HomeMy WebLinkAbout07-16-91July 16, 1991
Minutes of the regular meeting of the Pulaski Town Council held
July 16, 1991, at 7:00 p.m. in the Council Chambers in the Municipal
Building.
There were present: Mayor Gary C. Hancock, presiding
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Council Members: J. R. Schrader, Jr., Mary Lou Copenhaver,
James R. Neighbors, Andrew L. Graham,
W. H. Schrader, Jr., Alma H. Holston
Also Present: Don E. Holycross, Town Manager
Robert J. Lyons, Asst. to the Town Manager
Ruth A. Harrell, Clerk
Visitors: Dee Lindsey and Paul Dellinger, News Media
Mayor Samuel W. Bauckman, Town of Dumfries
Vice Mayor Clyde N. Washington, Town of
Dumfries
Doc Reagan, Renfro
Travis Mayers, Magnox
Virgil and Peggy Lester
Virginia and Claud Kirkland
J. B. Warner
E. J. Williams
Hazel Boadwine
Lori Holycross
Polly Mitchell
Carolyn Hager
The Pledge of Allegiance was led by Vice Mayor Neighbors.
The Invocation was given by Mayor Hancock.
After the roll call, Councilwoman Holston so moved that the minutes
of the regular meeting of July 2, 1991, be approved as subm~.tted,
seconded by Vice Mayor Neighbors and carried.
RESOLUTION Mayor Hancock read Resolution No. 91-22, adopted July 2, 1991,
honoring retiring Police Department employee, Hazel Boadwine. Mayor
Hancock also presented Mrs. Boadwine a picture with Town employees' and
Council Members signatures.
PUBLIC Next on agenda was a public hearing on a proposed volume discount
HEARthat amends the rates for water consumed in excess of 3 million gallons.
WATER Mr. Holycross reported that under the proposed water rate schedule,
a high-volume customer would continue to pay 73 cents for each thousand
gallons of water consumed in excess of 1,000,000 gallons per month but
only to the point where that customer has consumed a total of 3,000,000
gallons per month. Beyond 3,000,000 gallons, the customer would pay a
rate of 62 cents per each additional thousand gallons of water; and
beyond 5,000,000 gallons, the customer would pay a rate of 52 cents per
each additional thousand gallons. The existing water rate schedule for
lower usage would remain the same.
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PUBLIC
HEARING In speaking from the public, Mr. Claud Kirkland was opposed to
CONT changing the rate schedule that only affects two customers as the cost
to the Town to process is the same regardless of where it goes. Hrs.
Carolyn Hager also questioned the rate change and Mrs. Polly Mitchell
felt the residential customers were carrying the load. She hoped
Council did not anticipate going up on rates to make up the revenues
($14,000) that the Town would lose by this decrease. Councilman Graham
also opposed the proposal to adjust the Town rate for the following main
reasons: 1) 5-year capital improvement is inadequate, 2) physical year
1991-92 water fund deficit is $24,182, 3) the Town's water transmission
and distribution needs are most important and should be addressed, 4)
insufficient water department cash balance, 5) we have no long range
plan for improving the water pressure and quantity in certain areas of
our town, 6) we need a water rate increase to offset the deficit and to
plan for the future.
Councilman Graham illustrated the rates in the surrounding areas.
It was brought out that Magnox could install a filtration system
themselves, obtaining water from the creek.
Mr. Holycross stated that before filtration plant was put on line,
you have an investment in capital costs. To the extent that you can
produce more water from that plant, the capital costs are spread out
over the extra gallons of water so for each gallon that is produced, the
fixed costs of operating the plant are reduced. The incremental cost of
producing water is exceeded by the existing rates as the incremental
cost is associated with the chemicals used and electricity used to
operate the plant.
Mr. J. B. Warner also addressed the issue of low water pressure and
commended Councilman Graham for his presentation.
At 8:18 p.m. the public hearing was adjourned.
;VA's to VA's Mayor Hancock welcomed Mayor Samuel W. Bauckman and Vice Mayor
'PROGRAM Clyde N. Washington from the Town of Dumfries. The Town of Dumfries is
the Town's counterpart community in the Virginians to Virginians
Program.
There being no further comments from the public, Mayor Hancock
called for Council Committee reports.
PUBLIC & PERSONNEL RELATIONS, NOMINATING COMMITTEE
Chairperson Copenhaver had no report.
