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Home My WebLink About10-02-898619 October 2, :.1989 Minutes of the special meeting of the Pulaski Town Council held October 2, 1989, at 5:30 p.m. in the Council Chambers in the Municipal Building. There were present: Mayor Gary C. Hancock, presiding Council Members: James M. Neblett, J. R. Schrader, Jr., James R. Neighbors, Andrew L. Graham, Alma H. Holston, Ira S. Crawford Also Present: Frank Terwilliger, Town Attorney Anne Burgess, Interim Town Manager Ruth A. Harrell, Clerk Visitors: Dee Lindsey and Madelyn Rosenberg of the news media The invocation was given by Councilman Neblett. BRIDGE Mayor Hancock stated that first on the agenda was consideration of accepting a historic bridge from the Virginia Department of Transportation. Public Operations' Committee Chairman Graham reported that the committee had met and the historic bridge had a lot of merit, however, they believed, and he so moved, that the route of the trail should be established prior to committing to the historic bridge. Motion seconded by Vice Mayor Neighbors and carried on the following recorded vote: James M. Neblett - Aye Andrew L. Graham - Aye J. R. Schrader, Jr. - Aye W. H. Schrader, Jr. - Absent Mary Lou Copenhaver - Absent Alma H.Holston - Aye James R. Neighhors - Aye Ira S. Crawford - Aye SEWER Mayor Hancock stated that next on agenda was the award of the Twin Oaks Sewer Project. Ms. Burgess reported that we did have another bid opening, and four bids were received. Phillips Concrete submitted the low bid of 5255,500.00. Considerable savings of 516,532 was realized through rebidding the project. Vice Mayor Neighbors moved that bid be awarded to Phillips Concrete in the amount of 5255,500.00, seconded by Councilman Neblett, and carried on the following recorded vote: James M. Neblett - Aye Andrew L. Graham - Aye J. R. Schrader, Jr. - Aye W. H. Schrader, Jr. - Absent Mary Lou Copenhaver - Absent Alma H. Holston - Aye James R. Neighbors - Aye Ira S. Crawford - Aye FILTER PL Consideration of the engineering fees for the Water Treatment Plant ~'xpansion was next discussed. It was felt that Dewberry & Davis contract should be increased to $35,000. Ms. Burgess reported that we are using most of the interest off the bonds to fund the water treatment October 2, 1989 8620 plant expansion because the bids came in higher after we had issued the bonds. Councilman Neblett so moved that we accept the proposal, seconded by Councilwoman Holston. After discussion, Councilwoman Holston made a substitute motion to refer this matter to the Finance Committee for their review, seconded by Councilman J. R. Schrader, and carried. Mr. Terwilliger stated the contractor on this project evidently wanted an extension which will incur more engineering fees, and suggested inquiry be made as to whether or not the contractor was willing to pick up the cost of the extension as it impacts the Town. The purchase of emergency generator at the Water Treatment Plant and equipment upgrade was also referred to the Finance Committee. Mayor Hancock stated that next on agenda was the adoption of Resolution authorizing execution of license agreement with Norfolk and Western Railway. This is for a small strip of land next to the train station. Councilman Neblett so moved that reading of the resolution be waived, seconded by Councilman Neighbors and carried. Councilman Neblett so moved that resolution be adopted, seconded by Councilwoman Holston and carried on the following recorded vote: James M. Neblett - Aye Andrew L. Graham - Aye N&W J. R. Schrader, Jr. - Aye W. H. Schrader, Jr. - Absent Mary Lou Copenhaver - Absent Alma H. Holston - Aye James R. Neighbors - Aye Ira S. Crawford - Aye 1 RESOLUTION OF THE PULASKI TOWN COUNCIL AUTHORIZING EXECUTION OF LICENSE AGREEMENT WITH NORFOLK & WESTERN BE IT RESOLVED by the Council Gary C. Hancock is authorized to Norfolk & Western Railway Company, regard to a strip of land next to Pulaski. of the Town of Pulaski that Mayor execute a license agreement with on behalf of the Town of Pulaski, in the train station in the Town of This resolution is effective unanimous vote by the Town Council this 2nd day of October, 1989. upon adoption and is adopted by of the Town of Pulaski, Virginia, Ms. Burgess requested an Executive Session under 2.1-344 A7, to consult with legal counsel on pending legal matter. Councilman Neighbors so moved that Council go into Executive Session under 2.1-344 A7, to consult with legal counsel on pending legal matter, seconded by Councilman J. R. Schrader and carried on the following recorded vote: James M. Neblett - Aye J. R. Schrader, Jr. - Aye Andrew L. Graham - Aye W. H. Schrader, Jr. - Absent 8621 October 2, 1989 Mary Lou Copenhaver - Absent Alma H. Holston - Aye James R. Neighbors - Aye Ira S. Crawford - Aye Mr. Terwilliger stated he had a conflict of interest in this matter and would not participate in any Executive Session, or any discussion on this matter. Mayor Hancock also had a conflict with this matter and did not go into Executive Session. At 6:05 p.m. Council went into Executive Session. At 6:14 p.m. Council returned to special session on motion made b Councilman Neblett, seconded by Councilman J. R. Schrader, and carried on the following recorded vote: James M. Neblett - Aye Andrew L. Graham - Aye J. R. Schrader, Jr. - Aye W. H. Schrader, Jr. - Absent Mary Lou Copenhaver - Absent Alma H. Holston - Aye James R. Neighbors - Aye Ira S. Crawford - Aye Councilwoman Holston moved that reading of the Certification Resolution be waived and that it be adopted, seconded by Councilman Neighbors and carried on the following recorded vote: RESOLUTION James M. Neblett - Aye Andrew L. Graham - Aye J. R. Schrader, Jr. - Aye W. H. Schrader, Jr. - Absent Mary Lou Copenhaver - Absent Alma H. Holston - Aye James R. Neighbors - Aye Ira S. Crawford - Aye CERTIFICATION RESOLUTION - PULASKI TOWN COUNCIL WHEREAS, the Pulaski Town Council has convened an executive meeting on this date pursuant to an affirmation recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and, WHEREAS, 52.1-344.1 of the Code of Virginia requires a certification by this Pulaski Town Council that such executive meeting was conducted in conformity with Virginia law; NOW, THEREFORE, BE IT RESOLVED that the Pulaski Town Council hereby certifies that, to the best of each member's knowledge, {i) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting to which this certification resolution applies, and (ii) only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Pulaski Town Council. At 6:15 p.m. Councilman Neblett made a motion to adjourn, seconded by Councilman Neighbors and carried. APPROVED: ~~ a::~[~ Mayor ATTEST: C erk of Council ~' . October 2, 1989 8622 N Town said p.m. histo on Tw treat treat accep in ex WAIVER OF NOTICE OF SPECIAL MEETING ~e, the undersigned, duly elected members of the Council of the f Pulaski, Virginia, hereby waive notice of a Special Meeting of ~ouncil immediately following Public Operations meeting at 5s00 n the 2nd day of October, 1989, for the purpose of accepting .ic bridge from Virginia Dept. of Transportation, Awarding bid n Oaks Sewer Project, considering of engineering fees for water ent plant expansion, purchase of emergency generator at water ent plant and equipment upgrade, and adoption of resolution. ing train station from Norfolk-Southern and pending legal matter cutive session. iITNESS our signatures this 2nd day of October, 1989. L1 1