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HomeMy WebLinkAbout01-05-93January 5, 1993 9207 Minutes of the regular meeting of the Pulaski Town Council held January 5, 1993, at 4:00 p.m. in the Council Chambers in the Municipal Building. There were present: Mayor Gary C. Hancock, presiding Council Members: Charles D. Crispin, J. R. Schrader, Jr., Roy H. D'Ardenne, W. H. Schrader, Jr., Andrew L. Graham, E. G. Black, Jr., Alma H. Holston, Robert N. Glenn Also Present: Frank Terwilliger, Town Attorney Don E. Holycross, Town Manager Robert J. Lyons, Asst. to the Town Manager Ruth A. Harrell, Clerk Visitors: Dee Lindsey and Paul Dellinger, News Media R. G. Kilgore Joe Weddle Ruth Crispin Trish Pendergrast Bob Thomas Pulaski County Government Students Kelly Campbell Mitchell Patterson Yen Lui Chasity Friend Phuang MyLew Diane Owens Carla S. Rogers Fran DeBellis The meeting was called to order by Mayor Hancock. The Pledge of Allegiance was led by Councilwoman Holston and the Invocation was given by Councilman Glenn. Following the roll call, Councilwoman Holston so moved, that the minutes of the regular meeting of December 15, 1992, be approved as submitted, seconded by Councilman Crispin and carried. Mayor Hancock welcomed visitors to the meeting and in particular welcomed students from the Pulaski County High School. Mayor Hancock also welcomed Councilman Crispin back to Council. TOURISM Mr. Bob Thomas advised that New River Valley HOSTS is now the recognized regional tourism organization, and has been recognized by the four county governments and the City of Radford as well as approved by 9208 January 5, 1993 most of the Towns and all six of the Chambers. Mr. Thomas is bringing all governmental entities up to date on what they were doing in their efforts. Revenue information was also shared. Informational literature was distributed to Council and is on file for reference. Councilwoman Holston requested that applications for membership be forwarded to Pulaski Main Street and the new antique center. Mr. Thomas advised that the Visitor Center, located at the Comfort Inn in Dublin, is open seven days a week, 9 hours per day. As there were no comments from the public, Mayor Hancock called for Council Committee Reports. PUBLIC AND PERSONNEL RELATIONS Chairman J. R. Schrader advised that the Personnel Committee had met January 4, 1993, and discussed the procedure for recruiting a Town Manager to replace Mr. Holycross. The committee asked that the Town Manager and the Assistant to the Town Manager to review the resumes and select 20 candidates for Town Council's consideration. The deadline for applications is January 8, and at present 96 applications have been received. APPOINTMENT The Personnel Committee recommended, and Chairman Schrader so ZONING moved, that J. B. Brillheart be reappointed to the Board of Zoning Appeals and that the Town Attorney prepare the proper Order to be entered by the Judge of the Pulaski County Court for the appointment of Mr. Brillheart with a term of five years. Motion seconded by Councilman Crispin and carried. PLANNING COMMISSION REPORT PLANNING Councilman D'Ardenne advised that the Planning Commission had met COP9MISSIO~fanuary 4, 1993, and elected its officers for 1993. Mr. Roy David Warburton was reelected to serve as Chairman and Mr. Joe Weddle was elected to serve as Vice-Chairman. Councilman D'Ardenne also reported that a public hearing was SUBDIV. conducted and the Planning Commission approved a request by Mr. James Vanhoozier for a subdivision creating five lots on his property bounded by Valley Street, Maple Street and 2nd Street, SW and variances to the minimum lot area, lot width requirements and rear setback. Councilman D'Ardenne stated the 1.2 acre parcel contains three SUBDIV. houses and vacant land. It appears that over the years, the existing houses were built on one parcel without submitting a subdivision request to the Town. Mr. Vanhoozier requested the subdivision at this time because he wishes to transfer ownership of one of the lots to his daughter and the variances were required because of the existing structures. The Planning Commission approved the preliminary plat and it was forwarded to the Town Engineer for final approval. (CONDITIONAL USE Councilman D'Ardenne stated the Planning Commission recommended approval of Appalachian Power Company's conditional use application to January 5, 1993 9209 construct an electrical substation on its property near Edens Distributing with the following conditions recommended by the Town Attorney. 