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HomeMy WebLinkAbout06/21/94June 21, 1994 9444 Minutes of the regular meeting of the Fulaski Tawn Council held June 21, 1994, at 7:00 p.m. in the Council Chambers in the Municipal Building. There were present: Mayor Gary C. Hancock, presiding Council members: Charles D. Crispin, John A. Johnston, Roy H. D'Ardenne, Jr., W. H.~Schrader, Jr., Andrew L. Graham, E. G. Black, Jr., Alma H. Holston, Robert N. Glenn Also Present: Frank Terwilliger, Town Attorney Thomas M. Combiths, Town Manager Robert J. Lyons, Assistant Town Manager Ruth A. Harrell, Clerk Visitors: Dee Lindsey and Paul Dellinger, News Media Valencia Johnson Ronald Vaughan Clyde R. Conner Jason R. Crawford Melissa A. Conner Roger Bell Jane Bell Roger B. Bell Josie Eure Lee Eure Mary Lee Duncan Bettye Steger The meeting was called to order by Mayor Hancock. Vice Mayor Schrader led the Pledge of Allegiance and Councilman D'Ardenne gave the Invocation. Vice Mayor Schrader made a motion that the minutes of the regular meeting of June 7, 1994, be approved as submitted, seconded by Councilwoman Holston and carried. The roll call was then taken with all members being present. STUDENTS Mayor Hancock advised that before Town Council was Resolution No. 94-15.1 through 94-15.56 honoring students who made the honor roll. 9445 June 21, 1994 SILIUIIQIS 1~i0RID Mayor Hancock stated that Councilman Crispin had made the suggestion to honor and recognize our young people who are doing such an outstanding job in the schools. Mayor Hancock read the resolution which honored each of the students. Councilman Crispin so moved that resolutions be adopted, seconded by Councilwoman Holston, and carried on the following recorded vote: Charles D. Crispin - Aye Andrew L. Graham - Aye John A. Johnston - Aye E. G. Black, Jr. - Aye Roy H. D'Ardenne, Jr. - Aye Alma H. Holston - Aye W. H. Schrader, Jr. - Aye Robert N. Glenn - Aye Mayor Hancock presented resolutions to Roger Bell, Lee Eure, Melissa Conner, and Jason Crawford, who were in attendance at the Council Meet- ing. The resolutions for the other students (attached listing) will be forwarded to them. E.J.WIII~ Mayor Hancock read Resolution No. 94-16 honoring E. J. Williams for his almost 21 years of service to the Town. Councilwoman Holston made a motion that Resolution No. 94-16 be adopted, seconded by Councilman Glenn and carried on the following recorded vote: Charles D. Crispin - Aye Andrew L. Graham - Aye John A. Johnston - Aye E. G. Black, Jr. - Aye Roy H. D'Ardenne, Jr. - Aye Alma H. Holston - Aye W. H. Schrader, Jr. - Aye Robert N. Glenn - Aye Mayor Hancock also had a plaque to be presented to Mr. Williams. Mr. Williams had been called out of town and was unable to attend the meeting. $~ Mayor Hancock advised that before Town Council was Resolution No. 94-14 Approving the Budget and Establishing Appropriations for the Town of Pulaski, for the Fiscal Year 'Beginning July 1, 1994 and Ending June 30, 1995. Vice Mayor Schrader so moved that reading of Resolution No. 94-14 be waived, seconded by Councilman Graham and carried. Vice Mayor Schrader made a motion that Resolution No. 94-14 be adopted, seconded by Councilman D'Ardenne. Councilman Crispin stated there were two items in the budget that prevented him for voting affirmative and these two items are: 1) the funding that has been appropriated due to an increase in the sewer rate for this year and 2) funding that is in the budget for Pulaski Main Street. Mr. Lyons stated changes in the finalization of the budget were in General Fund, Council temporarily eliminated $2,000 for employee assistance program with the understanding that they would look at this sometime during the fiscal year. Staff will put together some June 21, 1994 ~JDGET, OxTI'1N[J~ I information for Council to discuss as far as any future actions. (1) In the Water Fund, there was a $30,000 increase for utility billing, software and hardware, as well as a semi automated meter reading system. This will be funded by the Farmers Home loan. There is an increase in the Farmers Home loan and also a $30,000 increase in the Farmers Home Capital Expenditures. (2) $20,400 was moved from Finance Department Personnel Cost into an expenditure line item for delinquent tax collection program. Motion to adopt Resolution No. recorded vote: I~IJTION ~pg~ Charles D. Crispin - No John A. Johnston - Aye Roy H. D'Ardenne, Jr. - Aye W. H. Schrader, Jr. - Aye 94-14 carried on the following Andrew L. Graham - Aye E. G. Black, Jr. - Aye Alma H. Holston - Aye Robert N. Glenn - Aye Vice Mayor Schrader thanked the Town staff, department heads and employees for their work on the budget, and also thanked Town Council for their time devoted to this budget. IX~L.PLAN Mayor Hancock advised that Ordinance No. 94-8 Amending the Compensation Plan for the Town of Pulaski, Virginia, was before Town Council. Councilman Glenn so moved that reading of ordinance No. 94-8 be waived, seconded by Councilman Black and carried. 