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HomeMy WebLinkAbout09-16-08Minutes of the Town Council Work Session held September 16, 2008 at 5:00 p.m. in the Council Chambers of the Municipal Building. There were present: Mayor Jeffrey S. Worrell Council: David L. Clark, Larry G. Clevinger, II, Joel B. Burchett, Jr., Robert A. Bopp, Morgan Welker Absent: H. M. Kidd Staff: John J. Hawley, Town Manager Dave Quesenberry, Asst. to the Town Manager Patricia Cruise, Clerk of Council Dave Hart, Parks and Facilities Director Barbara Tate, Community Relations Director Bill Pedigo, Town Engineer Craig Quinn, Project Engineer Tom Compton, Building Inspector Todd Garwood, Deputy Fire Marshal Chip Hutchinson, Fire Marshal Bill Webb, Fire Chief Gary Roche, Police Chief John White, Economic Development Director Sherry Boyd, Finance Director Others: Rick Mansell Deborah Flippo Lori Kroll Shawn Utt Janie Hurd Akers P. Sean O’Neal Melinda Williams, Press Mayor Worrell called the meeting to order at 5:00 p.m. Following roll call, Mayor Worrell introduced the September, 2008 Employee of the Month, Todd Garwood. He presented a plaque to Mr. Garwood, read a press release aloud and congratulated him. He noted that Todd would receive an additional paid day off and would be eligible for the Employee of the Year award at the end of the year. The next item on the agenda was adoption of the Consent Agenda. Mayor Worrell noted that on page 4 of the August 19, 2008 minutes, it stated that Council entered into Closed Session at 7:25 p.m. and returned from Closed Session at 7:24 p.m. The actual time that Council returned from Closed Session was 8:24 p.m. The Clerk advised that she would amend the minutes as noted. Councilman Welker moved to adopt the Consent Agenda consisting of the August 19, 2008 Council minutes as amended. The motion was seconded by Councilman Clark and carried on voice vote. Mayor Worrell moved on to Public Operations. The first item was Resolution 2008-25, Consideration of 2009 EPA Community Wide Brownfield Assessment Grant. Mr. Hawley introduced Lori Kroll, Community Resource Specialist for Draper Aden Associates. Ms. Kroll explained that Draper Aden had been working with the Town’s Economic Development Board for a Community-Wide Brownfields Assessment grant. The purpose of the project is to begin the process of evaluating approximately six to eight abandoned and deteriorating industrial sites for reuse as greenspace and recreational facilities and/or for redevelopment as viable commercial or mixed–use properties. The proposed project would focus primarily on two target areas: (1) the Historic Commercial District, located near the center of Town and (2) the Pulaski South Historical Residential and Industrial District, known as Southside. The Town envisions developing these areas, which adjoin less affluent residential areas further to the south, into usable public, commercial, and/or residential space. She explained that part of the process involved Council adopting a Resolution authorizing the grant. Mayor Worrell inquired whether the Town had a good chance of being awarded the grant and Ms. Kroll responded in the affirmative. Following discussion, Council agreed to review the information for possible approval of the Resolution at the next Council meeting. The next item on the agenda was Calfee Park lease. Mayor Worrell advised that the Calfee Park lease was due for renewal. He asked for a motion to appoint he and the Town Manager to negotiate with Pulaski Baseball. Following discussion, Councilman Burchett requested the costs at Calfee Park if no baseball team was present versus when there was a team present. Councilman Bopp moved to appoint Mayor Worrell and the Town Manager to negotiate the lease with Pulaski Baseball. The motion was seconded by Councilman Clark and carried on the following recorded vote: David L. Clark - Aye Joel B. Burchett, Jr. - Aye Larry G. Clevinger, II, - Aye Robert A. Bopp - Aye H. M. Kidd - Absent Morgan P. Welker - Aye Mayor Worrell moved on to Finance. The first item was RF Meters. Bill Pedigo reviewed the bids and recommended acceptance of the Carolina Meter bid. Additionally, discussion ensued regarding pay back time for the cost of the meter system, billing increments, and possibly installing individual meters at apartment buildings. Following discussion, Councilman Clark moved to accept the Carolina Meter bid and award the contract to Carolina Meter. The motion was seconded by Councilman Bopp and carried on the following recorded vote: David L. Clark - Aye Joel B. Burchett, Jr. - Aye Larry G. Clevinger, II, - Aye Robert A. Bopp - Aye H. M. Kidd - Absent Morgan P. Welker - Aye Councilman Clevinger then moved to direct staff to amend the Town Ordinance to change the water billing increments from 1000 gallons to 100 gallons. The motion was seconded by Councilman Welker and carried on the following recorded vote: David L. Clark - Aye Joel B. Burchett, Jr. - Aye Larry G. Clevinger, II, - Aye Robert A. Bopp - Aye H. M. Kidd - Absent Morgan P. Welker - Aye Mayor Worrell moved on to Legislative matters. The first item was Committee and Board appointments. Mr. Quesenberry advised that there were three current vacancies on the Industrial Development Board. Four individuals had expressed interest in being appointed to the Board: Glenn Baublitz, Janet Jonas, David Spangler and Ernie Wallace. Following discussion, Councilman Burchett moved to appoint Glenn Baublitz to the IDA Board. The motion was seconded by Councilman Welker and carried on the following recorded vote: David L. Clark - Aye Joel B. Burchett, Jr. - Aye Larry G. Clevinger, II, - Aye Robert A. Bopp - No H. M. Kidd - Absent Morgan P. Welker - Aye Councilman Clark moved to appoint Janet Jonas and David Spangler to the IDA, seconded by Councilman Bopp and carried on the following recorded vote: David L. Clark - Aye Joel B. Burchett, Jr. - Aye Larry G. Clevinger, II, - Aye Robert A. Bopp - Aye H. M. Kidd - Absent Morgan P. Welker - Aye The next item was review of current committees. Mr. Quesenberry explained that there was a list of Committees that had not met in an extended period of time and might need to be eliminated. Council reviewed the list and decided the following: Eliminate the Advisory Cable TV Committee. Keep the Parking Authority Committee even though currently it is inactive. Eliminate the National Guard Armory Committee. Dave Hart is contact for anything to do with Armory. Eliminate the New River Criminal Justice Training Committee. Eliminate the Crime Control Committee Eliminate the Randolph Park Committee Eliminate the Recreation Committee Additionally, Council clarified the representatives for the following Committees: Virginia Alcohol Safety Program – Gary Roche, Police Chief Greater Pulaski Alliance – Councilman Clevinger and Town Manager Hawley P.C. Telecommunications Committee – Mayor Worrell Virginia’s First – Councilman Welker member and Town Manager Hawley alternate Next Councilman Clark moved to reappoint Betty Quesenberry and Pauline Mitchell to the Agency on Aging, seconded by Councilman Clevinger and carried on the following recorded vote: David L. Clark - Aye Joel B. Burchett, Jr. - Aye Larry G. Clevinger, II, - Aye Robert A. Bopp - Aye H. M. Kidd - Absent Morgan P. Welker - Aye Councilman Welker moved to appoint the Town Engineer as the Representative and the Project Engineer as Alternate to the Transportation Advisory Committee of the New River Valley Planning District Commission. The motion was seconded by Councilman Bopp and carried on the following recorded vote: David L. Clark - Aye Joel B. Burchett, Jr. - Aye Larry G. Clevinger, II, - Aye Robert A. Bopp - Aye H. M. Kidd - Absent Morgan P. Welker - Aye The next item on the agenda was Ordinance 2008-19, Amending the Flood Plain Ordinance. Councilman Clark moved to adopt Ordinance 2008-19, Amending the Flood Plain Ordinance, seconded by Councilman Clevinger and carried on the following recorded vote: David L. Clark - Aye Joel B. Burchett, Jr. - Aye Larry G. Clevinger, II, - Aye Robert A. Bopp - Aye H. M. Kidd - Absent Morgan P. Welker - Aye Next, Councilman Clark moved to refer the amended flood plain Ordinance to the Planning Commission to incorporate it into the zoning. The motion was seconded by Councilman Clevinger and carried on the following recorded vote: David L. Clark - Aye Joel B. Burchett, Jr. - Aye Larry G. Clevinger, II, - Aye Robert A. Bopp - Aye H. M. Kidd - Absent Morgan P. Welker - Aye At 6:42 p.m., Councilman Bopp moved to enter into Closed Session under Virginia Code 2.2-3711 (A-5), Prospective Business or Industry. The motion was seconded by Councilman Welker and carried on the following recorded vote: David L. Clark - Aye Joel B. Burchett, Jr. - Aye Larry G. Clevinger, II, - Aye Robert A. Bopp - Aye H. M. Kidd - Absent Morgan P. Welker - Aye At 7:14 p.m., Council returned from Closed Session and adopted the Certification Resolution on motion by Councilman Clark, seconded by Councilman Clevinger and carried on the following recorded vote: David L. Clark - Aye Joel B. Burchett, Jr. - Aye Larry G. Clevinger, II, - Aye Robert A. Bopp - Aye H. M. Kidd - Absent Morgan P. Welker - Aye There being no further business, the meeting adjourned on motion by Councilman Clevinger, seconded by Councilman Clark and so carried.