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HomeMy WebLinkAbout08-16-88August 16, 1988 8405 Minutes of the regular meeting of the Pulaski Town Council held August 16, 1988, at 7:00 p.m. in the Council Chambers in the Municipal Building. There were present: Vice Mayor James R. .Neighbors, presiding Council .Members: James M. Neblett, Andrew L. Graham, W. H. Schrader, J. R. Schrader, Ira S. Crawford Also Present: Frank Terwilliger, Town Attorney Daniel E. McKeever, Town .Manager Anne Burgess, Assistant Town Manager Ruth A. Harrell, Clerk Visitors: Dee Lindsey, Rick Lindquist, Bob Thomas of the news -media J. B. Warner Nick Glenn The invocation was given by Councilman Neblett. Vice Mayor .Neighbors expressed Council's condolence to Councilperson Holston on the death of her .Father this past week. The minutes of the regular .meeting of August 2, 1988, and special .meetings of August 8, 1988, and August 10, 1988,.. were approved as submitted on motion .made by Councilman Graham, seconded by Councilman .Neblett and carried. Mr. Ed Cousins addressed Council advising he understood there .was a motion waiting to be voted on on reducing the amount of fee for water .meters from $300 to $150 where they just .have to be dropped in. He requested when this would be forthcoming. Ordinance Committee Co-Chairman W. H. Schrader advised that the Ordinance Committee was currently in process of reviewing the water and .sewer ordinance and draft copy would be distributed to Council this week. Mr. Terwilliger stated that no dollar figures were included in Ordinance as such and Council will need to .determine what .fee will be. Mr. J. B. .Warner distributed a graph showing water pressure .readings at 721 WATER Oakhurst Avenue. They are continuing to have water pressure problems in this area. Mr. McKeever advised that staff had met with Mr. Warner. As advised during the last Council meeting, it was felt there was a quick and easy solution to the problem; that being .taking Macgill Village off the sub-system that Mr. Warner is on and placing it on the other sub-system so it is directly fed from the Ridge Ave. tank. Mr. Warner's house and YMCA are last points on the line. We looked for an interconnection between Macgill Village and the Ridge Ave. tank and this is not shown on the Wiley & Wilson Ovate system map that .was prepared in 1969. The only other option left is a recommendation also from the 1969 report and that is to extend the line from Washington Square Apartmen approximately 1,000 ft. and connect on the Oakhurst line. Valve would be closed at the intersection of Oakhurst and Peppers .Ferry Road. This loop is recommended in the ';~ Wiley ~ Wilson Report and is intended to supplement the eventual 12" line that goes down Rt. 11 and the other line that will loop back into Peppers Ferry Rd. to Memorial and to the new water tank on the north side of the line. Mr. McKeever advised that data was being finalized on preparing recommendation and cost is estimated at $33,000. to provide Oakhurst with about 45 lbs./pressure. At present, the Engineering .Department is surveying and preparing drawings for sewer lines in the Twin Oaks area. Staff assistance could be pulled from this project to work on the Oakhurst Ave. .water problem. We we could also contract with Dewberry & Davis to actually survey and draw the line that would go out Rt. 11 and the new tank. Councilman Neblett made a motion that we accelerate the drawings and survey of .water pressure problem on Oakhurst, seconded by Councilman Graham and .carried on the following .recorded vote: James M. Neblett - Aye Andrew L. Graham - Aye Alma H. Holston - Absent W. H. Schrader, Jr. -Aye Mary Lou Copenhaver -Absent J. R. Schrader - Aye James R. Neighbors - Aye Ira S. Crawford - Aye 8406 August 16, 1988 As there were no further comments from the public, Vice Mayor Neighbors .called for Council Committee Reports. _ UTILITIES .COMMITTEE: Chairman Neblett advised that committee had met on August 15, 1988, and toured the filteration plant. Bids on expansion are due in on August 30 Chairman Neblett, in giving the .Peppers .Ferry .report, stated that work has been completed on the shafts at 4A pump station, however, none met the original specifica- tions in testing. Councilman Crawford stated it was now felt there .was some