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Home My WebLink About10-29-90October 29, 1990 ~~ 8837 Minutes of the special meeting of the Pulaski Town Council held October 29, 1990, at 8:00 a.m. in the Council Chambers in the Municipal Building. There were present: Mayor Gary C. Hancock, presiding Council Members: Charles D. Crispin, Mary Lou Copenhaver, James R. Neighbors, Andrew L. Graham, W. H. Schrader, Jr., Alma H. Holston, Robert N. Glenn Also Present: Frank Terwilliger, Town Attorney Don E. Holycross, Town Manager Robert J. Lyons, Asst. to the Town Manager Ruth A. Harrell, Clerk Visitors: Dee Lindsey and Paul Dellinger of the News Media Mayor Hancock called the meeting to order. Councilwoman Holston so moved that Council go into Executive Session on a legal matter under 2.1-344 A7, seconded by Vice Mayor Neighbors and carried on the following recorded vote: Charles D. Crispin - Aye Andrew L. Graham - Aye J. R. Schrader, Jr. - Absent W. H. Schrader, Jr. - Aye Mary Lou Copenhaver - Aye Alma H. Holston - Aye James R. Neighbors - Aye Robert N. Glenn - Aye At 9:30 a.m. Council returned to of the Certificati R l i special session and waived reading on eso ut on on motion made by Councilman Crispin, seconded by Councilman Glenn and carried. Vice Mayor Neighbors so moved that Certification Resolution be adopted, seconded by Councilman Glenn and carried on the following recorded vote: CERTI. Charles D. Crispin - Aye Andrew L. Graham - Aye RESO. J. R. Schrader, Jr. - Absent W. H. Schrader, Jr. - Aye ADOPTED Mary Lou Copenhaver - Aye Alma H. Holston - Aye James R. Neighbors - Aye Robert N. Glenn - Aye Gary C. Hancock - Aye CERTI FICATION RESOLUTION WHEREAS, the Pulaski Town Council has convened an executive meeting on this date pursuant to an affirmation recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and, WHEREAS, 52.1-344.1 of the Code of Virginia requires a certification by this Pulaski Town Council that such executive meeting 8838 October 29, 1990 was conducted in conformity with Virginia law; NOW, THEREFORE, BE IT RESOLVED that the Pulaski Town Council hereby certifies that, to the best of each member's knowledge, (i) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting to which this certification resolution applies, and (ii) only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Pulaski Town Council. Councilwoman Holston so moved that Council return to Session on two legal matters, under 2.1-344 (A7) at 9:35 by Councilman W. H. Schrader and carried on the following Executive a.m., seconded recorded vote Charles D. Crispin - Aye Andrew L. Graham - Aye J. R. Schrader, Jr. - Absent W. H. Schrader, Jr. - Aye Mary Lou Copenhaver - Aye Alma H. Holston - Aye James R. Neighbors - Aye Robert N. Glenn - Aye At 10:05 a.m. on motion made by Councilman Crispin, seconded by Councilman Glenn and carried, Council returned to special session and waived reading of the Certification Resolution. Councilman Crispin so moved that Certification Resolution be adopted, seconded by Councilman Glenn and carried on the following recorded vote: CERTIFICATION RESOLUTION ADOPTED Charles D. Crispin - Aye Andrew L. Graham - Aye J. R. Schrader, Jr. - Absent W. H. Schrader, Jr. - Aye Mary Lou Copenhaver - Aye Alma H. Holston - Aye James R. Neighbors - Aye Robert N. Glenn - Aye Gary Hancock - Aye CERTIFICATION RESOLUTION WHEREAS, the Pulaski Town Council has convened an executive meeting on this date pursuant to an affirmation recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and, WHEREAS, 52.1-344.1 of the Code of Virginia requires a certification by this Pulaski Town Council that such executive meeting was conducted in conformity with Virginia law; NOW, THEREFORE, be it resolved that the Pulaski Town Council hereby certifies that, to the best of each member's knowledge, (i) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting to which this certification resolution applies, and (ii) only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Pulaski Town Council. Mayor Hancock stated the first item on agenda was an agreement with the Pulaski County Chamber of Commerce with regard to use of the Passenger Station upon its completion. PULASKI An ordinance approving an occupancy agreement was then presented. COUNTY . CHAMBER OF October ;~-l ; 1990 8839 ~y Councilman Glenn so moved that reading of the ordinance be waived, seconded by Councilwoman Copenhaver and carried. Councilwoman Holston made a motion that ordinance be adopted, seconded by Councilman W. H. Schrader. Councilman Graham stated he would have to vote against this ordinance as he believed the Chamber of Commerce should be supported entirely by private funds by the free enterprise system. He further stated it could run $30,000 to $50,000 per year for Town's