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Home My WebLink About07-18-89July 18, 1989 8584 Minutes of the regular meeting of the Pulaski Town Council held July 18, 1989, at 7x00 p.m. in the Council Chambers in the Municipal Building. ~ There were present: Mayor Gary C. Hancock, presiding Council Memberss James M. Neblett, J. R. Schrader, Jr., James R. Neighbors, Andrew L. Graham, W. H. Schrader, Jr., Alma H. Holston, Ira S. Crawford Also Present: Frank Terwilliger, Town Attorney Anne Burgess, Interim Town Manager Ruth A. Harrell, Clerk Visitors: Dee Lindsey and Madelyn Rosenberg of the news media Claud Kirkland Virginia Collins Don Crispin Polly Mitchell Mr. and Mrs. Eugene Grubb Henderson Randolph 2 area citizens The invocation was given by Vice Mayor Neighbors. On motion made by Councilperson Holston, seconded by Councilman Neighbors, and carried, the minutes of the July 5, 1989, meeting were approved as recorded. Mr. Henderson Randolph, Randolph Ave. and 16th Street, addressed Council requesting assistance as his property was being vandalized and guilty persons are hiding at site where new church is being built. The Building Inspector is to talk with builder to suggest that existing dirt pile be lowered and possibly a temporary dusk to dawn light be installed. There being no further comments from the public, Mayor Hancock called for Council Committee reports. UTILITIES COMMITTEE FILTER P7..ANT Chairman Neblett advised there would be another shut off of the water treatment plant next week for 3-4 days, and the County will furnish the Town with water. Problems are not anticipated. In the shut off on June 30, problems were experienced with shortage due to the County's water in Claytor Lake becoming too muddy to treat on July 5. It was reported that the Town received excellent cooperation from all industries, businesses and Town citizens. John Hawley, Town Engineer, was thanked for his outstanding assistance and also Fire Chief Bill Hall. ORDINANCE COMMITTEE P8585 July 18, 1989 Chairman W. H. Schrader had no report. PUBLIC & PERSONNEL NOMINATING COMMITTEE Chairman Neighbors had no report. PUBLIC OPERATIONS COMMITTEE STREETS Chairman Graham reported that committee had met on July 17th, 4: p.m. Several concerns were field checked. The committee made two recommendations: a) Well Street drainage problem - requires a drop in at the end of the existing curb and gutter and 12" piping to the existing junction box. This project recommended to be done in the fal with Town labor at a cost of $1,000 in materials. This project comes under highway maintenance. b) The Hickory Ave. drainage problem will require concrete vee ditching along a majority of the street and it was recommended this project be done in phases, beginning 150 ft. above the intersection of 6th and Hickory to the bottom of the hill. Cost is estimated to be $4500. This project is also eligible for highway maintenance. Committee also discussed a section of sidewalk for S. Washington .SIDEWALK Ave. Ms. Burgess will write these citizens stating it is not our policy to do this. On Warner Ave., we had a drainage problem which will require more cost data; dead pines on Medallion Drive - it was recommended they were on private property and the Town Manager, with assistance of Town Attorney, is to write a letter that that this is not the Town's responsibility. Committee reviewed Mrs.. Hogue's letter concerning amount of traffic on Northwood Drive and this is to be studied before any action is taken. Regarding the complaint of a blue van on Randolph selling batteries from vehicle, they are to be advised they need a merchants license, and the Town Police has checked this out. Street improvements on Cedar Lane and Rhododendrom Lane will require additional cost information before proceeding. The problem at Earl's Mobil will be addressed as soon as the Town can get to it. Messrs. Haynes and Hawley are to determine exactly what the problem is. Mayor Hancock reported that Ms. Burgess was having the Town's intern prepare a priority list of alleys and sidewalks. IZONING Councilman Graham asked if Ms. Burgess had received letter from Mr. Steve Vermillion regarding the letter he was to write regarding Wal-Mart coming to proposed shopping center on Memorial Drive. Ms. Burgess will follow up and give a report at the next Council Meeting. FINANCE COMMITTEE (FINANCE Chairman Crawford advised that the committee had met and discussed the utility account balances uncollected since November 1987 and