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HomeMy WebLinkAbout07-05-89July 5, 1989 8574 Minutes of the regular meeting of the Pulaski Town Council held July 5, 1989, at 4:00 p.m. in the Council Chambers in the Municipal Building. There were present: Mayor Gary C. Hancock, presiding Council Members James M. Neblett, J. R. Schrader, Jr., Mary Lou Copenhaver, James R. Neighbors, Andrew L. Graham, W. H. Schrader, Jr., Alma H. Holston, Ira S. Crawford Also Present: Frank Terwilliger, Town Attorney Anne Burgess, Interim Town Manager Rebekah G. Corso, Acting Clerk Visitors: Dee Lindsey and Madelyn Rosenberg of the news media John Tirko Dr. Winsdon N. Pound 3 area citizens The invocation was given by Councilman Neblett. 1 On motion made by Councilperson Holston, seconded by Councilman Neighbors, and carried, the minutes of the regular meeting of June 24, 1989 and minutes of the special meeting of June 27, 1989, were approved as recorded. Councilman J. R. Schrader, Jr. made a motion to appoint Rebekah Corso, Acting Clerk, seconded by Councilman Neighbors and carried. First item on agenda was presentation of Resolution to John Tirko. Reading of Resolution followed. RESOLUTION WHEREAS, upon the retirement of John Tirko on the 2nd day of June, 1989, eight years of dedicated service to the Town of Pulaski, Virginia, came to an end. WHEREAS, John Tirko came to work in the Sanitation Department on May 26, 1981. John worked as a Landfill Attendant and in January, 1986, moved to E & S Clerk. WHEREAS, John Tirko not only achieved proficiency in his work, but acquired the respect and affection of his supervisors and fellow employees. Now, THEREFORE, BE IT RESOLVED by the Council of the Town of Pulaski Virginia, meeting in regular session on July 5, 1989, wishes to publically recognize Mr. Tirko's lasting contribution .to the Town and hereby thanks him for his many years of service and kindnesses by which so many have known him, and wishes for him much happiness and many 8575 July 5, 1989 leisure hours during his retirement. BE IT FURTHER RESOLVED that a copy of this Resolution be recorded as part of the minutes of this meeting, and that the original thereof be delivered to Mr. Tirko. Councilperson Copenhaver made the motion to adopt the Resolution honoring John Tirko, seconded by Councilman Neighbors and carried on an unanimous vote. At this time a presentation was made by Dr. Winsdon N. Pound, representing CADRE. Dr. Pound reviewed the annual report of the Pula County Alcohol and Drug Abuse Task Force which is also known as CADRE Dr. Pound reviewed the task forces goals and objectives. Dr. Pound expressed his appreciation for the support of the Town Council and encouraged the Council Members to further involve themselves in the CADRE program. Mayor Hancock commended Dr. Pound for the work that the CADRE program undertakes and expressed Council's appreciation for his presentation. Mayor Hancock advised that the next item on the agenda was two public hearings. The first being to gather citizen input on the renovation and proposed uses for the Pulaski Passenger Station and the second being to gather input on the proposed General Obligation Bond PUBLIC Financing by the Town of Pulaski. Ms. Burgess advised that these two public hearings are a requirement of Farmer's Home Administration. First, that we would have a public hearing to gather any comments on the use of the station and the renovation project in general and the second being that the town would agree to finance the renovation project with Farmer's Home loan which is backed by the General Obligation Bond Issue of $122,600 and preparation of the necessary bond documents. There were no comments from the public. Councilman Neblett made the motion to waive th Resolutions (Form FmHA 1942-47 Loan Resolution, and authorizing the issuance, sale, detail, and payment General Obligation Bond Series 1989), and Ordinance issuance of General Obligation Bonds in the maximum seconded by Councilman Neighbors. e reading of Resolution of a $122,600 authorizing the amount of $122,600, Discussion followed with Councilman Graham inquiring where, in these documents, it was spelled out what the station would be used for. Ms. Burgess replied that the documents generally said for the acquisition, renovation and use of the train station as a museum/visitor center. Councilman Graham further inquired if the language, "Pulaski County Chamber of Commerce" was used in the documents. Ms. Burgess replied she did not believe that specific language was used in any of the documents that Council would be adopting. Councilman Graham addressed concerns on the Initial Operating Budget. Ms. Burgess advised that construction expenses would be no more than Council has authorized, to date. Motion then carried, with Councilman Graham voting no. July 5, 1989 8576 Councilman Neblett so moved that Form FmHA 1942-47 - Loan Resolution, agreeing to borrowing $122,600 from FmHA and preparing necessary bond documents, be adopted, seconded by Councilman Neighbors and carried on the following recorded vote: James M. Neblett - Aye Andrew L. Graham - No J. R. Schrader, Jr. - Aye W. H. Schrader,Jr.