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HomeMy WebLinkAbout05-19-87May 19, 1987 8225 Minutes of the regular meeting of the Pulaski Town Council held May 19, 1987, at 7:00 p.m. in the Council Chambers in the Municipal Building. There were present: Mayor Gary C. Hancock, presiding Councilmembers: John A. Johnston, Robert N. Glenn, James M. Neblett, James R. Neighbors, W. H. Schrader, Ira S. Crawford, Mary Lou Copenhaver Also present: Frank Terwilliger, Town Attorney D. E. McKeever, Town Manager Anne Burgess, Assistant to the Town Manager Ruth A. Harrell, Clerk Visitors: Dee Lindsey, Betsey Thomas and Tracy Wimmer of the news media Larry Blevins Jake Blevins Nancy Sexton Andy McCready The invocation was given by Councilman Neblett. The minutes. of the regular meeting of May 5, 1987, were approved as submitted on motion made by Councilman Neblett, seconded by Councilman Neighbors and carried. CH.9~IBER OF Ms. Nancy Sexton, Executive Director of the Pulaski County Chamber of Commerce COMMERCEaddressed Council regarding the Chamber's adopted resolution which encourages the RESOL. END. elected governmental officials to endorse the development of the retail trade and service sector, and to work towards the education and solicitation of our population in meeting the needs of not only today, but for generations to follow. Councilperson Copenhaver made a motion that Council endorse the .resolution as presented by Ms. Sexton, seconded by Councilman Neblett, and carried. F Mr. Jake Blevins, Dora .Highway, presented petition to Council requesting that Peak L Creek be ro erl channeled to 0 P p y prevent flooding, and they advised .they want this work 0 done now. D Mr. McKeever advised that the Gor s of En p gineers would not construct the project because they determined their cost would exceed the property damage in the 100 year P flood. When the Corps of Engineers go in to widen a channel, they have to comply with E their internal policies so as not to disturb the waterway, aquatic life, etc. The A Corps of Engineers has scheduled a meeting with the Town staff on riay 28 to review K their study of the improvements that may reduce the flood plain. Money has been set C aside in the bond issue. to make these improvements. R E Mayor Hancock stated we were aware of the problem with the flooding on Dora Highway. E The Corps' report and recommendations are expected on May. 28. We are also faced with K how we will pay for this work as it could be a very expensive proposition. It has been included in the bond issue for the Town and did not feel we were in a position tonight where we could make a decision. Mr. Andy McCready, as owner of 6/10 mile along Peak Creek, offered his land as a via- ble alternative. He stated he was interested not only in his business but other businesses ins-.the Town. He has currently up for sale, 25 acres of his property and feels it is a prime industrial site. He did feel ;the "doodled~ist" problem would have to be corrected. He further stated ~e creek had gotten worse since 1972. Mr. Larry Blevins addressed Council regarding the Cool Springs water system which C will be disconnected, and also advised that raw sewage was running into the creek. 0 He also questioned the damage to his property and condition of graveyard anal if this was 0 L the Town's or County's responsibility. S Mr. McKeever advised we had received a letter from the Health Department supporting P the postponement of the Cool Spring water impoundment until June 30th. However, the R Town should make every effort to connect the remaining Cool Springs customers to the I N Town's system. Hefurther advised that the county Administrator had advised that the PSA G crews would be available to help the Town install these lines in the Cool Springs area. 8226 May 19, 1987 Mr. McKeever also advised that last year a determination was made on the. right of way and according to Highway Department, we are within prescription. Mr. Blevin's property was restored and regraded to correct problem .where water line was installed. It is felt if Mr. Blevins has further complaints, he should seek legal. advice. As there were no further comments from the public, Mayor Hancock called for Council Committee reports. UTILITIES COMMITTEE Chairman Johnston stated that Messrs. McKeever and Graham .attended the Peppers Ferry meeting on May 7th with Mr. McKeever reporting the plans the Town has for removal of I & I and progress that we are making. Peppers Ferry is preparing to issue a certificate of substantial completion to the contractor. Chairman Johnston advised that plans for an open house at Peppers Ferry have not been finalized. Mr. McKeever advised that Peppers Ferry is receiving septage and they are holding a public k~ring on this matter in early June to set the final rates. I & I REPORT Mr. McKeever also ,advised that the smoke testing is 25~ complete and some breaks have been found. One major discovery was an unplugged abandoned 8" line near the bottom of the drainage channel along Memorial Drive. A final report should be available by the middle of June. PUBLIC & PERSONNEL RELATIONS, NOMINATING COMMITTEE PLANNING COMM. Chairman Neblett read a letter of resignation from Mr. Mike Barbour from the RESIGNATION Planning Commission. Appreciation was expressed to Mr. Barbour for all his work for the Town. PUBLIC OPERATIONS Chairman Neighbors had no report. FINANCE COMMITTEE Chairman Crawford stated we were in need of ten motors and life preservers GATEWOOD APPROPRIATIONat Gatewood Reservoir and so moved that $1,250 be appropriated from General Fund Unappropriated Surplus and moved to Account Number 7107-507001 Machinery and Equipment, Gatewood, and approved for expenditure, seconded by Councilman Schrader and carried on the following recorded vote: ~: John A. Johnston -Aye James R. Neighbors -Aye Robert N. Glenn - Aye W. H. Schrader - Aye Andrew L. Graham -Absent Ira S. Crawford - Aye James M. Neblett -Aye Mary Lou Copenhaver - Aye ORDINANCE COMMITTEE Chairperson Copenhaver had no report. MAYOR'S REPORT Mayor Hancock advised that notification had been received that the Town had GRANT - Fil- been awarded an EPA grant in the amount of$600,000 