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HomeMy WebLinkAbout07-18-95July 18, 1995 Mmutes of the regular meeting of the Pulaski Town Council held July 18, 1995, at 7:00 p.m. in the Council Chambers in the Municipal Building. There were present: Mayor Andrew L. Graham, Jr., presiding Council Members: John A. Johnston, John W. Stone, Bettye H. Steger, Roy H. D'Ardenne, Jr., W. Edgar Hale, Alma H. Holston, E. G. Black, Jr. Also Present Frank Terwilliger, Town Attorney Thomas M. Combiths, Town Manager Robert J. Lyons, Assistant Town Manager Ruth A. Harrell, Clerk Visitors: Dee Lindsey and Paul Dellinger, News Media Betty Shepherd Ronald Vaughan Valencia Johnson Mr. and Mrs. Artie Duncan Patricia S. Davidson Glenna F. Jones Freda Hoback Barry Matherly Bill Hager Sybil Atkinson The meeting was called to order by Mayor Graham. Councilwoman Steger led the Pledge of Allegiance and Councilman Stone gave the Invocation. Following the roll call, Councilwoman Holston so moved that minutes of the regular meeting of June 20, 1995, be approved after correction, seconded by Councilman Black and carried. Human Resource Chairman D'Ardenne stated that they had been searching for a Director of Economic Development for sometime. The position was advertised nationally with 50 resumes being received. Seven individuals were interviewed. Chairman D'Ardenne stated that we were very pleased to welcome Mr. Barry Matherly as the new Director of Economic Development. Chairman D'Ardenne read a press release, and also a letter received from Mr. Matherly. IxJO1~ffC DEVIIIJPMEN'1' MA T H E R L YA e Human Resources Committee recommended, and Chairman D' Ardenne so moved, effective A P P T , ugust :1.,1995, that Mr. Barry I. Matherly be appointed as Director of Economic Development with an starting annual salary of $35,000, including the standard benefitpackage, seconded by Councilwoman Steger and carried on the following recorded vote: John A. Johnston -Aye Roy H. D' Ardenne, Jr. -Aye John W. Stone -Aye W. Edgar Hale -Aye Bettye H. Steger -Aye Alma H. Holston -Aye W. H. Schrader, Jr. -Absent E. G. Black, Jr. -Aye Mayor Graham welcomed Mr. Matherly and advised he would report to the Board of Economic Development and to the Town Manager. Mayor Graham advised that Mr. Matherly had been selected as the best qualified, with experience and education to lead our Town in economic development program. Mrs. Sybil Atkinson, Chairperson for the Economic Development Board of Directors, also . welcomed Mr. Matherly and she stated she looked forward to working with him. Mr. Matherly thanked Town Council for giving him this opportunity, and looked forward to becoming a part of the community. PUBL~TC Mayor Graham advised that on agenda was a public hearing to consider Issuance of $574,600 ~~ General Obligation Sewer Bond for Sewer Corrosion Project. SII~t )~ 9601 9602 SIIaIIt BOND RESOLUTION 95-15 ADOPTID I NiRT TC DARING ALLEY I WATER TANKS WATER ORDINANCE PARIC=NNG FINfiS July 18, 1995 Mr. Combiths reported that Resolution No. 95-15 authorizing the issuance, sale, detail and payment of a $574,600 General Obligation Sewer Bond for the sewer corrosion project would be considered by Council. According to FmHA, it is expected that this bond shall bear interest at the rate of 4.5 perc~t per year with repayment in approximately 15 years. No commerrts from the public for or against this proposal were received. Councilwoman Holston so moved that Resolution No. 95-15 be adopted, seconded by Councilman Black and carried on the following recorded vote: John A. Johnston -Aye Roy H. D' Ardenne, Jr. -Aye John W. Stone -Aye W. Edgar Hale -Aye Bettye H. Steger -Aye Alma H. Holston -Aye W. H. Schrader, Jr. -Absetrt E. G. Black, Jr. -Aye Mayor Graham advised that next on agenda was public hearing to consider closing of undeveloped alley between Floyd Avenue and Madison Ave., from 1st Street to 2nd Street. (File 7 -Ordinance No. 15.) Mr. Combiths advised that recently the Town received information from property owners adjoining this alley requesting that this alley not be closed. The Public Operations Committee recommended not closing this alley. From the public, no comments were received for or against this proposal. There being no comments from the public, Mayor Graham called for Committee Reports. UTILITIES CO1I~IlVIlTTEE Chairman Johnston advised that the Utilities Committee had met June 29,1995. At this meeting the Director of Public Works gave a detailed schedule of work over the next five years