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HomeMy WebLinkAbout12-16-868150 December 16, 1986 Minutes of the regular meeting of the Pulaski Town Council held December 16, 1986, at 7:00 p.m. and a Joint Public Hearing with the Town Planning Commission in the Council Chambers in the Municipal Building. There were present: Mayor Gary C. Hancock, presiding Councilmembers: Robert N. Glenn, Andrew L. Graham, James R. Neighbors, W. H. Schrader, Ira S. Crawford Planning Commission Members Present: A. W. Anneski, William T. Smith, Jr., Rocky Schrader, Ben Tate, Roy D'Ardenne, Tamera Nash Also Present: D. E. McKeever, Town Manager Anne Burgess, Assistant to the Town Manager Ruth A. Harrell, Clerk Visitors: Dee Lindsey, Pierre Thomas, Betty Thomas, News Media John Cofer Ferd Harvey Bill Manning Dave Rundgren Nick Saunders J. B. Brillheart Polly Mitchell J. R. Schrader Dr. Martin 9 area citizens The invocation was given by Vice Mayor Neighbors. On motion made by Councilman Glenn, seconded by Councilman Crawford and carried, the minutes of the regular meeting of December 2, 1985, were approved as submitted. PUBLIC Mayor Hancock advised that as advertised, now was the time and HEARING place for a public hearing to be held jointly with Town Planning Commission HISTORIC ZONING on the proposed Historic District Ordinance. ORDINANCE Mr. J. B. Brillheart, representing Appalachian Power Co. and a member of the Downtown Merchants Association, stated everyone was aware of the number of vacancies on Main Street and we would not want to do anything that would discourage anyone from locating a business on Main Street. He hoped there had not been too many restrictions placed on the buildings. Councilman Glenn commented on the tremendous amount of work that had gone into the preparation of this document and expressed appreciation to those helping in the preparation of this ordinance. Mr. Ferd Harvey asked for explanation of proposed ordinance, who would pay for the restoration, and further stated he did not feel he should be told that he had to do certain things to his building. He realized that certain landmarks should be protected. Mr. Nick Saunders questioned who would pay for the training to do the review work, with answer being that at present we have a grant that is helping pay for it, however, in the future the Town might pick up the tab. Anne Burgess gave a summary and purpose of the proposed ordinance, advising the purpose was to recognize and protect. the historic district. She also gave the purpose of the Architectural Review Board. Members of the Planning Commission and Council contributed to the explanations and questions that citizens had on this proposed ordinance. At 7:29 p.m. the public hearing adjourned with the Planning Commission meeting in separate room to discuss their recommendation to Council.an hearing from the public, Mrs. Polly Mitchell, 600 Prospect Ave., had questions regarding the Pulaski Furniture Corporation UDAG grant. A copy of the grant is to be made available for her review in the Town Manager's Office and any questions will be answered. 1 i As there were no further comments from the public, Mayor Hancock called December 16, 1986 8151 for Council Committee Reports. UTILITIES COMMITTEE Chairman Johnston absent. Councilman Crawford distributed information regarding the status of the Peppers Ferry contracts. PEPPERS Mr. McKeever advised that it is anticipated that the middle of February FERRY would be the first time that we will send some water through the system from our pump station all the way down to the plant and also start up of the system will be the 1st of March.All1 the contracts are on schedule. PUBLIC & PERSONNEL RELATIONS NOMINATING COMMITTEE RECREATION Chairman Neblett absent. Councilman Crawford .reported that four members COMM. of the Recreation Commission terms expire January 1, 1987, and so moved that APPTS'Joseph L. Weddle, Betty Sadler, Cheryl Beverly and Mason A. Vaughan, Jr. be reappointed to the Recreation Commission for another three year term, seconded by Councilman Glenn and carried. PUBLIC OPERATIONS COMMITTEE Chairman Neighbors had no report. FIN4NCE COMMITTEE Chairman Crawford advised the Finance Committee had met and discussed the renewal of medical insurance. Current coverage is with Blue Cross under 80/20 percent insurance plan. Three bids were received. Blue Cross quoted EMPLOYEE$82.70 per employee and $225.02 for family coverage. Great-West Life quoted INSUR. $55.93 per employee and family cost of $161.43 for same coverage. Bid was also received from Washington National. We are currently paying $58.36 per employee and $158.80 for family coverage. Finance Committee recommended, and Chairman Crawford so moved, that we accept the proposal from Great-West Life the coming year for insurance coverage for our employees, seconded by Councilman Graham and carried on the following recorded vote: John A. Johnston - Absent James R. Neighbors - Aye Robert N. Glenn - Aye W. H. Schrader - Aye Andrew L. Graham - Aye Ira S. Crawford - Aye James M. Neblett - Absent Mary Lou Copenhaver -Absent EMPLOYEE Chairman Crawford advised the cost will be $55.93 for employee coverage INSUR. under the new policy and the Town is presently paying $50.36 for this coverage. The Finance Committee recommended,. and