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HomeMy WebLinkAbout01-19-93January 19, 1993 9213 G Minutes of the regular meeting of the Pulaski Town Council held January 19, 1993, at 7:00 p.m. in the Council Chambers in the Municipal Building. There were present: Vice Mayor W. H. Schrader, Jr., presiding Council Members: Charles D. Crispin, J. R. Schrader, Jr., Roy H. D'Ardenne, Andrew L. Graham, E. G. Black, Jr., Alma H. Holston, Robert N. Glenn Also Present: Frank Terwilliger, Town Attorney Don E. Holycross, Town Manager Robert J. Lyons, Asst. to the Town Manager Ruth A. Harrell, Clerk Visitors: Dee Lindsey and Paul Dellinger, News Media Mrs. Mary Lee Duncan Mr. Henderson Randolph The meeting was called to order by Vice Mayor Schrader. The Pledge of Allegiance was led by Councilman Glenn and the Invocation was given by Councilman Graham. Following the roll call, Councilwoman Holston so moved that the minutes of the regular meeting of January 5, 1993, be approved as submitted, seconded by Vice Mayor Schrader and carried. TOWN MGR.Vice Mayor Schrader welcomed visitors to the meeting, and advised that this was the last official Council meeting for Don Holycross. Vice Mayor Schrader stated that while we wish Don, Lori and Jeffrey all the best on their move to Atlantic Beach, it was with regret that we see him leave. qualities that a professional manager should represent. Don's dedication can be seen long after he leaves in a stronger financial picture for the Town and organizational and management changes. Vice Mayor Schrader advised that Don had served the Town in an extremely professional and competent manner and exemplifies the positive Vice Mayor Schrader stated that Don had been a positive influence for the economic development of Pulaski, i.e. the new Renfro plant, the completion of Memorial Square Shopping Center, the expansion of Pulaski Plaza, the opening of the C & P Operator's facility, the expansion of Magnox, Inc., the Loan to Jefferson Mills, Urban Development Action Grant loans to Virginia Church Furniture to allow that company to expand, and to the Pulaski Land Company which is renovating the Johnston's Mobil Home Park. Also, the development of Pulaski's downtown 9214 has brought ten antique businesses to Pulaski. Vice Mayor Schrader further stated that Don had dealt fairly with the Council and with the citizens of Pulaski. He has earned our respect and friendship, and he will be greatly missed. Vice Mayor Schrader read Resolution No. 93-1 honoring Don E. Holycross. Councilman D'Ardenne so moved that Resolution No. 93-1 be adopted, seconded by Councilman Glenn and carried on the following recorded vote: January 19, 1993 RESOLUTION TOWN MGR. ADOPTED Charles D. Crispin - Aye Andrew L. Graham - Aye J. R. Schrader, Jr. - Aye W. H. Schrader, Jr. - Aye Roy H. D'Ardenne - Aye Alma H. Holston - Aye E. G. Black, Jr. - Aye Robert N. Glenn - Aye Vice Mayor Schrader also presented a plaque, with Town Council's appreciation, to Mr. Holycross. Mr. Holycross stated that he would miss the mountains and the many friends that he had made in Pulaski. He thanked the Town Council for the opportunity to live in the mountains and further, that he planned to return and visit with everyone, and extended the invitation for Council to visit him in Atlantic Beach, North Carolina. From the public, Mrs. Mary Lee Duncan addressed Council with the complaint of trash at the Blue & White Cab Co. She felt it had become an eyesore to Pulaski over the last two weeks. Mr. Holycross reported that this matter had already been referred to the Building Inspection who will review and give notice to clean up the area. It was also reported that three or four new cabs have been added to this company and are painted in the same color scheme. It was understood that five additional cabs will be added. There being no further comments from the public, Vice Mayor Schrader called for Council Committee Reports. PUBLIC AND PERSONNEL RELATIONS Chairman J. R. Schrader reported that the Personnel Committee had met this date and to date, 142 applications for the position of Town Manager have been received. Chairman Schrader advised that a Personnel Committee meeting has