1 Councilman Glenn made a motion that Ordinance No. 94-8 be adopted, seconded by Councilman Crispin and carried on the following recorded vote: ORDINANCE ADOgCID: Charles D. Crispin - Aye Andrew L. Graham - Aye John A. Johnston - Aye E. G. Black, Jr. - Aye Roy H. D'Ardenne, Jr. - Aye Alma H. Holston - Aye W. H. Schrader, Jr. - Aye Robert N. Glenn - Aye INSURANCEAlso before Town Council was Resolution No. 94-17 Designating the Local Choice Rebate as General Fund Revenue for FF 1994-95. Councilwoman Holston so moved that reading of Resolution No. 94-17 be waived, seconded by Councilman Glenn and carried. Councilman Glenn made a motion that Resolution No. 94-17 be adopted, seconded by Vice Mayor Schrader and carried on the following recorded votes Charles D. Crispin - Aye Andrew L. Graham - Aye John A. Johnston - Aye E. G. Black, Jr. - Aye -• Roy H. D'Ardenne, Jr. - Aye Alma H. Holston - Aye W. H. Schrader, Jr. - Aye Robert N. Glenn - Aye WATIIZ: Mayor Hancock advised that before Town Council was Resolution No. 94-10 Adoptfng the 1994 Intergovernmental Water Agreement by and Between the 9447 June 21, 1994 WATIIt AGRE~IT WITH QOiJM'Y Town of Pulaski and Pulaski County. Councilwoman Holston so moved that reading of Resolution No. 94-10 be waived, seconded by Vice Mayor Schrader and carried. Councilman Glenn made a motion that Resolution No. 94-10 be adopted, seconded by Councilman Crispin and carried on the following recorded vote: Charles D. Crispin - Aye Andrew L. Graham - Aye John A. Johnston - Aye E. G. Black, Jr. - Aye Roy H. D'Ardenne, Jr. - Aye Alma H. Holston - Aye W. H. Schrader, Jr. - Aye Robert N. Glenn - Aye From the public, Ronald Vaughan thanked Council and staff for their help with their drainage problem and appreciated what they had done and what they had done for the Town of Pulaski. Mrs. Mary Lee Duncan, Peppers Ferry Road asked that sidewalks be repaired on North Madison Avenue, both sides, between 5th and 4th Streets. The area in disrepair is in front of the gates at Pulaski Furniture. Mr. Combiths is to view and get back in touch with Mrs. Duncan. Mrs. Duncan again mentioned the train whistles. Vice Mayor Schrader suggested that. in the future, when the public addresses Council with concerns, that Town Council be made aware of responses that are given back to the citizens. Councilman Crispin stated that he had previously requested from the Town Manager to establish a tickler file so that Council can check this file against the outstanding complaints, suggestions, or requests. Mr. Combiths stated that we did get some software that would help us organize Town requests/complaints, however, the program did not work out due to the lack of a computer network. We do have a form, in triplicate, that is used and a record kept. One item in the budget is to start installing P.C.'s in departments and it is felt this will assist in reaching our goal. Mayor Hancock suggested that name of person addressing Council remain on list until issue resolved. PERSONNEL COMMITTEE Mayor Hancock reported that the Personnel Committee had met on a number of occasions for the purpose of interviewing candidates for the position of Chief of Police. 1 PLANNING COMMISSION June 21, 1994 9448 PLAI~IIlQG CS.Y"MISSION (S[J~IVISION) Councilman D'Ardenne reported that the Planning Commission met on June 13 to consider Planning Commission Case No. 94-42SUB, a request by Kendall 0. Clay and Larry Gaby to subdivide a 73.2750 acre parcel into 21 lots totaling 12.5755 acres (Tax Map No. 064-0000-001-26). The proposal is the first phase of the project entitled "Governor Flvyd's Farm." The parcel is zoned R-1 {Residential) which is a low-density residential zone. It does not permit mobile homes. Councilman D'Ardenne stated the Planning Commission granted conditional approval and the plat was forwarded to the Town Engineer who granted final approval. The subdivision does not require any Town- funded infrastructure, however, the applicant will be installing water, sewer and streets that meet the Town's specifications. After completion and inspection by the Town, it is likely that the applicant will request that the Town accept ownership. Councilman D'Ardenne advised that Town Council action is not required on this request. Councilman D'Ardenne furnished additional information in reporting that the subdivision includes 21 lots totaling 12.5755 acres, street dedication totaling 2.078 acres and drainage easements totaling 2.6421 acres. The total area is 17.2956 acres. The subject site is suitable for platting and developing single-family residences. At the 1993 public hearing, the applicant stated the approximate cost of these homes is $150,000. The current Erosion anal Sediment Control Plan has received preliminary approval. It will require an easement across Mr. Dean's property. The applicant is currently discussing this matter with Mr. Dean. Mr. Lyons reported that a year ago, the Planning Commission considered this same