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HomeMy WebLinkAbout04-05-949411 April 5, 1994 Minutes of the regular meeting of the Pulaski Town Council held April 5, 1994, at 4:00 p.m. in the Council Chambers in the Municipal Building. There were present: Mayor Gary C. Hancock, presiding Council Members: Charles D. Crispin, J. R. Schrader, Jr., Roy H. D'Ardenne, Jr., Andrew L. Graham, Alma H. Holston, Robert N. Glenn Also Present: Frank 2erwilliger, Town Attorney Thomas~M. Combiths, Town Manager Robert J. Lyons, Assistant Town Manager Ruth A. Harrell, Clerk Visitors: Dee Lindsey & Paul Dellinger, News Media Valencia Johnson Ronald Vaughan Freda Edmonds E. J. Williams Brenda Conner Betty Steger 4 students The meeting was called to order by Mayor Hancock. Councilwoman Holston led the Pledge of Allegiance and Councilman Glenn gave the Invocation. Following the roll call, Councilwoman Holston so moved that the minutes of the regular meeting of March 15, 1994, be approved as submitted, seconded by Councilman Crispin and carried. RESOLUTION Mayor Hancock stated that before Town Council was Federal Emergency FEMA Management Agency (FEMA) Resolution No. 94-11 designating Michael Z. Jenkins, Director of Public Works as the Town's agent. Mr. Combiths advised that as part of the Town's participation in the Disaster Relief Act, it is required that the Mayor and Town Council adopt a resolution appointing an official with the Town who would do a lot of the coordination with FEMA. 1 Councilwoman Holston made a motion that Resolution No. 94-11 approving Michael Jenkins as the Town's agent be adopted, seconded by Councilman Graham and carried. April 5, 1994 9412 WATER Mayor Hancock advi Intergovernmental Water was previously approved however, Pulaski County Attorney and staff have acceptable. sed that the next item on agenda was the agreement. Mr. Combiths advised that this item by the Council approximately one month ago, made several changes to the agreement. The Town reviewed these changes and feel they are Councilman Crispin so moved that reading of the agreement be waived, seconded by Councilman D'Ardenne, and carried. Town Council Members had several questions regarding this agreement. Further discussion on changes deferred until the arrival of the Town Attorney. As there were no comments from the public, Mayor Hancock called for Council Committee Reports. PUBLIC & PERSONNEL RELATIONS ORD.94-4 Chairman J. R. Schrader reported that the Personnel Committee had met on March 17, 1994 and discussed the reorganization of the Police Department. Before Town Council was Ordinance No. 94-4 Amending the Position Classification and Compensation Plan for the Town of Pulaski, Virginia. The amendment would add the Class Title of Police Captain with a pay range of 55 and also amend the Class Title of Police Officer First Class to Corporal, with the pay ran e to remain at 42. Councilman D'1lydenne so moved that reading of Ordinance No. 94-4 be w~-~ ~~ ', Y~cor~ded by C~~+~~~r.~i lman J. R. Schrader and carried. Councilwoman Holston made a motion that Ordinance Ho. 94-4 be adapted, seconded by Councilman Crispin and carried on the following recorded vote: ORD. ADOPTED Charles D. Crispin - Aye Andrew L. Graham - Aye J. R. Schrader, Jr. - Aye E. G. Black, Jr. - Absent Roy H. D'Ardenne, Jr. - Aye Alma H. Holston - Aye W. H. Schrader, Jr. - Absent Robert N. Glenn - Aye Mr. Terwilliger arrived at meeting at 4:30 p.m. INS. Chairman Schrader advised that the Committee discussed the health insurance for Town employees. Since health care costs are a significant budget item (5135,000) and due to its complexity, the Personnel Committee recommended, and Chairman Schrader so moved, that a consultant be hired for FY 1994/95 to 1) develop and prepare bid specifications; 2) solicit proposals; 3) review and evaluate proposals; 4) conduct negotiations with selected carriers; 5) prepare cost and benefit analysis; and 6) provide recommendations. Motion carried on the following recorded vote: 9413 April 5, 1994 Charles D. Crispin - Aye Andrew L. Graham - Aye J. R. Schrader, Jr. - Aye E. G. Black, Jr. - Absent Roy H. D'Ardenne, Jr. - Aye