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HomeMy WebLinkAbout02-03-878166 February 3, 1987 Minutes of the regular meeting of the Pulaski Town Council held February 3, 1987, at 4:00 p.m. in the Council Chambers of the Municipal Building. There were present: Mayor Gary C. Hancock, presiding Councilmembers: John A. Johnston, Robert N. Glenn, Andrew L. Graham, James M. Neblett, James R. Neighbors, W. H. Schrader, Ira S. Crawford, Mary Lou Copenhaver Also present: Frank Terwilliger, Town Attorney Anne Burgess, Assistant to the Town Manager Grace Bowers, Acting Clerk of Council Visitors: Dee Lindsey, Pierre Thomas and Bob Thomas of the News Media 13 area citizens The invocation was given by Mayor Hancock. Councilman Neblett made the motion to appoint Grace Bowers as acting Clerk of Council, seconded by Councilman Crawford and carried.. At this time, Councilman Glenn gave a dedication talk about Mr. Obel Ratcliff who just recently passed away, and his contributions to the Pulaski community. One correction, under Public & Personnel Relations, Nominating Committee, in the January 20, 1987, minutes should read as follows: Chairman Neblett advised that there would not be alternates to the. ARCHITEC- Architectural Review Board, so the following five people were still appointed TUR.~1L REVIEW BOARD to the Board: Roy D'Ardenne, from the Planning Commission, Tom Douthat, Registered Arctutect, Rick Mansell, from the County, Jeanne Whitman, from the County and from the Town, Jennifer Stuart. After the correction, Councilperson Copenhaver made a motion to approve the January 20, 1987, minutes, seconded by Councilman Glenn, and so carried. Mr. Mitchell, 600 Prospect Avenue, came before Council and related an incident which happened on Prospect Avenue. Mr. Mitchell explained that while he was delivering papers, there was a car speeding at the intersection of Prospect and Madison. He was concerned as people walk their dogs here and children play in this area.. He mentioned he recognized the driver but he did not stop at the stop signs, and believed he was part of the administrative staff of Pulaski. Mr. Mitchell also complained about a County trash truck going over the speed limit, and emphasized they should be aware of the speed limit in Town. Mrs. Mitchell, 600 Prospect Avenue, came before Council regarding the garbage pickup, and incineration. SOLID WASTE Mrs. Mitchell also stated she wished to impress upon you the seriousness of committing our solid waste to the County for 20 years. Once this has been committed, the Town of Pulaski will have no control over the rates, the pickup, or the method of disposal. For instance, her trash had not been picked up for two weeks, going into the third. The incinerator has been discussed, but may well be into the distant future. Mr. Morgan made the statement at the Board meeting yesterday that the County landfill will soon fill up and it will be very costly tofind another landfill and open it up, therefore, he was hoping Radford or Pulaski would help the County out. If our solid waste is committed for 20 years the County will reopen our landfill and garbage from the County and Radford along with the Town's pickup will be traveling through our Town every day. Since this will be put into the hands of an Authority, we won't know how much revenue is needed to break even and any rate can be put on the Town and County residents. Since the solid pickup is not mandatory in the County and not all residents are picked up, if we are turned over to the County, she wondered if this can be challenged within the Town. 1 or Hancock disqualified h February 3, 8167 1987 PHIL Councilman Johnston gave a brief dedication talk about Mr. Phil Delano, DELANO who just recently passed away. He discussed his attributes and loyalty to Peppers Ferry, and how well he d.,iti his job. Councilman Johnston requested that Mayor Hancock send a letter to his family expressing Council's sympathy in their loss. UTILITIES COMMITTEE Councilman Johnston stated that the committee met on January 29, 1987 for the purpose of answering questions and seeking information involving the Regional solid waste incinerator. Chairman Johnston stated we are in the process of exploring some communications from Pepper's Ferry Wastewater Treatment Authority and the Town Attorney is in the process of going over items dealing with an agreement between the Authority and people involved in the agreement. p Ms. Burgess advised that according to Mr. McKeever's most recent letter pE to Mr. Delano, they would recommend approving the contract for the maintenance P of the pump station. Staff felt that since the money was going to be escrowed, E R any money for actual expenses would be taken out and the Town would be reimbursed. S In other words, even though the budget is suggested in your. packet we would F not be paying more than actual incurred expenses on the maintenance of the E pump stations. R R Mayor Hancock suggested since there are various topics to discuss from Y the Finance Committee and Utility Committee, it would be very beneficial if Council could meet on these matters. PUBLIC & PERSONNEL RELATIONS NOMINATING COMMITTEE APPT. Councilman Neblett made a motion that Councilman Graham be nominated to the Multi-Flower Rose Committee as the Town's representative, seconded by Councilman Glenn and carried. PUBLIC OPERATIONS COMMITTEE R Chairman Neighbors advised that committee had met January 28, 1987. One 0 item discussed was the request to abandon a .65 mile section of State Route A D 712 We are still having problems on this section of road which surrounds the A reservoir at Gatewood. Committee felt we should again approach the County B with the request to close this road, and Chairman Neighbors requested that Town A N Attorney prepare a resolution requesting the closing of this road. Committee 0 also discussed a road maintenance problem, Old Power House Hollow Road, to N MENT Property of Barbara F. Reese. Ms. Burgess advised that according to Staff research, it appears this is a private drive and not a public right of way. Committee will review this problem at their next meeting. Chairman Neighbors advised the Corps of Engineers would meet with us on the flooding of Peak Creek on February 12th. Chairman Neighbors advised we had a request from the County Administrator to join them in their request to the State that they upgrade Route 611. ROAD Chairman Neighbors made a motion that the Town join the County in requesting UPGRADE that State Route 611 be upgraded to primary status, seconded by Councilman Neblett and carried on the following recorded vote: John A. Johnston - Aye James R. Neighbors -Aye Robert N. Glenn - Aye Ira. S. Crawford - Aye James M. Neblett - Aye Mary Lou Copenhaver - Aye W. H. Schrader - Aye Andrew L. Graham - Aye Chairman Neighbors requested an executive session on two legal matters. 