been scheduled for January 25 at 4:45 p.m. LYONS APPT. Chairman Schrader made a motion that Robert J. Lyons be appointed ACTING Acting Town Manager until such time as a new Town Manager is hired and MANAGER begins work, and that Mr. Lyons' salary as Acting Manager be set at the equivalent of $37,500 annually. Motion seconded by Councilman D'Ardenne and carried on the following recorded vote: Charles D. Crispin - Aye Andrew L. Graham - Aye J. R. Schrader, Jr. - Aye E. G. Black, Jr. - Aye January 19, 1993 9215 Roy H. D'Ardenne - Aye Alma H. Holston - Aye W. H. Schrader, Jr. - Aye Robert N. Glenn - Aye FINANCE COMMITTEE FINANCE Chairman W. H. Schrader reported that the Finance Committee had met UPDATEJanuary 19. Financial statements and graphs were distributed for F/Y 1991-92 and six-month financial reports for F/Y 1992-93. Mr. Holycross stated they were pleased to report that the General Fund finished the year with an adjusted cash balance (in which $94,000 was carried over from last budget year into this next budget year for the Rt. 99 bridge project) of $564,000 in the General Fund. That i~ out of a $4M General Fund budget. This is a better position than we were two years ago when we were actually faced with a deficit situation in the General Fund. We were able to save the Town approximately $200,000 because we kept our expenditures 5% under what was appropriated last year. Mr. Holycross reported that the Water Fund ended the year with a balance of $111,000 out of a total of budget in excess of $800,000; the Sewer Fund ended the calendar year with a cash balance of $270,000. The stability of the Town has been improved and he would recommend to Council that this job is not complete and Council still needs to keep an eye on the financial situation. He also recommended that those reserves be increased a little bit more. QUALITY Chairman Schrader reported that the Town Manager will be sending a FIRST team to New River Community College's Quality First program. It is a training and development program based upon quality and productivity improvements. The team will be composed of three members of the Finance Department, the Commissioner of Revenue, a citizen and possibly a member from the Town of Blacksburg. It will select one project from the Finance Department and develop recommended improvements. FINANCE Chairman Schrader stated that the committee discussed the Small Business Development Center's request for funding. The Center provides technical and financial assistance to small businesses, and is a partnership between the U. S. Small Business Administration, Virginia Department of Economic Development, Virginia Tech Center for Public Service, New River Community College, and the New River Valley Development Center.{~,~. Chairman Schrader stated that the Finance Committee recommended that the Small Business Development Center deliver a presentation at March's Joint Government meeting and then consider the request after presentation has been made. UDAG Chairman Schrader further reported that it was the consensus of the FUNDS Finance Committee that a loan of $28,500 in UDAG funds be made to Marlis M.FLYNFlynn for the acquisition and renovation of an existing commercial building at 27 Main Street. Chairman Schrader advised that before Council was Resolution No. 93-2 Authorizing a Loan of $28,500 in Urban Development Action Grant Repayment Funds to Assist Maria Luise Ryssel- Flynn and Muriel Flynn in the Acquisition and Renovation of an Existing Commercial Building in the Downtown Area for the Purpose of Establishing an Antique/Collectibles Center. 