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HomeMy WebLinkAbout12-21-90December 21, 1990 8867 Minutes of the special meeting of the Pulaski Town Council held December 21, 1990, at 8:00 a.m. in the Council Chambers in the Municipal Building. There were present: Mayor Gary C. Hancock Council Members: Charles D. Crispin, J. R. Schrader, Jr., Mary Lou Copenhaver, Andrew L. Graham, Alma H. Holston, W. H. Schrader, Jr., Robert N. Glenn Also Present: Frank Terwilliger, Town Attorney Don E. Holycross, Town Manager Robert J. Lyons, Asst. to the Town Manager Ruth A. Harrell, Clerk Visitors: Dee Lindsey and Paul Dellinger - news media William A. Hall, Eire Chief Mr. and Mrs. Jeff Hall Dave Hart John Hawley Mildred Bolen Jesse Pritchett Doug Phelps Bill Pedigo The Invocation was given by Mayor Hancock. Mayor Hancock advised the purpose of meeting was a personnel matter and consideration of resolution amending the sick leave policy. Chairwoman Copenhaver read the following statement: "The Personnel Committee, other members of Council, and the Town Manager have completed a series of interviews with the four applicants from the Pulaski Fire Department who applied for the Fire Chief's position to replace the retiring Bill Hall. Each of the candidates was interviewed extensively on at least three separate occasions. In addition, three other members of the department and one person in the emergency services field outside of the Pulaski Fire Department were asked to evaluate the four candidates. It has been a difficult decision to make. All four candidates are valuable members of the Fire Department, have been well-prepared for a leadership position within the department, and were impressive during the selection process. HENSEL J. HALI~owever, I am pleased to announce that the Personnel Committee and APPT. the Town Manager are recommending to the Town Council that Jeff Hall be FIRE a ointed as the new Pulaski Fire Chief. Jeff was first appointed to CHIEF the Fire Department in July 1974; was re-appointed in August, 1977; was promoted to Lieutenant in November, 1982; and was promoted to Captain in October, 1984. As Captain, Jeff has been responsible for supervising his shift and for supervising emergency scenes in the absence of the 8868 December 21, 1990 Fire Chief. Jeff is married and the father of two daughters. Jeff, by the way, is unrelated to Chief Bill Hall." Chairwoman Copenhaver made a motion that Jeff (Hensel J.) Hall be appointed as Pulaski Fire Chief, seconded by Councilman Glenn and carried on the following recorded vote: Charles D. Crispin - Aye Andrew L. Graham - Aye J. R. Schrader, Jr. - Aye W. H. Schrader, Jr. - Aye Mary Lou Copenhaver - Aye Alma H. Holston - Aye James R. Neighbors - Absent Robert N. Glenn - Aye Jeff expressed appreciation to Council, Town Manager, Chief Hall, Eire Department and his family. Council then reviewed a Resolution amending the sick leave policy. Mr. Holycross proceeded to read the changes to the policy. This amendment provides that a permanent, full-time employee with at least one year of service with the Town who has exhausted all sick leave, compensatory leave and annual leave, may make application to the Town Manager for extended sick leave. After discussion by Council, Councilwoman Copenhaver so moved that Resolution be adopted, seconded by Councilwoman Holston and carried on the fallowing recorded vote: RESOLUTION AMENDING Charles D. Crispin - Aye Andrew L. Graham - Aye SICK LEAVE J. R. Schrader, Jr. - Aye W. H. Schrader, Jr. - Aye POLICY Mary Lou Copenhaver - Aye Alma H. Holston - Aye ADOPTED James R. Neighbors - Abse nt Robert N. Glenn - Aye December 21, 1990 8869 RESOLUTION BE IT RESOLVED that the Town Council hereby amends Section 11.11 of the Personnel Policies and Procedures Manual to read as follows: "11.11 PROCEDURES FOR MEDICALLY - RELATED ABSENCES (1) Absences for two (2) or less consecutive work days. (a) For the first two (2) such absences within a 6 month period: 1) The employee must notify the employee's immediate supervisor at least thirty (30) minutes prior to the start of the shift for which the employee is scheduled to work, on each day that the employee is scheduled to work, of the fact that the employee will be absent, the reason for such absence, and the probable length of such absence. 2) A doctor's certificate may be required, at the option of the Town. 1 {b) For the third or subsequent absence within a 6 month period, a doctor's certificate is necessary stating the illness or temporary disability from which the employee is suffering and that said illness or disability, in the opinion of the treating physician, rendered the employee unable to perform his normal duties. The certificate shall be furnished to the employee's immediate supervisor no later than the start of the shift for which the employee is scheduled to work on the day that the employee returns to work. (2) Absences for three (3) or more consecutive work days. (a) Unless hospitalized, a doctor's certificate shall be furnished to the employee's immediate supervisor no later than the start of the shift on the third day for which the employee is scheduled to work, stating: 1) The nature of the employee's condition; 2) The expected date on which the employee will return and perform normal work duties; and, 3) A statement as to whether the employee's medical disability is or is not chronic in nature. 