FINANCE COMMITTEE
Councilman Graham advised that the committee had met on July 15,
1991. At this meeting, the Town Manager provided a Revenue/Expenditure
Comparison for FY 1990-91.
APCO He also reported that the Town is receiving a refund from
Appalachian Power of approximately $10,000 in overbilled street lighting
charges. This refund will be used for street lighting improvements.
He also reported that Clancy & Theys, General Contractor, is
July 16, 1991
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designing a 40,000 square foot expansion of the Pulaski Plaza Shopping
Center (Food Lion). The contractor determined that an 8 inch water main
is sufficient to serve the center and would connect to an existing 12
inch main north of Rt. 99 and run south on Bob White Boulevard to the
project site.
The Town is requiring the installation of a 10 inch water main to
serve extensions of service to the east of the project and since the
shopping center requires only an 8 inch water main, the Town is
responsible for the costs associated with the increase in pipe size.
The committee recommended that the Town assume the estimated cost of
52,957 associated with the increase in pipe size.
- Councilman Graham so moved that Town Manager be authorized to
reimburse the contractor the estimated $2,957 difference in line size
cost upon completion of the project, seconded by Vice Mayor Neighbors
and carried on the following recorded vote:
WATER LINE
Charles D. Crispin - Absent Andrew L. Graham - Aye
J. R. Schrader, Jr. - Aye W. H. Schrader, Jr. - Aye
Mary Lou Copenhaver - Aye Alma H. Holston - Aye
James R. Neighbors - Aye Robert N. Glenn - Absent
Councilman Graham stated that the committee entered executive
session to discuss a real estate matter.
UTILITIES COMMITTEE
Chairman Graham had no report.
ORDINANCE COMMITTEE
Chairman W. H. Schrader had no report.
PUBLIC OPERATIONS COMMITTEE
Co-Chairwoman Holston had no report but requested that Town Manager
review the sidewalk in front of Mrs. Pete Marshall's house on Prospect
Avenue. Also, at the request of Councilman Graham, the storage of
furnaces, etc. behind Air Control, 'will be covered with adjoining
property owners as this use is grandfathered.
MAYOR'S REPORT
CALFEE Mayor Hancock advised we had
PARK Band performance at Calfee Park.
success with the July 4th garade
Concerts in Jackson Park.
a very good turnout for the Army Field
We have also experienced outstanding
and celebration and the series of
TOWN ATTORNEY'S REPORT
Mr. Terwilliger was absent.
TOWN MANAGER'S REPORT
ORDINANCE Mr. 'Holycross reported that Ordinance No. 91-18 "Amending the
Position Classification and Compensation Plan." was adopted by Council
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ORDINANCE
on July 2nd. This ordinance had an attachment that listed all of the
Town's position classifications and the pay range associated with each
position... Unfortunately, following Council's adoption of the ordinance,
it was discovered that the wrong attachment had been attached to the
ordinance. The attachment was an earlier draft rather than the final
corrected copy of the positions and pay ranges. The Town Attorney
suggested that Council merely re-enact Ordinance 91-18 with the correct
attachment. Councilwoman Copenhaver so moved that reading of the
ordinance be waived, seconded by Vice Mayor Neighbors and carried.
Councilwoman Holston made a motion that Ordinance No. 91-18 be
adopted, seconded by Councilman J. R. Schrader and carried on the
following recorded votes
ORDINANCE
RE-ADOPTEDCharles D. Crispin - Absent Andrew L. Graham - Aye
J. R. Schrader, Jr. - Aye W. H. Schrader, Jr. - Aye
Mary Lou Copenhaver - Aye Alma H. Holston - Aye
James R. Neighbors - Aye Robert N. Glenn - Absent
ORDINANCE N0. 91-18
EMPLOYEES An Ordinance amending the position classification
and compensation plan for the Town of Pulaski, Virginia
WHEREAS, the Town Council adopted Ordinance No. 91-18, "amending
the Position Classifications and Compensation Plan", on July 2, 1991,
and
WHEREAS, following Council's adoption of said ordinance, the Town
Manager discovered that the wrong attachment had been affixed to the
ordinance; and
WHEREAS, the Town Attorney has recommended that, to correct the
error, Council re-adopt Ordinance No. 91-18 with the corrected
attachment.
