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HomeMy WebLinkAbout07-16-91July 16, 1991 Minutes of the regular meeting of the Pulaski Town Council held July 16, 1991, at 7:00 p.m. in the Council Chambers in the Municipal Building. There were present: Mayor Gary C. Hancock, presiding 8975 Council Members: J. R. Schrader, Jr., Mary Lou Copenhaver, James R. Neighbors, Andrew L. Graham, W. H. Schrader, Jr., Alma H. Holston Also Present: Don E. Holycross, Town Manager Robert J. Lyons, Asst. to the Town Manager Ruth A. Harrell, Clerk Visitors: Dee Lindsey and Paul Dellinger, News Media Mayor Samuel W. Bauckman, Town of Dumfries Vice Mayor Clyde N. Washington, Town of Dumfries Doc Reagan, Renfro Travis Mayers, Magnox Virgil and Peggy Lester Virginia and Claud Kirkland J. B. Warner E. J. Williams Hazel Boadwine Lori Holycross Polly Mitchell Carolyn Hager The Pledge of Allegiance was led by Vice Mayor Neighbors. The Invocation was given by Mayor Hancock. After the roll call, Councilwoman Holston so moved that the minutes of the regular meeting of July 2, 1991, be approved as subm~.tted, seconded by Vice Mayor Neighbors and carried. RESOLUTION Mayor Hancock read Resolution No. 91-22, adopted July 2, 1991, honoring retiring Police Department employee, Hazel Boadwine. Mayor Hancock also presented Mrs. Boadwine a picture with Town employees' and Council Members signatures. PUBLIC Next on agenda was a public hearing on a proposed volume discount HEARthat amends the rates for water consumed in excess of 3 million gallons. WATER Mr. Holycross reported that under the proposed water rate schedule, a high-volume customer would continue to pay 73 cents for each thousand gallons of water consumed in excess of 1,000,000 gallons per month but only to the point where that customer has consumed a total of 3,000,000 gallons per month. Beyond 3,000,000 gallons, the customer would pay a rate of 62 cents per each additional thousand gallons of water; and beyond 5,000,000 gallons, the customer would pay a rate of 52 cents per each additional thousand gallons. The existing water rate schedule for lower usage would remain the same. 8976 July 16, 1991 PUBLIC HEARING In speaking from the public, Mr. Claud Kirkland was opposed to CONT changing the rate schedule that only affects two customers as the cost to the Town to process is the same regardless of where it goes. Hrs. Carolyn Hager also questioned the rate change and Mrs. Polly Mitchell felt the residential customers were carrying the load. She hoped Council did not anticipate going up on rates to make up the revenues ($14,000) that the Town would lose by this decrease. Councilman Graham also opposed the proposal to adjust the Town rate for the following main reasons: 1) 5-year capital improvement is inadequate, 2) physical year 1991-92 water fund deficit is $24,182, 3) the Town's water transmission and distribution needs are most important and should be addressed, 4) insufficient water department cash balance, 5) we have no long range plan for improving the water pressure and quantity in certain areas of our town, 6) we need a water rate increase to offset the deficit and to plan for the future. Councilman Graham illustrated the rates in the surrounding areas. It was brought out that Magnox could install a filtration system themselves, obtaining water from the creek. Mr. Holycross stated that before filtration plant was put on line, you have an investment in capital costs. To the extent that you can produce more water from that plant, the capital costs are spread out over the extra gallons of water so for each gallon that is produced, the fixed costs of operating the plant are reduced. The incremental cost of producing water is exceeded by the existing rates as the incremental cost is associated with the chemicals used and electricity used to operate the plant. Mr. J. B. Warner also addressed the issue of low water pressure and commended Councilman Graham for his presentation. At 8:18 p.m. the public hearing was adjourned. ;VA's to VA's Mayor Hancock welcomed Mayor Samuel W. Bauckman and Vice Mayor 'PROGRAM Clyde N. Washington from the Town of Dumfries. The Town of Dumfries is the Town's counterpart community in the Virginians to Virginians Program. There being no further comments from the public, Mayor Hancock called for Council Committee reports. PUBLIC & PERSONNEL RELATIONS, NOMINATING COMMITTEE Chairperson Copenhaver had no report. FINANCE COMMITTEE Councilman Graham advised that the committee had met on July 15, 1991. At this meeting, the Town Manager provided a Revenue/Expenditure Comparison for FY 1990-91. APCO He also reported that the Town is receiving a refund from Appalachian Power of approximately $10,000 in overbilled street lighting charges. This refund will be used for street lighting improvements. He also reported that Clancy & Theys, General Contractor, is July 16, 1991 -~.