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HomeMy WebLinkAbout09-01-878264 WATER September 1, 1987 Minutes of the regular meeting of the Pulaski Town Council held September 1, 1987. 4:00 p.m. in the Council Chambers in the Municipal Building. There were present: Mayor Gary C. Hancock, presiding Councilmembers: John A. Johnston, Robert N. Glenn, Andrew L. Graham, James M. Neblett, James R. Neighbors, W. H. Schrader, Ira S. Crawford, Mary Lou Copenhaver Also present: Frank Terwilliger, Town Attorney D. E. McKeever, Town Manager Anne Burgess, Assistant Town Manager Ruth A. Harrell, Clerk Visitors: Dee Lindsey and Bob Thomas of the news media Andy McCready Polly Mitchell Fred Mitchell John Hawley Jerry Haynes Gayle Long Becky Hudson Seven area citizens Mr. and Mrs. James Sutphin The invocation was given by Vice Mayor Neighbors. Councilman Glenn made a motion that the minutes of the regular meeting of August 18, 1987, and minutes of the special meeting of August 27, 1987, be approved as submitted, seconded by Councilman Schrader and carried. Gayle Long and Becky Hudson, Longview Court, addressed Council with their problem of muddy water coming through pipes. This had been previously reported to the Public Works Department and it was their understanding the problem had been taken care Mr. Hawley, Town Engineer, advised that map shows a 2" line which deadends at last PROBLEM house. STREET MAIN STREET PROGRAM Mr. Haynes will do further testing on this line and it will be a priority project. In hearing from the public, Mrs. James Sutphin, Martin Avenue, requested that Martin Avenue be paved. Mr. McKeever advised that funds were available to pav he road and project had been approved, however, contractors who have looked at it refuse to put their rolleron the street; and refuse to bid on project as the road is too steep. Town Engineer to check with contractors to determine if he can find one to do this project. Mr. Andy McCready distributed information on Main Street Program in Franklin. VA. He advised they created a special tax district in downtown so people who benefited from the service were those people who paid for it. He made the suggestion to Council that they consider creating a special downtown tax district to fund the Main Street Program. Mrs. Polly Mitchell addressed Council with her concern that brush was not cut down along the creek bed from Pulaski Flower Shoppe out to Alum Spring Road. One other concern was that a new sidewalk was needed at Virginia Feed Store. Mr. McKeever advised that in our presentation for cleaning Peak Creek, Sproules Run was included to take all sediment out. This project was put out to bid, however, b were rejected as staff felt they were too high. The Public Works Department will initiate sidewalk repairs the second week of September and if not already scheduled for repair, sidewalk in front of Virginia Feed Store on Madison will be included in project. Mr. Fred Mitchell voiced his concern over the matter of Pulaski Furniture Corp. utilizing the landfill for construction debris. The landfill could not be used by LANDFILL anyone else and questioned why Pulaski Furniture could use it as it was eonsiderd closed. He further stated that they had removed 8 to 10 tons of dirt from the landfill to Pulaski Furniture. Mr. McKeever reviewed background of the closing of the Town's landfill, starting LANDFILL, continued: September 1, 1987 8265 with June 30, 1986, with the signing of the Refuse Agreement with Pulaski County. No decision has neen made on using the landfill for construction debris. For either closing the landfill or using it as a debris site, repairs had to be made. Repairs were to repair the leachate collection system and diversion ditches. These repairs have been made. Also, to seed all or a portion that would not be used. A portion has been seeded that will not be used as a construction debris site. A berm and toe also needed to be built to divert water. The sedimentation pond also needed to be cleaned. On June 29, 1987, Mr. McKeever and Mr. Hawley met with Jack Barker of Barker Bros. Construction and William Kennedy, Vice President of Pulaski Furniture Corp, concerning the depositing of demolition debris at the Town's landfill. The Department of Solid Waste Management was contacted as to whether this deposit of debris would be satisfactory material to build the berm and the toe at the landfill and approval obtained from them. We permitted Mr. Barker to take shale from the landfill, but not dirt and clay. The debris has been examined from an inspector of the Solid Waste Management and a satisfactory rating received. Taking debris from Barker Bros. was considered as continuing the repairs by this staff and by the Division of Solid Waste i7 Management. This was a time limited project. and repairs could be evaluated once the repairs were completed, It is realized that other contractors have legitimate concerns regarding the landfill, and once repairs are completed it will be recommended that we open the landfill for construction debris from the Town. Barker Bros. pay $10.00 per load going to the landfill. They also cover their own debris. There was some concern expressed over this being an administrative decision as it was felt it should have been a Council decision. Councilman Graham stated he felt we now need an ordinance setting forth what we will do at the landfill. Mayor Hancock suggested the Utilities Committee and Public Operations Committee meet jointly and bring a recommendation to Council as to what they would like to see us do wit regard to the landfill. Councilman