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HomeMy WebLinkAbout04-06-93April 6, 1993 Minutes of the regular meeting of the Pulaski Town Council held April 6, 1993, at 4:00 p.m. in the Council Chambers in the Municipal Building. 9237 There were presents Mayor Gary C. Hancock, presiding Council Members: Charles D. Crispin, J. R. .Schrader, Jr., Roy H. D'Ardenne, W. H. Schrader, Jr., Andrew L. Graham, E. G. Black, Jr., Alma H. Holston, Robert N. Glenn Also Present: Frank Terwilliger, Town Attorney Robert J. Lyons, Acting Town Manager Ruth A. Harrell, Clerk Visitors: Dee Lindsey and Paul Dellinger, News Media Phil Sadler Mary Ann Wine Ruth Crispin The meeting was called to order by Mayor Hancock. Councilman Black led the Pledge of Allegiance and Councilman D'Ardenne gave the Invocation. Following the roll call, the minutes of the regular meeting of March 16, 1993, were approved as submitted on motion made by Councilwoman Holston, seconded by Councilman Crispin and carried. AMTRAK Mayor Hancock advised that before Council was Resolution No. 93-3 Endorsing the Proposal to Extend Amtrak Passenger Service Through Roanoke, Virginia. Councilman D'Ardenne so moved that reading of Resolution No. 93-3 be waived, seconded by Councilman Crispin and carried. Councilwoman Holston made a motion that Resolution No. 93-3 be adopted, seconded by Councilman Crispin and carried on the following recorded vote: AMTRAK RESOLi~~Iar les D. Crispin ADOPTED - Aye Andrew L. Graham - Aye J. R. Schrader, Jr. - Absent E. G. Black, Jr. - Aye Roy H. D'Ardenne - Aye Alma H . Holston - Aye W. H. Schrader, Jr. - Absent Robert N. Glenn - Aye FREE CLINICMayor Hancock welcomed Mr. Phil Sadler, Mrs. Mary Ann Wine and Mrs. Ruth Crispin, representing the Free Clinic, to the meeting. Mayor Hancock stated that the clinic has provided service to a lot of people in our community who would not have the benefit of health care or medication without the work of the clinic and its many volunteers. Mayor Hancock stated that before Council was House Joint Resolution 9238 April 6, 1993 No. 749 adopted this year by the General Assembly Cornending the success of private free clinics in the Commonwealth, and also read Resolution No. 93-4 Honoring the Free Clinic of Pulaski County, Inc. Councilman Crispin made a motion that Resolution No. 93-4 be adopted, seconded by Councilman Black and carried on the following recorded vote: RESOLUTION :, Charles D. Crispin - Aye Andrew L. Graham - Aye HONORING J. R. Schrader, Jr. - Absent W. H. Schrader, Jr. - Absent FREE Roy H. D'Ardenne, Jr. - Aye Alma H. Holston - Aye CLINIC E. G. B1°ack - Aye Robert N. Glenn - Aye Mr. Phil Sadler,..Mrs. Mary Ann Wihe and Mrs. Ruth Crispin accepted this Resolution on behalf~of the Flee Clinic. Mrs. Wine stated that their work was mostly behind the scenes and is very important to the Town, especially during these difficult economic times. She expressed appreciation for Council's recognition and their support. Councilman Crispin expressed appreciation to his wife Ruth for her assistance during his illness and felt she was one of the best nurses he had ever seen. Ordinance 93-i~ayor Hancock advised that next on the agenda for Council's Bus. L~nsideration was Ordinance No. 93-6 Defining Business and Professional License Tax Categories and Changing the Delinquency Date. Councilman Crispin so moved that reading of Ordinance No. 93-6 be waived, seconded by Councilman Glenn and carried. Councilman D'Ardenne made a motion that Ordinance No. 93-6 be adopted, seconded by Councilman Crispin and carried on the following recorded vote: ORDIN. Charles D. Crispin - Aye Andrew L. Graham - Aye 93-6 J. R. Schrader, Jr. - Absent E. G. Black, Jr. - Aye ADOPTED Roy H. D'Ardenne, Jr. - Aye Alma H. Holston - Aye W. H. Schrader, Jr. - Absent Robert N. Glenn - Aye ORD. Before Council was Ordinance No. 93-7 Establishing Business, 93-7 Professional and Occupational License Tax Rates for 1993. Councilwoman Holston so moved that reading of Ordinance No. 93-7 be waived, seconded by Councilman Graham and carried. Councilwoman Holston made a motion that Ordinance No. 93-7 be adopted, seconded by Councilman Black and carried on the following recorded vote: 93-7 Charles D. Crispin - No Andrew L. Graham - Aye ADOPTED J. R. Schrader, Jr. ~ - Absent E. G. Black, Jr. - Aye' Roy H. D'Ardenne, Jr. - Aye Alma H. Holston - Aye W. H. Schrader, Jr. - Absent Robert N. Glenn - Aye 1 Also before Town Council was Ordinance No. 93-9 Changing the ORD. Delinquency Date of the Business and Professional License Tax. Council- 93-9 man Crispin so moved that reading of Ordinance No. 93-9 be waived, seconded by Councilman Black and carried. Councilwoman Holston made a motion that Ordinance No. 93-9 be Sptil 6, 1993 ORDINANCE N0. 