1. The applicant shall construct the substation in accordance with the November 9, 1992, conditional use application and site plan submitted to the Town. 2. The 12 kV and 34.5 kV distribution lines shall leave the Peak Creek Station underground to improve the appearance of the station. 3. The applicant shall retain as many trees as possible at the site. As Mayor Hancock's law firm does a good bit of work for Appalachian Power Company, he excused himself and asked that the Vice Mayor pre- side. Councilman J. R. Schrader so moved that reading of Ordinance No. 93-1 permitting an Appalachian Power Company Substation as Conditional Use at its Property Near Bob White Boulevard be waived, seconded by Councilman Glenn and carried. Councilman D'Ardenne made a motion that Ordinance No. 93-1 be adopted, as recommended by the Planning Commission, seconded by Councilman J. R. Schrader and carried on the following recorded vote: APCO ORDINANCE ADOPTED Charles D. Crispin - Aye Andrew L. Graham - Aye J. R. Schrader, Jr. - Aye E. G. Black, Jr. - Aye Roy H. D'Ardenne, Jr. - Aye Alma H. Holston - Aye W. H. Schrader, Jr. - Aye Robert N. Glenn - Aye SUBDIV. Councilman D'Ardenne stated that the Planning Commission considered LISOI~ request by the estate of Walter-W. Allison to create five lots totaling 2.7921 acres and a street dedication totaling 0.4290 acres, subdivided out of an existing 209.8 acre tract. The subdivision, Cropland Estates, is located on Peppers Ferry Road between Twin Oaks Avenue and Beth Scott Drive. The lot sizes are: Lot 1 - 18,300 sq. ft.; Lot 2 - 24,000 sq. ft.; Lot 3 - 24,000 sq. ft.; Lot 4 - 24,271 sq. ft.; and Lot 5 - 31,059 sq. ft. The remaining parcel would be 206.2202 acres. Councilman D'Ardenne stated the lots meet all requirements of the R-1 (residential) district, including lot size and yard and setback requirements. The subdivision also includes a 15 ft. public utility and drainage easement and 15 foot dedication to eventually widen Peppers Ferry Road to the VDOT standard of a 30 foot pavement within a 50 foot right-of-way. The Planning Commission approved the preliminary subdivision plat and it was forwarded to the Town Engineer for final approval. STREETS Councilman D'Ardenne stated that according to a 1981 study, the cost of improving the 1.52 mile section of Peppers Ferry Road (Memorial Drive - Route 11) is approximately $2,174,800; $1,674,800 {construction) 9210 January 5, 1993 plus $500,000 (right-of-way acquisition}. Mr. Charles Allison, administrator of the estate, expressed a willingness to work with the Town regarding the right-of-way along his property. Since the Town's urban construction funds are allocated for the replacement of the downtown bridges, the Town will not have any available VDOT funds until 1996 to widen Peppers Ferry Road. Additional, the Town has received requests for other projects that would compete with the Peppers Ferry Road project for the urban construction funds for 1996 and beyond. The Planning Commission recommended that widening Peppers Ferry Road be considered along with the other requests that we have received. Councilman D'Ardenne also reported that the Planning Commission adopted its Annual Report for 1992 and is submitting it to Town Council for their information. Councilman Graham questioned on the Allison subdivision, did this come out of our street allocation with Mr. Holycross stated this was a special allocation. We get two allocations, one is for allocation for maintenance funds and the other is an allocation for construction funds. The widening of the road would have to come out of the allocation for construction funds. All of the Town's allocation through 1996 has already been prioritized and submitted to the State for approval and that is the replacement of the three downtown bridges. Mr. Holycross stated in the near future, we would be coming back to Council with a list of projects that have been identified and Planning Commission has identified, for Council to prioritize for the monies that will be available in 1996 