problem with t~ehsft s and we are dealing with several different contractors. He stated the allocating costs with PFRTA director's expenses with NRRA had been sent to CPA and felt it w now acceptable. Councilman Crawford stated that Peppers Ferry .was to begin an industrial .waste survey within the next several weeks. The survey covers all industrial users that PEPPERS discharge greater than 20,000 gal. per day or are classified as significant industrial FERRY users. If a problem is experienced, we could trace the source to the person responsi- ble. Councilman Crawford stated there .was a power problem at 4B as when power is transferred from primary to standby, the pump controls go down. Arrangements are PEPPERS being made to simultaneously schedule a site visit by the .generator .manufacturer FEf~kY and the electrical subcontractor to complete all .necessary corrections. ORDINANCE COMMITTEE Co-Chairperson W. H. Schrader advised that committee .had-met just prior to Council .meeting. Committee is reviewing water/sewer ordinance. A copy will be sent to Council. An Ordinance Committee .meeting .was called for Tuesday, August 23, at 5:00 p.m. PUBLIC & PERSONNEL RELATIONS,. NOMINATING COMMITTEE Chairman .Neighbors advised that Nominating Committee met on August 11, 1988, I APPOINTMENTSat 4:00 p.m. and so moved that: If Robbie Gardner be reappointed to the Parking Authroity for a five year terns; That Joe Weddle be reappointed to the Town Planning Commission for a four year .term; That W. H. (Rocky) Schrader be .reappointed to the Town Planning Commission as Council's representative; That Nick Glenn and alternate .Mary Lou Copenhaver be reappointed to the New River Valley Airport Commission; That Chief E. J. Williams be .reappointed to the Virginia Alcohol Safety Program; That Mrs. Ruth Kirby and Rocky Schrader be reappointed to the Area Agency on Aging; That Mayor Hancock be reappointed as representative to the Virginia Municipal .League; That Jim Neighbors and E. J. Williams be reappointed to the New River Regiona Criminal Justice Training .Center; That J. R. Schrader be appointed to the New River Planning District Commission replacing Councilman Crawford. Motion .seconded by Councilman Neblett and .carried. Chairman .Neighbors requested an Executive .Session on two real estate .matters and one personnel matter. PLANNING COMMISSION REPORT Councilman W. H. Schrader advised that Planning Commission had met on August 8. He stated a request had been received from Robert Alley to rezone two lots on Overton PLANNING Drive from R-1 to R-2. At the present time, Mr. Alley does not have any plans COMMISSION August 16, 1988 8407 to ZONING develop, but it was felt he would try to sell these lots. The Planning Commission recommended a joint public .hearing be .set for .September 20, 1988, at 7:00 p.m. A conditional use application from White Pine Enterprises, Inc. for a 1st floor efficiency apartment at 109-111 Main Street (Old Dee's Cut .Rate building) has been .received. This property is zoned B-3 Central Business District which allows apartments or other dwellings .designed as an integral .part of a building or group of buildings con- taining offices, .retail, or commercial uses, as conditional uses. The Planning Commiss' recommended a joint public hearing be set for September 20, 1988, at 7:00 p.m. Daniel .Meadows .has also approached the Planning Commission to expand an existing trailer park. He has been requested to come .back with a detailed site plan for the Commission's review, COMPRE- Councilman Schrader advised that the Comprehensive Plan was discussed and .felt HENSIVE PLAN it should be given a high priority with the staff's time in order that we might have an updated Plan available by .March, 1989. Councilman Schrader so moved that these two joint public hearings be scheduled for September 20, 1988, at 7:00 p.m., seconded by Councilman Neblett and carried. PUBLIC OPERATIOSN COMMITTEE Chairman Grahamadvised that committee had .met on August 11, 1988. He stated committee had reviewed the .request for a guardrail behind King Car Restaurant. Estimated STREET~ost of the. guardrail is .