- Aye Mary Lou Copenhaver - Aye Alma H. Holston - Aye James R. Neighbors - Aye Ira S. Crawford - Aye (Copy of Documents attached to minutes) Councilman Neblett so moved that ordinance authorizing the issuance adopted, seconded by Councilman Neighbors and carried on the following recorded vote: James M. Neblett - Aye Andrew L. Graham - No J. R. Schrader - Aye W. H. Schrader,Jr.- Aye Mary Lou Copenhaver - Aye Alma H. Holston - Aye James R. Neighbors - Aye Ira S. Crawford - Aye TRAIN STATION AN ORDINANCE AUTHORIZING THE ISSUANCE OF GENERAL OBLIGATION BONDS OF THE TOWN OF PULASKI, VIRGINIA, ORDINANCE IN THE MAXIMUM AMOUNT OF p~P2~ $122,600 WHEREAS, the Council of the Town of Pulaski, Virginia (the "Council") wishes to acquire and construct improvements to a museum and visitors center (the "Facility") for the Town of Pulaski, Virginia (the "Town"); and WHEREAS, in order to finance such acquisition and improvements the Town will need to issue its general obligation bonds in an aggregate principal amount not to exceed $122,600, such bonds to be issued pursuant to the Town Charter, as amended, and the Public Finance Act, as amended; BE IT ORDAINED BY THE COUNCIL OF THE TOWN OF PULASKI: 1. It is hereby determined to be necessary and expedient for the Town (a) to undertake the acquisition and improvement of the Facility and (b) to borrow money for such purposes and issue its general obligation bonds therefor. 2. Pursuant to the Town Charter and the Public Finance Act, as amended, there are hereby authorized to be issued bonds of the Town in the maximum amount of One Hundred Twenty-Two Thousand Six Hundred Dollars, ($122,600), to provide funds, together with other funds that may be available, to finance the acquisition, construction and equipping of the Facility. 3. The bonds shall mature at such time or times not exceeding forty (40) years from their date, shall bear interest at such rate or rates, shall be redeemable for such amounts and at such times, shall be in such form and shall contain such other details not inconsistent with the Town Charter and the Public Finance Act, as amended, and shall be 8577 July 5, 1989 fixed by the Council by resolution prior to the time the bonds are sold. 4. The bonds shall be general obligations of the Town, for the payment of the principal of and interest on which the Town's full faith and credit shall be irrevocably pledged. 5. This ordinance shall take effect immediately. Councilman Neblett so moved that resolution authorizing the ~~L~I~ssuance, sale, detail, and payment of a $122,600 General Obligation '~~ Bond Series 1989 be adopted, seconded by Councilman Neighbors and so carried on the following recorded vote: James M. Neblett - Aye Andrew L. Graham - No J. R. Schrader, Jr. - Aye W. H. Schrader,Jr.- Aye Mary Lou Copenhaver - Aye Alma H. Holston - Aye James R. Neighbors - Aye Ira S. Crawford - Aye (Copy of Resolution attached to minutes) See Page 8583 Councilperson Copenhaver so moved that the FmHA loan documents be approved and that the Mayor, Clerk of Council and Town Manager or Interim Town Manager be authorized to execute all necessary documents, seconded by Councilman Crawford and carried on the following recorded vote: IRAN DOCCA~IT5 ppp~ James M. Neblett - Aye Andrew L. Graham - No J. R. Schrader, Jr. - Aye W. H. Schrader, Jr.- Aye Mary Lou Copenhaver - Aye Alma H. Holston - Aye James R. Neighbors - Aye Ira S. Crawford - Aye There being no further comments from the public, Mayor Hancock adjourned the public hearing at 4:31 p.m. There being no further comments from the public, Mayor Hancock called for Council Committee reports. UTILITIES COMMITTEE Chairman Neblett had no report. ORDINANCE COMMITTEE CODE Chairman Schrader advised that the Town Code has been received and would like Council Members to pick up a copy for review and forward comments to the Ordinance Committee. PUBLIC & PERSONNEL NOMINATING COMMITTEE Chairman Neighbors had no report. PUBLIC OPERATIONS Chairman Graham advised that Committee had met on June 28, 1989 and discussed several subjects. One being the sidewalk replacement at the corner of Washington and First Street and is recommending that this project be completed. Chairman Graham advised that additional work was required at Loving Field on the septic system, Public Operation Committee is recommending that this work be approved. Both projects r~ ~J July 5, 1989 8578 were