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HomeMy WebLinkAbout09-20-49Council Minutes Pulaski, ~5~~ Va., September 2, 194 I ~i The regular semi-monthly meeting of the Ta of the Toam of Pulaski, Virginia was held in the Municip ing at 4:00 p.m., September 20, 1949. PRESENT There were present: 1 1 Mayor MarvinG. Graham, presiding Councilmen: ~. D.~ Aust, OtNeal Amos, I. R. 0. Q. Crowell, H. R. Imboden, Albsent: G. R. Steger., W. F. lRzite. Also Present: Town Manager: ~.A. Beck Clerk: Verna L. Dalton Treasurer: Lottie R. Runion Town Attorney: Garnett S. Moore Chief of Police : L. S. Boothe Visitors: H. E. DeJarnetly, E. D. Li31T; senting Lilly Land Co., Prince OtD ell Mayberry, A. M. Harman, et al taxicab representatives. MINUTES The minutes of the regular monthly meeting September 6, 1949 were read and approved. PETITION A: peti`tioz~ was presented by T. C. 'Butler, RAND OLPH AVENUE by residents of Randolph Avenue requesting that same not WIDENING widened. MCGILL. Mr. H. E. D'eJarnetly, representing Ling La VILLAGE ANPTE'X. Company, requested the Council to advise as to the future -Lilly of the Town with regard to annexation of McGill Village, Land req. operation of the water and sewer facilities after the gov sells it to private interest. The Council discussed this matter, but it a there was no definite information that could be given. TAXICAB DELEGATION A number of representatives from the taxi Council Build} i arper,j F.~"ir~. pre- ,~`•VA ld on ~ 1 the ;~ appeared with regard to enforcement and regulation of the ~#abs' 1 -Double double parking while loading and unloading. . parking . This matter was discussed as regard to soot n of Traffic Ordinance which would prohibit any double parking, and it was considered that the matter should be handled by th Polio "Department,: using discretion on both the part of the Pol a in enforcement of the ordinance and the cab operators in urm asset i1y obstructing traffic. BUILDING - On motion duly made by T. F. Wirt, seconded y PERMITS I.R'. Carper, it was unanimously . RESOLVED, the following applications for bu d#ng~ -Jackson permits be granted: To Mrs. Elizabeth M. Jackson for two tee brick apartment house, Pour apartments, on west side of F 155 ~ -Jennings t -Fink ~ -E`s so Council-Minutes Contd. Pulaski, Vs.., September 20, 1949 Street; 1~.W,, between Fourth and_Sixth Streets, estimated to ' coat not less than $25,000.00; To M.A. Jennings for one and one- half story dwelling,.south side of 13th Street, brick-cased, estimated $5,500.00, using own building materials; To Mrs. Elbert C.Fink for frame. addition of•two rooms to residence at 205 S. Washington Avenue, estimated X1,500.00; To Esso Standard Oil Company (by C. W. Ferkinson) for one cinder block storage room addition to present Esso station east side of Washington Avenue, between Dora Highway and Commerce Street, estimated to cost X965.00. LEA'GUE`VA. The Council was reminded that the League . M'CJDTI~IPAI,ITIES . .CONVENTIO~t of. Virginia Municipalities Convention was to be held in l~oanoke October 9 - 11th, and a delegation representing the Town should be present. DELII~TQUENT TAX LISTS On motion duly made by T. F. Wirt, seconded by 0. 0. Crowell, it was unanimously RESOLVED, that the Town Treasurer be -Legal Opinion instructed to prepare a verified and corrected list of delinquent takes to be returned to. the Council on October 18th, inasmuch as a large amount of the taxes on the previous list had been paid, apparently through the pending action of th® Council regarding publication and filing of delinquent list with the Clerk of,th® Circuit Court, and Be It Further Resolved, that the Town ~Lttorney further furnish. a legal opinion and recommendations as to procedures and steps in filing delinquent tax lists. STATE A letter from the State Auditorts Office AUDITORfS RECOMMENIIATS. making recommendations regarding accounting system was read as follows : .R:ugus t 15, 1949 " Mr. E. A. Beck, Town Manager Town oP Pulaski Pulaski, -Virginia D?ear Mr. Beck: From time to time we have discussed with you certain recommendations which we believe to be desirable in connection with the general revision of your accounting system and procedures. In order that you matt' present them to council for their consideration and action, we are summarizing these recommendations in this communication: I~ u 1 Council Minutes Contrd. Pulaski, Va., Sept.. 20, 1 1. That the town manager be charged with the responsib and given tha authority to approve all obligations appropriations; that the disbursement of the vouchers in c with the payment of the obligations be made through the of. the town treasurer by checks, .signed by the treasurer and signed by the town manager. Provision should be made for signing of these documents in the absence., or incapacity, town manager and treasurer. Ile would suggest that the cle: the council or the mayor be authorized to act for the town and that s deputy treasurer be authorized to act for the t: The resolution should be clearly worded to show that the e~ granted the substitute officers is granted or~,7.y when the p. officers are not available to act, and that the resolution intended to permit the substitute officers to act as a mat' convenience. (fie are of the opinion that eouncit has auth~ to adopt an appropriate resolution to put this recommendat; effect in view of the language contained in Section 11, p. 7, Sub-Section 2, page 620, Acts of Assembly 1948.) 