request but it was for only conceptual approval. FINANCE COMMITTEE Chairman Schrader again thanked Council for all the many meetings they had to attend in the past couple of months. UTILITIES COMMITTEE ~~ ~•W~hairman Graham reported that a request had been received from Magnox for discharge of industrial waste into the Town of Pulaski sewage system. The Town has met with Peppers Ferry to provide this service. Chairman Graham requested that information be placed in Council packets so each member will be apprised of progress being made on this request. This is a high priority request and we need to give Magnox an answer. PUBLIC OPERATIONS Chairwoman Holston advised that the Public Operations Committee had 9449 June 21, 1994 met June 9 and reviewed an update on Dora Highway. This matter has been discussed with Congressman Boucher's~Office and it appears that FEMA will only provide $10,000 of the $185,000 necessary to correct the safety problems. FEMA is willing to reexamine Dora Highway and will be visiting Pulaski in the near future. Mr. Combiths reported that Engineering is working on the Dora Highway situation and survey of the creek and the road has been made. There is about 900' of shoulder of the road that is going to have to be repaired, and the bank stabilized. Bid proposals are being prepared by crane operators. We hope to go out for bid within 30 days on this project. The Virginia Department of Transportation will also inspect the hillside as the work is being - performed. CEMETIIZY Chairwoman Holston .advised that a request had been received regarding steps for the cemetery. Mr. Combiths reported that a meeting of the Cemetery Trustees would be scheduled hopefully within the next two weeks. A letter has been written to Mr. Huff. ORDINANCE COMMITTEE Chairman Glenn reported that the Ordinance Committee met June 13 and discussed the smoking ordinance and a sign. Mr. Terwilliger stated several ordinances had been drafted for Council's review regarding smoking policy, breaking out vehicles from buildings. Several possible versions had been prepared. Mayor Hancock suggested that the Town Manager schedule a work session for all of Council to get together and go over the prepared drafts. D~INADK~ Chairman Glenn advised that the committee had also discussed a sign ~~ode and the committee recommended that the ordinance not be considered out of concern that it would result in the proliferation of signs. MAYOR'S REPORT ~ Mayor Hancock advised that Depot Day was one of the most DE[~I'~Youtstanding days we have had in Pulaski. Mayor Hancock stated he was very proud of our Town and felt that the Town looked great. It is hoped that Depot Day can be made an annual event. Mayor Hancock extended appreciation to all the staff, Trish Pendergrast, Rob Lyons and Tom Combiths, with a special thanks to Tom Compton and Dave Hart for all their hard work. A lot of people worked on the station and they are owed a debt of gratitude. Councilman D'Ardenne stated that Mayor Hancock is owned a debt of gratitudefrom the entire Town for not only Depot Day, but for acquiring the station. Thanks were extended to Mayor Hancock. TOWN ATTORNEY'S REPORT Mr. Terwilliger, following up on the last Council Meeting, advised June 21, 1994 SEWFR SYSTEM that he hadtalked with Mr. Anderson and Mr. Robinson regarding disconnecting from the Town's sewage system. These gentlemen live outside the Town limits and they could disconnect from the Town's system. No agreements are on file at the Courthouse or Town records. The Town's exclusive service area is within the Town limits. These gentlemen were informed that if they could get Health Department approval, they could do whatever they wished in terms of disconnecting from the Town. TOWN MANAGER'S REPORT Mr. Combiths advised that the Town Offices would be closed July 4 in observance of Independence Day. Mr. Combiths also recognized the staff, particularly Rob Lyons, in the preparation of the budget. Also, appreciation extended to Town Council for their time spent going through the budget. Mayor Hancock thanked Mr. Crispin and Mr. Glenn for their service on Town Council as this would be their last official meeting. 9450 Vice Mayor Schrader, on behalf of himself and all members of Council, thanked Mayor Hancock for the years and hours of service he has given the Town. His leadership has been invaluable and looked forward to his counsel and guidance in the future. Mayor Hancock extended to Andy and the new Council his best wishes for much success. Mayor Hancock also thanked Council Members for all their support, thanked the Town Administration, Town employees, and Frank Terwilliger as we are very fortunate to have an outstanding Town Attorney like Frank. He has also been a great friend. Mayor Hancock expressed appreciation to Ruth Harrell for her assistance. At 7:47 p.m. Councilman Glenn made a motion that Council adjourn, seconded by Vice Mayor Schrader and carried. APPROVID: ~` V v Mayor Attest: K Cle of Council