Chairman Crawford so moved, that the Town pay $55.93 to cover the fullcost of the employee benefit with the understanding that the Town Manager present to the employees, making them understand that it is their responsibility to .help control the claims cost. If cost goes up next year, Town Council may not be in a position to increase the amount of funds it is putting into the insurance. Motion seconded by Councilman Glenn. The Town Attorney will need to prepare a resolution reflecting the amount that the Town will pay annually toward the employee coverage. This resolution will be adopted at the first meeting in January, 1987. Also, funding is available in the budget for payment of this coverage. Motion carried on the following recorded vote: John A. Johnston Absent James R. Neighbors - Aye Robert N. Glenn - Aye W. H. Schrader - Aye Andrew L. Graham - Aye Ira S. Crawford - Aye James M. Neblett - Absent Mary Lou Copenhaver -Absent A report on claim's paperwork to be brought back to next Council Meeting. 8152 December 16, 1986 The Finance ,Comm~tee__also discussed the 911 emergency telephone system. Mayor Hancock advised that he and Mr. McKeever had met with Messrs. Joe Morgan, C & P-911 County Administrator, Mason Vaughan, Chairman, Board of Supervisors and Mayor EMERGENCY CALL McMillian of Dublin and heard a presentation by Mr. Reid of C & P Telephone SYSTEM Co. The Town would save approximately one half of costs if installed jointly with the County. The previous joint proposal would not be practical to the Town or County as calls would come into the County offices and no equipment would be located in the Town's dispatching office. New proposal is that the County will take a portion of the equipment and the Town would take a portion enabling calls from the Town to come into the Town's Police Department and calls from the County to go to the Sheriff's Office. With new proposal, cost will be 35~ per month for 24 months and 42G thereafter for maintenance. Total savings would be $20,975.18. Mayor Hancock and Mr. McKeever recommended that a letter of intent be forwarded to C & P stating we would like to proceed with this system. Letter of intent is not binding. System would not be installed until 1990. Mr. McKeever stated the letter of intent allows C & P to schedule their work. Councilman Glenn made a motion that we authorize the Town Manager to issue letter of intent to C & P Telephone Co., seconded by Councilman Neighbors and carried. ORDINANCE COMMITTEE Chairperson Copenhaver absent. Councilman Schrader reported that committee had met on December 10th, and discussed the house numbering ordinance. Committee wants to be certain of present housing numbering in the Town, and what would be needed in the proposed annexed area. Town Attorney is presently working on a draft ordinance. The committee also discussed the Historical Zoning Ordinance. A draft of the new Town Code is also being reviewed by Town Manager and Town Attorney. MAYOR'S REPORT Mayor Hancock stated Christmas greeting had been received from Jeff and Agnes Geering from our Sister City, Asheburton, New Zealand. Mayor Hancock read a letter from Congressman Boucher which will be placed CENTENNIAL in the time capsule on December 31st at 12:15 p.m. (dedication of burying of the time capsule in Jackson Park). Letter is as follows: Open Letter to the People of Pulaski to be read in the year 2086: In preparing this letter to be read to the people of Pulaski in the year 2086, I cannot help but wonder whether or not our efforts to enhance the quality of life in the year 1986 will bear fruit for our decendants. Throughout the decade of the 1980's, during which I was honored to represent Pulaski in the United States House of Representatives, we have strived to create a better tomorrow for the citizens of Southwest Virginia. Elected officials, businessmen and women, and local citizens have joined together to enhance economic development and prepare our region to move from the basic industries of the 1900's to the new high technology era of the 21st Century. As such, your standard of livng, your place in the cultural mainstream and your aspirations for the 22nd Century reflect to a large degree our successes and our failures. I trust that we have served you well and that our efforts are warmly remembered by our children and grandchildren. I also hope that you will carry forward the commitment to the Pulaski community; a commitment to building a better tomorrow that was the hall_ mark of your parents, grandparents and great grandparents. With love, Sincerely, Rick Boucher December 16, 1986 8153 REPORT OF TOWN ATTORNEY Mr. Terwilliger absent. Mr. McKeever advised that a resolution authorizing and ratifying the execution and delivery of all documents relating to the Magnox Pulaski Incorporated project had been distributed.. This resolution authorizes Town Attorney and Town Manager to sign appropriate documents. Mayor Hancock abstained from participating in this portion of Council Meeting as his law firm is involved in the closing of the Magnox transaction. Councilman Glenn so moved that resolution be adopted, seconded by Councilman Crawford and-carried on the following recorded vote: John A. Johnston - Absent Robert N. Glenn - Aye Andrew L. Graham - Aye James M. Neblett - Absent