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HomeMy WebLinkAbout04-07-878202 April 7, 19$7 Minutes of the regular meeting of the Pulaski Town Council held April 7, 1987, at 4:00 p.m. in the Council Chambers of the Municipal Building. There were present: Mayor Gary C. Hancock, presiding Councilmembers: John A. Johnston, Robert N. Glenn, Andrew L. Graham, James M. Neblett, James R. Neighbors, W. H. Schrader, Mary Lou Copenhaver Also Present: Frank Terwilliger., Town Attorney D. E. McKeever, Town Manager Anne Burgess, Assistant to the Town Manager Ruth A. Harrell, Clerk ZONING - SPECIAL USE PERMIT GREINTED Visitors: Dee Lindsey, Southwest Times Sandra Broughton, Roanoke Times Bob Thomas, WBLB J. B. Warner David Kincaid Jim Griffith, C & P Telephone Co. The invocation was given by Councilperson Copenhaver. The minutes of the regular meeting of March 17, 1987, were approved after rewording of first paragraph of page five, Also approved were the minutes of the special meetings of March 24, 1987, March 26, 1987 and March 30, 1987, on motion made by Councilman Neblett seconded by Councilman Neighbors and carried. Council next considered the special use permit requested by Mr. David Kincaid, 527 N. Randolph Ave. to allow him to display hand blown glass items at his residence. Mr. .Kincaid plans to run a mail order business and open his home on holidays and weekends to sell these items. Ordinance Committee Chairperson Copenhaver stated that Mr. Kincaid, by our Code, is already allowed to have his employment out of his home and he is allowed to have a sign. Chairperson Copenhaver so moved that special use permit be granted with the follow- ing conditions: 1) open business only on holidays and weekends; 2) no lights on ou or sign after 9:00 p.m.; and, 3) items not to be placed in the yard that are to be sol Motion seconded by Councilman Neblett and carried on the following recorded vote: John A. Johnston - Aye James R. Neighbors - Aye Robert N. Glenn - Aye W. H. Schrader - Aye Andrew L. Graham - No Ira S. Crawford - Absent James M. Neblett - Aye Mary Lou Copenhaver -Aye Mr. McKeever advised that a letter would be forwarded to Mr. Kincaid. PEPPERS FERRY A Town employee demonstrated the new uniforms to be worn by Town employees. Town of Pulaski and name of employee is identified on shirts. In hearing from the public, Mr. J. B. Warner, distributed to Council a copy of an editorial from the Roanoke Times and World-News of March 30 regarding action that the Roanoke Council took 30 years ago in rezoning entire neighborhoods into commercial and the problems they are currently having in rezoning commercial back to residential. He advised that young people would move into the county unless they were protected when buying their homes in residential districts. There being no further comments from the public, Mayor Hancock called for Coun Committee reports. UTILITIES COMMITTEE Chairman Johnston stated we had been appraised of our March billing from Peppers Ferry. During the month of March, over one-half of the water treated at Peppers Ferry was from Pulaski. We are in the process of the tremendous job of trying to stem the flow of water that is coming into our lines. There is also concern about the high amount of electricity being used at the pump stations. It is believed the high electricity usage will not continue as it is caused by the heavy flow we have experienced going into Pepper: Ferry. Mr. McKeever stated the high electrical usage was caused by the constant pumping of the stations, but he did feel the electrical cost would be higher than originally April 7, 1987 8203 projected. He stated that $28.,000 would be our monthly debt service from now on. The cost of Peppers Ferry to treat sewage is $l.L6 per thousand gallons. Our treatment costs are based on flow and if our flow drops, our treatment cost drops. Chairman Johnston advised they were trying to develop a rate structure that can be adjusted by the quarter so they do not have to wait an entire year to make adjustments. He also advised the plant's capabilities and capacities are far greater than they thought they were. The funding for this project discussed. Councilman Neblett requested that Mr. McKeev .give them an