referred to the Finance Committee. A drainage problem at Earl's Mobile is being looked into by the. Public Works Department. Drainage problem at S. Jefferson and Winter Drive will be reviewed at a later date, after Committee has had a chance to visit the site. A junkyard has been established near the T. G. Howard Center and the Committee felt this was an administrative problem and the Police Department had been instructed to investigate. A request has been received for repair to an alley between 6th and 7th Street, the Public Works Department has been asked to make a comprehensive study of the alleys and establish a priority list of alley repairs. Councilman Neblett inquired if this alley was not discussed by Council some 6 months or more ago. Staff was instructed to research minutes to determine if this alley was indeed address previously. Ms. Burgess advised that a comprehensive study of the alleys has been completed and copies of this study could be obtained in the Town Manager's office. Chairman Graham further advised that two other items had been brought to the Committee's attention, one being the fence at Heritage Buick had been blown down and the Committee feels the administrative staff will work with Heritage Buick to have the fence replaced. The other item being a report of a blue truck selling batteries on the corner of Randolph and Main Street, staff is investigating. Chairman Graham set a Public Operations Committee meeting for Tuesday, July 11, 1989 at 4:00 p.m. SIDEPTAT1KS Staff was instructed to create a priority list for sidewalk repair and replacement. Chairman Graham further advised that another sidewalk discussed by the Committee was on the East Side of Washington Avenue between 1st and 2nd Street. Property owners have not been surveyed to see if they would be willing to share in the cost of a sidewalk. Committee felt that this project should be tabled until the Town Manager could write the property owners stating the Town's policy to pay 50s with the property owners paying the remainding 50~, before proceeding. FINANCE COMMITTEE Chairman Crawford stated committee had met prior to Council Meeting and address two issues referred to Finance Committee by the Public Operations Committee. Chairman Crawford so moved that $1,404.00 be appropriated to account #4103-7014.08 from General Fund Unappropriated Surplus and be approved for expenditure, provided that the Town receives an acceptable deed to the property, for new sidewalk on Washington Avenue and First Street, seconded by Councilman Neighbors and carried on :the following recorded vote: James M. Neblett - Aye Andrew L. Graham - Aye J. R. Schrader, Jr. - Aye W. H. Schrader, Jr.- Aye Mary Lou Copenhaver - Aye Alma H. Holston - Aye James R. Neighbors - Aye Ira S. Crawford - Aye Chairman Crawford so moved that $1,200.00 be appropriated to 8579 I LOVING FIELD July 5, 1989 account #101-7104-50-7011 from General Fund Unappropriated Surplus and be approved for expenditure to complete repairs to the Loving Field septic system, seconded by Councilperson Holston and carried on the following recorded vote: James M. Neblett - Aye Andrew L. Graham - Aye J. R. Schrader,Jr. - Aye W. H. Schrader,Jr.- Aye Mary Lou Copenhaver - Aye Alma H. Holston - Aye James R. Neighbors - Aye Ira S. Crawford - Aye RESOLUTION MAYOR'S REPORT Mayor Hancock advised that the Certification of Community for th Town of Pulaski and the County and the Town of Dublin was made official last week. Framed certificate will be hung in the first floor lobby of the Municipal Building. Mayor Hancock advised the Cemetery Trustee's had met and decided to update a report from 1985. Summer intern will begin this update and recommendation from the Trustees will be forthcoming. Mayor Hancock advised that before Council was two resolutions, one honoring School Superintendent Kenneth Dobson and the other honoring Morris W. Burton. Councilperson Holston made the motion to waive reading of the resolution, honoring School Superintendent Kenneth Dobson, seconded by Councilman Crawford and carried. Councilman Neblett so moved that resolution be adopted, honoring Kenneth Dobson, seconded by Councilman Neighbors and carried unanimously. RESOLUTION OF THE PULASKI TOWN COUNCIL HONORING SCHOOL SUPERINTENDENT KENNETH DOBSON WHEREAS, Pulaski County School Superintendent KENNETH DOBSON has devoted 38 years to educating young minds and helping them prepare for the future; and, WHEREAS, KENNETH DOBSON has served as superintendent of schools in Pulaski County, Virginia for 24 years; and, WHEREAS, under his expert guidance and management, the Pulaski County school system has developed into a superior educational system in which students have the opportunity to realize their full potentials; and, WHEREAS, through the