8168 February 3, 1987 Ms. Burgess was requested to make a report at next meeting on the work performed at Kersey Bottom. Ms. Burgess reported that the Director of Public Works and Town Engineer are working on plans and alternatives in relation to the road leading to Pinnacle Street. FINANCE COMMITTEE Chairman Crawford advised the committee had met on January 29th and Expenditures Approved discussed budgeted expenditures. Chairman Crawford so moved that the following Revenue Sharing items be approved for expenditure: 5101-50-7001.01 Fire Dept. Air Packs - $1,800.00 5101-50-7015.06 Fire Dept. Roof Repairs - $1,200.00 5101-50-7005.02 (3) Police Vehicles - $32,000.00 Motion seconded by Councilman Glenn and carried on the following recorded vote: John A. Johnston - Aye Robert N. Glenn - Aye James M. Neblett - Aye W. H. Schrader - Aye James R. Neighbors -Aye Ira S. Crawford - Aye Mary Lou Copenhaver - Aye Andrew L. Graham - Aye $32,000 previously budgeted for police vehicles and bids came in at $33,543.00 Chairman Crawford moved that $1,543.00 be appropriated to account No. 3101- 50-7005, motor vehicle and equipment, Police Department, from General Fund Unappropriated Surplus and approve for expenditure, seconded by Councilman Neblett and carried on the following recorded vote: John A. Johnston - Aye Robert N. Glenn - Aye James M. Neblett - Aye W. H. Schrader - Aye James R. Neighbors -Aye Ira S. Crawford - Aye Mary Lou Copenhaver - Aye Andrew L. Graham - Aye Chairman Crawford further advised that committee had discussed employee health insurance and further review would be made and requested an executive session on a legal matter, 2.1-344-(A6). ORDINANCE COMMITTEE Chairperson Copenhaver had no report. MAYOR'S REPORT Mayor Hancock commended the Department of Public Works for the long hours they expended on the snow removal. Appreciation was also expressed to Ms. Burgess for all her work since Mr. McKeever has been away from the office. TOWN ATTORNEY'S REPORT Mr. Terwilliger requested an executive session on a legal matter under 2.1-3444 (A6). TOWN MANAGER'S REPORT Ms. Burgess advised the Town Offices would be closed Monday, February 16, 1987, in observance of Washington's Birthday. A copy of a resolution authorizing the Town Manager to prepare and submit an application to the Virginia Resources Authority for bond finacing in the amount of $1,876,910.00. This funding will finance the cost of the water treatment plant expansion, installation of new meter lines and Twin Oaks sewer line extension. Councilman Neblett so moved that reading of the resolution be waived and that resalution be adopted, seconded by Councilman Graham and carried on the following recorded vote: John A. Johnston - Aye James R. Neighbors - Aye RESOLUTION Robert N. Glenn - Aye Ira. S. Crawford - Aye ADOPTED James P4. Neblett - Aye Mary Lou Copenhaver -Aye Virginia Resources W. H. Schrader - Aye Andrew L. Graham - Aye Authority February 3, 1987 8169 RESOLUTION OF THE COUNCIL OF THE TOWN OF PULASKI, VIRGINIA The .Council of the Town of Pulaski, Virginia., has determined that it is in the best interest of the Town to apply to Virginia Resources Authority for a loan in the amount of approximately One Million Eight Hundred Seventy Six Thousand Nine Hundred Ten Dollars ($1,876,910.00) to finance the cost of water treatment plant expansion, installation of new water lines, and Twin Oaks Sewer Line extensions ("Project" ). The loan will be evidenced by the revenue bonds of the Town and secured by a pledge of all the revenues of the Town's water and wastewater treatment systems.. NOW, THEREFORE, be it resolved by the Council of the town of Pulaski, Virginia, sitting in regular session on February 3, 1987, that: 1. The Town Manager is hereby authorized and directed to prepare and submit an application to the Virgin ia. Resources Authority for a loan in the amount of approximately One Million Eight Hundred Seventy Six Thousand Nine Hundred Ten Dollars ($1,876,910.00) to finance the costs of the Project. The Town Manager is authorized to take such action as may be necessary or convenient to complete the application process. 2. The final terms and conditions of the loan and the loan documents shall be subject to the approval of this Council. This Resolution is effective upon its adoption and is adopted this 3rd day of February, 1987, by recorded vote of the Town Council of the Town of Pulaski, Virginia. Mr. Terwilliger stated this resolution authorizes the loan application to be made; it does not authorize the borrowing of money. Under our Charter, that can only be done by an ordinance and probably after a public notice. This resolution specifically provides that the final terms and conditions of the loan and any loan documents are subject to the approval of the Council. Ms. Burgess distributed memorandum regarding the maintenance contract on pump station and additional information from American City anal County on solid waste incineration versus landfill. Councilman Crawford so moved that Council go into Executive Session, seconded by Councilman Graham and carried. At 4:30 p.m. Council went into Executive Session. At 5:41 p.m. Council returned to regular session. At 5:41 p.m. on motion made by Councilman Neblett, seconded by Councilman Neighbors and carried, Council adjourned. ATTEST: Acting Cler of Council APPR VED: /~ ~ ~ ~~~ > is ' ~ Mayor