2. That the fiscal year of the town be changed to end 30, rather than August 31 as at present. This sug change in the fiscal year would parallel the Skate's fists and the tendency generally is to do this. (Neither the ge; law nor your charter stipulates the fiscal year, and it is opinion that council has this authority by adoption of an priate ordinance or resolution.) X53 9 i ty a ins t nectim ce oF: unt er+ s the of asure~t. horit~ ncipal s not r of ity n into agraph n June sted ys ax' rA - 3. That council prepare an annual budget as required b general law and that if the fiscal year is changed n accordance with our recommendation, that the budget be prep red for the ten-monthsf period from September 1, 1949 through J e 30, 1950. 4. That the license year be changed to the calendar ye correspond to the Staters license year, instead oP 1 to March 31 which the town is now using. 5, That the motor vehicle license year be changed to.c pond to the Staters motor vehicle year of April 1 t 31. 6. ~ That the town treasurer be required to prepare of delinquent taxes. to ,j.~3~ March lis 7. That the town treasurer be required to record the lin- , quent reel estate taxes with the clerk of the court in accordance with Section 2457 of the Code of Virginia. 8. That the dates for assessing penalty and interest taxed be changed to.IIecember 5 and June 30, respectively, to correspond to the dates used for State taxes. 9. That council establish by resolution or ordinance cut-off policy as• a stimulation to the collection for water services. 10. That council provide for the billing for water ser a staggered (or cycle) quarterly basis. (This pla accomplished by establishing different quarterly billing d each of several geographic or alphabetic groups of customs a plan avoids peak loads of billing and more evenly distri work load for the personnel preparing the water bills, as for the post office department.) 11. That council require depositories to afford protec city funds as provided in Section 11, paragraph 3, Section 2, page 619, A.ets of Assembly 1948. water bill ees ova ~'s es fo s_ uc~ tes t~ on f o~ ub- Ile would suggest that council give prompt conside Lion to these recommendations as a decision with regard to the c ge of the fiscal year is necessary before the preparation of ur next budget. CPJ:ap Very truly yours, s-C.P.Johnson,Jr,, A~-s t~ Auditor of Public Act 155 Council Minutes Contd. Pulaski,Va., Sept. 20, 1949 On motion dulg made by A. R. Imboden, seconded b g T. F. Wirt, it was unanimouslg RECOMMENDATIONS APPROVED E'kcepption No. 5 RESOLVED, that the recommmendations of the S''tate Auditors OfEic®, as embodied in letter of August 15, 1949, concerning certain chan ges in accounting system and procedures, be accepted with the exception of No. 5, and that.the Town Attorneg be directed to prepare the nec- essary ordinance to acca~nplish these recommendations, and that the auditors proceed` with--~#~l~r the installation of the accounting system in accordance with the recommendations outlined. MATER FACILITIES A proposed agreement with regard to providing NORT$~OOD TERRACE water facilities in Northwood Terrace was discussed, and it was considered that the provision with regard to refund of cost to property owners in event of annexation was not acceptable, and that the~ToRn Manager should further nego- tiage with the property owners. ORDINANCE On motion duly made by I. R. Carper, seconded Parking bg 0fNeal A~mo~, And carried~bg a unanimous vote West sid® BE IT ORDAINED that parking on the west side of Valley St. °. ~ -2 hT, limit Valley Street, between Commerce and 1st Streets be restricted to two-hour parking between the hours of 8 a.m. to 6 p.m. This ordinance shall be enforced the same as other traffic __:_ regulations ahd the violation of the same shall be handled as other parking violations. This ordinance shall. be in full .force and effect from 3aptember 21, 1949. On motion duly made by T. F. Wirt, seconded by 0. 0. Crowell, and carried by a unanimous vote ORDINANCE BE IT ORDAINED that parking on the east side Parking of Randolph Avenue between 2nd and- •3rd Streets, N.@/. be east side Randolph prohibited. -prohibited This ordinance shall be enforced the same as other traffic regulations and violation of t}aa same shall be handled the same as other parking violations. This ordinance shall be in full force and effect from September 21, 1949. ANNEXATION Tt:~e Mayor announced the appointment of Messrs. COMMITEEF LLD. Aust, I. R. Carper, G. R. Steger and W. F. V~hite as a committee to consider the sxatter of annexation of certain A 1 1 Council Minutes Conttd. Pulaski, Va., Sept. 2 ~~~9 . ~ i areas adjacent to Town and report their recommendations at~;a Future date. On motion duly made by H. R. Imboden, seconc~d RANDOLPH AVENUE 1~lIDENING PROJECT AD~OURNMENI' 1 1 by O~Neel Amos, it was unanimouslg - ?i RESOLVED, that the ~iighway Commission be rec~iested to undertake the widening of Randolph Avenue from 9th ~tre~t to 11th Street, on the modified plan of cross section, submit#~ed by the Virginia Department of Highways, in that the Town e~tici- pated difficulty in providing Right-of-wag for the northe portion of this project, and furth~ r tYa t tk~e immediate tffic congestion would be relieved bg the widening as far as 11 Street, and r Bb It Further Resolved that the Va. Dept. of~~ Highways be requested to hold the entire allocation of furs for this project until such time as the remainder oP the work die undertaken. The Council adjourned at 6:40 p.m. ~; Approved: q /- ~ /L/~~~4 Attest: ?~.~r~i ~ v0o~~/ e rk o ounc