Alma H. Holston - Aye W. H. Schrader, Jr. - Absent Robert N. Glenn - Aye Upon inquiry from Councilman Graham, Mr. Lyons reported that the Town would be eligible to go back to Local Choice if they so desired. Councilman Crispin also asked that prescription drug card be reviewed. Councilman D'Ardenne advised that the Personnel Committee also requested that an examination be conducted again on self-funding insurance with the consultant and also that a stop smoking program for the employees be included. SMOKING Chairman Schrader also reported that the Personnel~Committee reviewed the results of the employees' smoking survey and had recommended that smoking be banned in all Town-owned buildings and vehicles. After discussion, Councilman Graham made a substitute motion that the Town Attorney and Town Manager prepare suitable ordinance to satisfy the majority of the employees regarding a smoking ban, seconded by Councilwoman Holston. This motion and second was withdrawn. After considerable discussion, motion to ban all smoking in Town owned buildings and vehicles then carried on the following recorded vote: SMOKING Charles D. Crispin - Aye Andrew L. Graham - Aye BANNED IN J. R. Schrader, Jr. - Aye E. G. Black, Jr. - Absent BLDG. & Roy H. D'Ardenne, Jr. - Aye Alma H. Holston - No CARS W. H. Schrader, Jr. - Absent Robert N. Glenn - Aye It was suggested that the Town Attorney be directed to prepare a proper policy to reflect this decision. Effective date of policy was set at 60 days. WATER Mayor Hancock advised that as two Members of Town Council were ERNST absent, that the vote on the Ernst & Young Water Study Recommendations & be taken up at a special meeting of the Town Council so that all members YOUNG could be present. FINANCE COMMITTEE TRAIN Mr. Combiths reported that the Finance and Utilities Committees met STATIOt~ointly on March 24 and considered the proposed budget for the train station dedication for June 11, 1994. The committees recommended that a not to exceed cap figure of $5,000 be expended for the train station dedication. Mr. Combiths also reported that any additional expense above this figure would be considered by the committee pending the resolution of several questions on the passenger train ticket sale and April 5, 1994 9414 also regarding some revenue potential to be generated. Motion to not exceed $5,000 for train station dedication then carried on the following recorded vote: Charles D. Crispin - Aye Andrew L. Graham - Aye J. R. Schrader, Jr. - Aye E. G. Black, Jr. - Absent Roy H. D'Ardenne, Jr. - Aye Alma H. Holston - Aye W. H. Schrader, Jr. - Absent Robert N. Glenn - Aye P•F• Utilities Committee Chairman Graham reported that a meeting would be held with the Executive Director of Peppers Ferry Regional Waste Treatment Authority Board regarding the I and I abatement plan. Mayor Hancock reported that since 1989, the Town has spent an estimated $318,555.43 on I and I improvements. Mayor Hancock advised that the Engineering Department has advertised for the sewer camera and related equipment. I&I Mr. Combiths reported that the Town Engineer, working with Public Works Department, have already identified some substantial potential sources of I and I. One is a sewer line in the Wurno area that we have estimates up to 400,000 - 500,000 gallons of I and I that may be corrected through a line replacement. Also, the Engineering Department is continuing to do inspections of the manholes and we also will be working on identifying sump pumps that are being discharged into the sewer lines. We hope by June to have the Van and camera equipment t.v.ing the sewer lines. Mr. Combiths reported that they have identified some money in the sewer fund to hire a couple of temporary laborers to help, particularly with the manholes inspections and other more routine things that we can do inspection-wise to identify additional I and I. The Town Engineer has prepared quite an extensive I and I report with a corrective action plan that we will be presenting to the Peppers Ferry Board on Thursday with Councilman Graham. RES94-9 Mr. Combiths reported that Habitat for Humanity is seeking a HabitCommunity