update on I & I at each meeting. Mr. McKeever advised the I & I engineers would be in Pulaski on April 9th. PUBLIC & PERSONNEL RELATIONS, NOMINATING COMMITTEE Chairman Neblett had no report. PUBLIC OPERATIONS Chairman Neighbors had no report. FINANCE COMMITTEE Chairman Crawford absent. Councilman Johnston advised that we needed to reimburse Revenue Sharing expenditures, and so moved that the Town Treasurer be authorized to reimburse the General Fund for actual expenditures previously appropriated from Revenue '~ Sharing Funds as follows: REVENUE 106510150300200 $ 4,201.02 Profession Services Other SHARING 300L05 20,33L.67 Annexation Legal Fees REIMBURSED 300207 16,061.37 Zoning consultant 300208 2,000.00 Code Revision 3020 6,582.50 Nuisance abatement 700101 1,800.00 Fire Dept. Air Packs 700105 4,876.70 Copier 700508 5,794.00 Vehicle - Police 700510 14,000.00 Truck 700513 8,592.73 Truck, Recreation 700514 1,350.00 Motors, Recreation 700701 $ 2,173.00 ADP-Treasurer 700703 983.00 ADP-Town Manager 7025 4,410.20 Police Vests $93,157.19 ~, LAND- FILL Motion seconded by Councilman Neblett and carried on the following recorded vote: John A. Johnston - Aye James R. Neighbors - Aye Robert N. Glenn - Aye W. H. Schrader - Aye Andrew L. .Graham - Aye Ira S. Crawford - Absent James M. Neblett - Aye Mary Lou Copenhaver -Aye Councilman Johnston moved that the following appropriations be made to Revenue Sharing accounts from Revenue Sharing Unappropriated Surplus: 106 5101 50 300200 Prof. Serv. Other $4,201.02 300205 Annexation Legal 5,332.67 300207 Zoning consultant 1,061.37 700513 Truck Recreation 1,092.73 Motion seconded by Councilman Neblett and carried on the following recorded vote: John A. Johnston - Aye James R. Neighbors - Aye Robert N. Glenn - Aye W. H. Schrader - Aye Andrew L. Graham - Aye Ira S. Crawford -Absent .James M. Neblett - Aye Mary Lou Copenhaver -Aye Councilman Johnston advised that the New River Resource Authority had requested the use of the Town's landfill as a backup disposal site and an ash disposal site. The committee, after discussing these propositions, were not receptive to these proposals and directed the Town Manager to write a draft letter for Council's approval to the effect that Council was not in favor of this, and this would allow the Authority to look for other places for these disposal purposes. Councilman Graham made a motion that the Pulaski Town Council direct the Town Manager 82Q4 April 7, 1987 c,~~ (LANDFILL, to draft a response to Mr. Morgan's letter of December 11, 1986, and advise Mr. Morgan that CONTINUED the Town of Pulaski considers the Draper Mountain landfill closed for further use as was understood in our Town/County Agreement of July 18, 1986, seconded by Councilman Glenn. Councilman Glenn, after talking with Mr. Morgan, felt there were some misconceptions that need to be cleared up concerning Cloyd's Mountain, Draper Mountain, Ingles Mountain and the request from Maganox, Inc. for disposal of their sludge. He felt a joint meeting with the County Board of Supervisors would be beneficial to address some of the issues that would be facing us on collection and disposal. Councilman Graham stated that if the Town of Pulaski was going to be made the ga ge town of the New River Valley, the citizens should be told and he was against the Cit Radford, Dublin and the County bringing their garbage to the Town of Pulaski. Councilman Neighbors advised that he felt we had not totally ruled out that we were not receptive to taking sludge or to using our landfill as a backup landfill. Councilman Johnston advised we need to oppose our landfill for any purpose of disposal of any leachate producing materials, however, he did not see why we would not want construction debris to be placed in our landfill as we would be extending the life of Cloyd's Mountain which is in our best interest. He further felt that this Council was open with the public. Mr. McKeever Advised that two letters were received; one from the County requesting a response as to the question before the Council, and a letter was received from the New River Resource Authority. At the last meeting, Mr. Crawford made it very clear to the other Authority members and to the consulting