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HomeMy WebLinkAbout02-07-959452 February 7, 1955 Minutes of the regular meeting of the Pulaski Town Council held February 7, 1995, at 4:00 p.m. in the Council Chambers in the Municipal Building. There were present: Mayor Andrew L. Graham, Jr., presiding Council Members: John A. Johnston, John W. Stone, Bettye H. Steger, W. H. Schrader, Jr., Roy H. D'Ardenne, Jr., W. Edgar Hale, Alma H. Holston, Elbert G. Black, Jr. Also Present: Frank Terwilliger, Town Attorney Thomas M. Combiths, Town Manager Robert J. Lyons, Assistant Town Manager Ruth A. Harrell, Clerk Visitors: Dee Lindsey and Paul Dellinger, News Media Ronald Vaughan Valencia Johnson Ronnie Huddle Anita Taylor Jackie Alley, Jr. The meeting was called to order by Mayor Graham. Vice Mayor Schrader led the Pledge of Allegiance and Councilman D'Ardenne gave the Invocation. Following the roll call, Councilwoman Holston so moved that the minutes of the regular meeting of January 17, 1995, be approved as submitted, seconded by Vice Mayor Schrader and so carried. Mr. Ronnie Huddle, on behalf of the New River Valley Emergency Squad, thanked the Town Council for approving the money to help renovate the rescue squad building on Lagrange Street. Mr. Huddle invited Council Members and Staff to come to their building Thursday at 7:00 p.m. for a viewing of the building to see what they have done with the money that Council has donated to them. PUBLIC Mayor Graham advised that the public hearing scheduled for this meeting had been canceled. The HEARING request was submitted by W. Pat Kirkland, agent for Bill C. and Joan P. Raykes, for a conditional CANCELLED use pernut to allow new and used car and light truck sales, service and repair, including body and fender repair, but not auto salvage or junk on Bob White Boulevard. Mayor Graham stated this is the result of the Planning Commission's tabling the request until an amended site plan is submitted. The proposed site plan became null and void after the BZA denied the variance request submitted concurrently with the conditional use application. A public hearing will be rescheduled after a site plan meeting the Zoning Code requirements is submitted. There being no comments from the public, Mayor Graham called for Council Committee Reports. UTILITIES COMMITTEE ~dATER Chairman Johnston requested an update on the water break on Memorial Drive. Mr. Combiths RRF~AK stated that at the time of the break, Public Works Department did not know the depth of the break which caused a hardship in trying to make the repair. The manhole had to be removed from the ground, at a depth of 22 feet in order to get to the water break. Public Works did a tremendous job under very stressful conditions. Council expressed appreciation to the employees of the Public Works Department, with Councilwoman Steger stating that the Public Works Department keeps the Town going. FINANCE CONIlVIITTEE ~ Chairman Schrader advised the Finance Committee had met February 7, 1995, and discussed the Emergency Medical Services. This had been recommended to the Finance Committee from the Bebr~uary 7, 1995 ~ Public Operations Committee. The Finance Committee recommended and Chairman Schrader so ~ rT' moved, funding the study in the amount not to exceed $8,700 with either ayear-end General Fund surplus or from the Town's unappropriated reserve. Under this approval, the Town agrees to help fund the study without obligation to provide the services or to be bound by the same percentage of funding for providing the service. Motion carried on the following recorded vote: John A. Johnston -Aye Roy H. D'Ardenne, Jr. -Aye John W. Stone -Aye W. Edgar Hale -Aye Bettye H. Steger -Aye Alma H. Holston -Aye W. H. Schrader, Jr. -Aye E. G. Black, 7r. -Aye Chairman Schrader stated that the Town Manager had provided an update on the formulation of an investment policy for review and the Finance Committee will bring back to Council to be adopted prior to March 31. D:~UIPMQVT Chairman Schrader reported that Robert Casey, handling our computer hardware and software 0~[JI'II~S upgrading