Development Planning Grant to assess the viability of a community services building. The Planning Grant will provide funds for an architect and other related costs to examine a site on First Street. The New River Planning District Commission will prepare the grant application and administer the grant. There is no cost to the Town for the project, however, a resolution must be approved by Town Council. They will be looking at the old APCo building behind the Train Station. The committees recommended approval of Resolution 94-9, an application for a community development planning grant. Motion carried on the following reoorded vote: 9415 April 5, 1994 Charles D. Crispin - Aye Andrew L. Graham - Aye J. R. Schrader, Jr. - Aye E. G. Black, Jr. - Absent Roy H. D'Ardenne, Jr. - Aye Alma H. Holston - Aye W. H. Schrader, Jr. - Absent Robert N. Glenn - Aye SEWER Mr. Combiths reported that funding for the van for sewer television CAM. equipment was in the capital outlay budget of the sewer fund. Mayor Hancock advised that the Finance and Utilities Committees recommended approval of the purchase of a van and sewer television equipment to assist the Town in its I and I abatement program. The van will be purchased from State contract at a cost of $13,929.15. Motion carried on the following recorded votes Charles D. Crispin - Aye Andrew L. Graham - Aye J. R. Schrader, Jr. - Aye E. G. Black, Jr. - Absent Roy H. D'Ardenne, Jr. - Aye Alma H. Holston - Aye W. H. Schrader, Jr. - Absent Robert N. Glenn - Aye The Engineering Department will advertise for the sewer camera and related equipment. Delivery is estimated about June 15, 1994, at an estimated cost of 560,500. PEPPERS M r. FER. Peppers Peppers grant. Combiths advised that Councilman Graham will bring up with Ferry Board on Thursday, the additional roughly $70,000 that Ferry will be distributing back to the Town on the original UTILITIES COMMITTEE Chairman Graham had no further report. PUBLIC OPERATIONS COMMITTEE STUDENTS Ch H l t d i d th t th P bli 0 ti C 'tt t IREC. airwoman o s on a v se a e u c pera ons ommi ee me on March 24 and discussed the student recognition program. Staff has contacted the Pulaski County School Board. The committee discussed the different things that Council could do. Staff will contact the School Board to obtain more information about their 1994 program. Chairwoman Holston advised that the committee also discussed the downtown basketball court and the Director of Parks and Recreation is discussing with Pulaski County the possibility of locating the court at Jefferson School. Staff will continue to research this site and its discussions with Pulaski County. Chairwoman Holston reported that a letter had been received from June Draper regarding improvements to Valley Road and the Town Engineer's response. The Town Engineer indicated that the subject section of road is in the County. Mr. Draper had also requested that road be reopened from Valley Road to Route 11. If this request was approved, it would open the landfill up to the public. The Public Works April 5, 1994 9416 Department will review whether a curve on the existing section of Valley Road can be improved. Mrs. Freda Edmonds, Valley Road, requested that the road be opened up to Rt. 11 as when Valley Road is closed due to repair, etc., they need an alternate road to travel. Staff will talk with VDOT and the County regarding this request. STREET Mr. Lyons reported that due to the ice storm, a portion of Dora Highway had to be closed. Town Staff, VDOT and Professors from Radford reviewed this section of Dora Highway. Three options will be reviewed with FEMA: 1) relocate the road from pump station 4A to Rt. 99 at an estimated cost of $750,000; 2) installing a 14 foot high debris fence after stabilizing the bank as recommended by VDOT at an estimate cost of $130,000 and 3) slope the existing rock face at a sufficient angle to obtain stability at an approximate cost of $1 million. These three options will be presented to FEMA for their review. STREETS Chairwoman Holston reported that Gallimore Paving and Sealing submitted the low bid in, the amount of $236,219 for the Spring 1994 