toward the expansion of our ter Plant water treatment plant. Mayor Hancock gave a report on his recent visit to Argentina and Uruguay as MAYOR part of a delegation of eight United States leaders invited by the American Council of Young Political Leaders. TOWN ATTORNEY'S REPORT Mr. Terwilliger requested an Executive Session on a legal matter. Councilman Neblett made a motion that when Council has Executive Sessions scheduled, that they begin at 6:00 p.m. or 6:30 p.m. prior to the regular meeting at 7:00 p.m. Motion seconded by Councilman Glenn and carried. TOWN MANAGER'S REPORT May 19, 1987 8227 CERTIFIED Mr.McKeever advised the Town is now prepared to apply for Certified Local LOCAL Government (CLG) status from the Virginia Division of Historic Landmarks and the GOV. Secretary of the Interior. He further advised that the Town had met all the requirements of the program. Ms. Burgess advised that grant funding would be available and the town would need to be certified by mid-August in order to be considered for the funding. Councilman Glenn made a motion that the Mayor be authorized to sign a written assurance that the Town fulfills the requirements ~s outlined, seconded by Councilman Crawford and carried. AUDIT Mr. McKeever advised that bids had been received from auditing firms for our audit for the next three years. The low bid of $7.,000 for 1987 was received from John McLeod. John McLeod was also low bidder for the three year audit. Councilman Johnston made a motion that Council award a three year contract to the firm of John McLeod, Inc., seconded by Councilman Neblett and carried. A resolution which expressed intent to combine with the County and Dublin in a Countywide Litter Control Program was presented. This resolution authorized the County to apply for and administer this grant. Councilman Glenn so moved that reading of the resolution be waived, seconded by Councilperson Copenhaver and carried. Councilman Glenn so moved that resolution be adopted, seconded by Councilman Neblett and carried. RESOLUTION WHEREAS, the Town of Pulaski recognizes the existence of a litter problem within the boundaries of the Town of Pulaski, and WHEREAS, the Virginia Litter Control Act of 1976 provides, through the Department of Conservation. and Historic Resources, Division of Litter Control, for the allocation of public funds in the form of Grants for the purpose of enhancing local litter control programs, and WHEREAS, having reviewed and considered the ReguL~tions and the Application covering administration and use of said funds BE IT RESOLVED that the Town of Pulaski: Hereby endorses and supports such a program for the County, and Hereby expresses the intent to combine with the County of Pulaski and the Town of Dublin in a mutually agreed upon and Cooperative Program contingent on approval of the Application by the Department of Conservation and Historic Resources, Division of Litter Control and contingent on receipt of funds, and Hereby authorized the Clean community council, through the County of Pulaski, to apply for a Grant, and to be responsible for the administration, implementation, and completion of the Program as it is described in the Application, and Further accepts responsibility jointly with the Clean Community Council, the Town of Dublin and the County of Pulaski for all phases of the Program, and Further accepts liability for its pro rata share of any funds not properly used or accounted pursuant to the Regulations and the Application, and That said funds, when received, will be held by the County of Pulaski, for the Clean Community System. All funds will be used in the Cooperative Program to which we give our endorsement and support. Hereby requests the Department of Conservation and Historic Resources, Division of Litter Control, to consider and approve the Application and Program, said Program being in accord with Regualtions governing use and expenditure of said funds. This resolution is effective upon adoption and is adopted this 19th day of May, 1987,'by unanimous vote of the Town Council. 8228 May 19, 1987 The Planning Commission has made its final recommendation to Council on the LAND USE Land Use Plan. Councilman Neblett so moved that the plan be forwarded to the PLAN Ordinance Committee for study and recommendation and a report referred back to Council, seconded by Councilman Neighbors and carried. The department of Highways and Transportation has informed us that they will STREETS install advisory signing along Rt. 11 in response to our resolution concerning the problem of truck traffic on Rt. 11 from I-81 across Draper Mountain. Councilman Crawford made a motion that public hearing on the fiscal year 1987-88 budget be held in a special meeting on June 9, 1987, at 7:00 p.m. seconded BUDGET by Councilman Neighbors and carried. Mr. McKeever distributed new schedule from Scott and Stringfellow concerning BOND ISSUE movement toward the bond sale and some different debt services. Memorial Day Holiday. Councilman Neighbors made a motion that a public hearing on the bond issue be set for June 16, 1987, at 7:00 p.m. Items to be included in issue to be thorough- ly advertised. Motion seconded by Councilman Neblett and carried. Mr. McKeever stated the Town Offices would be closed on May 25 in observance of Mr. McKeever requested an Executive Session concerning the purchase of real property and a legal matter on contract negotiations. Councilman Crawford made a motion that Council go into Executive Session under 2.1-344, Contractural and legal matter (A6) and a real. estate matter (A2). Motion seconded by Councilman Neblett and carried. At 8:18 p.m. Council went into Executive Session. At 8:5$ p.m. Council returned to Regular Session on motion made by Councilman Neblett, seconded by Councilman Glenn and carried. SISTER CITY Mayor Hancock advised that Councilman Graham Lee from our Sister City Ashburton, New Zealand, would be visiting with us on June 7th. Mayor and Mrs. Hancock will host an event to meet these distinguished visitors. At 9:00 p.m. Council adjourned on motion made by Councilman Neblett, seconded by Councilman Schrader and carried. APPROVED: a or ATTES - ~, C1 rk of Council I