$1,987.50, and is not eligible for highway funding. This .request was referred to the Finance Committee for appropriation. POLICE Chairman Graham advised we had received requests for police foot .patrol in the FOOT PATROLdowntown area. He stated this .was an administrative decision, but felt that Council should go on .record as supporting foot .patrol, and so moved that a goal of two hours .per shift be spent on foot patrol in the downtown area if manpower is available. Motion seconeded by Councilman W. H. Schrader. Mr. McKeever advised that Chief Williams has indicated there are some opportunities where he can provide foot patrol. He also requested flexibility to move people when and if necessary. Council .felt this could be tried on a six month trial .basis. Motion then .carried. Councilman Crawford voted no to this motion. Chairman Graham stated that inquiries had been received regarding speed limit signs on Rt. 11. These 55 miles per hour signs are on order. PROPERTY Chairman Graham stated a request had been received for the Town to donate our old lamp posts to the .new library in Dublin. It was preferred to keep these antique .lamps for use in the Town. Councilman Crawford stated this same request was presented to the Finance Committee and they concurred that the Town should keep these lamp posts. Chairman Graham stated a request had been .received to close an alley between Bell- ALLEY view and Upland Drive. The alley is not .developed and .serves very little purpose. Chairman Graham so moved that Mr. McKeever administratively schedule public hearing on this closing, seconded by Councilman J. R. Schrader and .carried. Chairman Graham stated that after annexation, we .have two Morehead Lanes which 1S causing confusion. It was suggested that one Morehead Lane be changed to West Morehead Lane. The owners of the three houses on Morehead Lane will be contacted for t ~pBf~ before we change the street name. / FINANCE COMMITTEE Chairman Crawford advised that committee had met August 15, and one item c<~nsi- dered was how we .were to use our repayment money under our UDAG grant. Plan includes UDAG GRANT economic development, central business district .revitalization, public improvements, REPAY.housing rehabilitation and historic preservation. MONEY Chairman Crawford so moved we adopt the UDAG Repayment Plan as shown with the 8408 August 16, 1988 word prioities taken off and with the understanding that these are the areas we intend using the UDAG repayment funds for, seconded by Councilman J. R. Schrader and carried on the following recorded vote: James M. Neblett - Aye Andrew L. Graham - Aye Alma H. Holston - Absent W. H. Schrader, Jr. -Aye Mary Lou Copenhaver - Absent J. R. Schrader - Aye James R. Neighbors - Aye Ira S. Crawford - Aye PLANNING COMMISSION SALARIES LANDFILL Chairman Crawford advised the committee had discussed salaries for Planning Commission members and .felt they should be .paid for meetings attended at .least one regular called meeting during the month. This could either be a committee meet` or a work ..session. During the month if there are no scheduled .meetings or meeting are cancelled by the Chairman of the Planning Commission or Ms. Burgess, they the should not be paid. Chairman Crawford so moved that the Town pay the Planning Commission members $50.00 per month unless they fail. to :attend a.meeting.durng the month, seconded by Councilman Graham_and;,carried on~the following xecorded vote: :,James M. .Neblett - Aye Andrew L. Graham - Aye Alma H. Holston - Absent W. H. Schrader, Jr. -Aye Mary Lou Copenhaver - Absent J. R. Schrader - Aye .James R. Neighbors - Aye Ira S. CRawford - Aye Chariman Crawford stated that Dewberry & Davis had been doing some engineering work at the landfill. The solid .waste analysis they have performed will require an appropriation of $1,000., and so moved that $1,000.00 be appropriated to account'No. 4204-3002 from General Fund Unappropriated surplus and approve for ~. expenditure, seconded by Councilman Graham and .carried on the following recorded vote: James M. Neblett - Aye Andrew L. Graham - Aye Alma H. Holston - Absent W. H. Schrader, Jr. -Aye Mary Lou Copenhaver - Absent J. R. Schrader - Aye James R. .Neighbors - Aye Ira S. Crawford - Aye Chairman Crawford advised that we .were having problems with the air condition- 1 PROPERTY I PEAK CREEK approved for expenditure from previous appropriation in the Bond Fund, .seconded by Councilman W. H. Schrader and .carried on the following recorded vote: .James M. Neblett - Aye Andrew L. Graham -Aye Alma H. Holston - Absent W. H. Schrader,Jr.