9216 January 19, 1993 Councilman J. R. Schrader so moved that reading of Resolution No. 93-2 be waived, seconded by Councilwoman Holston and carried. Councilwoman Holston made a motion that Resolution No. 93-2 be adopted, seconded by Councilman Glenn and carried on the following recorded vote: MARLIS Charles D. Crispin - Aye Andrew L. Graham - Aye FLYNN J. R. Schrader, Jr. - Aye E. G. Black, Jr. - Aye RESOLUTION Roy H. D'Ardenne - Aye Alma H. Holston - Aye ADOPTED W. H. Schrader, Jr. - Aye Robert N. Glenn - Aye Chairman Schrader advised it was the recommendation of the Finance WATER Committee that the Town share the cost of extending a water line to feed LINE the fire suppression system at the new Renfro plant on Bob White - Boulevard. The estimated cost of the waterline, 530,000, would be RENFRO shared equally by Renfro, Pulaski County Industrial Development Authority and the Town. Councilwoman Holston so moved that Council concur with the Finance Committee's recommendation and authorize the Town Manager to proceed and bring the appropriate documents back to Council, seconded by Councilman Glenn and carried on the following recorded vote: Charles D. Crispin - Rye Andrew L. Graham - Aye J. R. Schrader, Jr. - Aye E. G. Black, Jr. - Aye Roy H. D'Ardenne - Aye Alma H. Holston - Aye W. H. Schrader, Jr. - Aye Robert N. Glenn - Aye Chairman Schrader further reported that the Joint Meeting with the County of Pulaski, Town of Dublin and Town of Pulaski would be held March 29, 1993. UTILITIES COMMITTEE SEWER Chairman Graham reported that the Ut-lites ~©~te-e met with Bill CORROSIONAden and Fred P ribble of Draper Aden on January 15 to discuss the sewer PROBLEM corrosion that may be occurring in our sewer line. The Town Council was brought up to date on the corrosion study. The pilot study will begin around April 1st because better results are obtained in warmer weather. A brief Executive Session was also held to discuss a legal matter, 2.1- 344 A7. Chairman Graham stated more discussions on this subject would be held later. PUBLIC OPERATIONS COMMITTEE Chairwoman Holston had no report, however, she stated that Pulaski Main Street had its health screening and approximately 100 people participated. ORDINANCE COMMITTEE January 19, 1993 9217 Chairman Glenn had no report, but requested an Executive Session on a Personnel Matter. MAYOR'S REPORT Mayor Hancock was absent. TOWN ATTORNEY'S REPORT SEMINAR Mr. Terwilliger distributed contents pages for the local government liability seminar that he recently attended. A video tape is also available for a nominal charge in late February, 1993, and he felt this program would be beneficial to the Council and Planning Commission. TOWN MANAGER'S REPORT POLICE Mr. Holycross reported that following the receipt of competitive bids, we have awarded the contract for three new Police cruisers to Pulaski Motor Company. The new cruisers will be Ford Crown Victorias at a cost of $12,336 for each cruiser. This is a better price than we could have received through state contract. Mr. Holycross stated that we prefer to do business with a local company, and we are grateful to Pulaski Motor Company for providing us with a very competitive local bid. VAS TO Mr. Holycross stated that the Town of Dumfries, which is the Town's VAS partner in the Virginians to Virginians program, has adopted a Proclamation honoring the Pulaski County High School Football Team for winning the state championship. Mr. Holycross also requested an Executive Session on one legal matter, potential litigation, 2.1-344 (A7), one economic development matter (A5} and two matters involving the possible acquisition of real property, (A3). At 7:30 p.m. Councilwoman Holston made a motion that Council go into Executive Session on these matters plus Personnel Matter (A1) as requested by Councilman Glenn, seconded by Councilman Crispin and carried on the following recorded vote: Charles D. Crispin - Aye Andrew L. Graham - Aye J. R. Schrader, Jr. - Aye E. G. Black, Jr. - Aye Roy H. D'Ardenne - Aye Alma H. Holston - Aye W. H. Schrader, Jr. - Aye Robert N. Glenn - Aye At 8:05 p.m. Council returned to regular session and waived reading of the Certification Resolution on motion made by Councilman Glenn, seconded by Councilman Crispin and carried. Councilman Glenn made a motion that Certification Resolution be adopted, seconded by Councilman J. R. Schrader and carried on the following recorded vote: Charles D. Crispin - Aye Andrew L. Graham - Aye J. R. Schrader, Jr. - Aye E. G. Black, Jr. - Aye Roy H. D'Ardenne - Aye Alma H. Holston - Aye W. H. Schrader, Jr. - Aye Robert N. Glenn - Aye ^ 9218 January 19, 1993 At 8:07 p.m., Councilman J. R. Schrader made a motion to adjourn, seconded by Councilman Glenn and carried. APPROVED: e-Mayor Attest: aN~~ Cl rk of Council 1