-,.-„ 8977 designing a 40,000 square foot expansion of the Pulaski Plaza Shopping Center (Food Lion). The contractor determined that an 8 inch water main is sufficient to serve the center and would connect to an existing 12 inch main north of Rt. 99 and run south on Bob White Boulevard to the project site. The Town is requiring the installation of a 10 inch water main to serve extensions of service to the east of the project and since the shopping center requires only an 8 inch water main, the Town is responsible for the costs associated with the increase in pipe size. The committee recommended that the Town assume the estimated cost of 52,957 associated with the increase in pipe size. - Councilman Graham so moved that Town Manager be authorized to reimburse the contractor the estimated $2,957 difference in line size cost upon completion of the project, seconded by Vice Mayor Neighbors and carried on the following recorded vote: WATER LINE Charles D. Crispin - Absent Andrew L. Graham - Aye J. R. Schrader, Jr. - Aye W. H. Schrader, Jr. - Aye Mary Lou Copenhaver - Aye Alma H. Holston - Aye James R. Neighbors - Aye Robert N. Glenn - Absent Councilman Graham stated that the committee entered executive session to discuss a real estate matter. UTILITIES COMMITTEE Chairman Graham had no report. ORDINANCE COMMITTEE Chairman W. H. Schrader had no report. PUBLIC OPERATIONS COMMITTEE Co-Chairwoman Holston had no report but requested that Town Manager review the sidewalk in front of Mrs. Pete Marshall's house on Prospect Avenue. Also, at the request of Councilman Graham, the storage of furnaces, etc. behind Air Control, 'will be covered with adjoining property owners as this use is grandfathered. MAYOR'S REPORT CALFEE Mayor Hancock advised we had PARK Band performance at Calfee Park. success with the July 4th garade Concerts in Jackson Park. a very good turnout for the Army Field We have also experienced outstanding and celebration and the series of TOWN ATTORNEY'S REPORT Mr. Terwilliger was absent. TOWN MANAGER'S REPORT ORDINANCE Mr. 'Holycross reported that Ordinance No. 91-18 "Amending the Position Classification and Compensation Plan." was adopted by Council 8978 July 16, 1991 ORDINANCE on July 2nd. This ordinance had an attachment that listed all of the Town's position classifications and the pay range associated with each position... Unfortunately, following Council's adoption of the ordinance, it was discovered that the wrong attachment had been attached to the ordinance. The attachment was an earlier draft rather than the final corrected copy of the positions and pay ranges. The Town Attorney suggested that Council merely re-enact Ordinance 91-18 with the correct attachment. Councilwoman Copenhaver so moved that reading of the ordinance be waived, seconded by Vice Mayor Neighbors and carried. Councilwoman Holston made a motion that Ordinance No. 91-18 be adopted, seconded by Councilman J. R. Schrader and carried on the following recorded votes ORDINANCE RE-ADOPTEDCharles D. Crispin - Absent Andrew L. Graham - Aye J. R. Schrader, Jr. - Aye W. H. Schrader, Jr. - Aye Mary Lou Copenhaver - Aye Alma H. Holston - Aye James R. Neighbors - Aye Robert N. Glenn - Absent ORDINANCE N0. 