work, will present a report by February 15. BRpQ-1~ Chairman Schrader stated that the Finance Committee discussed the brochures that have been designed for the Town by Robert Henderson. Bids were sent out and it is recommended that 100,000 brochures be printed at a cost of $21,000, and that Mr. Henderson be extended a contract not to exceed $4,000 for his work. The Finance Committee recommended, and Chairman Schrader so moved that $25,000 from UDAG funds be appropriated for the printing of the Town brochure. Motion carried on the following recorded vote: John A. Johnston -Aye Roy H. D' Ardenne, Jr. -Aye John W. Stone Bettye H. Steger -Aye -Aye W. Edgar Hale Alma H. Holston -Aye -Aye W. H. Schrader, Jr. -Aye E. G. Black, Jr. -Aye DEF~II' DAY Chairman Schrader reported that the Finance Committee discussed Depot Day/Summer Festival tentatively scheduled for June 9 and 10. In order to begin planning for the event, including advertising and entertainment, staff developed a draft budget for Council's amsideration. The budget, including revenue projections, will be discussed at a fixture Finance Committee meeting. The Finance Committee discussed three matters in Executive Session, 1) legal matter involving an existing UDAG loan; 2) legal matter involving contract negotiations regarding the Town brochure; and 3) legal matter involving franchise negotiations with Adelphia Cable. 'IRAD1 For information, Chairman Schrader advised that there are several minor items to be completed at STATION the train station at an estimated cost of approximately $4,500. There is $4,300 remaining from the ~~ train station's FmHA loan and these funds can be used to fund these improvements. These will be completed in approximately 30-45 days depending upon the weather. Chairman Schrader stated he would like to see some type of formulation in the budget and an ordinance or perhaps a resolution showing how much unappropriated surplus we need to maintain at all times to be in a healthy condition. Mr. Combiths stated that the EMS study is a 12 week study, not a 6 week study, and a final report 30 days thereafter. PLANNIl~IG COMMISSION Councilman D'Ardenne reported that the Planning Commission had met February 6 and reelected Roy David Warburton as Chairman and Joe Weddle as Vice-Chairman for the term of February 6, 1995 to February 6, 1996. ~~ Councilman D'Ardenne also stated that the Planning Commission recommended approval of Planning Commission Case No. 95-53RZ, a request by Mr. and Mrs. Bob Hudson to rezone 4.093 acres on Bob White Boulevard from M-1 (Limited Industrial) to B-2 (General Business). Town Council will conduct a public hearing to consider this case at its February 21, 1995 meeting. 9453 9454 February 7, 1995 S[IBDIVISION Councilman D'Ardenne advised that the Planning Commission granted conditional approval of a request by Dallas R. and Debbie W. White to subdivide Lots 9, 9A and 10 into a new Lot 9A (10,000 square feet) and Lot l0A (5,000 square feet). The property is located at the comer of Lafayette Avenue and 4th Street. No Council action is necessary. Councilman D'Ardenne advised that the Kirkland conditional use request has been withdrawn at this time. Councilman D'Ardenne advised that the Planning Commission annual report would be distributed Wednesday. HUMAN RESOURCES CONIlVIITTEE )~JON~IIC Chairman D'Ardenne advised that the Committee had not met, however, the by-laws had been DEVI~P~QT distributed and after comments from Council and Board of Economic Development, it will be ~~ brought back to Town Council. PUBLIC OPERATIONS CONIl~lITTEE R~LICE Chairwoman Holston reported that the Public Operations Committee had met February 3, stating DEPT. that Police Chief Herb Cooley, Sheriff Ralph Dobbins and Dublin Police Chief Gwaltney have discussed the joint enforcement of Town and County decals. Currently, each jurisdiction issues vehicle decal citations in their own community. In order to increase the efficiency of this enforcement and aid in the collection of decal fees and delinquent taxes, the Chiefs and Sheriff recommend allowing each jurisdiction to enforce