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HomeMy WebLinkAbout03-02-93February 16, 1993 9227 ACTING TOWN MANAGER'S REPORT AMERICANS W/ DISABILITY ACT Mr. Lyons reported that the Americans with Disabilities Act is federal legislation that prohibits discrimination against individuals with disabilities. As part of that legislation, local governments and businesses are required to do an evaluation of their services to identify areas that are deficient. Mr. Lyons stated that we have completed this work and advertisement was placed seeking public input and comment. To date, no comments have been received, but if comments are received, they can be included. In the budget this year, and future years, Mr. Lyons expects we will begin to address some of these items through the capital improvements program. VML Councilwoman Holston reported that Mr. Lyons, Councilmen Graham and D'Ardenne and she had attended VML Legislative Day in Richmond. A letter from Mayor Hancock and bumper sticker was distributed to each member of the Senate and House of Delegates. She further reported that when anything is put on desks in General Assembly, it must carry a Senator's name on it and, therefore, our correspondence was distributed with Senator Trumbo's name and also the name of Senator Marye. Mr. Lyons will present a VML trip report at the next Council Meeting. At 7:50 p.m., Vice Mayor Schrader made a motion that Council adjourn, seconded by Councilman D'Ardenne and carried. APPROVED: ~~ 'CZ MAYOR Attest: ~~ ~ .~ Clerk of Council March 2, 1993 Minutes of the regular meeting of the Pulaski Town Council held March 2, 1993, at 4:00 p.m. in the Council Chambers in the Municipal Building. There were present: Mayor Gary C. Hancock, presiding Council Members: Charles D. Crispin, J. R. Schrader, Jr., Roy H. D'Ardenne, W. H. Schrader, Jr., Andrew L. Graham, E. G. Black, Jr., Alma H. Holston, Robert N. Glenn Also Present: Frank Terwilliger, Town Attorney Robert J. Lyons, Acting Town Manager Ruth A. Harrell, Clerk Visitors: Dee Lindsey and Paul Dellinger, News Media The meeting was called to order by Mayor Hancock. Mayor Hancock led the Pledge of Allegiance and gave the Invocation. Following the roll call, the minutes of the regular meeting of February 16, 1993, were approved as submitted on motion made by Councilwoman Holston, seconded by Vice Mayor W. H. Schrader and carried. As there were no comments from the public, Mayor Hancock called for Council Committee Reports. PERSONNEL COMMITTEE Chairman J. R. Schrader reported that during the weeks of February 15 and February 22, 1993, the Personnel Committee met to interview Town Manager candidates. The Personnel Committee will also meet following the Council meeting. FINANCE COMMITTEE DONATION Chairman W. H. Schrader reported that the Finance Committee met February 23, 1993, and reviewed a request for funding from Gary Clark's "Why Say No" Sports Camp in the amount of $2,500. Mr. Gary Clark's father, Milton Clark, indicated that approximately 300-350 children will be attending this camp, including 50-60 local young people. The Finance Committee has asked for some additional information, and after this information is reviewed, the committee will bring back a recommendation at a future meeting. Chairman Schrader stated that the January 1993 Revenue and Expenditure Report had been reviewed and it appears, percentage-wise, that the Town is in pretty good shape and at the proper expenditure level. Mr. Lyons stated that the department heads had done an excellent March 2, 1993 9229 job watching the budget and staying within their goals. AUDIT Chairman Schrader stated that t1x.F/Y 1991-92 Comprehensive Annual Financial Report had been distributed. The Town's auditors, McCleod and Company, indicated that the Town is in conformity with generally accepted accounting principals. The report also included a copy of the Certificate of Achievement for Excellence in Financial Reporting for the F/Y 1990-91 Comprehensive Annual Financial Report issued by the Government Finance Officers Association. LICENSE (BU~~airman Schrader stated the Finance Committee reviewed the proposed revisions to the business license schedule. He advised that they started this review in April, 1992. At that time, we had several taxes that seemed to be out of line, and these were reduced last year with the promise that we would come back this year and make more conformity into our schedule. The proposed business license schedule establishes six broad categories: (1) Contracting; {2j Retail Sales; {3} Financial-Real Estate-Professional; (4) Repair-Personal and Business Services-Others not specifically listed or excepted; (5) Wholesale Merchants and (6) Public Service Companies. The proposed license schedule is: (1} Contracting $0.16 - there will be no change in that rate; (2) Retail Sales $0.16 - no change in this rate; (3) Financial-Real Estate and Professional Services $0.40 - no change for professional services, however, the proposed rate will increase for small loan and finance companies from $0.30 to $0.40; (4) Repair-Personal and Business Service, and all other businesses not specifically listed or excepted {ranges $0.07 - $0.20). The proposed rate will be an across the board rate of $0.20; (5) Wholesale Merchants $.13 {first $2 million), .05 (next $1 million) and .01 {above $3 million) - no rate change; and (6} Public Service Companies - $0.13 (first $2 million), .05 (next $1 million), .01 (above $3 million)- since the existing rate is currently at the state maximum, there will be no rate change. The rates are per $100 of gross receipts. Chairman Schrader stated that the Finance Director had prepared a report indicating what the license fees would be under the existing and proposed rate - total revenue under existing rate $194,177; total revenue under proposed rate $196,516, for a variance of $2,337. Chairman Schrader advised that we have budgeted $225,000 in license fees. These license fees are due on May 31, 1993 and the Finance Department will