efforts of KENNETH DOBSON, several generations of citizens of the Town of Pulaski and Pulaski County have reaped the benefits of his expertise and dedication; and, WHEREAS, KENNETH DOBSON has seen fit to retire from his position as Pulaski County School Superintendent; NOW, THEREFORE, be it RESOLVED by the Council of the Town of Pulski, Virginia, sitting in regular session on July 5, 1989, that the July 5, 1989 8580 Town Council should and hereby does hereby recognize the outstanding achievements of Pulaski County School Superintendent KENNETH DOBSON and does express its appreciation and thanks on behalf of all those citizens of the Town of Pulaski who have reaped the benefit of his efforts, for themselves and for their children. This resolution is effective upon adoption and is adopted by unanimous vote by the Town Council of the Town of Pulaski, Virginia, this 5th day of July, 1989. Councilperson Holston made a motion to waive the reading of resolution honoring Morris W. Burton, seconded by Councilman J. R. Schrader and so carried. Councilperson Holston so moved to adopt resolution honoring Morris W. Burton, seconded by Councilman J. R. Schrader and so carried. RESOLUTI~.V RESOLUTION OF THE PULASKI TOWN COUNCIL HONORING MORRIS W. BURTON UPON HIS RETIREMENT WHEREAS, the Town of Pulaski relies on the services of volunteer citizens to provide critical emergency services in times of fire, accidents, or other catastrophes; and, WHEREAS, MORRIS W. BURTON was a founding member of the New River Valley Rescue Squad and has led its members in their efforts to provide those critical volunteer services; and, WHEREAS, as a result of his efforts, countless citizens of the Town of Pulaski have been spared suffering and death; and, WHEREAS, throughout his years of service, he has been a source of inspiration and an example to his fellow rescue squad members and the members of the public by his dedication and limitless willingness to serve; and, WHEREAS, MORRIS W. BURTON has tendered his resignation to the Rescue Squad so that he might enjoy a well-earned retirement; NOW, THEREFORE, be it RESOLVED by the Council of the Town of Pulaski, Virginia, sitting in regular session~on July 5, 1989, that the Town Council should, and hereby does, publicly recognize the significant and lasting contributions of MORRIS W. BURTON to the citizens of the Town of~Pulaski and~does hereby thank him for his many. years of service and for the unselfish dedication-that he has brought to his duties and does hereby tender the Council's best wishes for his future happiness and enjoyment of his retirement; This Resolution is effective upon its adoption and is adopted by unanimous vote of the Town Council of the Town of Pulaski, Virginia, on this the 5th day of July, 1989. RESOL.R~Q,Frank Terwilliger was asked to prepare resolutions for retiring Lt. Jack Childress and ARB member Jennifer Stuart, who resigned. TOWN ATTORNEY'S REPORT X8581 July 5, 1989 Mr. Terwilliger had no report. TOWN MANAGER'S REPORT CREEK Ms. Burgess advised that project extensions had been Peak Creek Channel Cleaning Project and Vee Ditch Project of 30 days due to the heavy rains. New project completion both projects, is the end of July. granted on the for a period date, for Ms. Burgess advised that Twin Oaks Sewer Project will be adverti for bids on Sunday, July 9, 1989. Bids will be due on August 4, 1989 construction is tentatively anticipated to begin the first of Septemb and anticipated completion date is July 1, 1990. A~• Ms. Burgess advised that a request had been received from the New River Resource Authority, who would like to do a pilot recycling project in the Town. Advised that she had not be able to contact Mr. Charlie Maus to obtain additional information. Mr. Maus has asked that the town pick up all liability for this pilot project. Ms. Burgess made the recommendation that Mr. Maus be asked to prepare, in writing, exactly what they propose to do and exactly what the project will entail and forward this information to the Utilities Committee for review. Ms. Burgess. requested an executive session regarding an matter of acquisition and use of real property for public purposes and to consult with legal counsel on same matter under 2.1-344 A3 and A7. Councilman Neblett requested an executive session under 2.1-344 A7 and so moved to adjourn into executive session under 2.1-344 A7 for consultation with legal counsel and a briefing by staff on a specific legal matter, an existing town contract, also under 2.1-344 A3 and A7 regarding a matter of acquisition and use of real property for public purposes and to consult with legal counsel on same, at 4:52 p.m., seconded by Councilman Neighbors and carried on the following recorded vote: James M. Neblett - Aye Andrew L. Graham - Aye J. R. Schrader, Jr. - Aye W. H. Schrader, Jr.