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HomeMy WebLinkAbout09-06-888410 September 6, 1988 Minutes of the regular meeting of the Pulaski Town Council .held September 6, 1988, at 4:00 p.m. in the Council Chambers in the. Municipal Building. There were presetn: .Mayor .Gary C. .Hancock, presiding Council .Members: James M. Neblett, Alma H. Holston, Mary Lou Copenhaver, .James R. Neighbors, Andrew L. Graham, W. H. Schrader, Jr., J. R. Schrader, Jr., Ira S. Crawford Also Present: .Daniel E. McKeever, Town Manger Anne Burgess., Assistant Town .Manager Ruth A. Harrell, Clerk Visitors: Dee Lindsey, .Jessica Clarke, Bob Thomas - News Media J. B. .Warner Nick Glenn Ben Porterfield Duane Cox Mrs. Ola Mae Overstreet Two area citizens The invocation .was given by Councilman Graham. Councilperson Holston moved that the minutes of the regualr meeting of August 16, 1988, be approved as submitted, seconded by Councilman Neighbors and carried. Mayor Hancock read and presented a resolution honoring .retiring Town employee, Benjamin H. Porterfield. Councilman Neblett moved that resolution be adopted, seconded by Councilman Graham and carried. Resolution Honoring Benjamin H. Porterfield, Jr. RESOLUTION Upon His .Retirement Benjamin Porterfield WHEREAS, on .September 17, 1954, Benjamin H. "Red" Porterfied, Jr., joined the Town of Pulaski Department of Public Works; and WHEREAS, during his .tenure with the Town, "Red" Porterfield has served with distinction in the Department of Public Works and has been Superintendent of the Sewage Treatment Plant and the Water Treatment Plant; and, WHEREAS, throughout his years of .service, "Red" Porterfield has been a source of inspiration and an example to his fellow employees and the members of the public by his-sense of humor, fairness, and .dedication;. and, WHEREAS, "Red" Porterfield has tendered his resignation to the Town so that he might enjoy a well-earned retirement; NOW, THEREFORE, be it RESOLVED by the Council of the Tzswn of Pulaski, Virginia, sitting in regular .session on ..September 6, 1988, that the town Council should, and hereby does, publicly recognize the significant and .lasting contribution of Benjamin H. "Red" Porterfield, Jr., to the citizens of the Town of Pulaski and does hereby thank him for his many years of service and for the unselfish dedication that he has brought to his duties and does hereby tender the Council's best wishes for his future happiness and enjoyment of his retirement; BE IT FURTHER RESOLVED that a copy of this resolution be recorded as a part of the minutes of this meeting and that the original be delivered to Benjamin H. "Red" Porterfield, Jr., as a token of the esteem in which he is held by Town Officials and by his .fellow employees. This Resolution is effective upon its adoption and is adopted by unanimous vote of the Town Council of the Town of Pulaski, Virginia, on this the 6th .day of September, 1988. PUBLIC Mayor Hancock .advised that as published, now.wassthe':time~for:_a~publc,hearing HEARINGregarding a~'re~uest to close an alley between Bellvew~.and Upland Drive. Mr. McKeever ALLEY'i' advised this alley is 25 ft. wide and adjacent property owners are Hermon A. Hurst and CLOSING Ola Mae Overstreet. The alley is not developed and .serves little purpose. The Engineering Department had recommended the alley be closed. Viewers were not appointed. In hearing from the public, Mrs. Overstreet stated she had lived at this location for 32 years and had .maintained this alley. She stated Mr. Hurst .had .passed away and she did not .want traffic through her .yard when property was sold. No other comments for or against the alley closing were received. September 6, 1988 8411 Legal charges incurred fon thi~~closing will be paid by adjoining property owners. Councilman Graham .made a motion that we follow the recommendation of the Engineering Department and this alley be closed, seconded by Councilman .Neighbors and carried on the following recorded vote: James M. Neblett - Aye;. Andrew L. Graham -Aye Alma H. Holston - Aye W. H. Schrader, Jr. - Aye Mary Lou Copenhaver- Aye