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HomeMy WebLinkAbout02-20-07Minutes of the Town Council meeting held February 20, 2007 at 7:00 p.m. in the Council Chambers of the Municipal Building. There were present: Lane R. Penn, Vice-Mayor Council: Jeffrey S. Worrell, Daniel Talbert, Jr., Joel S. Burchett, Jr., David L. Clark, Larry Clevinger, II. Absent: Charles L. Wade Staff: John J. Hawley, Town Manager John White, Economic Development Director Sherry Boyd, Finance Director David Quesenberry, Asst. to the Town Manager Gary Roche, Police Chief Others: Robert Bopp John Ashworth Tim Clontz Brad Bersch Mark McMillan James Holliday Pam Whitesell Paul Dellinger, Press Melinda Williams, Press Vice Mayor Penn called the meeting to order at 7:00 p.m. Following roll call, Vice Mayor Penn moved on to the Public Hearing. The Public Hearing was called to consider the transfer of Public Property to James Hardie Building Products. Mr. Hawley advised that the James Hardie company had indicated that they felt they could provide enough truck parking on projects one and two, which are to the north of James Hardie Way. They plan to do the grading on project three, which would be the main area for the truck parking and covering area in the future. Therefore, they did not see a need to complete project three within the 120 days previously indicated to Council by staff. Mr. Hawley wanted Council to be aware of the proposed change from the agreement in principle at the last Council meeting. Vice Mayor Penn asked Mr. Ashworth from James Hardie if he had any comments? Mr. Ashworth advised that Mr. Hawley had summarized correctly. He added that the goal is to keep James Hardie Way clear and he felt that completing projects one and two would achieve that goal. Councilman Worrell asked whether there was a time line to get the trucks off the road? Mr. Ashworth advised that he thought the project would be completed within 120 days. At 7:05 p.m., Vice Mayor Penn opened the Public Hearing. There being no comments from the Public, the Hearing was closed. Mr. Hawley advised that the Town was preparing the deed and the Memorandum of Understanding. When completed, this would close out the June 23, 2005 agreement. He requested the ability to be able to continue to talk to Hardie about some of the additional clauses in the draft agreement. Vice Mayor Penn moved on to Public Operations. The first item was award of two CDBG Construction projects for Downtown Revitalization. Mr. Hawley advised that a letter from Chip Worley of Anderson and Associates had been included in Council packets recommending the award of bids for the Downtown Revitalization Project. Two projects were bid. One bid was for drainage improvements on First Street, NE and sidewalk work and entrances. The second bid was for work along the creek along First Street behind the parking lot and in the alley behind Main Street behind Washington and Jefferson. He added that the recommendation was to award the Division 1 bid to Inland Construction and the Division II bid to H&S Construction Co. Following discussion, Councilman Worrell moved to authorize the Town Manager to execute the contracts with Inland Construction and H&S Construction. The motion was seconded by Councilman Talbert and carried on the following recorded vote: Jeffrey S. Worrell - Aye Joel B. Burchett, Jr. - Absent Dan Talbert, Jr. - Aye David L. Clark - Aye Lane R. Penn - Aye Larry Clevinger, II - Aye Vice Mayor Penn moved on to Finance/Utilities. The first item was review of proposal for RF Meter upgrade. Mr. Hawley advised that staff had received a proposal from Carolina Meter to replace or upgrade all the Town’s water meters with radio frequency (RF) read meters. The proposal included several options for payback times and also the option for them to provide a contractor to replace the meters in the Town system. He noted that the use of these meters would result in the reduction in staff time for readings, and those employees would be utilized in other activities of the department. He added that with the total cost of approximately $825,000, it would be necessary to review financing alternatives. Replying to a question from Vice Mayor Penn, Mr. Hawley advised that some of the meters could possibly be upgraded, with the remainder being replaced with new meters. Ms. Boyd summarized some of the financing options being reviewed. Following discussion, staff was directed to try to work the meter upgrade purchase into the budget. The next item on the agenda was consideration of the purchase of a new folding machine for water/sewer bills. The Finance Department had requested to replace their folding machine. The new machine being considered would save numerous man hours in processing water bills. Additionally, the new machine would allow up to four inserts to be included in the bill. Since the price of the machine was expected to rise prior to the new budget, Ms. Boyd was requesting that the purchase be approved immediately. Following discussion, Councilman Talbert moved to allow staff to proceed with purchasing the folding machine. The motion was seconded by Councilman Clark and carried on the following recorded vote: Jeffrey S. Worrell - Aye Joel B. Burchett, Jr. - Absent Dan Talbert, Jr. - Aye David L. Clark - Aye Lane R. Penn - Aye Larry Clevinger, II - Aye Vice Mayor Penn moved on to the RFP for delinquent tax collections. Mr. Hawley advised that following the Committee’s review of the RFP’s received for delinquent tax collections, it was recommended to enter into a contract with Pioneer Credit Recovery, Inc. Following discussion, Councilman Worrell moved to direct staff to enter into a contract with Pioneer Credit Recovery, Inc. The motion was seconded by Councilman Talbert and carried on the following recorded vote: Jeffrey S. Worrell - Aye Joel B. Burchett, Jr. - Absent Dan Talbert, Jr. - Aye David L. Clark - Aye Lane R. Penn - Aye Larry Clevinger, II - Aye Next, Mr. Hawley advised that since the Public Hearing had been held earlier in the meeting, a Council vote was needed regarding the transfer of public property to James Hardie Building Products. Councilman Worrell moved to direct staff to prepare the document to transfer land to James Hardie Building Products. The motion was seconded by Councilman Talbert and carried on the following recorded vote: Jeffrey S. Worrell - Aye Joel B. Burchett, Jr. - Absent Dan Talbert, Jr. - Aye David L. Clark - Aye Lane R. Penn - Aye Larry Clevinger, II - Aye At 7:40 p.m., Councilman Talbert moved to enter into Closed Session under Virginia Code 2.2-3711 (A-3) and (A-1). The motion was seconded by Councilman Worrell and carried on the following recorded vote: Jeffrey S. Worrell - Aye Joel B. Burchett, Jr. - Absent Dan Talbert, Jr. - Aye David L. Clark - Aye Lane R. Penn - Aye Larry Clevinger, II - Aye At 7:43 p.m., Councilman Burchett arrived and entered the Closed Session. At 9:00 p.m., Council returned from Closed Session and adopted the Certification Resolution on motion by Councilman Talbert, seconded by Councilman Burchett and carried on the following recorded vote: Jeffrey S. Worrell - Aye Joel B. Burchett, Jr. - Aye Dan Talbert, Jr. - Aye David L. Clark - Aye Lane R. Penn - Aye Larry Clevinger, II - Aye There being no further business, Councilman Talbert moved to adjourn, seconded by Councilman Burchett and so carried.