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HomeMy WebLinkAbout08-18-87August 18, 1987 8257 Minutes of the regular meeting of the .Pulaski Town Council held August 18, 1987., at 7:00 p.m. in the Council Chambers in the Municipal Building. There were present: Mayor Gary C. Hancock, presiding Councilmembers: John A. Johnston, Robert N. Glenn, Andrew L. Graham, James R. Neighbors, W. H. Schrader, Mary Lou Copenhaver Ira S. Crawford Also present: Frank Terwilliger, Town Attorney D. E. McKeever, Town Manager Anne Burgess, Assistant Town Manager Ruth A. Harrell, Clerk Visitors; ,~l Dee LindseyTracy Wimmer, Bob Thomas of the news media Mr. and Mrs. Kenny Powers Jake Blevins Andy McCrady Henderson Randolph Bi11 Ward, Bussy Bopp, Wayne Trail, .Jason Jennings, Mike Price - Boy Scout Troop ~~249 The invocation was given by Councilman Glenn. Mayor Hancock welcomed Bill Ward, Bussy Bopp, Wayne Trail, Jason Jennings and Mike Price from Boy Scout Troop 4249 who are working on their Citizenship Merit Badge. Councilman Neighbors so moved that the minutes of the regular meeting of August 4, 1987, be approved as submitted, seconded by Councilman Glenn and carried. An Ordinance was then presented allowing encroachment at the Intersection of Monte Vista Drive and Route 611. This encroachment had been advertised and was scheduled to be heard at this Council meeting. No one from public spoke for or against the ordinance. Councilperson Copenhaver so moved that reading of the ordinance be waived, seconded by Councilman Johnston and carried. Councilman Glenn so moved that ordinance be adopted, seconded by Councilman Crawford and carried on the following recorded vote: John A. Johnston Robert N. Glenn Andrew L. Graham James M. Neblett ORDINANCE - AL] ENCROACHMENT - Aye James R. Neighbors - Aye - Aye W. H. Schrader - Aye - Aye Ira S. Crawford - Aye - Absent Mary Lou Copenhaver - Aye ORDINANCE OWING ENCROACHMENT AT THE INTERESTION OF MONTE VISTA DRIVE AND ROUTE 611 WHEREAS, Powers Food Markets, Inc. has operated a convenience store at the Intersection of Monte Vista Drive and Bob White Boulevard (Route 611) in the Town of Pulaski, Virginia, for a number of years, and has had gasoline pumps located on the Bob White Boulevard (Route 611) side of their building; and, WHEREAS, the proprietors feel that a safer location for said gasoline pumps would be on the Monte Vista Drive side of the building; and, WHEREAS, the relocation of the. gasoline pumps would encroach upon the platted right of way of Monte Vista Drive by five (5) feet; NOW, THEREFORE, the Town Council of the Town of Pulaski, Virginia, upon due consideration of the matter before it, finds that: 1. Public safety would be enhhnced by the relocation of said gasoline pumps from the Bob White Boulevard (Route 611) side of the petitioner's property to the Monte _ Vista Drive side; and, 2. The platted right of way of sixty (60) feet from Monte Vista Drive is in excess of the local subdivision ordinance minimum requirement of fifty (50) feet; and, 3. That if the encroachment is granted there would remain enough distance for curb and gutter and sidewalk between the five (5) foot encroachment and the paved portion of Monte Vista Drive; ACCORDINGLY, it is ORDAINED by the Town Council of the Town of Pulaski, Virginia, sitting in regular session on the 18th day of August, 1987, that Powers Food Markets, Inc. be, and hereby is, granted the privilege for a term not to exceed twenty (20) years, of 8258 August 18, 1987 encroaching upon .the. platted right of way of Monte Vista Drive, not more than five (5) feet into said platted right of way, along the frontage of its Foodette Store at the intersection of Monte Vista Drive and Bob White Boulevard. This encraochment will terminate upon tiermination of the use of the aforesaid gasoline pumps, or upon any relocation of said pumps without the express permission of the Town; and is on the condition that this allowance of an encroachment does not run with the land, and is not transferrable or assignable without the express written permission of the Town Council, which permission will be granted in the sole dis- cretion of the