James R. Neighbors - Aye W. H. Schrader - Aye Ira S. Crawford - Aye Mary Lou Copenhaver -Absent Resolution RESOLUTION ADOPTED AUTHORIZING AND RATIFYING THE EXECUTION AND DELIVERY OF ALL DOCUMENTS RELATING TO THE MAGNOX PULASKI INCORPORATED PROJECT WHEREAS, the Town Council has previously authorized and directed that the Town participate in a project with the Department of Housing and Urban Development, the Pulaski County Board of Supervisors, the Pulaski County Industrial Development Authority and Sovran Bank, N.A., with the goal of assisting Magnox Pulaski Incorporated (Magnox) in the purchase of the magnetic oxide division of Hercules, Inc.; and n WHEREAS, in furtherance of this project, the Town Council has previously authorized and directed not only that the proceeds of a note of Pulaski Furniture Corporation payable to the Town under a previous UDAG Grant be used as collateral for the financing of industrial revenue bonds for said project by Sovran Bank, N.A., but also that the Town apply for an additional Urban Development Action Grant; and, WHEREAS, pursuant to the direction and authorization of the Town Council, numerous documents relating to the project have been executed by the Town Manager and the Town Attorney, acting in their respective positions and capacities, which documents include but are not limited to, a loan agreement between the Twon of Pulaski and Magnox Pulaski Incorporated dated December 5, 1986, as well as evidentiary materials for UDAG Grant No. B-83-AB-51-0215, together with relevant documents, certifications and amendments thereof; and, WHEREAS, the final financing documents of the project are scheduled to be executed by participating parties on December 17 and 18, 1986; NOW, THEREFORE, be it RESOLVED by the Council of the Town of Pulaski, Virginia, sitting in regular session on December l6, 1986, that all acts undertaken in connection with the aforesaid project by the Town Manager and-the Town Attorney are hereby ratified and confirmed to have been pursuant to the authorization and direction of the Town Council; and, r BE IT FURTHER RESOLVED, that the Town Manager and the Town Attorney, be, and hereby are, authorized and directed to execute and deliver any documents, certificates, or instruments reasonably necessary and convenient to finalize the financing of the Magnox Pulaski Incorporated Project, including but not limited to, the UDAG Grant Agreement No. B-83-AB-51- 0215 and any documents relevant thereto, whether executed and delivered on December 17 and 18, 1986, or thereafter. This Resolution is effective upon adoption and is adopted by recorded vote of the Town Council. REPORT OF TOWN MANAGER Mr. McKeever advised that members of Council and members of Planning Commission attending a working session where speaker from Blacksburg Planning Department spoke on their application of conditional zoning. Examples distributed to Council on Blacksburg's use of conditional zoning. MAGNOX Mr. McKeever advised a letter had been sent to Mr. Thomas, Manager. V. S. Dept. of Housing and Urban Development requesting an exemption to conflicts 8154 December 16, 1986 that arose over the firm of Gilmer Sadler handling the Magnox closing. This exemption should be forthcoming. Mr. McKeever stated the recently purchased aerial lift fire truck had been parked in front of the municipal building for Council's viewing. Firefighter training on this truck is currently underway. Mr. McKeever advised the Town Offices would be closed December 24 and 25 in observance of Christmas in accordance with the adopted policies. Activity reports, along with Management Synopses as requested by Council, were included in Council's packet. Mr. McKeever requested an Executive Session under section 2.1-344 (A6) to consider several legal matters. Mayor Hancock asked that. the Executive Session also include a real estate matter, 2.1-344 (A2). ENCROACHMENT. Mr. McKeever reported we have received an application wherein a citizen advised that his property is encroaching on two right of ways of the Town and citizen is requesting an encroachment easement. Town Attorney has advised that a public hearing is required to approve the encroachment. Councilman Neighbors moved that public hearing be scheduled for January 20, 1987, 7:00 p.m, at regular Council meeting, seconded by Councilman Glenn and carried. Councilman Schrader suggested that the Town sell the old Fire Department ladder truck. Equipment will be removed that is appropriate for use on the new truck and then the old truck will be advertised for sale. HISTORIC At 8:00 p.m. the Planning Commission returned to regular session. Mr. ZONING D'Ardenne stated the Planning Commission approved a motion to recommend to ORDINANCE Council that the entire Pulaski Historic District Preservation Plan be adopted to include the zoning ordinance for the Historic District. Councilman Neighbors made motion that Council go into Executive Session, seconded by At 8:04 p.m. Council went into Executive Session. At 8:49 p.m. Council returned to Regular Session on motion made by Councilman Neighbors, seconded by Councilman Crawford and carried. At 8:50 p.m. on motion made by Councilman Graham, seconded by Councilman Neighbors and carried, Council adjourned. APPROVED: n~ ~ ,, ~, , Mayor ATTEST: Clerk of the Council 1