for 12 of our 14 water tanks. Cost estimates will be brought back to Council. After inspection, the water tanks were found to be in better condition than we thought they were. Some of the funds to do this project will come from Farmers Home Loan program. Chairman Johnston advised that Town Engineer reviewed with the committee the water filter plant instrumentation status. This calibration will iderrtify any problems in the system measurement. We will have a handle on our water needs. One problem that we are working on, Engineering problem and Public Works problem, is that there is a discrepancy or difference between water treated and processed, and the water billed. We are trying to determine where the problem is. Chairman Johnston also advised that we have had 4 requests for water service. Administrative staff, Engineering and Public Works Departments are taking care of these requests. Chairman Johnston reported that we are working with Peppers Ferry to bring Magnox on line. Magnox want to enter our sewer system and we will continue to work with all industries to provide water and sewer service. Mr. Hawley made a report at the last Peppers Ferry meeting which explained what the Town is trying to do is to help its I&I problems that have caused us to be paying a bigger sewer bill. Peppers Ferry decided to take the Town off an order which limited new hook ups for sewer based on Mr. Hawley's report to them. FINANCE CONIlVIlTTEE Chairman Schrader was absent, however, Mayor Graham reported that the committee had met June 27. Before Council was Ordinance No. 95-23 Amending the Fines for Parking Violations The Finance Committee recommended, and so moved, that Ordinance No. 95-23 be adopted. Motion carried on the following recorded vote: John A. Johnston -Aye Roy H. D' Ardenne, Jr. -Aye John W. Stone -Aye W. Edgar Hale -Aye Bettye H. Steger -Aye Alma H. Holston -Aye W. H. Schrader, Jr. -Absent E. G. Black, Jr. -Aye July 18, 1995 9603 ORDINANCE _ UTILTIY TAX The Finance Committee recommended, and so moved, that Ordinance No, 95-21 Imposing Consumer TJtility Tax on Customers of Cellular Phones be adopted. Motion tamed on the following recorded vote: John A. Johnston -Aye Roy H. D'Ardenne, Jr. -Aye John W. Stone -Aye W. Edgar Hale -Aye Bettye H. Steger -Aye Alma H. Holston -Aye W. H. Schrader, Jr. -Absent E. G. Black, Jr. -Aye ~~ The Finance Committee recommended, and so moved, that Ordinance No. 95-16 Adopting the ~Cy Investment Policy be adopted. Motion carried on the following recorded vote: John A. Johnston -Aye Roy H. D'Ardenne, Jr. -Aye John W. Stone -Aye W. Edgar Hale -Aye Bettye H. Steger -Aye Alma H. Holston -Aye W. H. Schrader, Jr. -Absent E. G. Black, Jr. -Aye ~~~ Mayor Graham stated that the Chamber of Commerce had requested items to be donated to their annual auction. Councilman D'Ardenne so moved that the Town Manger notify the Chamber of Commerce that a limited number of overnight stays at Gatewood Park and a limited number of surplus bicycles within the Police Department be donated to the Chamber for their annual auction. Councilman Hale expressed that he felt that bicycles would not do well at auction and if we had surplus bicycles we should donate them to another cause. Motion seconded by Councilwoman Holston and carried on the following recorded vote: John A. Johnston -Aye Roy H. D'Ardenne, Jr. -Aye John W. Stone -Aye W. Edgar Hale -Aye Bettye H. Steger -Aye Alma H. Holston -Aye W. H. Schrader, Jr. -Absent E. G. Black, Jr. -Aye Mr. Combiths will bring the exact donation back to Town Council at their next meeting. ~~~ Mayor Graham advised that Mr. Beyer and Mr. Combiths had a public showing of the newly O~P[TI~S installed computers in the Finance O1Fice. Mayor Graham thanked Dee Lindsey and Paul Dellinger, news media, for the news stories on our computer program. HUMAN RESOURCES Chairman D'Ardenne advised the committee had met prior to the Council Meeting, entering executive session on a personnel matter regarding a specifically named individual in regard to the Director of the Board of Economic Development. APPT. Chairman D'Ardenne advised the Human Resources Committee recommended, and so moved, that NRV AGE. Councilwoman Alma Holston be reappointed to the New River Valley Agency on Aging Board of Directors as the representative of Town Council with Councilman E. G. Black as alternate. Motion carried on the following recorded vote: John A. Johnston -Aye Roy H. D'Ardenne, Jr. -Aye John W. Stone -Aye W. Edgar Hale -Aye Bettye H. Steger -Aye Alma H. Holston -Aye W. H. Schrader, Jr. -Absent E. G. Black, Jr. -Aye ~,,~~ Chairman D'Ardenne advised the committee had discussed the Classification Plan that is currently being worked on by the Administrative Staff and there are about 4 things they will work on and hopefully we will have this plan ready to be adopted by our next Council Mecting. Chairman D'Ardenne advised the committee had discussed the Employee Advocacy of Issues Policy that has been reviewed by the committee on a number of occasions. This policy was reviewed with the Town employees (over 100 employees) and we did ask for comments from them. One comment was received, but it is felt this is a policy that we do need to adopt. The Human 9604 July 18, 1995 ~ ADVOCACY FOI,ICY ADOPTID Resources Committee recommended and so moved, adopted of this Employee Advocacy of Issues Policy and so carried on the following recorded vote: John A. Johnston -Aye Roy H. D'Ardenne, Jr. -Aye John W. Stone -Aye W. Edgar Hale -Aye Bettye H. Steger -Aye Alma H. Holston -Aye W. H. Schrader, Jr. -Absent E. G. Black, Jr. -Aye PUBLIC OPERATIONS COMNIlTTEE Chairwoman Holston advised that Public Operations Committee had met July 17, and reviewed alley closings. At the last Council Meeting, several alley closing ordinances were returned to the I' AT T FYS committee for changes/further review. File No. 10, Ordinance 95-11 -Ordinance amanded to read "close alley between Dora Highway/Maple Avenue and Jackson Ave. from Holly Street east to a point of intersection of property identified as Tax Map 081-26-204-11 on the south side and Tax Map No. 081-26-204-3 on the north side of said alley. The Public Operations Committee recommended adoption of Ordinance No. 95-11, and so carried on the following recorded vote: CRDINANCE 95-ll T r F.v John A. Johnston -Aye Roy H. D' Ardenne, Jr. -Aye John W. Stone -Aye W. Edgar Hale -Aye Bettye H. Steger -Aye Alma H. Holston -Aye W. H. Schrader, Jr. -Absent E. G. Black, Jr. -Aye Chairwoman Holston advised that File No. 9, Ordinance 95-12, changed to add language to reflect that "the Town would retain ownership of a section of the right-of--way SO feet wide and 75 feet in length from Pierce Avenue west toward Floyd Ave. The Public Operations Committee recommended adoption of Ordinance No. 95-12, and so carried on the following recorded vote: ORDINANCE 95-12 AT T F',Y John A. Johnston -Aye Roy H. D' Ardenne, Jr. -Aye John W. Stone -Aye W. Edgar Hale -Aye Bettye H. Steger -Aye Alma H. Holston -Aye W. H. Schrader, Jr. -Absent E. G. Black, Jr. -Aye Chairwoman Holston advised that on File 7, Ordinance 95-15, undeveloped alley between Floyd ORD. 9.5-15 Avenue and Madison Avenue, from 1st Street to 2nd. This alley was incorrectly advertised and AT 1 F'.Y was therefore removed from the June 20 agenda. Closing was readvertised and a public hearing ~~ CLLSED) held. Staff and Public Operations Committed recommended that this alley not be closed. Chairwoman Holston advised that File No. 2, Ordinance 95-10, undeveloped alleys from Spruce Street to Pierce Avenue and from Maple Street/lst Street SE to Jackson Street was also reviewed and Staff and the Public Operations Committee recommended that his alley not be closed. CRD. 95-24. Chairwoman Holston stated that File No. 11, Ordinance No. 95-24 -closing of Fourth Street SE AT ~ ~Y from Russell Street to Herron Strcet was discussed. The Public Operations Committee closed recommended closing the northern 25 feet of the street, and so moved adoption of Ordinance No. 95-24 and so carried on the following recorded vote: John A. Johnston -Aye Roy H. D'Ardenne, Jr. -Aye John W. Stone -Aye W. Edgar Hale -Aye Bettye H. Steger -Aye Alma H. Holston -Aye W. H. Schrader, Jr. -Absent E. G. Black, Jr. -Aye Town Attorney Mr. Terwilliger had a conflict with the above street closing and did not participate in discussion of this closing. Mr. Hawley will survey this street and stake. TSTF'A GRANT Chairwoman Holston advised that the committee had discussed the Administrative Agreement for Nl~ ~~ ZRA>I, the $200,000 ISTEA grant the Town received for the New River Trail Extension. The New River ~'• Trail Park Manager indicated that along with the bond issue, the trail can be completed. The Public Operations Committee recommended and Chairwoman Holston so moved that Town Council authorize the Town Manager to execute this agreement for Virginia Transportation Enhancement Program. Mr. Terwilliger had asked that the agreement be clarified whether or not July 