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HomeMy WebLinkAbout01-19-888 3 18 January 19, 1988 Minutes of the regular. meeting of the Pulaski Town Council held .January 19, 1988, at 7:00 p.m. in the Council Chambers in the Municipal Building. There were present: .Mayor .Gary C. .Hancock, presiding Councilmembers: Robert N. Glenn, .James M. Neblett, James R. Neighbors, W. H. Schrader, .Ira S. Crawford, Mary Lou Copenhaver Also :Present: .Frank Terwilliger, Town Attorney Anne Burgess, Assistant Town .Manager Ruth A. .Harrell, Clerk Visitors: Dee Lindsey, Bob Thomas, Tracy Wimmer, Richard Lindquist the news media J. R. Schrader Andy McCready .Randolph Eley Roger Motherly Edith Matherly Frank and .Mary Kelly .Dan Grubb Jeff Bain Ed Aust Charlie Maus .Pauline Mitchell Fred Mitchell Representatives of Local .Taxicab Co. 9 area residents The invocation .was given by Councilman Glenn. Mayor Hancock extended a welcome to the visitors. Councilman Neblett so moved. that the minutes of the regular meeting of January 5, 1988, be approved as submitted, seconded by Councilman .Crawford and .carried. CONTINUATION The next item on the agenda .was the continuation of the annual .taxicab public OF ANNUAL hearing. Vice .Mayor Neighbors presided .over this portion of the meeting. TAXICAB PUBLIC Vice Mayor Neighbors advised that Public Operations Committee .had met on Januar HEARING 12, 1988. At present Deluxe .Cabs and Jim .Dandy Cabs have three certificates each and Blue and White .has thirteen certificates. Deluxe .Cabs .have requested an additional two certificates. For the month of December, Blue & White received 4,542 calls, Deluxe received 1,514 .calls and Jim .Dandy received 942 .calls, with total number of .calls 6,998. In 1985, Deluxe .had 286 .calls, Blue And White .had 4,695 .calls, for a total of 4,981. Councilman Glenn .made a motion that in accordance with Section 26-38 of the Town 21 Code, the Town of Pulaski issue 21 certificates of operation of taxicabs for calendar CERTIFI- year 1988. Motion seconded by Councilman Schrader and carried. CATES Councilman Glenn .made a motion that in accordance with Section 26-38 of the Town AWARDED Code, the Town of Pulaski issue certificates for operation of .taxicabs to the following applicants: , Blue & White .Cabs - 13 certif icates Deluxe .Cabs - 5 certificates Jim .Dandy Cabs - 3 certificates Motion seconded by Councilman Schrader and carried. Correspondence was distributed showing the Town's and County's efforts to have STREETS - the roads in .Bainbridge Subdivision included in the State Highway system. It .was be ed 3AINBRIDGE SUBDIVISION in 1986 that all problems had been resolved. After December 7, 1987, the Town conducted an inventory of all roads to be annexed and submitted them to the Christiansburg off ice of the Department of Transportation to be included in the Town's street .system. It .was at this time the Town first heard these streets were not yet in the State Highway system and that the State .had not been providing .maintenance to these roads, including snow removal. It .was determined that an unsigned drainage easement is the reason the streets were never included in the State Highway system. Work to resolved this problem .has been on- going throughout 1987 and noted from County correspondence. As of this .date, the .easement January 19, 1988 837:9 g remains unsigned. If these streets had been in the State's highway system T on December 31, 1987, they would automatically transfer into the Town's systeIIi, R E no matter what. .pavement width they were. The Town has applied to the Department of E Transportation to .have the roads_wihhn the annexed area included in the Towns street T S system, but as yet an answer .has not been received. The Staff recommended: 1}.Wait. C to hear from the. Department of Transportation whether these roads .have been accepted. 