paving. The amount of paving may be adjusted due to the availability of Street Maintenance Funds which have been impacted by the Town's storm cleanup efforts. Paving to begin in April. ORDINANCE COMMITTEE Chairman Glenn had no report. MAYOR'S REPORT Mayor Hancock had no report. TOWN ATTORNEY'S REPORT Mr. Terwilliger had no report, however, he requested an executive session under 2.1-344 A7, consult with legal counsel concerning W-2 forms. Mayor Hancock advised there were questions regarding the water agreement with the County. Mr. Terwilliger stated he would contact the County regarding the County's removal of last sentence regarding emergency rate on page 5, a. Emergency Purchases, second paragraph. TOWN MANAGER'S OFFICE WATER Mr. Combiths reported that the response from Farmer's Home on the loan request that the Town has is expected on April 11 covering the capital water improvements. Also, FEMA is expected to be in Pulaski to conduct inspections of the Town regarding disaster assistance and we 9417 April 5, 1994 also anticipate hearing from the County this week regarding some of the force main issues we have been discussing with them. At 5:15 p.m. Council went into Executive Session under 2.1-344 A7 consult with legal counsel concerning W-2 forms on motion made by Councilman Crispin, seconded by Councilman D'Ardenne, and carried on the following recorded vote: Charles D. Crispin - Aye Andrew L. Graham - Aye J. R. Schrader, Jr. - Aye ~ E. G. Black, Jr. - Absent Roy H. D'Ardenne, Jr. - Aye Alma H. Holston - Aye W. H. Schrader, Jr. - Absent Robert N. Glenn - Aye Council returned to regular session and waived reading of the Certification Resolution on motion made by Councilman Crispin, seconded by Councilman J. R. Schrader and carried. On motion made by Councilman Crispin, seconded by Councilman Glenn, Certification Resolution was adopted on the following recorded vote: Charles D. Crispin - Aye Andrew L. Graham - Aye J. R. Schrader, Jr. - Aye E. G. Black, Jr. - Absent Roy H. D'Ardenne, Jr. - Aye Alma H. Holston - Aye W. H. Schrader, Jr. - Absent Robert N. Glenn - Aye At 5:30 p.m. Council went into Executive Session on a Personnel Matter under 2.1-344 Al on motion made by Councilman Glenn, seconded by Councilman Crispin and carried on the following recorded vote: Charles D. Crispin - Aye Andrew L. Graham - Aye J. R. Schrader, Jr. - Aye E. G. Black, Jr. - Absent Roy H. D'Ardenne, Jr. - Aye Alma H. Holston - Aye W. H. Schrader, Jr. - Absent Robert N. Glenn - Aye At 5:57 p.m. Council returned to regular session and waived reading of the Certification Resolution on motion made by Councilman Glenn, seconded by Councilman Crispin and carried. Councilman Glenn made a motion that Certification Resolution be adopted, seconded by Councilman Crispin and carried on the following recorded vote: Charles D. Crispin - Aye Andrew L. Graham - Aye J. R. Schrader, Jr. - Aye E. G. Black, Jr. - Absent Roy H. D'Ardenne, Jr. - Aye Alma H. Holston - Aye W. H. Schrader, Jr. - Absent Robert N. Glenn - Aye Council returned to Executive Session under 2.1-344 A7 legal counsel to discuss contract with UDAG loan recipient on motion made April 5, 1994 by Councilman Glenn, seconded by Councilman Crispin and carried on the following recorded vote: ~~ Charles C. Crispin - Aye Andrew L. Graham - Aye J. R. Schrader, Jr. - Aye E. G. Black, Jr. - Absent Roy H. D'Ardenne, Jr. - Aye Alma H. Holston - Aye W. H. Schrader, Jr. - Absent Robert N. Glenn - Aye 9418 At 6:00 p.m. Council returned to regular session and waived reading of the Certification Resolution on motion made by Councilman D'Ardenne, seconded by Councilman Crispin and carried. Councilman Glenn so moved that Certification Resolution be adopted, seconded by Councilman Crispin and carried on the following recorded votes Charles D. Crispin - Aye Andrew L. Graham - Aye J. R. Schrader, Jr. - Aye E. G. Black, Jr. - Absent Roy H. D'Ardenne, Jr. - Aye Alma H. Holston - Aye W. H. Schrader, Jr. - Absent Robert N. Glenn - Aye At 602 p.m. Council adjourned on motion made by Councilman Graham, seconded by Councilman Crispin and carried. APPROVED: Attest: • .N~ Clerk of Council ~, ~~~~ Mayor