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HomeMy WebLinkAbout08-01-95August 1, 1995 Mmutes of the regular meeting of the Pulaski Town Council held August 1, 1995, at 4:00 p.m. in the Council Chambers in the Municipal Building. There were present: Mayor Andrew L. Graham, Jr., presiding Council Members: John A. Johnston, W. H. Schrader, Jr., W. Edgar Hale, Alma H. Holston, E. G. Black, Jr. Also Present: Frank Terwilliger, Town Attorney Thomas M. Combiths, Town Manager Robert J. Lyons, Assistant Town Manager Ruth A. Harrell, Clerk Visitors: Dee Lindsey and Paul Dellinger, News Media Deborah Warren Sandra Wilhoit Vanessa Hill Daniel East Barry Matherly Roscoe T. Cox, Jr. Ronald Vaughan Valencia Johnson Colleen East Jack Bane Herb Cooley Kim Burchett Anita Taylor Dana Bishop Carolyn Bowman Michael Dowell Max Beyer _~ The meeting was called to order by Mayor Graham. Councilman Johnston led the Pledge of Allegiance and Councilman Hale gave the Invocation. Following the roll call, Councilwoman Holston so moved that the minutes of the regular meeting of July 18, 1995, be approved as submitted, seconded by Councilman Johnston and carried. R E S 0 L U . Mayor Graham advised that first on agenda was a Resolution honoring Roscoe T. Cox, Jr., past ROSE Director of Pulaski Main Street and Interim Director of Economic Development. Mayor Graham CpX read Resolution No. 95-18 honoring Roscoe T. Cox, Jr. with Vice Mayor Schrader making a motion that Resolution No. 95-18 be adopted, seconded by Councilwoman Holston and carried on the following recorded vote: John A. Johnston -Aye Roy H. D'Ardenne, Jr. -Absent John W. Stone -Absent W. Edgar Hale -Aye Bettye H. Steger -Absent Alma H. Holston -Aye W. H. Schrader, Jr. -Aye E. G. Black, Jr. -Aye Mayor Graham preserrted a framed P. Buckley Moss print of the Train Station to Mr. Cox with the Town's appreciation for all his help to the community. Mr. Cox stated that the present administration, Barry Matherly and all citizens of Pulaski would continue to go forward; and that Southwest Virginia is a' diamond in the rough, but Pulaski, Virginia, is the gem because of its people. ~T.SGE DEPT. PIZOQ~AMA'I~OAi Mayor Graham advised that next on agenda was a Proclamation, National Night Out 1995. Vanessa Hill introduced David East and Colleen East, area coordinators. Ms. Hill also advised that Councilwoman Bettye Steger was one of the first coordinators for the Neighborhood Crime Watch groups. Ms. Hill stated that Dewey Epperly, coordinator, was absent from tonight's +` meeting. ~o~ E .Hill gave a brief summary of National Night Out and the importance of crime prevention. 9605 August 1, 1995 I PROQ~AMA'TION The American Association of Retired Persons, the Chiefs of Pulaski and Dublin, and the Sheriff of Pulaski County issued an invitation to attand a S.A.L.T. (Seniors and Lawmen Together-Helping Each Other Have Safer Communities) Ceremony during which time, the TRIAD Cooperative Statement of Ageement will be signed. This ceremony is scheduled for August 11. Mayor Graham than read and signed the Proclamation and presented it to 1VIs. Hill. There being no comments from the public, Mayor Graham called for Council Committee Reports. UTILITIES COMMITTEE Chairman Johnston reported that a Utilities Committee meeting was scheduled for August 4, 7:00 a.m. FINANCE CONIlI~IITTEE Chairman Schrader had no report, however, there are several items to be discussed by Finance Committee. One of the priorities of the Finance Committee is the collection of delinquent taxes. It is hoped we will have a plan shortly. HUMAN RESOURCES In the absance of Chairman D'Ardenne, Vice Chairman Hale reported that the Human Resources ~~~~~ Committee discussed the new classification plan in their meeting held July 26, 1995. Vice PLAN Chairman Hale stated that the goal of the new plan is to provide an objective means for the Town to goup positions with similar education, knowledge and responsibility together. A secondary goal is to insure that the Town's pay scale is competitive. The plan was developed by rating each position on a series of weighted, compensable factors and assigning poirrts for each factor. The plan results in over $34,000 pay increase for Town employees. Largest increases will go to the Police Departmant, Public Works Laborers and Filter Plant Operators. This increase is in the 1995-96 budget. The position of Economic Development Director was given to staffto review this classification since it was below other department heads. Town staff reviewed this position and recommanded it stay in a Bade 12. Roanoke and Radford advise that this position is a step below other department heads in their area. An Administrative Assistant position will be requester) by Mrs. Atkinson within the departmenrt of Economic Development. This request will be forwarded to Mr. Matherly for his review. This position would also require the approval of Town Council. The position of Master Police OfTicer was reviewed. This will be a new position within the Police Departmerrt and is a career incentive plan. Staff is working with the department heads to see if other departmerrts are candidates for a similar progam. The committee discussed ensuring that all departmerrts are afforded the same opportunity to develop an incentive progam where it is appropriate. The Human Resources Committee reviewed the Clerk of Council and due to this position's responsibilities, the committee recommended that the position be upgaded from a Bade 7 to a Bade 8. The Human Resources Committee recommended approving the Classification Plan, as amanded. ~~~ Vice Mayor Schrader so moved that Ordinance No. 95-25, Revised Classification Plan and No. 95-25 ~~ Compansation Plan, be adopted, and as part of the motion that within 60 