0 Assuming these roads .are eligible (except for a minor technical .matter of an pff site N easement) continue .providing snow removal services assuming the contractor will give T. written permission; 2) If these roads .are not accepted, initiate negotiations with Department of Transportation clearly outlin~;ng the problem .was minor and should not haue kegt_thaee streets not of the system. .Mayor .Hancock advised a letter .had been received from .Warren J. :Bain, the Developer of Bainbridge Subdivision,and asked that this letter be .made a part of the minutes of this meeting. .Mayor Hancock stated Mr. Bain worked closely with the County and the Virginia Department of Highways and Mr. Bain's letter claims the Virginia Department of Highways approved the final subdivision plat~b.y which the roadsaweredesigned and built. ;, .Mayor .Hancock suggested we wait for an answer from the Department of Highways before proceeding. The Town will,in the meanwhile, provide snow removal, etc. on these roads. Mr. .Dan Grubb, .Bainbridge Subdivision, stated the group he represented felt the problem lies with the Council and asked if there .was anything they could do, ~s a group to help in this .matter. They are endorsing Council 100 on the action they art taking. Mr. Grubb recommended that the Town review the speed limit in this area. Councilman Neighbors advised the Public Operations Committee had reviewed the spee limit in this. ~r.ea. Traf:f;ic f1ow~ will be"reviewed pr:or_to reducing the speed 7;imits ~ ~ ~ ~ ~ ~. :'~.Up.on ~.ingurir.y~ .from .Jucie r,Breed7;ove, .Mayor .Hancock will get in touch with Mr. Grubb when information is available on the streets in .Bainbridge from the State. STREET Mayor .Hancock distributed a letter .from Jeff Bain containing a petition signed by RENAMING27 individuals opposing the renaming of .Warden Spring Road, and requested this letter a: petition be made a part of these minutes. .Mayor .Hancock stated the decision to change the .name of this street .made .made by t' Planning Commission and Council .had not addressed this situation.Miss Burgess advised that street .naming .was brought. about due to the annexation.. After December 7, staff devised .names for these roads and submitted to the Planning Commission for official adoption since Planning Commission normally .has this function under subdivision review. The staff's recommendation for names was based on what these roads we're named within ~.the~.C.ounty, or what they were always .called, with one exception. .The road always known as .Warden Spring Road located next to Critzer School .was recommended by Staff to be named Critzer Lane because it .was feared that if emergency crews got a call to respond to .Warden Spring Road they would respond to the road that rums along- s~de~~Ldwe's Foods which leads to the .Warden Spring Pump Station. When presented to the Planning Commission, they felt confusion could result with Critzer .Lane and Critzer. Drive and thus voted to rename the street. In Mr. Terwilliger's opinion that except for when specifically delegated, such as in the subdivision ordinance, the. authority to .name or rename streets is thgt of the Town Council, not of the. Planning Commission. The Planning Commission can.make recommendations to trhe Council. Mr. Terwilliger suggested that Council treat the vote of the Planning Commission 8 3 20 Janaurq 19, 1988 as merely.a recommendation and in the absence of any action by the Town Council, the existing name .Warden Spring Road would still be in place.- When transferred from the County, the County records show it both with the route number and the .name. The .name already existed and it .was transferred in that .name. Mr. Jeff .Bain questioned the method by which the Planning Commission .arrived at this decision which .was .lacking. He also objected that this decision allowed no public input. Councilman Neighbors .made a motion that the street .presently called .Warden Spring Road remain ~.i Warden Spring Road, seconded by Councilman Glenn and carried. Staff will determine if there are road/street .names needed due to annexation and bring to Council. PEPPERS Mr. Charlie .Maus, Executive Director of Peppers Ferry, addressed Council regarding FERRY status of vibration problems. He distributed correspondence written to contractor confir~ VIBRATIOI~ction of the Authority. and what they .are seeking be done. They are asking that one pump PROBLEM should be disassembled and shaft supports, etc.. be put .back together under direct supervision of a rigger that is totally .familiar with this procedure. It is hoped this will .take out the vibration. .They are seeking a permanent solution to this problem. Mr. Terwilliger questioned liability - he stated that at one point, Olver, Gould, and English .Construction would be responsible for the cost of repairs and determine between themselves who