J. R. Schrader, Jr. - Aye James R. Neighbors - Aye Ira S. Crawford - Aye As there .were no further comments from the public, .Mayor .Hancock .called for Council Committee .Reports. UTILITIES COMMITTEE Chairman Neblett advised that bids .were opened on the .water treatment plant FILTER expansion. Low bid received was $1,905,645. This did not represent $221, plus PLT. for the new line• um station 152,343• ins ection 70,000, en ineerin P P $ ~ P $ g' g $40,000 for a total of $2,389,636.00. A total of $2,200,000 was budgeted for this expansion. Options are 1) negotiate with low bidder; 2) use other unspent funds and we can go 157 over the bid of the $2.2M; or 3) use bond interest from investments. Chairman Neblett made a motion that this be referred to the Finance Committee for action, seconded by Councilman Graham and .carried. In the meantime, Mr. McKeever will start negotiations with the low bidder to determine whether there is anything that we bid that we can remove and look further into the bond issue for additional .cash.. ORDINANCE COMMITTEE Co-Chairman Rocky Schrader advised that committee .had .met on August 23 and August 30. They reviewed the .Water and Sewer Ordinance, Street, Sidewalk, Public Places Ordinance and Business License Ordinance. He hoped draft copies would be available to Council prior to next meeting so they .can be brought to vote. PUBLIC & PERSONNEL RELATIONS, NOMINATING COMMITTEE Chairman Neighbors .had no report. PUBLIC OPERATIONS COMMITTEE Chairman Graham had no .report. FINANCE COMMITTEE Chairman Crawford .advised committee .had .met on August 30. Committee discussed the closing of the Town's landfill as we do not .have the opportunity to lease the LANDFILL landfill to the .New River Resource Authority. Also, the regulations for closing a landfill are changing substantially on .January 1, 1989. The Finance Committee recommended, and Chairman Crawford so moved, that the Town Manager proceed with the permanent closing of the landfill if final approval is obtained, .seconded by Councilman Neblett. Council discussed Magnox depositing their sludge and we could continue to use the sludge as cover of the six inches of clay. Presently, the sludge is being deposited in one corner of the site. On .September 12, we would begin implementing the closing of the landfill. No .new requests would be considered after September 9th. Council also discussed the request of the First United .Methodist Church to dispose of construction debris at the landfill from a house they are tearing down. The deadline for depositing the debris woudl be Friday, September 16th. We would more than likely .have to apply for a variance on January 1 as we do not see how we could .have grass growing on the area by .December 31st. Motion then carried on the following recorded vote: 8412 September 6, 1988 James M. Neblett - Aye Alma H. Holston - Aye Mary Lou Copenhaver -Aye James R. Neighbors - Aye Andrew L. Graham - Aye W. H. Schrader, Jr. -Aye J. R. Schrader, Jr. -Aye Ira S. Crawford - Aye LANDFILL Chairman Crawford advised we would need an appropriation to close out the landfill u~ir~g our labor. Funding is available with the exception of $42,500 and so moved that $15,000 be appropriated to Acct. ~~4204-8001 equipment xental; $10,000 to Acct. ~~4204-3004 repair & maintenance, $7,500 to Acct. ~~4204-5403 agr.pultural supplies and $10,000 to Acct. ~~4204-5408 vehicle and powered equipment supplies fro General Fund unappropriated surplus and approve for expenditure, seconded by Councilman Graham and .carried on the following recorded vote: James M. Neblett - Aye Alma H. Holston - Aye Mary Lou Copenhaver -Aye James R. Neighbors - Aye Andrew L. Graham - Aye W. H. Schrader, Jr. -Aye J. R. Schrader, Jr. -Aye Ira S. Crawford - Aye WATER LINE Chairman Crawford stated the committee .had discussed the Oakhurst water line. 935 ft. of 8 inch line is required to complete this proposal at an estimated cost of $25,000. Committee directed the Town Manager to get two bids on materials only and one for materials and labor. Mr. McKeever informed Council these bids .were not back