NOW, THEREFORE, BE IT ORDAINED by the Council of the Town of
Pulaski, Virginia, sitting in regular session on July 16, 1991, that:
SECTION 1. Pursuant to Chapter 2 of the Personnel Policies and
Procedures Manual for the Town of Pulaski, Attachment A, which is dated
July 16, 1991, be and hereby is approved as the "Schematic List of
Classes and Assignment to Pay Ranges" for the Town's Position
Classification and Compensation Plan.
SECTION 2. In conjunction with the adoption of the Compensation
Plan, merit increases for Town employees, up to a maximum of 4$ of
current wages, are hereby authorized.
SECTION 3. This ordinance shall be retroactive to July 1, 1991,
and is hereby re-adopted this 16th day of July, 1991.
PUBLIC Mr. Holycross stated that included in the 1991-92 budget were funds
WORKS for the purchase of a sewer cleaning machine that will be used for
preventive and routine maintenance on the sanitary sewer system. As we
noted in the budget, we will be establishing a more formal sanitary
sewer maintenance program.
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He further reported that we have solicited and opened bids for the
sewer machine. The bids ranged from $17,400 to $23,652. We have
determined that the lowest bid from Richmond Machinery and Equipment
Company was incomplete because several items that were in the
specifications were not included as part of the bid. Therefore, the bid
from MSC Equipment, Inc. in the amount of $17,600 was the lowest
responsive bid.
Councilwoman Holston so moved that the Town Manager be authorized
to award the contract for the purchase of a sewer cleaning machine to
MSC Equipment, Inc. in theamount of $17,600, seconded by Vice Mayor
Neighbors and carried on the following recorded vote:
SEWER CLEANING MACHINE
Charles D. Crispin - Absent Andrew L. Graham - Aye
J. R. Schrader, Jr. - Aye W. H. Schrader, Jr. - Aye
Mary Lou Copenhaver - Aye Alma H. Holston - Aye
James R. Neighbors - Aye Robert N. Glenn - Absent
PUBLIC Mr. Holycross stated the Public Works Department has taken bids on
WORK two-ton dump truck. Bids ranged from $30,500 to $38,210. The $38,210
was the State contract price.
Vice Mayor Neighbors made a motion that Town Manager be authorized
to make the award to Johnson International Truck in the amount of
$30,500 for the two-ton dump truck, seconded by Councilwoman Holston and
carried on the following recorded vote:
TRUCK
Charles D. Crispin - Absent Andrew L. Graham - Aye
J. R. Schrader, Jr. - Aye W. H. Schrader, Jr. - Aye
Mary Lou Copenhaver - Aye Alma H. Holston - Aye
James R. Neighbors - Aye Robert N. Glenn - Absent
Mr. Holycross advised that before Council was Resolution No. 91-23.
This Resolution has been adopted in previous years, in which we take the
money that we receive from the Division of Litter Control and turn it
over to the Clean Community Council. The County of Pulaski and the Town
of Dublin also transfer their funds to the Clean Community Council.
Councilman J. R. Schrader so moved that reading of the Resolution
be waived, seconded by Councilwoman Copenhaver and so carried.
Councilwoman Holston made a motion that Resolution be adopted,
seconded by Councilman J. R. Schrader and carried on the following
recorded vote:
DIV. LITTER CONTROL RESOLUTION
Charles C. Crispin - Absent Andrew L. Graham - Aye
J. R. Schrader, Jr. - Aye W. H. Schrader, Jr. - Aye
Mary Lou Copenhaver - Aye Alma H. Holston - Aye
James R. Neighbors - Aye Robert N. Glenn - Absent
N0. 91-23
RESOLUTION
Whereas the Town of Pulaski recognizes the existence of a litter
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problem within the boundaries of the Town of Pulaski, and
Whereas the Virginia Waste Management Act provides, through the
Department of Waste Management, Division of Litter Control and Recycling
for the allocation of public funds in the form of Grants for the purpose
of enchancing local litter control programs, and
Whereas having reviewed and considered the Regulations and the
Application covering administration and use of said funds
BE it resolved that the Town of Pulaski:
Hereby endorses and supports such a program for the County of
Pulaski, and
Hereby expresses the intent to .combine with the County of Pulaski
and the Town of Dublin in a mutually agreed upon and Cooperative Program
contingent on approval of the Application by the Department of Waste
Management, Dlvision of Litter Control and Recycling and contingent on
receipt of funds, and
Hereby authorizes the Pulaski County Clean Community Council to
apply on behalf of all of the above named localities for a Grant, and to
be responsible for the administration, implementation, and the
completion of the Program as it is described in the attached Application
Form LCG-1, and
Further accepts responsibility jointly with the Pulaski County
Clean Community Council and the County of Pulaski and the Town of Dublin
for all phases of the Program, and
Further accepts liability for its pro rata share of any funds not
properly used or accounted for pursuant to the Regulations and the
Application, and
That said funds, when received, will be transferred immediately to
Pulaski County Clean Community Council by the Department. All funds
will be used in the Cooperative Program to which we give our endorsement
and support.
