. - Absent Robert N. Glenn - Aye' Chairman Graham stated that regarding the storage tank at Draper Mountain Estates, it is a 10,000 gallon tank serving 17 families>. In order to have better fire protection, administration recommended a 65,000 gallon water tank at a higher elevation. The higher elevation will also improve water pressure for the area. Chairman Graham stated that the existing Hermosa Pump Station is largely dependent upon the Crestline Drive Tank and Madison Avenue Pump Station. The Madison Avenue Pump Station replacement, which is part of the original loan request, may have an impact on this. Within Ei to 8 weeks, administration will make a recommendation to Town Council for us to move forward on this tank. At this point, we could also put into the Farmers Home loan. A 65,000 gallon tank will cost approximately 590,000 to 5100,000. February 1, 1994 9388 WATER, Cont. Mayor Hancock stated the figure This is the goal we are shooting for engineering work that has to be done all these projects. The improvement priority item. More information is the proposal of the larger tank. of six to eight weeks can vary. but there is a tremendous amount of between now and warm weather for to our raw water intake is a needed before Council can consider The Utilities and Finance Committees recommended and Chairman Graham so moved that the Public Works Department complete the Mashburn Avenue water line at an estimated cost of $7,500 and the Pearce Place water line at an estimated cost of $15,000. Chairman Graham reported that the target date is June 30. Motion then carried on the following recorded vote: Charles D. Crispin - Aye Andrew L. Graham - Aye J. R. Schrader, Jr. - Aye Elbert G. Black, Jr. - Aye Roy H. D'Ardenne, Jr. - Aye Alma H. Holston - Aye W. H. Schrader, Jr. - Absent Robert N. Glenn - Aye Mayor Hancock read Resalution No. 94-2 honoring Frances B. Burnette, retiring from the Police Department after 16 years service. Mrs. Burnette was hired in 1977 and promoted to chief dispatcher in 1989. FRANCES Mayor Hancock so moved the adoption of Resolution No. 94-2, BURNseTconded by Councilman D'Ardenne and carried on the following recorded vote: Charles D. Crispin - Aye Andrew L. Graham - Aye J. R. Schrader, Jr. - Aye Elbert G. Black, Jr. - Aye Roy H. D'Ardenne, Jr. - Aye Alma H. Holston - Aye W. H. Schrader, Jr. - Absent Robert N. Glenn - Aye _ In presenting that Town Council, Burnette. Resolution to Mrs. Burnette, Mayor Hancock stated as well as officers and employees, would miss Mrs. Mr. Alan Groseclose, Pearce Plan, expressed appreciation to Town Council for the work to be done on the water problem in his neighborhood. WATER STUDYMs. Ellen Erhardt, representative from Ernest and Young, using an overhead, gave a report on their water study. Ms. Erhardt stated that the objectives of the study were to recommend water rates for fiscal years 1994 through 1997 adequate to operate the water system as a financially self-sufficient enterprise fund; to evaluate capital financing alternatives and recommend appropriate fund balance targets; and to recommend adjustments to the rate structure to equitably recover costs from various r_ustomer classes. In October, Council adopted a 240 rate increase. Ernst and Young propose adoption of 5o increase in total water rate revenue in June, 1994 and also 5o in 1995. Ms. Erhardt reviewed each page of the February report with Council and a copy of the Ernst and Young Proposed Water Rates and Charges dated February 1, 1994, is filed with the permanent file copy of these Council Minutes. Work Sessions will be scheduled for full Council for their review of this 9389 February 1, 1994 WATER STUDY, Cont. document prior to their acting on Ernst & Young's recommendations. WATER AGREE. Mayor Hancock advised that before Council was the 1994 COUNTY Intergovernmental Water Agreement and as Tom McCarthy is a partner in PSA their law firm and probably worked on this document, he excused himself from this issue. Councilman Graham was requested to preside over this portion of the meeting. Councilman Graham advised this water agreement was between the Town of Pulaski and Pulaski County Public Service Authority. Mr. Combiths reported that the Town Attorney had thoroughly reviewed this agreement and it sets forth the terms and conditions for the purchase of emergency water and non-emergency water for these entities. Councilman Graham questioned current money that the County owned the Town and also how much the Town owed the County. Mr. Terwilliger advised that a report had been presented by Mr. Holycross before he left, and he did not have figures available at meeting. Mr. Terwilliger stated that the formula would be reviewed every five years by the jurisdictions. Councilman Graham requested that the Town Manager provide the amount owned to the County by the next Council meeting. Councilman Glenn so moved that reading of the 1994 Intergovernmental Water Agreement