18, 1995 TSTFA GRANT-TM MANAGER A ~ SIGN. the Town is eligible to get reimbursement for its out of pocket/in house expanses. Motion than carried on the following recorded vote: John A. Johnston -Aye Roy H. D'Ardenne, Jr. -Aye John W. Stone -Aye W. Edgar Hale -Aye Bettye H. Steger -Aye Alma H. Holston -Aye W. H. Schrader, Jr. -Absent E. G. Black, Jr. -Aye Chairwoman Holston advised that the committee also discussed the funding of the county-wide ~ emergency medical services study. Staff has been asked to contact the County and Town of Dublin to coordinate our response to the study and to the hospitals. Chairwoman Holston reported that several drainage items were discussed. Because of the heavy DRAINAGE rains, we have had a lot of problems. The Public Works Director is developing a priorities listing which should be available within 60 days. The Town Engineer and Public Works Director are researching a legal issue regarding the drainage problem. Chairwoman Holston advised that the Town Manager had met with the Parking Authority, Board PARI~NNG of Economic Development and Alliance on the parking study update. Staff will proceed with the SIilDY implemerrtation of their recommendations. At 1813 Bob White Boulevard, Mr. Covey submitted a request to develop 200 ft. of an alley for a AT T F',Y new driveway. Since he already has access from Bob White Boulevard, staff and the Public NCn' ~ ~• Operations Committee recommended not developing this alley. ~~, Chairwoman Holston advised the cost estimate for the Northwood Drive Pedestrian Easement and Shoulder Development is $600 to be funded from street eligible funds. The easements have been corrected and should be signed within the next two weeks. Pulaski County School District has indicated that they will assist in the project. Councilwoman Holston advised that the committee discussed the County Courthouse ~~ ~ StreetlSidewalk Improvements update. The County is contracting the curb and sidewalk and the • Town will reimburse a portion of this cost. The decorative treatments on 3rd Street will be discussed at a later date. Mr. Combiths reported that the Town and County would share in the sidewalk cost of this project, on a basis of approximately 50-50. DRAINAGE Mayor Graham discussed the drainage problems. The Town Manager is to look at this policy and bring back suggestions to the Public Operations Committee. Councilman Stone so moved that the drainage item be tabled and leave it up to Public Operations, seconded by Councilman Johnston and carried. ORDINANCE CONIlVIlTTEE Chairwoman Steger had no report. MAYOR' S REPORT Mayor Graham read a Resolution to the Town of Pulaski for Providing the Ol~ice Quarters in the Historic Train Station from the Pulaski County Chamber of Commerce. The Town Manager is to write a letter of appreciation to the Pulaski County Chamber of Commerce. )30ARD OF SUPV. RES01~J].~ON 9.5-17 Mayor Graham stated that a joint meeting was held with Pulaski County and the Towns of Dublin and Pulaski. The jurisdictions discussed working together on saving cost on Police work; expanding the Recreation Commission; and in depth the Emergency Medical Service. These items will be brougbit back to Town Coucx7l. Mayor Graham read Resolution No. 95-17 Appreciation to the Pulaski County Board of Supervisors. Councilwoman Steger so moved that Resolution No. 95-17 be adopted, seconded by Councilman D'Ardenne and carried on the following recorded vote: John A. Johnston -Aye John W. Stone -Aye Bettye H. Steger -Aye W. H. Schrader, Jr. -Absent Roy H. D' Ardenne, Jr. -Aye W. Edgar Hale -Aye Alma H. Holston -Aye E. G. Black, Jr. -Aye 96(}5 9606 July 18, 1995 TOWN ATTORNEY' S REPORT Mr. Terwilliger had no report. TOWN MANAGER' S REPORT Mr. Combiths gave a projects update. TRAIN Mr. Combiths reported that Virginia Tech will be working on a master plan for the Train Station. STATION Mayor Graham asked for a plan to be prepared for future work at the Train Station. Mayor Graham indicated that there is nothing in the budget to develop along-range plan. Councilman D'Ardenne stated that the Police Department is doing a tremendous job on abandoned vehicles and asked that the Ordinance Committee look at the ordinance to have vehicles that are covered, covered in their entirety. The Ordinance Committee was also requested to review the vicious dog ordinance. At 8:02 p.m. Councilwoman Holston so moved that Council adjourn, seconded by Councilman Black and carried. Attest: ~t ~ .~~c.vt,e..e~. C erk of Council Mayor 1 ~l