Town; and upon the further condition that the encroachment will cease in the event of a general widening of Monte Vista Drive to teh full platted right of way. This Ordinance is effective upon adoption and is adopted this 18th day of Augus 1987. In hearing from the public, Mr. Jake Blevins addressed Council regarding Council's plans to control the flooding of Peak Creek behind his property. PEAK Mr. McKeever advised that Councilman Graham had been appointed to chair a sub- CREEK committee to review the data that had been collected concerning cleaning and grubbing the creek down to the sewage treatment plant. Data has been received from the Corps of Engineers in Huntington, West Virginia. and from their analysis they would project some very minor improvement in the 100 year flood. Minor reductions in flood waters would result from sloping and grubbing the creek. Councilman Graham is to bring a report back to Council.ii UTILITIES COMMITTEE Chairman Johnston advised that Peppers Ferry had met. They have had no more violations in the last two months and the flow is down. Pulaski has established a PEPPERS flow pattern in terms of what we can expect. Cost and debt service is running about FERRY equal. Chairman Johnston distributed a bar graph showing the average, minimum and maximum flows from the Town and also a financial statement for the last month. Chairman Johnston advised that it was recently discovered through a routine inspection of the 4A pump station that visually there were cracks around some of the mounting bolts that held the large pump in place. Contractor has found there are non- visual cracks also and it is being repaired. At this time, it has not been determined who will be responsible for these repairs PUBLIC AND PERSONNEL RELATIONS, NOMINATING COMMITTEE Chairman Neblett absent. Mr. Terwilliger advised that Mr. Nuckols of the Zoning Appeals Board reminded him that we need someone to replace Mr. Warburton on this Board. Mayor Hancock advised that Mrs. Tames Nash had resigned from the Planning Commission as she is moving from the area. Council requested to submit suggested names for these two vacancies to Mr. Neblett. PUBLIC OPERATIONS COMMITTEE Chairman Neighbors had no report. FINANCE COMMITTEE Chairman Crawford advised that the Finance Committee had met on August 11. UDAG They discussed the UDAG repayment loan policy and how we would loan this money out t LOAN ther businesses for economic development within the Town. Committee considered the REPAYMENT° POLICY forming of a committee of Council to consider and approve the loans. Also considered was the possibility of getting the services of a bank to look at the loans. The Town Manager is pursuing the possibility of contracting this out to the banks. Committee also discussed Mathews Court road and sewer and they are of the opinion that the Council should go ahead and advertise for bids to fix the streets and correct the sewer. Money will be taken out of the Sewer Fund Unappropriated Surplus for the sewer and General Fund Unappropriated Surplus for the street. Chairman Crawford moved that a public hearing be set for September 15, 1987, at 7:00 p.m. to consider the closing of Frederick Avenue, seconded by Councilman Glenn and carried. August 18, 1987 8259 MATHEWS COURT Chairman Crawford moved that the Town Manager be authorized to advertise for bids STREET Street Improvements and Sewer Improvements in Mathews Court, A1ao'that Mathews SEWER Court be accepted into the Town's street system. Motion seconded by Councilman Graham and carried on the following recorded vote:! ,. C 'Jdhri~A.