engineer that our landfill was not available, and the consulting engineer was authorized to begin to look for possible sites within Pulaski County or other sites outside Pulaski County, for disposal of solid waste and maybe at some date, as a backup landfill or ash. He further advised that Radford is working toward a site for the disposal of construction debris, trees and white goods. We have written to the Health Department asking what it will take for us to keep our permit active exclusively for construction debris. We did this be- cause we have initiated the housing grant in Town and it would save on our casts if contractors would have a place for construction debris. Councilman Neighbors made a substitute motion that the Town Manager be requested to write to the New River Resource Authority and to Mr. Morgan that the Town's land- fill is not available for a backup disposal site nor for a disposal of ash, as per their request, seconded by Councilperson Copenhaver and carried on the following recorded vote: John A. Johnston - Aye Robert N. Glenn - No Andrew L. Graham - No James M. Neblett - Aye James R. Neighbors - Aye W. H. Schrader - Aye Ira. S. Crawford - Absent Mary Lou Copenhaver -Aye BOND ISSUE Councilman Johnston advised the Finance Committee discussed the bond issue and topics related to the Mond issue. Items suggested for funding through bond issue ar Main Street improvements which include a parking lot, pedestrian bridge, sidewalks, renovation paving, curb and gutter, Memorial Drive sidewalk, upgrading of street lig radio equipment, replacing building at Public Works Department, replace street sweeper, lighting for Loving Field, new fixtures for Calfee Park, water and sewer for Twin Oaks which is in our annexation plan and not grant eligible, water treatment plant expansion for expenses that are not grant funded and also some funding for I & I. Of a bond issue of $3.6 million dollars, $1.8 of this would be water treatment plant expansion and sewer for Twin Oaks. Mr. McKeever presented an Ordinance setting the 1987 rate of taxation at $.29 per $100.00 and personal property tax rate at $2.75 per $100.00. Councilman Neblett so moved that the reading of the ordinance be waived, seconded by Councilman Glenn and carried. April 7, 19878205 Councilman Neblett so moved that Ordinance be adopted, seconded by Councilman Glenn and carried on the following recorded vote: John A. Johnston - Aye James R. Neighbors - Aye Robert N. Glenn - Aye W. H. Schrader - Aye .Andrew. L. Graham - Aye Ira S. Crawford - Absent James M. Neblett. - Aye Mary Lou Copenhaver -Aye ORDINANCE ADOPTED ORDINANCE 1987 RATE SETTING OF THE 1987 RATE OF TAXATION TAXATION ON REAL ESTATE AND PERSONAL PROPERTY PROPERLY SUBJECT TO TAXATION WITHIN THE TOWN OF PUL.ASKI WHEREAS, the Town council of the Town of Pulaski, Virginia, has the duty to fix the tax rates on all real and personal property properly subject to taxation within and by the Town, and must assess such taxes as may be required to provide for the needs and purposes of the Town; NOW, THEREFORE, be it ORDAINED BY THE Town Council of the Town of Pulaski, sitting in Regular Session on April 7, 1987, that the 19$7 tax rate on all real property properly subject to taxation within and by the Town shall be twenty-nine cents ($.29) per one hundred dollars ($100.00) of assessed value. BE IT FURTHER ORDAINED that the 1987 tax rate on all personal property properly subject to taxation within and by the Town shall be at a the rate of two dollars and 75/100 ($2.75) per one hundred dollars ($100.00) of assessed value. This Ordinance is effective upon adoption and is adopted by'the recorded vote of the Town Council. Mr. McKeever presented ordinance changing collection of real estate tax to twice per year. Councilman Neblett made a motion to waive reading of the ordinance, seconded by Councilman Neighbors and carried. Councilman Neblett made a motion that ordinance be adopted, leaving the penalty and interest the same as it is now, seconded by Councilman Glenn and carried on the following recorded vote: John A. Johnston - Aye Robert N. Glenn - Aye Andrew L. Graham - Aye James M. Neblett - Aye James R. Neighbors - Aye W. H. Schrader - Aye Ira S. Crawford - Absent Mary Lou Copenhaver -Aye ORDINANCE ORDINANCE ADOPTED CHANGING COLLECTION OF REAL ESTATE TAX COLLECTION TO TWO TIMES PER YEAR OF TAXES - BE IT ORDAINED BY THE Town Council of the Town of Pulaski, Virginia, sitting in regular session on April 7, 1987, that notwithstanding any other provision of the Town Code, the Town of Pulaski until further notice shall collect real estate taxes two times a. year. Fifty percent (50~) of any such real estate shall be due and owing on June 5 of each year and the balance of said taxes shall be due and owing on December 5 of each year. A penalty of five percent (5~) of the amount due and owing shall be imposed as of June 6 and December 6, respectively, provided, that only one such penalty may be imposed or any portion of any balance. Interest shall be imposed at the lawful rate for any amount due and owing the July 1st following the due date. This Ordinance is effective upon adoption and is adopted this 7th day of April 1987, by recorded vote of the Town Council. ORDINANCE COMMITTEE Chairperson Copenhaver called an Ordinance Committee meeting for Thursday, 4:00 p.m. to review the land use plan Councilman Glenn brought.up the matter of removing signs in the downtown area for the Ordinance Committee to review. at some future date. Mayor Hancock further suggested that the Ordinance Committee review our Subdivision Ordinance. Miss Burgess advised that we do have a new draft of this ordinance as prepared by John Cofer. MAYOR'S REPORT 8206 April 7, 1987 Mayor Hancock advised that clean-up date had been changed from Saturday and Chamber of Commerce would advise us when a new date had been seta:( Mayor Hancock further advised he had a real estate matter he would like to take up in Executive Session. TOWN ATTORNEY'S REPORT Mr. Terwilliger presented a resolution adding Mildred Bolen, Assistant Town Treasurer, to the Town's special fund account as an authorized co-signer. Councilman Neblett made a motion that reading of the resolution be waived, seconded by Councilman Neighbors and carried. Councilman Neblett made a motion that resolution be adopted, seconded by Councilm Neighbors and carried on the following recorded vote: John A. Johnston - Aye Robert N. Glenn - Aye Andrew L. Graham - Aye James M. Neblett - Aye James R. Neighbors - Aye W. H. schrader - Aye Ira S. Crawford - Absent Mary Lou Copenhaver -Aye.'. RESOLUTION RESOLUTION BE IT RESOLVED by the Town Council of the Town of Pulaski, Virginia, sitting in ADDING Regular Session on April 7, 1987, that: MILDRED BOLEN TO 1. Signet Bank (formerly Bank of Virginia) is again designated as a depository BANK of the Town of Pulaski, Virginia. The Town states its intent to .maintain such SIGNATURE accounts at Signet Bank as may be indicated by the needs of the Town from time to LISTING time. 2. In order to facilitate the transfer of Town funds from one account of the Town to any other account of the Town (whether also in this institution or not), Signet Bank is hereby authorized and directed to honor any transferral order signed by either the Treasurer-Finance Director (Gary L. Cutlip), or the Town Manager (Daniel E. McKeever), such such order transfers funds from an account within said institution to either another account in the name of the Town within said institu- tion, or to an account in the name of the Town of Pulaski, Virginia., in another financial institution. 3.. (a) In order to facilitate the withdrawal of Town funds yet protect the interest of both the Town and the financial institution, the Town certifies the following signatures to said Bank: NAME TITLE (s) Gary L. Cutlip Town Treasurer (s) Daniel E. McKeever Town Manager (s) Gary C. Hancock Mayor (s) Ruth A. Harrell Clerk of Council (b) Signet Bank is authorized and directed to honor and pay any checks, drafts, notes or order drawn against any Town Accounts when such instrument has been signed by any two of the above persons. (c) The Town further certifies that Mildred E. Bolen, Assistant Treasurer, is an authorized co-signer of Town of Pulaski Special Fund, .Account Number 954- 000-5270, and that her signature, together with any of the signatories set forth in paragraph 3(a) is acceptable on said special fund account. Her signature is signified as follows: (s) Mildred E. Bolen Assistant Town Treasurer 4. To clarify the desired handling of money received by the town, Signet Bank is instructed that any checks, drafts, notes or orders made payable to the Town of Pulaski, or to any of the above-named officers in their official capacity, are to be accepted for desposit only into an authorized account held in the name of Town of Pulaski, notwithstanding the fact that such instrument may be endorsed by two of the above. individuals. 