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Home My WebLink About08-02-949471 August 2, 1994 Minutes of the regular meeting of the Pulaski Town Council held August 2, 1994, at 4:00 p.m. in the Council Chambers in the Municipal Building. There were present: Vice Mayor W. H. Schrader, Jr., presiding Council Members: John A. Johnston, John W. Stone, Bettye H. Steger, Roy H. D'Ardenne, Jr., W.-Edgar Hale, Alma H. Holston, Elbert G. Black, Jr. Also Present: Frank Terwilliger, Town Attorney Robert J. Lyons, Assistant Town Manager Ruth A. Harrell, Clerk Visitors: Dee Lindsey and Paul Dellinger, News Media . Valencia Johnson Ronald Vaughan The meeting was called to order by Vice Mayor Schrader. Councilman Black led the Pledge of Allegiance and Councilwoman Steger gave the Invocation. Following the roll call and welcome by Vice Mayor Schrader, Councilwoman Holston so moved that the minutes of the regular meeting ~f July 19, 1994, be approved as submitted, seconded by Councilman Black and carried. There being no comments from the public, Vice Mayor Schrader called for Council Committee Reports. UTILITIES COMMITTEE: Chairman Johnson had no report. FINANCE COMMITTEE Chairman Schrader reported that the Finance Committee had met August Z, entering into executive session to discuss a legal matter relating to the sewer corrosion problem. WATT Chairman Schrader stated that the Committee alsff discussed thee-- Water Fund. The Town's auditor, Larrowe and Company, presented a brief presentation, bringing to Council's attention that a resolution will need to be adopted recognizing the Water Fund expenditures far the August 2, 1994 9472 Draper Mountain water line and Peakland water line as dart of the FY 1992-93 budget. The auditor gave the differences in a cash balance and a fund balance which was-very informative. PUBLIC & PERSONNEL RELATIONS: Chairman D'Ardenne reported that the Personnel Committee had requested that the Town Attorney revise the language for the Council ~- Rules & Regulations procedures. Chairman D'Ardenne read Resolution No. 94-22 which amended those Rules and Procedures. The Personnel Committee recommended, and Councilman D'Ardenne s~o moved, that Resolution No. 94-22 be adopted. Motion carried o-n the following recorded vote: 94-22 ADOFTID - Council Rules & Regulations John A. Johnston - Aye Roy H. D'Ardenne; Jr. - Aye ~~ John W. Stone - Aye W. Edgar Hale - Aye '• Bettye H. Steger - Aye Alma H. Holston' ~ - Aye W. H. Schrader, Jr. - Aye E. G. Black, Jr. ~ Ay'e Chairman D'Ardenne also advised that the Personnel Committee would meet Monday, August 15, 7:00 a.m., to review the Smoking Policy, committee appointments and Safety Policy. PUBLIC OPERATIONS COMMITTEE: Chairwoman Holston reported that the Public 4perativns Committee had met July 25 and closing of the alleys was discussed. A public hearing will be held at the next Council meeting regarding these •~ closures. PARKING AUII-I~TIY Chairwoman Holston advised that the Public Operations Committee had met jointly with the Parking Authority to discuss downtown parking. The • Town Manager has received approximately 10-12 'requests for reserved parking spaces at the old Southwest Times Building. These spaces are rented from Pulaski County. Chairwoman Holston stated that since the downtown parking is provided by the Town, County and Parking Authority, the committee recommended conducting a study that takes a comprehensive look at downtown parking. 'Phe Town Manager will be contacting the Virginia ?e•c-h' Urban Planning Department to determine if they could conduct the study at little or no cost. The cost of the study will be brought back to the committee to bring before Council as to whether it is paid for by Council or by the Parking Authority. The Parking Authority has $25,000. While the study is being conducted, the Public Operations Committee recommended that the Town run a press release advertising the availa~trle spaces that can be rented on a temporary basis while the study is being conducted. Additionally, the press release will ask parties that may have available private parking to contact the Town Manager. 