-~Jahnsto.n - Aye„ James R. Neighbors - Aye Robert N. Glenn - Aye W. H. Schrader - Aye Andrew L. Graham - Aye Ira S. Crawford - Aye James M. Neblett - Absent Mary Lou Copenhaver - Aye C Chairman Crawford advised committee had discussed the Comprehensive Plan. John Cofer O is working on the subdivision and zonining ordinance and also the land use plan and M P committee in agreement that Mr. Cofer also be authorized to write the Comprehensive R Plan for the Town for $6,000. E ~i Chairman Crawford moved that $6,000 be appropriated to Account No. 101-1224- S 503002.02 from General Fund Unappropriated Surplus and be approved for expenditure, ~ seconded by Councilman Glenn and carried on the following recorded vote: V ~; John A. Johnston - Aye James R. Neighbors - Aye Robert N. Glenn - Aye W. H. Schrader - Aye PLAN Andrew L. Graham - Aye Ira S. Crawford - Aye James M. Neblett - Absent Mary Lou Copenhaver - Aye Chairman Crawford advised that. in accordance with the nuisance abatement ordinance NUISANCE we have property owners who have failed to comply with the weed and grass abatement notice and so moved that $1,000 be appropriated to Account No. 101-3401-503020 from General Fund Unappropriated Surplsu and be approved for expenditure, seconded by Councilman Glenn and carried on the following recorded vote: John A. Johnston - Aye James R. Neighbors - Aye Robert N. Glenn - Aye W. H. Schrader - Aye Andrew L. Graham - Aye Ira S. Crawford - Aye James M. Neblett - Absent Mary Lou Copenhaver - Aye 1941 Chairman Crawford advised that the Kazin Temple had offered to purchase the 1941 truck fire ladder truck for $3,000, and so moved that the Town Manager be authorized to to be sell the 1941 fire ladder truck to Kazim Temple, seconded by Councilman Glenn and sold carried on the following recorded vote: John A. Johnston - Aye James R. Neighbors - Aye Robert N. Glenn - Aye W. H. Schrader - Aye Andrew L. Graham - Aye Ira S. Crawford - Aye James M. Neblett - Absent Mary Lou Copenhaver - Aye/ COUNCIL Chairman Crawford advised that committee had discussed funding for various FUNDING organizations and Town Manager authorized to send a letter to these organizations requesting a presentation be given to Council prior to the first of the year. Letter to specify that organization is to call Town Manager's office to set up a hearing date by September 15th. AIR Chairman Crawford stated we had 3 remaining air packs that needed replacing as PACKS they no longer meet the safety standards and so moved that $3,000 be appropriated to Account No. 101-3201-507001 from General Fund Unappropriated Surplus and be approved for expenditure, seconded by Councilman Glenn and carried on the following recorded vote: John A. Johnston - Aye James R. Neighbors - Aye Robert N. Glenn - Aye W. H. Schrader - Aye ___ Andrew L. Graham - Aye Ira S. Crawford - Aye James M. Neblett - Absent Mary Lou Copenhaver - Aye Chairman Crawford advised that committee had discussed overhead costs which is particularly important when dealing with grant monies. It is a very difficult matter to determine as to how much of the overhead cost should be allocated to any given CONSULTANT Project. David M. Griffith and Associates specialize with working with governments FOR OVER- in determining these allocations of overhead cost. HEAD COSTS Chairman Crawford moved that $3,780 be appropriated to account No. 101-1224- 503002.03 from General Fund Unappropriated Surplus and be approved for expenditure for the purpose of determining the proper allocation of overhead cost, seconded 8260 August 18, 19$7 by Councilman Glenn and carried on the following recorded vote: John A. Johnston - Aye James R. Neighbors - Aye Robert N. Glenn - Aye W. H. Schrader - Aye Andrew L. Graham - Aye Ira S. Crawford - Aye James M. Neblett - Absent Mary Lou Copenhaver - Aye Chairman Crawford advised that the pump is broken at Gatewood and so moved that GATEWOOD $1,700 be appropriated to Account No. 101-7107-507001 from General Fund Unappropriated PUMP Surplus and be approved for expenditure, seconded by Councilman Glenn and carri on the following recorded vote: John A. Johnstone - Aye James R. Neighbors - Aye Robert N. Glenn - Aye W. H. Schrader - Aye Andrew L. Graham - Aye Ira S. Crawford - Aye James M. Neblett - Absent Mary Lou Copenhaver - Aye. GENERATOR- Chairman Crawford advised the generator for the Municipal Building is broken MUNICIPAL BLDG. and there is no surplus generator available. A portable 6500 w att generator to power our Police Department would cost $2,500. Chairman Crawford moved that $2,500 be appropriated to acc ount No. 101-4302- 507001 from General Fund Unappropriated Surplus and be approved for expenditure, seconded by Councilman Glenn