93-9 ADOPTED adopted, seconded by Councilman Black and carried on the following recorded vote: 9239 Charles D. Crispin - Aye Andrew L. Graham - Aye J. R. Schrader, Jr. - Absent E. G. Slack, Jr. - Aye Roy H. D'Ardenne, Jr. - Aye Alma H. Holston - Aye W. H. Schrader, Jr. - Aye Robert N. Glenn - Aye Councilman J. R. Schrader and Vice Mayor W. H. Schrader arrived at Council meeting at 4:14 p.m. As there were no further comments from the public, Mayor Hancock called for Council Committee Reports. PERSONNEL COMMITTEE Mayor Hancock advised there had been a number of meetings to interview candidates for the position of Town Manager. Vice Mayor Schrader so moved to certify that the Personnel Committee meetings held were restricted to the purpose of interviewing candidates for the position of Town Manager under 2.1-344 A1, seconded by Personnel Chairman Schrader and carried on the following recorded. vote: Charles D. Crispin - Aye Andrew L. Graham - Aye J. R. Schrader, Jr. - Aye E. G. Black, Jr. - Aye Roy H. D'Ardenne - Aye Alma H. Holston - Aye W. H. Schrader, Jr. - Aye Robert N. Glenn - Aye Mayor Hancock advised there would be additional meetings in this regard. FINANCE COMMITTEE Chairman W. H. Schrader advised that the Finance Committee had met CLAYon March 23, 1993, and discussed the business license revisions and ordinances. The committee also discussed the request from the Gary Clark Sports camp for funding in the amount of $2,500 for the Town to be a major sponsor of the Charity Huddle, a fundraiser to benefit the "Why Say No" Sports Camp. The Finance Committee recommended that the Town decline this funding request. Chairman Schrader reported that financial reports for February, 1993, were distributed. Chairman Schrader also stated executive session under 2.1-344 A7 submitted by a downtown business. that the Finance Committee entered to discuss a UDAG application UTILITIES COMMITTEE FIN. REPORT Chairman Graham had no report, however, he expressed concern over the financial report in that last June we passed the budget with a deficit of $24,547 in the water fund. Our fund balance is $111,767. The Town Manager was to bring in a recommendation in 3 or 4 months, however, this was never done. The financial report shows a deficit of 9240 April 6, 1993 FINANCE REPORT, Cont. $56,401 with a fund balance of $11,772. Councilman Graham was concerned that our expenditures were greater than revenue, and also the use of bond fund money to pay our water bills. He said this was not proper to transfer $41,232 from the bond fund. This makes a total deficit of $97,633. Councilman Graham considered this to be most serious. This problem started in December, 1991 when Council reduced our water rates. Chairman Graham made a motion, seconded by Councilman Crispin, that the Finance Committee and Utilities Committee along with acting Town Manager, get together and study this issue and bring into council as soon as possible how can we restore the $41,000 to its rightful use. I think it should be used for capital expenditures, something greater than paying our monthly water bills. Also recommend improving the finances of the water fund and the services; what action we should take. I make that motion that the Finance Committee and Utilities Committee start meeting with the acting Town Manager as soon as possible on this problem. Mayor Hancock advised that the money that was transferred from the bond fund was basically interest that the bond monies had drawn until they were actually used. Council agreed sometime ago that they would use this interest to repay the bond payments. He believed that is why the money was transferred when the fund was closed out. The transfer was made before the Town Manager left at the end of January so this would be effective February 1st. Mr. Lyons understood the remaining balance was from water projects. Mayor Hancock advised that the water fund as well as the sewer fund are called enterprise funds because we have to take the money in before it can be spent and is separate from the general fund. Basically, these funds pay for themselves so we have to have an adequate amount of money coming in from water resources, such as water bills to take care of any expenditures that we have. We agreed during our last budget session in 1992 that we needed to take a very close look at the water fund because it did not appear that in the future it was going to be adequate to take care of the expenditures. Mr. Lyons stated that the water fund is an area that deserves a