be waived, seconded by Councilman J. R. Schrader and carried. Councilman Glenn made a motion that agreement be approved, seconded by Councilman Crispin. Councilman Glenn amended motion to allow the Town Manager the option of filling in the date on last paragraph, page two of agreement, with date no later than the end of the fiscal year that we are currently in, seconded by Councilwoman Holston and carried. Motion to approve agreement seconded by Councilman Crispin, and carried on the following recorded vote: WATER AGREEMENT Charles D. Crispin - Aye Andrew L. Graham - Aye J. R. Schrader, Jr. - Aye Elbert G. Black, Jr. - Aye Roy H. D'Ardenne, Jr. - Absent Alma H. Holston - Aye W. H. Schrader, Jr. - Absent Robert N. Glenn - Aye CORROSION Mayor Hancock stated that next on agenda was Resolution No. Awarding a Contract for Engineering Services in Reference to the Sanitary Sewer System Replacement Project on an Emergency Basis, awarding of the contract to Draper Aden. 94-3 and Councilwoman Holston so moved that reading of Resolution No. 94-3 be waived, seconded by Councilman Glenn and carried. Mr. Terwilliger stated that a Councilmember had requested that they consult with him and other Councilmembers in Executive Session concerning the terms of Resolution and also any potential letter of intent or contract. February 1, 1994 9390 At 5:37 p.m. Council went into Executive Session under 2.1-344 (A7) on motion made by Councilman Crispin, seconded by Councilwoman Holston and carried on the following recorded vote: Charles D. Crispin - Aye Andrew L. Graham - Aye J. R. Schrader, Jr. - Aye Elbert G. Black, Jr. - Aye Roy H. D'Ardenne, Jr. - Absent Alma H. Holston - Aye W. H. Schrader, Jr. - Absent Robert N. Glenn - Aye At 5:53 p.m. Council returned to regular session and waived reading of the Certification Resolution on motion made by Councilman Crispin, seconded by Councilman Glenn and carried. Councilman Glenn made a motion that Certification Resolution be adopted, seconded by Councilman Black and carried on the following recorded vote: Charles D. Crispin - Aye Andrew L. Graham - Aye J. R. Schrader, Jr. - Aye Elbert G. Black, Jr. - Aye W. H. Schrader, Jr. - Absent Robert N. Glenn - Aye Gary C. Hancock - Aye CORROSION-Draper Aden Mr. Terwilliger summarized the Resolution and advised that Draper Aden has been providing the services for the Town and the corrosion of the sewer line is a very critical situation. We need to move along with this project and this section of the line is shared by Pulaski County and the Town. This Resolution, as amended, authorizes a letter of intent that will authorize engineering services while a contract is being drawn up. The engineering services will not exceed $21,500. Councilman J. R. Schrader made a motion that Resolution No. 94-3 Resolution a Letter of Intent for Engineering Services in Reference to the Sanitary Sewer System Replacement Project on an Emergency Basis be adopted, seconded by Councilman Black. A contract for engineering services not to exceed $21,500 will be prepared far Council's consideration at the February 15 meeting. The Letter of Intent will expire February 15. Motioon then carried on the following recorded vote: Res.94.3~da°~les D. Crispin - Aye Andrew L. Graham - Aye J. R. Schrader, Jr. - Aye Elbert G. Black, Jr. - Aye Roy H. D'Ardenne, Jr. - Absent Alma H. Holston - Aye W. H. Schrader, Jr. - Absent Robert N. Glenn - Aye UDAG 44Ma or Hancock stated that next on agenda was Resolution No. 94-4 to Res~Iod4ify the Terms of a UDAG Loan to Hanover Investment properties. Councilman Glenn so moved that reading of Resolution No. 94-4 be waived, seconded by Councilman Black and carried. Councilman Glenn made a motion that Resolution No. 94-4 be adopted, seconded by Councilman Black. 9391 February 1, 1994 UDAG-HANOVER INVESTMENTS Mayor Hancock stated this resolution was simply designed to defer the beginning payment dates for Hanover Investment because they were later in opening than anticipated, therefore they did not have the revenue coming in that they thought they would. Councilman Crispin suggested a penalty for late payments to be fair. Councilman Graham stated that the Finance Committee had discussed this and this gentlemen did have an overrun of what he had estimated. Mr. Lyons reported that the Resolution was consistent with what Council originally approved in that he was allowed 6 months from the date the loan was approved to get the spaces rented, to start getting some revenue for the project so that he could begin repaying the loan. Mr. Lyons also stated that this gentlemen would not have made any principal payments, he will have accrued interest over that time period. Motion then carried on the following recorded vote: Resolution adopted Charle s D. Crispin - Aye Andrew L. Graham - Aye J. R. Schrader, Jr. - Aye Elbert G. Black, Jr. - Aye Roy H. D'Ardenne, Jr. - Absent Alma H. Holston - Aye W. H. Schrader, Jr. - Absent Robert N. Glenn - Aye Mayor Hancock then called for Council Committee Reports. PUBLIC & PERSONNEL RELATIONS APPOINTMENTS The Personnel Committee recommended and Chairman J. R. Schrader so p,F, moved, that Dr. John A. Johnston be reappointed to the Peppers Ferry Rec. Regional Wastewater Treatment Authority for another 4 year term, with Plan. Robert J. Lyons to serve as alternate with term to run concurrently with Dr. Johnston; And further move that Joseph Reed be reappointed to the Town Recreation Commission for a three year term; and Matthew Olsen and John Sadler be reappointed to the Town Planning Commission for a four term. Motion then carried. Dr. Johnston stated he tried to represent Town Council to the best of his ability and judgment. Appreciation was expressed to Dr. Johnston for his service. FINANCE COMMITTEE Chairman W. H. Schrader was absent. UTILITIES COMMITTEE WATER Chairman Graham reported that during the cold weather, it was VALVES determined that it was very important that water valves be installed in the transmission system. Council needs cost data for this project. 1 PUBLIC OPERATIONS COMMITTEE February 1, 1994 9392 Jefferson Mills-Handicap Ramp Chairwoman Holston reported that the Public Operations Committee met January 31 and reviewed a request from Jefferson Mills to remove a handicap ramp. The Town Engineer and Public Works Director will review this matter. If appropriate, the Public Operations Committee recommended that the Town and Jefferson Mills evenly share in the cost of the removal, estimated cost of $700. Councilman Graham stated that staff would advise Jefferson Mills that this would not correct the water puddling in this area. Streets Chairwoman Holston advised that the committee reviewed a request to incorporate a private drive, adjacent to Prince Avenue, into the street system. The Public Operations concurred with the opinion of the Director of Public Works that the request not be approved for the following reasons: 1) since the drive is privately owned, the Town would need to acquire right-of-way; 2) due to a 40 percent grade, construction of the drive would require grading, relocation of any utilities and paving; 3) a cul-de-sac would be required for emergency vehicles; 4) since the Town has limited funds for non-eligible streets and existing alleys, the Town does not have the funds or resources to improve and maintain this private drive. SIDEWALK Chairwoman Holston advised that the Town had received a request for installation of a sidewalk on Newbern Road from the Villa Beauty Salon to Memorial Drive. The Director of Public Works is currently preparing a sidewalk capital improvement program for the next five years. The Town will initially concentrate upon downtown sidewalks and will fan out from there in future years. The Town will note this request. PARKING Chairwoman Holston reported that a complaint had been received from a downtown non-profit organization regarding violations of the two hour parking limit. The Police Department will increase enforcement and this problem will be monitored. If this does not correct the problem, the Public Operations Committee will consider additional measures. ORDINANCE COMMITTEE Chairman Glenn had no report. MAYOR'S REPORT STREETS Mayor Hancock advised that before Council was Resolution No. 94-6 Endorsing the Routing of Interstate 73 Through Pulaski County Virginia along with a map showing proposed routes. Councilman J. R. Schrader so moved that reading of Resolution No. 94-6 be waived, seconded by Councilman Glenn and carried. Councilman Glenn made a motion that Resolution No. 94-6 be adopted, seconded by Councilman J. R. Schrader. Resolution to be corrected in 5th paragraph to read Rt. 460/8 corridor. Motion then carried on the following recorded vote: Charles D. Crispin - Aye Andrew L. Graham - Aye J. R. Schrader, Jr. - Aye Elbert G. Black, Jr. - Aye Roy H. D'Ardenne, Jr. - Absent Alma H. Holston - Aye W. H. Schrader, Jr. - Absent Robert N. Glenn - Aye 9393 February 1, 1994 INTERSTATE 73 A copy of the resolution as well as a letter endorsing the routing from Mayor Hancock will be forwarded to elected officials. Mr. Lyons reported that he would be attending a public hearing on this issue in Blacksburg on Wednesday and a copy of the resolution would be presented at this time also. Councilman Glenn pointed out that old route 100 was one of the key links between North Carolina and West Virginia. Councilman Schrader stated it was the "cold to cotton highway". TOWN ATTORNEY'S REPORT Mr. Terwilliger had no report. TOWN MANAGER'S REPORT Mr. Combiths reported that a~ Personnel Committee meeting would be held Wednesday, at 5:00 p.m. and a Finance Committee meeting needed to be scheduled. Councilman Schrader stated that PMI would meet Monday night. At 6:12 p.m. Councilman Glenn made a motion that Council adjourn, seconded by Councilman Black and carried. APPROVED: ~. ry C. Hancoc ayor Attest: ~~ ~..~ 1 rk of Council 1 I~