through June, 1988, which should be written off. Chairman Crawford so moved that the following bad debts relating to utility service be written off as uncollectable: Water Fund $2,498.76; Sewer Fund $3,879.91 for total of $6,378.67; and further moved that the Treasurer is hereby directed to continue his efforts to collect all sums still due for Water and Sewer. Motion seconded by Councilman Neblett and carried on the following recorded vote: July 18, 1989 James M. Neblett - Aye Andrew L. Graham - Aye J. R. Schrader, Jr. - Aye W. H. Schrader, Jr. - Aye Mary Lou Copenhaver - Absent Alma H. Holston - Aye James R. Neighbors - Aye Ira S. Crawford - Aye 8586 MAYOR'S REPORT TRAIN Station Mayor Hancock advised that Fund Raising Committee for train station had met. This committee is chaired by Mrs. Virginia Kelly. The ARB had met and the dormers will be painted maroon and the roof of the porch will be light grey. There will be some black trim. TOWN ATTORNEY'S REPORT Mr. Terwilliger had no report, however, he requested an Executive Session at the conclusion of the meeting. TOWN MANAGER'S REPORT GRANrr Ms. Burgess reported that staff had previously been directed to seek a planning grant through the Virginia Department of Housing and Community Development to plan a major neighborhood project in the Cool Springs area. The grant of $25,000 would be used to hire a consultant to collect the necessary data on household incomes, survey rights of way for road paving, and other necessary tasks toward a successful construction grant. It is anticipated that the planning grant would plan for the extension of sewer lines, bathroom additions for elimina- tion of pit privies, paving or surface treating four unpaved roads, installing street lights and creating a small playground area. A resolution must be adopted by Council in order to submit the applica- tion. Councilman Neighbors so moved that reading of the resolution be waived, seconded by Councilman J. R. Schrader, and carried. Councilperson Holston so moved that the resolution be adopted authorizing submission of a $25,000 VDHCD Planning Grant application and all necessary documents, seconded by Councilman W. H. Schrader and carried on the following recorded vote: RESOLUTION James M. Neblett - Aye Andrew L. Graham - Aye J. R. Schrader, Jr. - Aye W. H. Schrader, Jr. - Aye Mary Lou Copenhaver - Absent Alma H. Holston - Aye James R. Neighbors - Aye Ira S. Crawford - Aye RESOLUTION Authorizing an Application for Planning Grant Funds Under the Virginia Department of Housing & Community Development Block Grant Program WHEREAS, the Town of Pulaski has been made aware of the availability of grant funding to plan a neighborhood improvement project in the Cool Springs area of the Town of Pulaski, Virginia, and WHEREAS, the Cool Springs area is in need of community facilities such as sewer, roads, street lighting and housing rehabilitation; 8587 July 18, 1989 I SEWER NOW, THEREFORE, be it Resolved by the Town Council of the Town of Pulaski, Virginia, sitting in regular session on the 18th day of July, 1989, that the Interim Town Manager be, and hereby is, authorized to submit a Planning Grant Application to the Virginia Department of Housing and Community Development in the amount of $25,000 to be used to plan a neighborhood improvement project in the Cool Springs Area within the Town of Pulaski, Virginia. Ms. Burgess stated that during the recent water shortage, the employees of the Town's water plant and the County's water system shou be commended for the long hours of work during this crisis. This Resolution is effective upon adoption, and is adopted this 18th day of July, 1989, by recorded vote of the Town Council of the T of Pulaski, Virginia. Ms. Burgess gave a report on infiltration/inflow, advising that several complaints had been received from residents on Collins Drive and Monte Vista Drive of sewer back-up due to I/I during the recent heavy rain. The prioritized listing of lines to be repaired has not been received from Eastern Utilities. The list of manholes to receive water tight frame and covers is being completed. It is necessary to provide ventilation every 1,000 ft. when using water tight frames and covers. The job of replacing frames and covers should be bid as soon as possible. Ms. Burgess advised that bids are scheduled to be received at 2:00 p.m. on August 4th on the Twin Oaks sewer system . Ms. Burgess advised that the Loving Field sewer system repairs have been completed. ~' Ms. Burgess stated an alley