8870 December 21, 1990 ~3,~ Medical absences by the employee shall be charged to the employee in the following order: ~a L Accumulated sick leave; ,~ Accumulated compensatorv time; ,~ Accumulated annual leave. ~_ A permanent full-time employee with at least one year of continuous service with t_he Town, who has exhausted all sick leave com ensator time and annual leave ma make application to the Town Manaaer for extended sick leave In reviewing the application the Town Manaaer shall consider the following: u_ The nature of the employee's condition; LL The ex ected date an which the em to ee will return and perform normal work duties; ~cZ Whether the employee's medical disability is chronic in nature• and, ~_ The impact of the employee's continued absence on the department to which the employee is assigned and the impact on public health and safety. In addition to the above considerations, the Town Manager shall have the right to deny the application for extended sick leave where: ~_ The iob responsibilities of the employee are such that to grant the extended leave would have a significant adverse effect on the daily operations of the department to which the employee is assianed• or, ~b,l_ The employee's iob responsibilities are directly related to public health or safety and extended leave would have an adverse effect on public health and safety• or, Lc,~, There are no readily available personnel to assume the_ employee's duties on a temporary basis during the extended leave. The Town Manaaer may grant extended sick Leave not to exceed 45 work days. An employee who received extended sick leave shall, upon returning to work have the amount of such extended leave deducted from accrued sick leave, compensatorv time, and annual leave until the balance of extended sick leave is reduced to zero. December 21, 1990 8871 Extended sick leave may be granted more than once for an employee but subsequent arants must be for a different, unrelated illness. In no case, however, may the cumulative balance of extended sick leave exceed 45 work days. ~. When a doctor's certificate states that the employee is expected to be unable to perform the employee's normal duties, either (1) longer than the total of the employee's accumulated sick leave, compensatory leave, and annual leave, or (2) for a period of 30 days or longer, whichever of (1) or (2) is shorter, then: The employee shall submit to a physical examination of a qualified physician of the Town's choosing, at the Town's expense, unless the employee is hospitalized or the employee's physician certifies that such medical examination would be injurious to the employee's health; or, where the cause of the disability is obvious, such as in cases of pregnancy or broken limbs. b1 Where it appears from the report of either employee's physician or the Town's physician that: L1 ,L The employee would be unavailable to perform all regular job duties for a period of four (4) months or longer, and the employee is ineligible for a leave of absence; or, ~_ The employee suffers from a problem which is chronic in nature, so that there is a reasonable expectation that the employee shall be unable to perform his normal job duties for a period of 60 days or more during the next calendar year; then, The Town will have just cause for terminating said employee and shall terminate said employee ,~ Where a physician's certificate indicates that an employee is eligible to return to work subject to limitations or restrictions on the type of duties that can be carried out by the employee, then the Town shall have the option of offering such work, either for the full period of recovery, or as much thereof as is necessary to carry out the Town's business. There will be no obligation on the Town to provide such work; however, in the event that the Town does offer such work to the employee and the employee fails to accept such work, the Town shall be deemed to have just cause for terminating said employee and shall terminate said employee." 8872 December 21, 1990 This RESOLUTION is effective upon adoption, and is ADOPTED this 21st day of December, 1990, by recorded vote of the Town Council of the Town of Pulaski, Virginia, as follows: WAIVER OF NOTICE OF SPECIAL MEETING We, the undersigned, duly elected members of the Council of the Town of Pulaski, Virginia, hereby waive notice of a Special Meeting of said Council at 8:00 a.m. on the 21st day of December, 1990, for the purpose of a personnel matter. WITNESS our signatures this 21 At 8:17 a.m., Councilman Crispin made a motion to adjourn, seconded by Council- woman Holston and carried. 1 APPROVED: • ~~~~ Mayor Attest: ~~ ~ ~~ Clerk of Council