days the Town's other departmants develop an incantive and reward progam for appropriate positions in their department. The Master Police OiTicer progam has been distributed to use as a model. As soon as the departmerrts complete their analysis, we will bring it back to the committee for consideration and amandment to the classification plan. Motion seconded by Councilwoman Holston and carried on the following recorded vote: John A. Johnston -Aye Roy H. D'Ardenne, Jr. -Absant John W. Stone -Absent W. Edgar Hale -Aye Bettye H. Steger -Absant Alma H. Holston -Aye W. H. Schrader, Jr. -Aye E. G. Black, Jr. -Aye 1 August 1, 1995 ~OMVII~ Vice Chairman Hale stated that the committee had discussed Personnel Policies, and after the ~~ Town Attorney incorporates the department heads' comments, the revisers personnel policies will be forwarded to all Council Members. The committee will review these policies as a committee of the entire Council. The Human Resources Committee discussed space in the municipal building. There is 3,000 SPACJar square feet in the basement of the municipal building of unused space. Lnprovements, including ~~~' heating, ventilation and air amditioning will cost approximately $25,000 to $35,000. The Town I~TICI)ING Manager has been asked to develop a list of office space needs so that a plan can be developed for any alterations, modifications and expansions. Vice Chairman Hale advised that the Human Resources Committee met again today prior to the Al'PI'5.17;J~i. Council Meeting in executive session (2.1-344 Al) to discuss specifically named individuals and DEy • ~~ committee recommended to Council to appoint David Venne and Karen Graham to the Board of Eamomic Development. Motion carried on the following recorded vote: John A. Johnston -Aye Roy H. D'Ardenne, Jr. -Absent John W. Stone -Absent W. Edgar Hale -Aye Bettye H. Steger -Absent Alma H. Holston -Aye W. H. Schrader, Jr. -Aye E. G. Black, Jr. -Aye ~(E In reference to the Master Police Officer, Mayor Graham felt we should hold up on this as when MASTIIZ we deal on all of these on a one on one basis, we do not always come out right. He felt we did an OFFTC~ excellent job on our computers. He stated there was not much concern as to where we were going to put the equipment. Mayor Graham stated that before we put the Master Police Officer plan into effect that all departments submit a total plan and we adopt the whole thing. He felt it was a good plan, but Council would be dealing one on one with the rest of the departments and that is not the way we should work; we should work on the structure of the total Town and see that we treat all the departmenrts fair and equitable. Vice Chairman Hale felt that incentive plans for employees should be the same. The Master Police Officer is creating a new position within a department. He felt the positions had to be looked at individually. Councilwoman Holston advised that the other departments had been given 60 days to come back to Council with their wishes. Mayor Graham requested that his remarks be included in the minutes of this meeting. Vice Mayor Schrader stated this was a good plan and the Police Department was just ahead of the other departments in installing it. He felt it was a good project for the entire Town, and that we should reward the officers and have them working toward this honor as soon as possible. Mayor Graham felt it was a good plan, and should be submitted to Town Manager and the Town Manager submit a whole plan to the Council. PUBLIC OPERATIONS CONIlVIlT`TEE Chairwoman Holston had no report, however, we do need to follow up on the drainage problems. ORDINANCE COMMITTEE Chairwoman Steger was absent, however, an Ordinance Committee meeting is scheduled for August 8, 7:30 a.m. MAYOR'S REPORT 1 Mayor Graham had no report. 4 ,~ TOWN ATTORNEY'S REPORT Mr. Terwilliger had no report. 1 ~` TOWN MANAGER'S REPORT 9609 9610 August 1, 1995 ~~ ~'' Mr. Combiths gave a projects update. It was also reported that the Board of Economic ~ Development is hosting a rec~tion for Barry Matherly on August 7, 4:00-6:00 p.m. at the Train D~ Station. NIIrJ RIVER TRAIL STATE PARK Mr. Combiths stated that the Board of Economic Development will complete their review of the Town entrance sign design this week. There will be a meeting in Salem on August 23 in regard to the ISTEA Grarrt. Staff plans to attend this meeting, as well as any Council Member who desire to go. The Route 11 landscape project is to begin in late September/early October. It was also reported that staff is following the demolition of Woody's Restaurarrt closely. At present, it is partly demolished. At 4:40 p.m. Vice Mayor Schrader so moved that Council go into executive session under 2.1-344 A7, 3 matters -Consultation with Legal Counsel/UDAG Loans (George Penn) and (Charles Travis); pending litigation (Groseclose/Town of Pulaski); Personnel Matter (Al) regarding a specifically named individual. Motion seconded by Councilwoman Holston and carried on the following recorded vote: John A. Johnston -Aye Roy H. D'Ardenne, Jr. -Absent John W. Stone -Absent W. Edgar Hale -Aye Bettye H. Steger -Absent Alma H. Holston -Aye W. H. Schrader, Jr. -Aye E. G. Black, Jr. -Aye At 5:09 p.m. Council returned to regular session. Vice Mayor Schrader so moved that Certification Resolution be adopted, seconded by Councilman Hale and carried on the following recorded vote: John A. Johnston -Aye Roy H. D'Ardenne, Jr. -Absent John W. Stone -Absent W. Edgar Hale -Aye Bettye H. Steger -Absent Alma H. Holston -Aye W. H. Schrader, Jr. -Aye E. G. Black, Jr. -Aye Andrew L. Graham, Jr. -Aye At 5:10 p.m. Councilman Johnston made a motion that Council adjourn, seconded by Councilman Black and carried. APPROVID: Mayor Attest: Cl k of Council 1 r i ~~