5. This resolution shall continue in force and said institution may consider the facts concerning the holders of said officers, respectively, and their signatures and be and continue as set forth in the certificate of the Clerk or accompanying a copy of this resolution when delivered to said institution or in any similar subsequent certificate, until written notice to the contrary is duly served on said institution. This Resolution is effective upon adoption and is adopted this 7th day of April, 1987, by recorded vote of the Town Council. April 7, 1987 8207 Mr. Terwilliger presented a resolution increasing the Town's contribution to employee health insurance, $55.93 to $56.60 and authorizing the Town Treasurer to pay the increase in premiuu~s as of the effective date of the coverage even if it predates the present resolution. Councilman Neblett moved that reading of the resolution be waived, seconded by Councilman Neighbors and carried. Councilman Glenn made a motion that resolution be adapted, seconded by Councilman Neighbors and carried on the following recorded vote r John A. Johnston - Aye James R. Neighbors - Aye Robert N. Glenn - Aye W. H. Schrader - Aye Andrew L. Graham - Aye Ira S. Crawford - Absent James M. Neblett - Aye Mary Lou Copenhaver -Aye RESOLUTION INCREASING THE TOWN OF PULASKI'S CONTRIBUTION TO EMPLOYEE HEALTH INSURANCE RESOLUTION HEALTH INSURANCE 1 WHEREAS, the Town of Pulaski now contributes $55.93 toward each qualified employee's health insurance; and, WHEREAS, the Town Council desires to give such employees additional coverage at the Town's expense; NOW, THEREFORE, be it RESOLVED by the Council of the Town of Pulaski, Virginia that the Town of Pulaski's health insurance contribution f.or each qualified employee shall be increased. to $56.60 until further notice. The Town Treasurer is authorized and directed to pay the increase in premiums as of the effective date of the coverage, even if it predated this Resolution. PROVIDED, HOWEVER, that nothing contained herein shall be deemed to obligate the town of Pulaski to pay any amount whatsoever for employees' health insurance in the future of otherwise obligate the Town to provide such coverage. This resolution is effective upon its adoption acdording to its terms, and is ADOPTED on the 7th day of April 19$7 by recorded vote of the Town Council. Mr. Terwilliger advised he had a personnel matter for consideration in Executive Session under Z.1-344 (A1). TOWN MANAGER'S REPORT Mr. McKeever presented resolution requesting the Virginia Department of Highways and Transportation to construct a new railroad crossing from Commerce Street to Pinnacle Street. The State will fund 95~ of the cost and the Town is responsible for 5~. This funding may be programmed as early as the 1988/89 budget year. Councilman Neblett made a motion that reading of the resolution be waived, seconded by Councilman Schrader and carried. Councilman Neblett made a motion that resolution be adopted, seconded by Councilman Neighbors and carried on the following recorded. vote: John A. Johnston - Aye Robert N. Glenn - Aye Andrew L. Graham - Aye James M. Neblett - Aye James R. Neighbors - Aye W. H. Schrader - Aye Ira S. Crawford - Absent Mary Lou Copenhaver -Aye RESOLUTION RESOLUTION RAILROAD REQUESTING-.THE STATE HIGHWAY AND TRANSPORTATION COMMISSIONER CROSSING TO PROVIDE A RAILROAD CROSSING AT PINNACLE STREET AND COMMERCE STREET IN THE TOWN OF PULASKI, VIRGINIA WHEREAS, Section 33.1-89 of the Code of Virginia, as amended by .the 1970. Session of the General Assembly, authorizes the State Highway and Transportation Commissioner to acquire rights of way for the construction, reconstruction, alteration, maintenance and repair of