9473 August 2, 1994 PARi~NG AUiHORTIY, ~1'T) Chairwoman Holston gave a brief history of the Parking Authority and read from the Pulaski Parking Authority Act. She advised the Parking Authority had not been active for quite a few years, and the Authority would like to get active again. Chairwoman Holston suggested that Mark Wigginto-n and J. R. Schrader be appointed to the Parking Authority°. The Personnel Committee will review these appointments at their meeting on August 15. Vice Mayor Schrader requested that the Town Attorney review Parking Authority operating procedures. Vice Mayor Schrader requested that Mr. Lyons update Council Members regarding the 12 alleys being considered for closing that are on agenda at next Council Meeting. Mr. Lyons reported that-the adjoining property owners would be notified by certified mail. A notice will also be published in the Southwest Times two times. Ordinances will be prepared to close each alley for Council's consideration. Chairwoman Holston appointed Councilwoman Steger Vice Chairwoman of the Public Operations Committee. ORDINANCE COMMITTEE: Chairman Black had no report. IlHPLDYEv ACCIDIIQT Vice Mayor Schrader ardvised that a Town employee had been invo-l~ve•d in an accident and wished a speedy recovery to Mr. Douglas Slusher. Mr. Lyons reported that Mr. Slusher was doing well, but he does have two breaks in his leg and two breaks in his arm. Mr. Lyons will pass on Vice Mayor Schrader's and Council's good wishes. TOWN ATTORNEY'S REPORT: Mr. Terwilliger had no report, however, he requested an Executive Session on a legal matter regarding sewer corrosion. TOWN MANAGER'S REPORT: DORA HICIIWAY M r. L o n s UPDATE y gave an update on the Dora Highway project. Two bids were received which were much higher than we expected. The low bid was over $200,000 while we were estimating the work to be $100,000 to $120,000 range. We are currently negotiating with the low bidder. Z`3x~e Town Engineer and his assistant climbed the cliff, trying to identify what was stable and what was unstable. They reported that the cliff waa in fairly stable condition. It is felt we might be able to scale back what needs to be done and we will negotiate with the contractor. These negotiations will be resolved as fast as possible: August 2, 1994 9474 NIJSI3M Mr. Lyons stated that meetings had been held with the Green Thumb personnel in an effort to find staffing for the museum. A meeting was held with the Cemetery Trustees to discuss several items and a follow-up meeting will be scheduled. Mr. Lyons reported that two citizen complaints wEre received at the" last meeting. Mrs. Mitchell had complained of a water valve leaking in her driveway. This has been viewed by the Public Works Department and they will continue to monitor this complaint. Also, Mr.•Dalton had a problem with a trailer and the zoning code. A permit has now been issued to place the mobile home on his property contingent on him getting a survey done. TRAIN STATIOI~ouncilwoman Holston asked when the Chamber of Commerce would b~e moving into the Train Station. Mr. Lyons stated the Chamber had moved in some office equipment and he will find out the moving date. Mr. Terwilliger reported that he and Mr. Combiths had met-with the Chamber Board and some minor revisions to the lease agreement will be made. These revisions will be brought back to Town Council. At 4:26 p.m. Councilwoman Steger made a motion that Council go into Executive Session under 2.1-344 A7, consultation with legal counsel concerning negotiations on the sewer corrosion. Motion seconded by Councilman D'Ardenne and carried on the following recorded vote: -- John A. Johnston - Aye - Roy H. D'Ardenne, Jr. - Aye• John W. S-tone - Aye W. Edgar Hale - Aye Bettye H. Steger - Aye Alma H. Holston -•Aye W. H. Schrader, Jr. - Aye E. G. Black, Jr. - Frye ` At 4:29 p.m. Council returned td regular session and waived reading of the Certification Resolution on motion made by Councilwoman Holstolr, seconded by Councilman D'Ardenne and carried. Councilwoman Holston made a motion that Certification Resolution~be- adopted, seconded by Councilman Black and carried on the following recorded vote: John A. Johnston - Aye Roy H. D'Ardenne, Jr. - Aye John W. Stone - Aye W. Edgar Hale - Aye Bettye H. Steger - Aye Alma H. Holston = Aye W. H. Schrader, Jr. - Aye E. G. Black, Jr. - Aye "'- At 4:30 p.m. Council adjourned on motion made by Councilman Hale, seconded by Councilman Black and carried. Attest: Clerk of Council ~` i e ayor