very serious and hard look. Mr. Lyons has met with the Director of Public Works and the Town Engineer to distribute the budget sheets for the water and sewer funds. Councilman Crispin requested that Mr. Lyons determine the actual cost of producing 1,000 gallons of water in the Town of Pulaski. Mr. Lyons responded that there are several ways to calculate the cost of water. Chairman Graham advised that the sewer fund looks very good, however, the Critzer pump station and the sulfide problem will be costly. Chairman Graham felt the quicker we started studying the problem, the better off we would be. April 6, 1993 9241 Motion then carried on the following recorded vote: Charles D. Crispin - Aye Andrew L. Graham - Aye J. R. Schrader, Jr. - Aye E. G. Black, Jr. - Aye Roy H. D'Ardenne - Aye Alma H. Holston - Aye W. H. Schrader, Jr. - Aye Robert N. Glenn - Aye PUBLIC OPERATIONS COMMITTEE Chairwoman Holston had no report from the Public Ogerations Committee, however, a meeting will be scheduled for next week. Reporting from the New River Valley Agency on Aging, Chairwoman Holston stated that 3,384 meals have. been served since December in the Town of Pulaski. Other activities of the agency were shared with Council. ORDINANCE COMMITTEE WAL-MART Councilman D'Ardenne reported that the Ordinance Committee had net GREENI~arch 18, 1993, and reviewed a request by Wal-Mart to build a greenhouse in the parking area near the existing garden center that is in substantial conformity with the approved conditional zoning. The greenhouse is 21 feet x 60 feet and will contain bedding plants, bulbs, garden supplies, hanging baskets and flowers. Wal-Mart will retain the fire lane along the existing garden center. The greenhouse will not impact access to the fire hydrant located at the rear corner of the building. Also, the B-1 District allows accessory buildings and uses, including merchandise normally carried in stock or used in connection with a permitted use, subject to the applicable district regulations. Councilman D'Ardenne stated that the zoning code defines an accessory building as a subordinate building or. portion of a main building, the use of which.is clearly incidental to or customarily found in connection with, and located on the sage lot as the main building or principal use of the land. Although there is na side yard setback in the B-1 district, it requires that no structure be located closer than 10 feet to the boundary of a residential district. The Washington Square Apartments are located in the adjacent R-2 (Residential) district to the proposed side of the greenhouse. Therefore, the proposed greenhouse must not be located closer than 10 feet to the property line. Staff believes that the proposed greenhouse is in substantial conformity with the approved conditional zoning. RECREATION Councilman D'Ardenne also reported that the committee discussed the AGREE.joint recreation agreement with the Board of Supervisors and the Town of Dublin. Councilman Black s© moved that reading of the joint recreation agreement be waived,: seconded by Councilman J. R. Schrader and carried. Councilman D'Ardenne moved adoption of the joint recreation agreement, seconded by Councilwoman Holston and carried on the following recorded vote: 9242 April 6, 1993 RECREATION AGREEMENT ADOPTED Charles D. Crispin - Aye Andrew L. Graham - Aye J. R. Schrader, Jr. - Aye E. G. Black, Jr. - Aye Roy H. D'Ardenne - Aye Alma H. Holston - Aye W. H. Schrader, Jr. - Aye Robert N. Glenn - Aye MAYOR'S REPORT Mayor Hancock advised that the Clerk should be notified if any Council Member desired to serve on one of the VML Policy Committees. TOWN ATTORNEY'S REPORT Mr. Terwilliger had no report, however, he requested an Executive Session on a Personnel Matter, on a specifically named individual. ACTING TOWN MANAGER'S REPORT WATER Mr. Lyons advised that due to the blizzard, our Public Works Department could not read approximately two-thirds of our water meters, so these bills are estimated for this month, based on last month's usage. FEMA Also, Virginia was declared a snow emergency and Mr. Lyons and the ASST. Public Works Director attended a meeting in Wytheville. The Town is DUE eligible for 10 to 25~ of eligible costs involved in this emergency. We TO will be submitting an application for FEMA assistance. A resolution was BLIZZ.before Council, Designation of Applicant's Agent, listing Michael Jenkins in this role. RESOLUTION Councilwoman Holston made a motion that resolution be adopted, ADOPTEI~econded by Vice Mayor Schrader and carried. ELKS CLUB Mr. Lyons advised that a public hearing was scheduled for the April CON. 20th Council