- Aye Mary Lou Copenhaver - Absent J. R. Schrader - Aye James R. Neighbors - Aye Ira S. Crawford - Aye Chairman Crawford advised that no bids were received on removing the slag or clean- ing Sproules Run. It was felt that removing the slag would be very expensive. Mr. McKeever advised it would probably be 30 to 60 days before we have a proposal back to Council on Sproules Run. Chairman Crawford stated that Sovran Bank .had .been notified that their coal chute ing unit and condensation lines in the municipal building.Two different contractors bid for .each project The committee preferred that one contractor do both jobs. Chairman Crawford made a motion that we not accept either bds~pud the two jobs .out to~bid again as .one project, with the provision that we~could accept two different bids, seconded by Councilman Graham and carried. Chairman Crawford advised that bids were received on the cleaning of Peak Creek. Meade Contracting Co. bid on two contracts out of the four contracts put out to bid. $37,000 from Duncan Ave. to the old corporate limits and $38,900 from the old corporate limits to Rt. 99. Chairman Crawford so moved that contract be awarded to .Meade Contractingfor item ~~3 in the amount of $37,000 and for item 4~4 in the amount of $38,900 and be in sidewalk encroaches onto .Main Street and it .was felt it .was their responsibility to repair. An agreement was reached whereby we would agree to split the cost of repair to the coal chute by filling in with a block wall and filling in with stone. August 16, 1988 8409 Cost is $3,250. ENCROACHMENT Chairman Crawford so moved that we share in the cost to ..repair the coal Shute 50/50 with Sovran Bank with total cost .being estimated at $3,250, seconded by Councilman J. R. Schrader and carried. PROPERTY Chairman Crawford advised that the Vance Company had requested that their lease be renewed for one more year at cost of $600.00 for one year, and so moved that the lease be .renewed for one more .year, .seconded by Councilman J. R. Schrader and carried. ALLEY Chairman Crawford advised that Town Manager .was reviewing budget to deterffiine if we could find funding to fix an alley on 6th St. Due to it being early in the budget year, it cannot be .determined if funds are available. Finance Committee recommended that we delay this project for a few more months. MAYOR'S REPORT Vice Mayor Neighbors had no report. TOWN ATTORNEY'S REPORT Mr. Terwilliger had no report. TOWN MANAGER'S REPORT Mr. McKeever advised that we were programmed into the Six Year Plan with the Virginia .Department of Transportation. One project is the downtown street signal system that should go out to bid sometime this fall. Construction is to begin next Spring. RAILROAD Two other projects have been approved and programmed into the Six Year Plan. CROSSINGThe Pinnacle Street .railroad crossing .has been scheduled to be completed by June BRIDGE 30, 1991, and the Commerce Street bridge replacement has been scheduled to be completed by June 30, 1990. Mr. McKeever stated problems were discovered at the Pump Station on Peak Creek as the contractor, when breaking through the concrete floor, found erosion. Staff WATER recommends that filling with stone and concrete at cost of $3,000 would be the preferred method to repair. A device would be inserted that would monitor if there was any additional sinkage. This method was also recommended by Dewberry and Davis. It was .felt this erosion was due to earth not compacting when station was built. Nothing .deeper than 36 inches has been discovered. Mr. McKeever .requested Council to consider an Executive Session under 2.1-344 A6, legal .matter and A4, economic development matter. Vice Mayor Neighbors added zeal estate A2 and a personnel .matter, Al to be considered in Executive Session. At 8:10 p.m. Councilman Neblett so moved that Council go into Executive Session, seconded by Councilman Graham and carried. At 9:15 p.m. Council returned to .regular session on motion made by Councilman Graham, seconded by Councilman W. H. Schrader and carried. Councilman Neblett made a motion that Council adjourn, .seconded by Councilman W. H. Schrader and .carried. APPROVED: ATTEST: Vice .Mayor Clerk of Council