and carried on the following recor ded vote: John A. Johnston - Aye James R. Neighbors - Aye Robert N. Glenn - Aye W. H. Schrader - Aye Andrew L. Graham - Aye Ira S. Crawford - Aye James M. Neblett - Absent Mary Lou Copenhaver - Aye Crawford stated the committe e briefly discussed the 911 Telepho ne System and this system should go on line in 1989. ORDINANCE COMMITTEE Chairperson Copenhaver advised that the Ordinance Committee meeting schedu for August 20 had been rescheduled to August 27 at 5:00 p.m. Also a meeting is scheduled for September 8, at 5:00 p.m. The Ordinance Committee met on August 11 and reviewed the Personnel Policy, whict it is hoped will be adopted in two weeks.Chairperson Copenhaver advised that Council needed to adopt a Pretreatment Ordinance for Peppers Ferry and advised that a public hearing be scheduled for September 15, 1987, 7:00 p.m. to gather industry's input.Chairperson Copenhaver stated that the Town Attorney and Town Manager were requested to review the rewrite of the Town Code. MAYOR'S REPORT Mayor Hancock advised that a letter of appreciation had been .received from the Lutheran Church for the repair work on their alley. Mayor Hancock also commended the Treasurer's office for manner of mailing out to residents purchasing Town Tags a reminder and asked that press releases be given out also. These tags should be displayed and not just bought. TOWN ATTORNEY'S REPORT Mr. Terwilliger had no report. TOWN MANAGER'S REPORT Mr. McKeever stated that Eastern Utilities would provide an I & I report for repairs by September 1st. Mr. McKeever advised that we have received notice that a new round of application are being accepted by the Division of Historic Landmarks for grant projects. This grant is due to be received at the Division of Historic Landmarks by August 21,and Mr..~MdKeev-zr recommended that the Town apply for $11,500 in grant funds to develop and print design guidelines for the residential historic district which has just been August 18, 1987 8261 nominated to the National Register. The local match will consist of $6,000 in staff AUTHORIZA- TION TO time, travel and other in-kind service in administering the grant. The only new loca APPLY FOR funds which would be used as match would consist of $1,500 to train the Architectural GRANT Review Board in using the new residential FUNDS guidelines. Councilman Glenn made a motion that the,~A~ istant Town Manager be'authorized to~apply $~7,500~grant, seconded by Councilman Schrader and carrier. Mr. McKeever presented and read a resolution of appreciation to the Town of Pulaski Police Department. Councilperson Copenhaver so moved that resolution be adopted, seconded by Councilman Schrader and carried. RESOLUTION Of Appreciation to the RESOLUTION - Town of Pulaski Police Department POLICE DEPT. WHEREAS, the Town of Pulaksi was recently plagued by a series of residential break-ins and thefts; and, ', WHEREAS, the men and women of the Town of Pulaski Police Department devoted ',countless hours to the investigation of these break-ins; and, WHEREAS, as a result of the thorough, patient, and deligent efforts of the members of teh Town of Pulaski Police Department, the perpetrators have been apprehended; NOW, THEREFORE, be it RESOLVED by the Town Council of the Town of Pulaski, Virginia, that the council should, and hereby does, recognize the efforts of the members of the Town of Pulaski Police Department and does hereby express its appreciation for these efforts, and does congratulate the members of the department for their success in solving these crimes. This Resolution is effective upon adoption and is adopted by unanimous vote of the members of the Town Council on this the 1$th day of August, 1987. Mr. McKeever advised that Finance Committee scheduled for August 25th had been cancelled and we may need to call everyone together on the 27th to go through !the delinquent tax report. Councilman Glenn requested that a Public Operations Committee meeting beheld to review issues on the landfill. At 7:55 p.m. Councilman Glenn made a motion to adjourn, seconded by Councilman Neighbors and carried. APPROVED: ayor ATTEST: Clerk of Council