meeting to hear a conditional use request from by the Elks USE Club for a community room on Main Street. The Planning Commission will p.g, be holding its public hearing on April 12. Mr. Lyons displayed a RV Times Magazine with a picture of Gatewood Reservoir on the front cover. For those citizens requesting financial aid due to the recent storm, Mr. Lyons suggested that they call Stan Crigger, the County Director of Emergency Services. RENFRO Mr. Lyons advised that during a January meeting, Town Council had WATER agreed to sharing in one-third of the cost of the Renfro water line. LINE The County IDA and Renfro Corporation would also pay one-third of the cost. At that time, it was felt the cost of the water line would be $30,000, however, the project cost is approximately $15,000, which may increase if a significant amount of rock is encountered. Cost to the Town would be approximately $5,000. Vice Mayor Schrader so moved that the the Acting Town Manager and Town Attorney be directed to draw up an agreement to be executed by Renfro, the IDA and the Town and that UDAG funds be expended for this water line construction. It would be a Town-owned water line and would 1 April 6, 1993 9243 RENFRO WATER LINE, cont. be available for any future use in that direction. Motion seconded by Councilman Glenn and carried on the following recorded vote: Charles D. Crispin - Aye Andrew L. Graham - Aye J. R. Schrader, Jr. - Aye E. G. Black, Jr. - Aye Roy H. D'Ardenne - Aye Alma H. Holston - Aye W. H. Schrader, Jr. - Aye Robert N. Glenn - Aye Mr. Lyons requested an Executive Session on an Economic Development Matter under 2.1-344 A5 and~a Legal Matter, Small Claim (A7). At 4:40 p.m. Councilman Crispin so moved that Council go into Executive Session under 2.1-344 Personnel (specifically named individual) A1; Economic Development Matter A5; and Legal Matter (small claim) A7, seconded by Councilman J. R. Schrader and carried on the following recorded vote: Charles D. Crispin - Aye J. R. Schrader, Jr. - Aye Roy H. D'Ardenne, Jr. - Aye W. H. Schrader, Jr. - Aye Andrew L. Graham - Aye E. G. Black, Jr. - Aye Alma H. Holston - Aye Robert N. Glenn - Aye At 5:30 p.m., Council returned to regular session and waived reading of the Certification Resolution on motion made by Councilman J. R. Schrader, seconded by Councilwoman Holston and carried. Councilman Black made a motion that Certification Resolution be adopted, seconded by Councilwoman Holston and carried on the following recorded vote: Charles D. Crispin - Aye Andrew L. Graham - Aye J. R. Schrader, Jr. - Aye E. G. Black, Jr. - Aye Roy H. D'Ardenne - Aye Alma H. Holston - Aye W. H. Schrader, Jr. - Aye Robert N. Glenn - Aye Gary C. Hancock - Aye At 5:37 p.m. Councilman J. R. Schrader made a motion that Council adjourn, seconded by Councilman D' Ardenne a carried. APP VED: ~ v L~~ Mayor Attest: Clerk of Council 9244 April 7, 1993 Minutes of the apec~al meeting of the Pulaski Town Council held April 7, 1993, at 7:30~a.m. in the Council Chambers in the Municipal Building. There were present: Mayor Gary C. Hancock, presiding Council Members: Charles D. Crispin, J. R. Schrader, Jr., Roy H. D'Ardenne, W. H. Schrader, Jr., Andrew L. Graham, Alma H. Holston, Robert N. Glenn Also Present: Frank Terwilliger, Town Attorney Robert J. Lyons, Acting Town Manager Ruth A. Harrell, Clerk Visitors: Dee Ann Lindsey, News Media E. J. Williams, Chief of Police John Hawley, Town Engineer Mildred Bolen, Director of Finance Mike Jenkins, Director of Public Works Jeff Hall, Fire Chief Dave Hart, Recreation Director The meeting was called to order by Mayor Hancock. The roll call of Town Council was taken. Mayor Hancock advised that Town Council had some very exciting news to report this date. Town Council had been involved in the process of selecting a new Town Manager. Personnel Chairman J. R. Schrader so moved to certify that the Personnel Committee meetings held were restricted to the purpose of interviewing candidates for the position of Town Manager under 2.1-344 A1, seconded by Councilman D'Ardenne and carried on the following recorded vote: Charles D. Crispin - Aye J. R. Schrader, Jr. - Aye Roy H. D'Ardenne - Aye W.H. Schrader, Jr. - Aye Andrew L. Graham - Aye E. G. Black, Jr. - Absent Alma H. Holston - Aye Robert N. Glenn - Aye MR. TOM On behalf of the Personnel Committee, Chairman J. R. Schrader made COMBITHS a motion that Thomas M. Combiths be appointed Town Manager for the Town APPT. of Pulaski, Virginia. TOWN MANAGER Motion carried on the following recorded vote: Charles D. Crispin - Aye Andrew L. Graham - Aye J. R. Schrader, Jr. - Aye E. G. Black, Jr. - Absent