and beyond. FINANCE COMMITTEE, PUBLIC OPERATIONS COMMITTEE, UTILITIES COMMITTEE Chairman W. H. Schrader, Chairwoman Holston and Chairman Graham had no report, however, Chairman Schrader stated an Executive Session on an Economic Development Matter would be requested. Mayor Hancock stated he had received a complaint regarding dumping in area of Johnson's Trailer Court. If this situation cannot be worked out administratively, this might be put into committee for review. Mr. Holycross reported that staff was prepared to take this matter to court. Councilman Graham advised that at Longview Court, behind Stevens Funeral Home, someone has piled a lot of trash and he did not believe it was in a form that can be collected by the Public Service Authority. ORDINANCE COMMITTEE WATER & SEWER ORDINANCE Chairman Glenn reported that the Ordinance Committee had met January 4, 1993, and reviewed the matter of an amendment to Ordinance No. 91-2, regarding adjustments to water and sewer charges related to leaks and breaks on private property. Ordinance No. 93-2 incorporating the changes recommended by the committee was before Council. Chairman Glenn made a motion to waive reading of Ordinance No. 93-2 Amending Ordinance No. 91-2 to Establish Additional Provisions for Adjustments to Water and Sewer Charges Related to Leaks or Breaks on January 5, 1993 Mr. Lyons explained to the students Ordinance 93-1 regarding the Appalachian Power Company substation conditional use request at its property near Bob White Boulevard that was adopted by the Town Council. MAYOR'S REPORT Mayor Hancock stated it might be well to schedule meetings with Mr. Holycross prior to his leaving to review issues that are presently pending. A meeting should also be held regarding finances, and end of the year matters. TOWN ATTORNEY'S REPORT Mr Terwilliger had no report. VML LEG. Mayor Hancock reminded Council of the VML Legislative Day which is DAY going to be in Richmond on February 11. If Council Members would like to attend, please advise the Clerk so reservations can be made. 1 TOWN MANAGER'S REPORT Mr. Holycross requested an Executive Session on an Economic Development Matter to discuss the possible use of UDAG funds for the acquisition of downtown buildings and the expansion of an existing downtown business. Councilman Crispin expressed appreciation to Town Council and Mayor, staff and office of the Town Manager for their encouragement during his recent heart surgery. Mayor Hancock explained to the students the Executive Session and rules that govern these sessions. At 4:37 p.m. Council went into Executive Session on an Economic Development Matter under 2.1-344 A5 on motion made by Councilman W. H. Schrader, seconded by Councilwoman Holston and carried on the following recorded vote: Charles D. Crispin - Aye Andrew L. Graham - Aye J. R. Schrader, Jr. - Aye E. G. Black, Jr. - Aye Roy H. D'Ardenne - Aye Alma H. Holston - Aye ^ Private Property, seconded by Councilwoman Holston and carried. Councilwoman Holston made a motion that Ordinance No. 93-2 be adopted, seconded by Councilman Glenn and carried on the following recorded vote: ORDINANCE Charles D. Crispin - Aye Andrew L. Graham - Aye ADOPTED J. R. Schrader, Jr. - Aye E. G. Black, Jr. - Aye Roy H. D'Ardenne - Aye Alma H. Holston - Aye W. H. Schrader, Jr. - Aye Robert N. Glenn - Aye 9211 Mayor Hancock explained to the students the methods and procedures that Council followed in passing the ordinances and explained the ordinance that the Town Council had adopted. 9212 January 5, 1993 W. H. Schrader, Jr. - Aye Robert N. Glenn - Aye At 5:00 p.m. Council returned to regular session and waived reading of the Certification Resolution on motion made by Vice Mayor Schrader, seconded by Councilman Crispin and carried. Councilman Glenn made a motion that Certification Resolution be adopted, seconded by Councilman D'Ardenne and carried on the following recorded vote: Charles D. Crispin - Aye J. R. Schrader, Jr. - Aye Roy H. D'Ardenne - Aye W. H. Schrader, Jr. - Aye Andrew L. Graham - Aye E. G. Black, Jr. - Aye Alma H. Holston - Aye Robert N. Glenn - Aye Mayor Hancock - Aye At 5:05 p.m. Councilman Graham made a motion that Council adjourn, seconded by Councilman D'Ardenne, and carried. APPROVED: Mayor Attest: _/~~ ~. ~- Clerk of Council 1