- Aye Mary Lou Copenhaver - Aye Alma H. Holston - Aye James R. Neighbors - Aye Ira S. Crawford - Aye Councilman Neighbors moved to return to regular session at 5:04 p.m., seconded by Councilman Neblett and carried. Councilman Neighbors so coved to waive reading of Certification Resolution, seconded by Councilman J.R. Schrader and so carried. Councilman Neighbors moved that Certification Resolution be approved, seconded by Councilman J. R. Schrader and carried on the following recorded vote: James M. Neblett - Aye Andrew L. Graham - Aye J. R. Schrader, Jr. - Aye W. H. Schrader,Jr. - Aye Mary Lou Copenhaver - Aye Alma H. Holston - Aye James R. Neighbors - Aye Ira S. Crawford - Aye (CERTIFICATION RESOLUTION PULA5KI TOWN COUNCIL July 5, 1989 8582 WHEREAS, the PULASKI TOWN COUNCIL has convened an executive meeting on this date pursuant to an affirmation recorded vote and in accorda[lce with the provisions of The Virginia Freedom of Information Act; and WHEREAS, S2.1-344.1 of the Code of Virginia requires a certification by this PULASKI TOWN COUNCIL that such executive meetitlg was conducted in conformity with Virginia law; NOW, THEREFORE, BE IT RESOLVED that the PULASKI TOWN COUNCIL he~teby certifies that, to the best of each member's knowledge, (i) only public business matters lawfuly exempted from open meeting requirements by Virginia law were discussed in the executive meeting to which this certification resolution applies, and {ii) only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the PULASKI TOWN COUNCIL. There being no further business, Councilman Neblett made the motion to adjourn at 5:06 p.m., seconded by Councilman W. H. Schrader and carried. APPROVID MAYOR ATTEST: I Ac g Clerk of cil C 8583 July 5, 1989 A FtESOLUrION AtflHORIZING THE ISSUANCE, SALE, DETAIL AND PA~1T OF A $122,600 GENERAL OBLIGATION BOND, SERIES OF 1989 OF THE TOWN OF PUI.ASKI, VIRGINIA W'HERFAS, it is necessary and expedient to acquire and construct im- provements to a museisn and visitors center (the Facility) of the Town of Pulaski, Virginia (the Town) and to issue a $122,600 general obligation band of the Town to provide funds, together with other available fiords, to finance such acquisition and construction, and to secure payment on the bond by a pledge of the Town's full faith and credit. WHEREAS, pursuant to an initial ordinance adopted by the Camcil of the Town on July 5, 1989, the Camcil authorized the issuance of Bonds of the Town in the maximmi amount of $122,600 to finance such acquisition and construction. BE TT RESOLVID BY COUNCII~ OF THE TOWN OF PUTASKI, 1. Pursuant to the Constitution of Virginia; the Town Charter and the Public Finance Act,- there are hereby authorised to be issued and sold general obligation bonds of the Town in an.,:aggregate principal amount not to exceed $122,600, to provide funds, together with other available funds, to finance the acquisition and construction of improvements to the Facility. ' 2. After mature consideration of the methods of sale of such bonds and current conditions of th,e uunicipal-bond market, it is hereby deter- mined that it is in the best interest of the Town to accept the offer of the United States of America, acting through the Farmers Home Administra- tion (the Goverrnnent), to purchase the bond upon, certain terms and con- ditions set forth in the letter attached hereto as Exhibit A. Such offer is hereby accepted, and the Town hereby agrees to meet such terms and conditions. 3. The bonds shall be a single band in a denomination not to exceed $122,600 and shall be designated "General Obligation Band, Series of 1989" (the Band). The Band shall bear interest at the rate of the lower of (a) 6.25x per year, or (b) the rate quoted by the Gaverrmoent as the closing rate effective on the Closing .Date, as hereinafter defined. The Bond shall be in fully registered fozm, shall be numbered R-1, shall be dated the date of its delivery to the GoverrIInent (the Closing Date), and shall provide for payment of interest only on the first and second anniversaries of the Closing Date. Equal installments of combined principal and interest on the Bond are payable begirming the 25th full month following the Closing Date and continuing an the same date of each month thereafter until the principal of the Bond is paid in full. Such installments shall be in an amount sufficient to amortize fully the principal over 156 months at the rate of interest on the Bond. If not sooner paid, the final installment on the Bond shall be due and payable 15 years from the Closing Date. In the event the Closing Date occurs on the 29th, 30th or 31st day of a month, the payment date shall be the 28th day of the month. Any payment on the Bond shall be applied first to