encroachment request had been received from the First United Methodist Church. They are requesting an encroachment for the overhead walkway across the alley, between their existing building and their new building. This encroachment would ha to be advertised 4 times, 4 weeks prior to a public hearing being hel The request would also be circulated to all department heads for their comments. Public hearing will be scheduled for the first meeting in September. Ms. Burgess informed Council that the Town has received a Drug Enforcement Grant again. We had requested $100,000, but due to federal funding cuts, we received only $29,037. This would require a match from the Town and County of $4,839 each. This would hire a full-time narcotic investigator, etc. Councilman Crawford made a motion to approve the grant with Town funding $4,839 conditioned upon the County's half being forwarded. Motion seconded by Councilman Neighbors and carried on the following recorded vote: James M. Neblett - Aye Andrew L. Graham - Aye J. R. Schrader, Jr. - Aye W. H. Schrader, Jr. - Aye Mary Lou Copenhaver - Absent Alma H. Holston - Aye James R. Neighbors - Aye Ira S. Crawford - Aye Ms. Burgess advised that the Fire Department would be conducting a July 18, 1989 8588 FIRE DEPT. project of flushing the hydrants next week. There may be a few complaints received. A press release regarding this project will be placed in the local newspaper. Ms. Burgess also requested an Executive Session to discuss an Economic Development matter under 2.1-344 A3. Mr. Terwilliger asked for Executive Session under 2.1-344 A7, consult with legal counsel on pending litigation, that is, Concerned Citizens vs. the Town of Pulaski. He also asked that Council go into Executive Session under 2.1-344 A5 and A7 to consult with legal counsel for another specific legal matter in reference to possible location of a business in the Town. Mayor Hancock requested an Executive Session to discuss prospective candidates for employment pursuant to 2.1-344 A1. Councilman Neighbors so moved that Council go into Executive Session under 2.1-344 A3, Economic Development Matter, A7, consult with legal counsel on pending litigation, (Concerned Citizens vs. teh Town of Pulaski, A5 and A7 to consult with legal counsel for another specific legal matter in reference to possible location of a business in the Town and Al to discuss prospective candidates for employment. Motion seconded by Councilperson Holston. Prior to going into Executive Session, Mayor Hancock recognized Mr. and Mrs. Eugene Grubb, 801 Paca Street, who requested a ditch under their driveway to carry runoff water. This matter placed in Public Operations Committee for review. At 7:37 p.m., motion carried to go into Executive Session on the following recorded vote: James M. Neblett - Aye Andrew L. Graham - Aye J. R. Schrader, Jr. - Aye W. H. Schrader, Jr. - Aye Mary Lou Copenhaver - Absent Alma H. Holston - Aye James R. Neighbors - Aye Ira S. Crawford - Aye ~] At 8:23 p.m. Council returned to regular session on motion made by Councilman Neblett, seconded by Councilman Neighbors and carried. Councilman Neighbors so moved that reading of Certification Resolution be waived, seconded by Councilman W. H. Schrader and carried. Councilman Neblett moved that Certification Resolution be adopted, seconded by Councilman Neighbors and carried on the following recorded vote: James M. Neblett - Aye Andrew L. Graham - Aye J. R. Schrader, Jr. - Aye W. H. Schrader, Jr. - Aye Mary Lou Copenhaver - Absent Alma H. Holston - Aye James R.,Neighbors - Aye Ira S. Crawford - Aye RESOLUTION ADOPTID PULASKI TOWN COUNCIL WHEREAS, the PULASKI TOWN COUNCIL has convened an executive meeting on this date pursuant to an affirmation recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and WHEREAS, 52.1-344.,1 of the Code of Virginia requires a certification by this PULASKI TOWN COUNCIL that such executive meeting 6589 July 18, 1989 was conducted in conformity with Virginia law; NOW, THEREFORE, BE IT RESOLVED that the PULASKI TOWN COUNCIL hereby certifies that, to the best of each member's knowledge, (i) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting to which this certification resolution applies, and (ii) only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the PULASKI TOWN COUNCIL. There being no further business, Councilman Neblett made a motion to adjourn at 8:25 p.m. seconded by Councilman Neighbors and carried. APPROVED: ~U Mayor ATTEST: atA..a-c-~._ erk of Council 1