would .pay what. Mr. Terwilliger requested confirmation of this responsibility. Mr. .Maus stated that Olver had stated several times there would be no charge to us for their work on this. And there will be no additional cost incurred. Gould and .Watson (shaft .manufacturer) are accountable under .warranty. Certif ication still .has to be obtained. Mr. Terwilliger stated we need something in .writing, that Peppers Ferry and the Town will not be responsible for these costs. Miss Burgess asked if there .had not .also been structural .damage (station) with Mr Maus stating that when it is all over with,. we .want inspection certification that there has not been structural :damage. Mr. .Maus further asked for concurrence from Council for them to proceed. Also, an explanation of the steel used was given. Council concurred .f or Peppers Ferry to .proceed. ~~. ~:Mr.:;J..~~R~~ .Schrader. requested status of ~xadios. for Police Department. Miss Burgess advised that bids had been received on the radios and were currently being analyzed to determine who will receive the bid. '' WATER BILLS Mr. Andy McCready advised that. as o.f the first of the year, the citizens in the ~I FOR annexed .area would be .paying Town .taxes, however, would not be .paying the Town .water .rates I, ANNEXED 'i AREA until the end of the .January billing cycle. The administrative staff were instructed to see that the annexed households are charged the Town rates. Mrs. .Pauline Mitchell brought to Council's attention that at the .January 5th Council LANDFILL meeting, it .was stated that a charge of $20.00 per load .was charged .Barker .Bros. for FEES construciton debris .taken to the landfill. As reflected in the .January 5th meeting, Mrs. Mitchell .had stated that $10.00 a load .was charged. Mrs. Mitchell .was correct in stat a charge of $10.00 .was .made and .was so informed of this in a telephone .call from D. E. McKeever, Town Manager. Mrs. Mitchell expressed she .wanted the minutes to reflect this correction. Mr. Fred Mitchell asked what he would .have to pay to use the landfill and expressed dissatisfaction with .paying to use the landfill when the Town owns it. Mayor Hancock stated that the Town came out ahead by .Barker Bros. building the berm and covering up the debris. As there were no further comments from the public, Mayor Hancock called for Council Committee reports. UTILITIES COMMITTEE Chairman Johnston absent January 19, 1988 8 3;21 PUBLIC & PERSONNEL RELATIONS, NOMINATING COMMITTEE RECREATION Chairman Neblett made a motion that Joseph Reed and Hiawatha Nicely be reappointed to APPTS. the Recreation Commission for another three year term, seconded by Councilman Neighbors an. carried. Councilman Neighbors advised that the County .had requested that an alternate be appointed to the County Recreation Commission so they will .have full .attendance at meeting; The Personnel Committee will review this matter. Mr. Jeff .Bain asked why appointments .were being .made for three years; and why weren't appointments being filled by persons from annexed area. Chairman Neblett .made a motion that Howard A. McCready be appointed to the Planning PLANN I~TG COMM. °mmission for a four year term, seconded by Councilman Schradt~r and .carried. APPTS. Mr. Bain was informed~.that Council had considered annexed persons to fill vacancies and that .was the reason Mr. McCready .was appointed. Town Manageu.'.,: was instructed to advertise for volunteers to serve on the .various. committees/commissions. PUBLIC OPERATIONS COMMITTEE TRANSPORTATIO~dhairman Neighbors advised that committee .had met .January 12, and discussed the PLAN Transportation Plan. Delegate Dobyns has been requested to consider Bob White Blvd. for four laving. In the Year 2000 Transportation Plan, it is proposed it be four lanes. It is felt that we need to do some long .range transportation planning and a committee be appointed between the Planning Commission and Council to prioritize just exactly what we need included in the year 2000 .Transportation Plan. Miss Burgess stated this is a timely activity as the Planning Commission is xedoing the entire Comprehensive Plan of which there is a transportation component. It was the staff's recommendation that a joint transportation study be established with membership from the Council and Planning Commission and Town .staff to review the 1975 plan acid