mail applications on or about April 1, 1993. Chairman Schrader reported that another proposed change relates to the delinquent date. Section 8-39 of the Town Code that states that all license fees are due and payable on the first of May of each year, and shall be delinquent thirty days thereafter. Since the Finance Department will mail applications on or about April 1, it is recommended that the delinquent date be moved to May 2. As a result, the effective date of the delinquent penalty will be consistent with other tax deadlines. PUBLIC HEARThe Finance Committee recommended, and Chairman Schrader so moved, SCHED~ a public hearing be scheduled for March 16, 1993, to consider the proposed business license schedule. Motion seconded by Councilman Crispin and carried on the following recorded vote: 9230 March 2, 1993 Charles D. Crispin - Aye Andrew L. Graham - Aye J. R. Schrader, Jr. - Aye Elbert G. Black, Jr. - Aye Roy H. D'Ardenne - Aye Alma H. Holston - Aye W. H. Schrader, Jr. - Aye Robert N. Glenn - Aye UDAG Chairman Schrader stated that the Acting Town Manager had reported REQUEST that staff is reviewing Mr. George Penn's UDAG application and requested additional information from Mr. Penn. A Finance Committee meeting will be scheduled after staff has completed its review and a recommendation will be made to Council. UTILITIES COMMITTEE Chairman Graham stated he had no report. PUBLIC OPERATIONS COMMITTEE Chairwoman Holston had no report, however, she advised that a committee meeting had been scheduled for 5:00 p.m. Monday. Chairwoman Holston also distributed brochures regarding Main Street that PMI prepared. Chairwoman Holston gave a status report on the new antique stores and restaurant that had opened or would be opening. Mayor Hancock stated that he had received a number of calls this past weekend regarding the snow and streets being plowed. He reported that a major piece of equipment had broken down and was out of service. ORDINANCE COMMITTEE Chairman Glenn had no report. MAYOR'S REPORT Mayor Hancock reported that hopefully we could begin to schedule a date for the Planning Meeting of Council. He felt that it should be held within the next month or six weeks as it was needed before a new Town Manager arrived. TOWN ATTORNEY'S REPORT Mr. Terwilliger had no report. ACTING TOWN MANAGER'S REPORT VML Mr. Lyons, Council Members Graham, Holston, and D'Ardenne attended the Local Government Officials' Legislative Day in Richmond on February 11. Mr. Lyons distributed information highlighting bills and the projected impact on local governments. Mr. Lyons stated that a bill was introduced that would return $20 million in recordation tax revenue to local governments beginning in the third quarter of 1994. In F/Y 1995, a total of $40 million would be distributed to local governments. Under the original legislation, the revenue must be used for education or transportation. All bills have been sent to the Governor and we will await action March 2, 1993 9231 by the Governor. Mr. Lyons stated that when all the bills have been signed into law, the Virginia Municipal League will provide an update to the Town and this will be shared with Council. Mr. Lyons advised that the Public Works Department worked hard over the weekend to get the snow off the streets as quickly as possible. He felt they had done a fine job. Councilwoman Holston so moved to certify that the Personnel Committee meetings held were restricted to the purpose of interviewing candidates for the position of Town Manager under 2.1-344 A1, seconded by Councilman Crispin and carried on the following recorded vote: Charles D. Crispin - Aye Andrew L. Graham - Aye J. R. Schrader, Jr. - Aye Elbert G. Black - Aye Roy H. D'Ardenne, Jr. - Aye Alma H. Ho lston - Aye W. H. Schrader, Jr. - Aye Robert N. Glenn - Aye Gary C. Ha ncock - Aye Mayor Hancock stated that the Council wi ll continue to have meetings to conduct follow-up interviews for the position of Town Manager. At 4:15 p.m. Councilman J. R. Schrader made a motion that Council adjourn, seconded by Councilman Crispin, and carried. APPROVED: Mayor Attest: Clerk of Coun cil 2 March 16, 1993 Minutes of the regular meeting of the Pulaski Town Council held March 16, 1993, at 7:00 p.m. in the Council Chambers in the Municipal Building. There were present: Mayor Gary C. Hancock, presiding Council Members: Charles D. Crispin, J. R. Schrader, Jr., Roy H. D'Ardenne, W. H. Schrader, Jr., Andrew L. Graham, E. G. Black, Jr., Alma H. Holston, Robert N. Glenn Also Present: Frank Terwilliger, Town Attorney Robert J. Lyons, Acting Town Manager Ruth A. Harrell, Clerk Visitors: Dee Ann Lindsey, News Media Andrew Owens Eddie Hale The meeting was called to order by Mayor Hancock. Mayor Hancock led the Pledge of Allegiance and gave the Invocation. Following the roll call, the minutes of the regular meeting of March 2, 1993, were approved as submitted on motion made by Councilwoman Holston, seconded by Councilman Crispin and carried. Mayor Hancock advised that as published, three public hearings were scheduled for this meeting. APCo The first public hearing before Council was the request from EASEMEN'~ppalachian Power Company for an easement across a tract of land owned by the Town of Pulaski known as the Loving Field Recreational complex between Robinson Tract Road and Alum Spring Road. Mr. Lyons stated that Appalachian Power Company had requested an easement from the Town for a tie line that runs between Robinson Tract Road and Alum Spring Road. A portion of that 34.5kv would run across property owned by the Town at Loving Field. This line should not interfere with any activities at Loving Field. An ordinance that would grant APCo a forty year easement was prepared for Council's consideration. Public Operations Committee Chairwoman Holston stated that the Public Operations Committee had reviewed this request and recommended approval of Appalachian Power Company's request. There were no comments from the public for or against the granting of this easement.