public highways within municipalities on projects which are constructed with State or Federal participation; and WHEREAS, Section 33.1-89, as amended, further provides that the State Highway and Transportation Commission may exercise such authority only upon receipt of an official request from the city or town involved; now THEREFORE, BE IT RESOLVED, that the Council of the town of Pulaski, Virginia, 8208 April 7, 1987 hereby requests the State Highway and Transportation Commissioner to acquire the necessary rights-of-way for the construction of ~~8 re-routing of .Pinnacle St. to cross over the right-of-way of Norfolk and Southern Railroad and connect to Commerce Street in the Town of Pulaski, Virginia, and to convey the title of such right-of-~aay to the Town. Said Town Council agrees to reimburse the Virginia. Department of Highways and Transportation for five .percent (5~) of all costs incurred in the acquisition and conveyance of such rights-of-way; and it is understood that such acquisitions will be handled by the Commissioner under established policies and procedures and his decision in all instances will be final . This Resolution is effective upon its adoption and is adopted on the 7th day of April, 1987, by recorded vote of the Town Council. Council directed that the same guidelines be followed in conducting the public hearing on the rezoning request on Memorial Drive on April 29th as were used last year. Mr. McKeever requested that Council consider an Executive Session .under 2.1- 344 (A2), a real estate matter. Councilman Glenn made a motion that Council go into Executive Session under 2.1-344 (A2) two real estate matters, (A6) a legal matter and (Al), personnel matter, seconded by Councilman Neblett and carried. At 5:05 p.m. Council went into Executive Session. At 5:40 p.m. Council returned to Regular Session on motion made by Councilman Neighbors, seconded by Councilman Glenn and carried. Councilman Johnston moved that $2,500 be appropriated from the General Fund PROPERTY PURCHASE Unappropriated Surplus to Account Number. 1224-7016, Purchase of Real Property and approved for expenditure to purchase the property located at 072-51-BK-31-22,24 First Street, and ordinance approving purchase be adopted, seconded by Councilman Glenn. Councilman Johnston advised this property was behind the Senior Center and was owned by Mr. Jack Bane. Motion carried on the following recorded vote: John A. Johnston - Aye James R. Neighbors - Aye Robert N. Glenn - Aye W. H. Schrader - Aye Andrew L. Graham - Aye Ira. S. CRawford - Absent James M. Neblett - Aye Mary Lou Copenhaver -Aye ORDINANCE APPROVING PURCHASE OF LOTS 22 and 24 IN BLOCK 31 OF THE ORDINANCE ADOPTED TOWN OF PULASKI, LOCATED ON FIRST STREET NORTH APPROVING PURCHASE BE IT ORDAINED by the Council of the Town of Pulaski, Virginia, sitting in regular session on April 7, 1987, that the Town does hereby-agree to purchase a building and lots at 27 First Street North, in the Town of Pulaski, Virginia., from Jack M. Bane, shown on the Tax Maps as Lots 072-51-BK-31-22-24. The purchase price of Two Thousand Five Hundred Dollars {$2,500.00) is approved, .upon the following conditions: 1. The purchase price will not be paid until delivery of a general warranty deed, within seven (7) days of the adoption of this ordinance; 2. All risks of loss shall remain with Jack M. Bane until such time as a general warranty deed is delivered. 3. All taxes will be paid on a pro-rata. basis by Jack M. Bane through the date of delivery of the deed. The Town Manager and the Town Treasurer are authorized to release said sum upon delivery of said general warranty deed. The Town Attorney is authorized to non-suit a certain chancery cause now pending in the Circuit Court of Pulaski County in regard to said building, upon the delivery of said general warranty deed. This Ordinance is effective upon adoption and is adopted this 7th day of April, 1987. 8209 Ms. Sandy Broughton, new representative from the Roanoke Times and World-News was introduced to Council. At 5:45 p.m. Council adjourned, on motion made by Councilman Glenn, seconded by Councilman Neighbors and carried. APPROV D: Mayor ATTEST: .. ~Z~~~.c.G~./ Rut A. Harrell Clerk of Council I I ~~