to offe new prioritized highway construction needswith completion date for this committees work set for mid-March. Councilman Glenn .made a motion that .Mayor Hancock appoint this committe seconded by Councilman Crawford and .carried. Chairman Neighbors advised that .many positive comments :had been received regarding the recent. snow removal. It .was explained that .Main Street could not be scraped Co curb because °f.,~.the brick .crossovers. DOWNTOWN Chairman Neighbors advised that the Merchant's Council .was concerned with parking in PARKIN the Downtown. Councilman Neighbors moved that Mayor Hancock appoint a Parking Committee, seconded by Councilman Neblett and carried. This committee is to come .back to Council wit an overall recommendation. The .parking problem will also be discussed with the County. FINANCE COMMITTEE Chairman .Crawford advised the committee .had met on .January 12. In reviewing Budget, as of December 31 the departments are running 77 behind budgeted amounts for all funds. APCO Chairman Crawford advised that a request .had been received from Appalachian to run utility service to their property, and so moved that Appalachian Power Company be per- mitted to extend .water and sewer service from the Town's system to their property ;outside the corporate limits with Appalachian Power Company .paying 100 of the cost. Motion seconded by Councilman Glenn and .carried on the following recorded vote: John A. Johnston - Absent .James R. Neighbors - Aye Robert N. Glenn - Aye W.H. Schrader - Aye Andrew L. Graham - Absent Ira S. Crawford - Aye James M. Neblett - Aye .Mary Lou Copenhaver -Aye Chairman .Crawford advised that the committee .had discussed the possibility of moving .Manager's and Town .Attorney's seat in the Council Chambers and upgrading the recording system. COUNCIL Chairman Crawford moved that $2,500.00 be appropriated to account ~~1101-7002 (from CHAMBE~~neral Fund unappropriated surplus and be approved for expenditure, seconded by Cbuncilm 8322 January 19, 1988 Glenn and .carried on the following recorded vote: John A. Johnston - Absent Robert N. Glenn - Aye Andrew L. Graham - Absent James M. Neblett - Aye James R. Neighbors - Aye W. H. Schrader - Aye Ira S. .Crawford - Aye Mary Lou Copenhaver -Aye CHAMBER Chairman Crawford advised that the Chamber of Commerce .has requested that we .waive OF heir rent for 1988 as we did in 1987, and so moved that the Town waive Pulaski County COMMERC~ Chamber of Commerce rent for he year 1988, seconded by Councilman Glenn and .carried. Chairman Crawford advised we were presently working with our building permit fees. At the first meeting in Febrtia.ry, we will .have some new building permit fees for Council to review. AF.Cp Chairman Crawford advised that the Virginia Municipal League is negotiating with Appalachian on .rate increases for-local governments and they have asked the local govern- ments to chip in and help pay this cost of .having experts work on these tariffs for us and so moved that $800.00 be appropriated to account ~~101-1224-3002 from General Fund unappropriated surplus and be approved for expenditure,. seconded by Councilman Glenn and .carried on the following recorded vote: John A. Johnston - Absent Robert N. Glenn - Aye Andrew L. .Graham - Absent James M. Neblett - Aye .James R. Neighbors - Aye W. H. Schrader - Aye Ira S. Crawford - Aye .Mary Lou Copenhaver -Aye ANNEXA-~i. Chairman Crawford advised we .had received two bills from our annexation attorney TION .Carter Glass. One is the final legal bill for the annexation in the amount of $7,315.88 CHARGESand the second bill is for the voting rights. .act in the amount of $699.31. Under the voting rights act there will be additional expenses. Chairman Crawford made a motion that $8,015.19 be appropriated to account ~~101- 1224-3002 from General Fund unappropriated surplus and be approved for expenditure, seconded by Councilperson Copenhaver and .carried on the following recorded vote: John A. Johnston - Absent .James R. Neighbors - Aye Robert N. Glenn - Aye W. H. Schrader - Aye Andrew L. Graham - Absent Ira S. Crawford - Aye .James M. Neblett - Aye .Mary Lou Copenhaver -Aye BOND Chairman Crawford advised that we .had received several statments pertaining to our ISSUE bond issue. $1,420 from Northern .Bank Note Co. for the printing of the bonds; fee for CHARGES Scott & Stringfellow $7,705.64, the Bond Buyer $3,473.30 and bond counsel Webster .Day, Wetherington & Melchionna $6,805.74 for a total of $19,404.68. Chairman Crawford so moved that $19,404.68 be appropriated to account ~~108-1224-3002 from Bond Fund unappro- priated surplus for .payment of these charges and be approved for expenditure, seconded by Councilman Neblett and .carried on the following recorded vote: John A. Johnston - Absent .James R. Neighbors - Aye Robert N. Glenn - Aye W., H. Schrader - Aye Andrew L. Graham - Absent Ira S. Crawford - Aye James M. Neblett - Aye .Mary Lou Copenhaver -Aye Chairman Crawford presented and read a resolution conf firming authority of Town .Manager and Town Treasurer for endorsement of securities and so moved that resolution be adopted as read, seconded by Councilman Glenn and .carried on the following recorded vote: John A. Johnston - Absent James R. Neighbors - Aye Robert N. Glenn - Aye W. H. Schrader - Aye Andrew L. Graham - Absent Ira S. Crawford - Aye James M. Neblett - Aye .Mary Lou Copenhaver -Aye Resolution CONFIRMING AUTHORITY OF TOWN MANAGER AND TOWN TREASURER FOR ENDORSEMENT OF SECURITIES RESOLUTION ADOPTED SECURITIE$SE IT RESOLVED by the Town Council of the Town of Pulaski, Virginia, that the Town Council should, and hereby does, confirm. that the Town .Manager, D. E. McKeever., and January 19, 1988 ".8323 the Town Treasurer, .Gary L. Cutlip, are authorized to sell, assign,. .endorse for transfer, certificates representing stocks, bonds, or .other securities now registered or hereafter registered in the .name of the Town of Pulaski, Virginia. Both of .said officials must join in any such .sale, assignment, or endorsements. This Resolution is effective until further notice for the current Town .Manager. and Town Treasurer and for any successors in those .said officers. Any checks, .drafts, notes or .orders .made .payable to the Town of Pulaski, or to either of the above officers in their off icial capacity, are to accepted for deposit only into an authorized account held in the .name of Town of Pulaski, Virginia. This Resolution is effective upon adoption and is adopted this 19th day of Janua7Cy, 1988. - ORDINANCE COIMMITTEE Chairperson Copenhaver.had no report. MAYOR'S REPORT MAIN ST. Mayor .Hancock advised that on the Main Street Program, Bill Elmore .had agreed to' PROGRAM serve as Chairman of the Executive Committee. Also, Signet ..Bank .gave the second Boor of their building as off ice space for a period of three years. Other donations reCaeived from various businessmen around the Town including Sovran Bank, WBLB, Town of Pulaski, Southwest Times and many others. Mayor .Hancock further :stated that Mr. Doug Phelpg had been hired as .Main .Street Director and he will report to work on February 8th. A Resolution of .participation .was distributed pertaining to tht certified business community program. Councilperson Copenhaver moved that reading of the resolution be ..waived, seconded by Councilman Glenn and .carried. Councilman Neblett made a motion that resolution be adopted, seconded by Councilman Glenn and .carried. RESOLUTION _ CERTIFIED RESOLUTION OF PARTICIPATION BUSINESS' WHEREAS, the governing body of Pulaski County, Town of Dublin and the Town of Pulaski C ITC's interested in the economic well-being of .its citizenry and the community at-large and, WHEREAS, the govening body is prepared to support appropriate efforts .within the community to become totally prepared to promote economic development; and, WHEREAS, the Virginia Division of Industrial Development is offering a,program wttff.ch is specifically designed to help Virginia communities to become prepared for industrial and related economic development; and, WHEREAS, this program is entitled the Virginia Community Certification Program. 