91-18 EMPLOYEES An Ordinance amending the position classification and compensation plan for the Town of Pulaski, Virginia WHEREAS, the Town Council adopted Ordinance No. 91-18, "amending the Position Classifications and Compensation Plan", on July 2, 1991, and WHEREAS, following Council's adoption of said ordinance, the Town Manager discovered that the wrong attachment had been affixed to the ordinance; and WHEREAS, the Town Attorney has recommended that, to correct the error, Council re-adopt Ordinance No. 91-18 with the corrected attachment. NOW, THEREFORE, BE IT ORDAINED by the Council of the Town of Pulaski, Virginia, sitting in regular session on July 16, 1991, that: SECTION 1. Pursuant to Chapter 2 of the Personnel Policies and Procedures Manual for the Town of Pulaski, Attachment A, which is dated July 16, 1991, be and hereby is approved as the "Schematic List of Classes and Assignment to Pay Ranges" for the Town's Position Classification and Compensation Plan. SECTION 2. In conjunction with the adoption of the Compensation Plan, merit increases for Town employees, up to a maximum of 4$ of current wages, are hereby authorized. SECTION 3. This ordinance shall be retroactive to July 1, 1991, and is hereby re-adopted this 16th day of July, 1991. PUBLIC Mr. Holycross stated that included in the 1991-92 budget were funds WORKS for the purchase of a sewer cleaning machine that will be used for preventive and routine maintenance on the sanitary sewer system. As we noted in the budget, we will be establishing a more formal sanitary sewer maintenance program. i~ July 16, 1991 8979 He further reported that we have solicited and opened bids for the sewer machine. The bids ranged from $17,400 to $23,652. We have determined that the lowest bid from Richmond Machinery and Equipment Company was incomplete because several items that were in the specifications were not included as part of the bid. Therefore, the bid from MSC Equipment, Inc. in the amount of $17,600 was the lowest responsive bid. Councilwoman Holston so moved that the Town Manager be authorized to award the contract for the purchase of a sewer cleaning machine to MSC Equipment, Inc. in theamount of $17,600, seconded by Vice Mayor Neighbors and carried on the following recorded vote: SEWER CLEANING MACHINE Charles D. Crispin - Absent Andrew L. Graham - Aye J. R. Schrader, Jr. - Aye W. H. Schrader, Jr. - Aye Mary Lou Copenhaver - Aye Alma H. Holston - Aye James R. Neighbors - Aye Robert N. Glenn - Absent PUBLIC Mr. Holycross stated the Public Works Department has taken bids on WORK two-ton dump truck. Bids ranged from $30,500 to $38,210. The $38,210 was the State contract price. Vice Mayor Neighbors made a motion that Town Manager be authorized to make the award to Johnson International Truck in the amount of $30,500 for the two-ton dump truck, seconded by Councilwoman Holston and carried on the following recorded vote: TRUCK Charles D. Crispin - Absent Andrew L. Graham - Aye J. R. Schrader, Jr. - Aye W. H. Schrader, Jr. - Aye Mary Lou Copenhaver - Aye Alma H. Holston - Aye James R. Neighbors - Aye Robert N. Glenn - Absent Mr. Holycross advised that before Council was Resolution No. 91-23. This Resolution has been adopted in previous years, in which we take the money that we receive from the Division of Litter Control and turn it over to the Clean Community Council. The County of Pulaski and the Town of Dublin also transfer their funds to the Clean Community Council. Councilman J. R. Schrader so moved that reading of the Resolution be waived, seconded by Councilwoman Copenhaver and so carried. Councilwoman Holston made a motion that Resolution be adopted, seconded by Councilman J. R. Schrader and carried on the following recorded vote: DIV. LITTER CONTROL RESOLUTION Charles C. Crispin - Absent Andrew L. Graham - Aye J. R. Schrader, Jr. - Aye W. H. Schrader, Jr. - Aye Mary Lou Copenhaver - Aye Alma H. Holston - Aye James R. Neighbors - Aye Robert N. Glenn - Absent N0. 91-23 RESOLUTION Whereas the Town of Pulaski recognizes the existence of a litter 8980 July 16, 1991 problem within the boundaries of the Town of Pulaski, and Whereas the Virginia Waste Management Act provides, through the Department of Waste Management, Division of Litter Control and Recycling for the allocation of public funds in the form of Grants for the purpose of enchancing local litter control programs, and Whereas having reviewed and considered the Regulations and the Application covering administration and use of said funds BE it resolved that the Town of Pulaski: Hereby endorses and supports such a program for the County of Pulaski, and Hereby expresses the intent to .combine with the County of Pulaski and the Town of Dublin in a mutually agreed upon and Cooperative Program contingent on approval of the Application by the Department of Waste Management, Dlvision of Litter Control and Recycling and contingent