yet. GUARDRAIL The committee also discussed the guardrail behind King Car Restaurant and felt we should wait until Spring to determine if local funds are available, or put in the 1989/90 budget. MUNICIPAL Chairman Crawford advised that we originally had two bids on the air condition- BLDG. ing for the municipal building; one for condensation lines and one for actual repairs to the unit. Council had desired that:one contractor do both projects. One of the contractors has withdrawn his bid. Bid can be awarded to one contractor to make repairs to cooling unit and .replace condensation lines. Chairman Crawford .made a motion that Bowers Plumbing and Heating be awarded the contract and further moved that $12,760 be appropriated to account No. 101-4302-503004 from General Fund Unappro- priated surplus and be approved for expenditure for the installation of a cooling unit and condensation lines. Motion seconded by Councilman Neighbors and carried on the following recorded vote: James M. Neblett - Aye Andrew L. Graham - Aye Alma H. Holston - Aye W. H. Schrader, Jr. -Aye Mary Lou Copenhaver -Aye J. R. Schrader, Jr. -Aye James R. Neighbors - Aye Ira S. Crawford - Aye Chairman Crawford stated the committee briefly discussed our UDAG funds. They understand there are some new regulations coming out from HUD pertaining to these monies and how we will be able to use. MAYOR'S REPORT Mayor Hancock invited Council to attend a meeting to be held Tuesday night, September 6 of the Pulaski County Alcohol Drug and Abuse Task Force/CADRE at the Elks Club. Attending will be Attorney .General of Virginii Mary Sue Terry, Dr. Davis, head of Publci Instruction of the Commonwealth of Virginia, and Mr. Cullop, '~ who is on the Governor's Cabinet. TOWN ATTORNEY'S REPORT Mr. Terwilliger absent. TOWN MANAGER'S REPORT PEPPERS Mr. McKeever stated the correspondence is continuing on the vibration problem FERRY at the. Pulaski Pump Station (4A). There is still no final .determination of .responsibility. The twon Attorney .has .requested that all correspondence be sent to the bonding companies so they are fully .aware that the problem is continuing. Town Attorney will be asked if there is any other legal action that we can take,-and the Authority needs to follow through. September 6, 1988 8413 Mr. McKeever stated the Virginia Municipal .League Conference is scheduled for October 2-4, 1988, and Council .requested to turn their .registration forms in by September 16. Mr. McKeever informed Council that the annual "Fishnic" is scheduled for Thursday, October 6, 1988. Local governmental elected and appointed officials have been invited. Mr. McKeever announced bid openings as follows: .Sept. 9, 2:00 p.m. Fire Dept. Truck bid opening; Sept.15 2:00 p.m..Radio/Telephone .tape .Recorder for Police Dept.; Sept. 16, 2:00 p.m. Computer Equipment for .Treasurer's Office. Mr. McKeever requested that the October 4th .meeting be changed to October 11 as Council will be at VML Conference on October 4th. ..,councilman Neighbors so moved that the October 4th meeting be changed to October 11, 1888, 4:00 p.m., seconded by Councilman Neblett and carried. Mr. McKeever requested an Executive Session on two real estate matters underi 2.1-344 A2). Mr. McKeever advised that a planning session of Council was still being propgsed and further information would be distributed as soon as a date and place is confi~tmed. We will try to get reservations for November 5th and 6th. LANDFILL Councilman Neblett moved that the charge to the First United Methodist Church for use of the landfill be waived, seconded by Councilperson Holston and carried.: Councilpersons Crawford., Neighbors and Copenhaver abstained from voting. At 4:40 p.m. Councilman .Neblett moved that Council go into Executive Session seconded by Councilman .Neighbors and carried. At 5:20 p.m. Council returned to xegular session on motion made by Councilman Neblett, seconded by Councilman Neighbors and .carried. Councilman Neblett then mNde a motion to adjourn, seconded by Councilman Neighbors and carried. APPROVED: ~/• !/l/~i2~ Mayor ATTEST: Clerk of Council