1 NOW, THEREFORE, BE IT RESOLVED by the Town of Dublin and Pulaski and Pulaski County that our community, Pulaski County, wishes to .participate in the Virginia Community Certification Program, and that the leadership of this community fully realizes this program requires dedicated effort; and, BE IT FURTHER RESOLVED, that by .making entry into this program, we are pledging otur honest efforts to become designated as a "Certified" community; and BE IT FURTHER RESOLVED, That the program requires .the existence or forming of a Local Economic Development Organiza~'ion, and this governing body designates the PEP (Pulaski Encouraging .Progress) - An Alliance for the Progressive Development of Pulaski County as representing our community for the purpose of .participating in this program. This resolution is in full effect upon its adoption this 19th .day of Januarys 198$. S/Gary C. .Hancock, .Mayor Town of Pulaski S/Julian McMillan, Mayor Tows of ,Dublin S/Ruth A. .Harrell, Clerk Town of Pulaski S/Rebecca J. Lineberry, Asst. Treasurer S/Mason A. .Vaughan, Sr., Chairman, Pulaski County Board of Supervisors. S/Joseph V. Morgan, County Administrator and Clerk I: TOWN ATTORNEY'S REPORT TOWN PROPERTY Mr. Terwilliger advised that in Decembe.r,Council authorized him to execute the op$ion we .had on the First .Street Parking Lot. This lot has been purchased and we are now!;; the owners of the First Street Parking Lot. TOWN MANAGER'S REPORT Miss Burgess advised there will be several changes in house numbers in the annexed area. One reason for these changes is the public safety consideration due to the 9~1 8324 January 19, 1988 emergency telephone system which will be installed. The 911 system requires that ANNEXATI~ch street be .named and each house be numbered. Because of this requirement, all HOUSE NUMBERS homes in the annexed .area with route numbers will be changed to a street and house number. We .have tried to minimize the changes, but in some areas we could not accommodate the homeowners request. The second reason for changing numbers is for the orderly development of the annexed area. A target date for the implementation of these changes is March lst.- We will advertise these changes send notices. of-the changes and the post office has agreed to deliver the riew number to the appropriate location. " I:FTL'~.ER PLANT Miss Burgess stated .that the Health Department .have advised they will not approve the use of THE superpulsator until the pilot project data .has been compiled and redewed *~~ by their department. The contractor .has notified us that the pilaf plant will not be ready until March which puts the data for the~Health Department to review in April.. -~. The EDA grant of $600,000 had a completion date of December, 1988. Council .gave permission to begin negotiations with EDA on a revised schedule for implemention of the project. Miss Burgess advised the Town of Dublin had requested a sewer connection at the Dublin DUBLIN EQUESTS nterceptor. Article 4 of the 6/20/86 agreement between Pulaski, Dublin, Pulaski 1 CC ounty and Pulaski County PSA allows connection as long as a party's allocated capacity 0NNECTIO N has not been exceeded. Dublin's .capacity is 429,500 .gallons per .day. Section 4.3 requires a meter to be installed unless .waived by the other parties and Peppers Ferry. This .matter referred to the Utilities Committee. Staff will request further information from Dublin. Miss Burgess stated the Planning Commission had completed their review of the new. subdivision ordinance. This subdivision ordinance referred to the Ordinance Committee. for their review. After changes in ordinance .made by Council, a joint public hearing with the Planning Commission should be scheduled prior to adoption of ordinance. Miss Burgess .gave an update on the Peak Creek Cleaning, stating that at the October 6, 1987, meeting, Council requested that specifications be prepared. These_specifica- EAK tions are being finalized and we are working toward obtaining the necessary federal REEK LEANING and state permits where necessary to implement the project. Council directed the administrative staff to go out to bid on this project and .have these bids received and analyzed during the month of February and Council will be asked to appropriate this money at the first meeting in March .based on bids that are received. Miss Burgess stated all the bond funds .had been invested today in .various places OND with interest .rates varying between 6-8~ and we will be receiving a report within seven ISSUE days from our bond investors confirming where and what type of investments have been made. Mr. Terwilliger stated that he and Mr. McKeever .had been working on the .water and sewer ordinance. This ordinance referred to the Finanace Committee and the Utilities Committee. At 8:35 p.m., Councilman Neblett made a motion to adjourn, seconded by Councilman Neighbors and .carried. Attest: AP~ROVED `/ / ~ ~. .Mayor Clerk of Council