responsibility. Councilman Crispin stated he agreed with Councilman Graham. His vote in no way is indicative that he does not support the Chamber of Commerce. Mayor Hancock stated he felt the majority of Council felt it would be logical for the Chamber of Commerce to be located in the train station. Hopefully, if the train station is connected to the New River Trail State Park, it will be a wonderful idea to have the Chamber of Commerce there to greet the visitors. Councilwomen Copenhaver and Holston agreed with Mayor Hancock's statement. Motion then carried on the following recorded vote: Charles D. Crispin - No Andrew L. Graham - No J. R. Schrader, Jr. - Absent W. H. Schrader, Jr. - Aye Mary Lou Copenhaver - Aye Alma H. Holston - Aye James R. Neighbors - Aye Robert N. Glenn - Aye TOWN OF PULASKI, VIRGINIA ORDINANCE Ordinance appr oving an Occupancy Agreement Chamber of With the Pulaski County Chamber of Commerce, Inc. _ Commerce for the Pulaski Train Station WHEREAS, the Town of Pulaski has undertaken the renovation of the Pulaski Train Station to preserve it for the enjoyment and benefit of future generations; and, WHEREAS, the Pulaski County Chamber of Commerce, Inc. has need of office space in a location accessible to the public; and, WHEREAS, the Town and Chamber find it mutually beneficial for the Chamber to occupy office space in the Pulaski Train Station; and, WHEREAS, an occupancy agreement has been prepared setting forth the terms by which the Town agrees to permit and the Chamber agrees to accept such occupancy; NOW, THEREFORE, BE IT ORDAINED BY THE Council of the Town of Pulaski, Virginia, sitting in special session on October 29, 1990, that the Mayor be and hereby is authorized to execute a Pulaski Train Station Occupancy Agreement with the Pulaski County Chamber of Commerce, Inc., in substantially the same form as attached hereto, and to so bind the Town to its terms when the Agreement is also executed by the appropriate official of the Chamber. This Ordinance is effective upon adoption and is adopted by recorded vote of the Town Council of the Town of Pulaski, Virginia, on %~~~ Z y, r y 5D , 8840 October 29, 1990 Mayor Hancock stated the matter of Jefferson Mills had been ~ discussed. ~ JEFFERSON ~ MILLS Vice Mayor Neighbors stated that last week when Council denied to participate with the County and the IDA to support funds for Jefferson t Mills, they did so not having some of the information they were looking r for and some of this information has now come forward. The Town is now placed into a more secure position with Jefferson Mills. We will be sharing any lien against real property and Jefferson Mills has presente a business plan and there will be a payment schedule presented before final adoption is given. Also, the key employees have taken salary cut of 10o and commitment has been shown. With the changes in mind, Vice Mayor Neighbors moved that the Town Manager and Town Attorney work with Pulaski County and the IDA to bring back an agreement at the next regular Council session whereby the Town participates in assisting Jefferson Mills on an approximate equal basis with the County and IDA, up to a maximum participation of $400,000 in a 5800,000 loan. Motion seconded by Councilwoman Copenhaver. Councilman Crispin stated he supported the motion, but would like to see added that there is some kind of controls placed on the way the company is managed in the future. Mr. Terwilliger stated there is a provision in the Town Charter that no action at a special called meeting of the Town Council can rescind or reconsider a matter previously voted on by the Council unless there is at least equal the same amount of members that voted originally. In this case, we are missing one Council Member. At the next regular council session, Council can make formal reconsideration of the entire matter even if there is only a quorum present, the action can then be taken. But, because today is a special council session, Council cannot make a binding committment. Motion then carried on the following recorded vote: Charles D. Crispin - Aye Andrew L. Graham - Aye J. R. Schrader, Jr. - Absent W. H. Schrader, Jr. - Aye Mary Lou Copenhaver - Aye Alma H. Holston - Aye James R. Neighbors - Aye Robert N. Glenn - No At 10:19 a.m. Councilman Glenn made a motion that Council adjourn, seconded by Vice Mayor Neighbors and carried. APPROVED: (/' G'~ Mayor Attest: ~~~- ^ October 29, 1990 WAIVER OF NOTICE OF SPECIAL MEETING We, the undersigned, duly elected members of the Council of the Town J of Pulaski, Virginia, hereby waive notice of a Special Meeting of said Council at 8:00 a.m. on the 29th day of October, 1990, for the purpose of finalizing the agreement with the Chamber of Commerce. WITNESS. our signatures this 29th day of October, 1990. 8841