Hereby requests the Department of Waste Management, Division of
Litter Control and Recycling to consider and approve the Application and
Program, said Program being in accord with Regulations governing use and
expenditure of said funds.
TRAFFIC SIGNAL Mr. Holycross stated that we have received notice from the state
that they have bid the Memorial Drive/Route 11 traffic signal and have
requested our concurrence in signing the contracts for that project.
The estimated cost to the Town is 2$ of the turning lane. The remainder
will be picked up by the State and also by the developer of the shopping
center.
Vice Mayor Neighbors made a motion that Town Manager be authorized
to sign the appropriate contract, seconded by Councilwoman Holston and
carried on the following recorded vote:
Charles D. Crispin - Absent Andrew L. Graham - Aye
July 16, 1991
J. R. Schrader, Jr. - Aye
Mary Lou Copenhaver - Aye
James R. Neighbors - Aye
W. H. Schrader, Jr. - Aye
Alma H. Holston - Aye
Robert N. Glenn - Absent
PMI APPTS.Mr. Holycross stated that a request had been received from Pulaski
Main Street, Inc. asking that Council designate two additional
representatives to sit on the Main Street Board.
Vice Mayor Neighbors made a motion that Councilwoman Holston and
Councilman W. H. Schrader be appointed to the PMI Board, seconded by
Councilman Graham and carried.
Mr. Holycross requested a brief Executive Session on a real estate
matter.
HISTORIC Information was distributed on a public hearing to be conducted by
the Department of Historic Resources on July 23, at 7:00 p.m. to
consider the nomination of the southside residential and industrial
historic district.
At 8:37 p.m. Council went into Executive Session under 2.1-344 A3
on motion made by Vice Mayor Neighbors, seconded by Councilman Graham
and carried on the following recorded votes
Charles C. Crispin - Absent Andrew L. Graham - Aye
J. R. Schrader, Jr. - Aye W. H. Schrader, Jr. - Aye
Mary Lou Copenhaver - Aye Alma H. Holston - Aye
James R. Neighbors - Aye Robert N. Glenn - Absent
At 9:40 p.m. Council returned to regular session and waived reading of
the Certification Resolution on motion made by Vice Mayor Neighbors,
seconded by Councilwoman Copenhaver and carried.
Vice Mayor Neighbors made a motion that Certification Resolution
be adopted, seconded by Councilwoman Copenhaver and carried on the
following recorded vote:
Charles D. Crispin - Absent Andrew L. Graham - Aye
J. R. Schrader, Jr. - Aye W. H. Schrader, Jr. - Aye
Mary Lou Copenhaver - Aye Alma H. Holston - Aye
James R. Neighbors - Aye Robert N. Glenn - Absent
Gary Hancock - Aye
RESOLUTION
ADOPTED CERTIFICATION RESOLUTION
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WHEREAS, the Pulaski Town Council has convened an executive meeting
on this date pursuant to an affirmation recorded vote and in accordance
with the provisions of the Virginia Freedom of Information Act; and,
WHEREAS, 52.1-344.1 of the Code of Virginia requires a
certification by this Pulaski Town Council that such executive meeting
was conducted in conformity with Virginia law;
NOW, THEREFORE, BE IT RESOLVED that the Pulaski Town Council hereby
certifies that, to the best of each member's knowledge, (i) only public
business matters lawfully exempted from open meeting requirements by
Virginia law were discussed in the executive meeting to which this
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certification resolution applies, and (ii) only such public business
matters as were identified in the motion convening the executive meeting
were heard, discussed or considered by the Pulaski Town Council.
At 9:03 p.m., Councilwoman Holston so moved that Council adjourn,
seconded by Councilman J. R. Schrader, and carried.
APPROVED:
Mayor
ATTEST:
Clerk of Council
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