violations of the decals for Pulaski, Pulaski Courny and Dublin. This is allowed by the Virginia Code, Section 46.2-752(k). The Public Operations Committee approved the concert and forwarded this matter to the Finance Committee who will review the proposal's financial impact after receiving a report from the Finance Department. RFf T , Chairwoman Holston resorted that the Public Operations Committee also reviewed the proposal to ATLANTIC expand local called area to include Pearisburg. The Public Operations Committee recommended that the Town's position be against the expanded local calling area since there appears to be very little business between the Town and Pearisburg. Motion then carried. This recommendation will be forwarded to the proper people by the Town Manager. DRA-Q~1AGE Chairwoman Holston stated that Mr. Joe Hoback, 522 Hickory Ave. requested that the Town fix the V-ditch that is located on Hickory Ave. Like other similar situations, the Public Works Director proposed to share the cost of the repairs with Mr. Hoback and he has agreed to pay his share if cost is less than $100. No committee action was necessary. The committee discussed the Museum and the Town Manager's Office will continue to coordinate the organization for the set up of the Museum and corrtinue to render assistance to the volunteers. MAIN Councilwoman Holston stated that the Pulaski Business Alliance had submitted a letter requesting STRF~T several service requests fo'r the Main Street area. The Town will follow up with a written response DENS ~ to the Alliance. MAYOR'S REPORT Mayor Graham requested that Council Members receive a copy of the written response to the Alliance. Mayor Graham also called attention to the inoperable vehicles on Washington Ave. In answer to inquiry from Mayor Graham regarding a dog complaint, Mr. Lyons reported that the County was working on this matter and this had been relayed to the lady making the complaint. ORDINANCE CONIl~IlTTEE 1 Chairman Black had no report. February 7, 1995 ~G Mr. Jackie Alley, Jr., 994-5826, 38 Pine Hill Trailer Park, addressed Council with the request to ~~ put in a single wide trailer within the Town limits. Mr. Alley was requested to talk with staff regarding this request so question could be addressed. Mr. Terwilliger advised Mr. Alley that single wide trailers were not allowed in Town under the Town's zoning. TOWN ATTORNEY' S REPORT Mr. Terwilliger requested an Executive Session to discuss two legal matters, one concerning an existing UDAG loan and another concerning litigation, Count Pulaskifest and personnel matter involving specific individuals. TOWN MANAGER'S OFFICE Mr. Combiths gave a projects update. Council was also reminded of the goal setting workshops scheduled. 1 WA's Vice Mayor Schrader had received a complaint from a citizen in Bainbridge regarding the low water pressure. Mr. Combiths reported that the Town Engineer had been working with Renfro and he will follow up on this matter. Mr. Combiths was requested to call Dan Grubb on our progress. At 4:43 p.m. Vice Mayor Schrader moved that Council go into Executive Session on 3 legal matters under 2.1-344 A7 regarding an existing UDAG loan, litigation Count Pulaskifest and also personnel matter Al, regarding two specifically named individuals. Motion seconded by Councilwoman Steger and carried on the following recorded vote: John A. Johnston -Aye Roy H. D' Ardenne, Jr. -Aye John W. Stone -Aye W. Edgar Hale -Aye Bettye H. Steger -Aye Alma H. Holston -Aye W. H. Schrader, Jr. -Aye E. G. Black, Jr. -Aye At 5:03 p.m. Council returned to regular session and adopted Certification Resolution on motion made by Vice Mayor Schrader, seconded by Councilman D'Ardenne and carried on the following recorded vote: John A. Johnston -Aye Roy H. D'Ardenne, Jr. -Aye John W. Stone -Aye W. Edgar Hale -Aye Bettye H. Steger -Aye Alma H. Holston -Aye W. H. Schrader, Jr. -Aye E. G. Black, Jr. -Aye Mayor Graham -Aye At 5:05 p.m., Vice Mayor Schrader made a motion that Council adjourn, seconded by Councilman D'Ardenne and carried. APPROVED: Attest: ~~ ~ . ~e Clerk of Council 9455 Mayor