on receipt of funds, and Hereby authorizes the Pulaski County Clean Community Council to apply on behalf of all of the above named localities for a Grant, and to be responsible for the administration, implementation, and the completion of the Program as it is described in the attached Application Form LCG-1, and Further accepts responsibility jointly with the Pulaski County Clean Community Council and the County of Pulaski and the Town of Dublin for all phases of the Program, and Further accepts liability for its pro rata share of any funds not properly used or accounted for pursuant to the Regulations and the Application, and That said funds, when received, will be transferred immediately to Pulaski County Clean Community Council by the Department. All funds will be used in the Cooperative Program to which we give our endorsement and support. Hereby requests the Department of Waste Management, Division of Litter Control and Recycling to consider and approve the Application and Program, said Program being in accord with Regulations governing use and expenditure of said funds. TRAFFIC SIGNAL Mr. Holycross stated that we have received notice from the state that they have bid the Memorial Drive/Route 11 traffic signal and have requested our concurrence in signing the contracts for that project. The estimated cost to the Town is 2$ of the turning lane. The remainder will be picked up by the State and also by the developer of the shopping center. Vice Mayor Neighbors made a motion that Town Manager be authorized to sign the appropriate contract, seconded by Councilwoman Holston and carried on the following recorded vote: Charles D. Crispin - Absent Andrew L. Graham - Aye July 16, 1991 J. R. Schrader, Jr. - Aye Mary Lou Copenhaver - Aye James R. Neighbors - Aye W. H. Schrader, Jr. - Aye Alma H. Holston - Aye Robert N. Glenn - Absent PMI APPTS.Mr. Holycross stated that a request had been received from Pulaski Main Street, Inc. asking that Council designate two additional representatives to sit on the Main Street Board. Vice Mayor Neighbors made a motion that Councilwoman Holston and Councilman W. H. Schrader be appointed to the PMI Board, seconded by Councilman Graham and carried. Mr. Holycross requested a brief Executive Session on a real estate matter. HISTORIC Information was distributed on a public hearing to be conducted by the Department of Historic Resources on July 23, at 7:00 p.m. to consider the nomination of the southside residential and industrial historic district. At 8:37 p.m. Council went into Executive Session under 2.1-344 A3 on motion made by Vice Mayor Neighbors, seconded by Councilman Graham and carried on the following recorded votes Charles C. Crispin - Absent Andrew L. Graham - Aye J. R. Schrader, Jr. - Aye W. H. Schrader, Jr. - Aye Mary Lou Copenhaver - Aye Alma H. Holston - Aye James R. Neighbors - Aye Robert N. Glenn - Absent At 9:40 p.m. Council returned to regular session and waived reading of the Certification Resolution on motion made by Vice Mayor Neighbors, seconded by Councilwoman Copenhaver and carried. Vice Mayor Neighbors made a motion that Certification Resolution be adopted, seconded by Councilwoman Copenhaver and carried on the following recorded vote: Charles D. Crispin - Absent Andrew L. Graham - Aye J. R. Schrader, Jr. - Aye W. H. Schrader, Jr. - Aye Mary Lou Copenhaver - Aye Alma H. Holston - Aye James R. Neighbors - Aye Robert N. Glenn - Absent Gary Hancock - Aye RESOLUTION ADOPTED CERTIFICATION RESOLUTION 8981 WHEREAS, the Pulaski Town Council has convened an executive meeting on this date pursuant to an affirmation recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and, WHEREAS, 52.1-344.1 of the Code of Virginia requires a certification by this Pulaski Town Council that such executive meeting was conducted in conformity with Virginia law; NOW, THEREFORE, BE IT RESOLVED that the Pulaski Town Council hereby certifies that, to the best of each member's knowledge, (i) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting to which this 8982 July 16, 1991 certification resolution applies, and (ii) only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Pulaski Town Council. At 9:03 p.m., Councilwoman Holston so moved that Council adjourn, seconded by Councilman J. R. Schrader, and carried. APPROVED: Mayor ATTEST: Clerk of Council 1