Glenn made a motion. that the administrative staff proceed with closure procedures and when it is completed and the closure permits are taken care of then the committees go ahead and review the documents that Mr. Graham would be looking it. Motion seconded by Councilman Graham, and carried. _ _ _ UTILITIES COMMITTEE Chairman Johnston advised that repairs have been made to 4A and as yet, it has not been determined who will be charged for these repairs. Contractors are trying to determine if specifications were met. PUBLIC AND PERSONNEL RELATIONS, NOMINATING COMMITTEE Chairman Neblett advised. that several appointments need to be made and committee would meet on September 2nd. PUBLIC OPERATIONS COMMITTEE Chairman Neighbors had no report. FINANCE COMMITTEE Chairman Crawford advised that committee had met on August 27th and viewed a presentation on the Virginia Main Street Program. Committee recommended to Council VIRGINIA MAIN that authorization be given to Town Manager to apply for this program. A resolution STREET was presented authorizing participation in the Virginia Main Street Program and designatir PROGRAM the Town Mana er to coordinate all g program application activities. Councilman Neblett made a motion that reading of the resolution be waived, seconded by Councilman Glenn and carried. Councilman Glenn made a motion that resolution be adopted, seconded by Councilman Schrader and carried on the following recorded vote: _ -,. 8266 September 1, 987 John A. Johnston - Aye. - JamES.R. Neighbors - Aye Robert N., Glenn - Aye W. H. Schrader - Aye Andrew L. Graham - Aye Ira S. Crawford - Aye James M. Neblett - Aye Mary Lou Copenhaver -Aye Resolution Authorizing Participation in the Virginia Main Street Program and Designating the Town Manager to Coordinate All Program Application Activities WHEREAS, the Virginia. Main Street Program has been established in teh Virginia Department ' of Housing and Community Development to assist cities and towns in developing a public private effort to revitalize their downtown commercial areas, and whereas, five Virginia cities and/or ~~ towns will be selected to participate in the program for a three year period, and WHEREAS, the Town of Pulaski desires to participate in the Virginia Main Street Program, NOW, THEREFORE, BE IT RESOLVED by the Town Council of the Town of Pulaski, Virginia; SECTION 1. That the Town of Pulaski applies for selection to participate in the 1987 Virginia Main Street Program with the specific goal of economically revitalizing the designated Main ,Street Project area within the contaxt of historic preservation. SECTION 2. That the town of Pulaski guarantees that a fulltime Main Street Project manager with a travel and operating budget will be employed for three years. _; 5 SECTION 3. That the Town Manager and Assistant Town Manager, either of whom may act alone, I'~are designated to submit the application. This Resolution is effective upon adoption and is adopted this 1st day of September, 1987, I~'~by unanimous vote of the Town Council of the town of Pulaski, Virginia. Chairman Crawford advised that two bids had been received to demolish the building owned. by the Town on First Street and so moved that the bid of $8,000 from Barker Bros. Construction be accepted; and further moved that $8,000 be appropriated to Account No. 101-3401-503020 from General Fund Unappropriated Surplus and approve for expenditure. Motion seconded by Councilman Glenn. The Argonne building on Main Street will have to be demolished also. Mr. Terwilliger stated we would probably need to declare a sole source on this building because the telephone company is planning on starting their project in mid-September. The most economical to get building down is to take it down while there is still a parking lot beside it and not a construction project underway. Councilman Schrader so moved that the vote be tabled on the First Street building until figures are available on the Argonne Building, seconded by Councilman Crawford and carried. ORDINANCE COMMITTEE Chairperson Copenhaver had no report, however, advised that an Ordinance Committee meeting was scheduled for September 8 at 5:00 p.m. and September 2L at 5:00 p.m. MAYOR'S REPORT Mayor Hancock had no report. TOWN ATTORNEY'S REPORT Mr. Terwilliger had no report, however, 'requested an Executive Session on a legal matter and a real estate matter. TOWN MANAGER'S REPORT LOT Mr. McKeever advised that a.s earlier reported, a lot on Fayette Street was available for sale. Since that time we have received .two bids, with High-bid of $1,0.0L from.Mr.._Buford Reed. .Councilman Glenn made a motion that Town Attorney be authorized to prepare a deed to sell the Fayette Street lot to Mr. Reed, seconded by Councilman Neblett and carried on the following recorded vote: John_A. Johnston - Aye James R. Neighbors - Aye Robert N. Glenn - Aye W. H. Schrader - Aye Andrew L. Graham - Aye Ira. S. Crawford - Aye James M. Neblett - Aye Mary Lou Copenhaver -Aye September 1, 1987 8267 Mr. McKeever requested that registration forms for Virginia Municipal League Conference be returned to his office by September 4th RESOLUTION- Mr. McKeever advised the Town-County Joint Study Committee of the General Assembly ATTORNEY will meet in Richmond on September 15. The committee was established to examine the rela~ TO DRAFT tionships of County/Towns in various areas.It is believed these issues are critical to the Town. Councilman Neighbors made a motion that the Town Attorney be authorized to draft resolution supporting the VML Town Section position, seconded by Councilperson Copenhaver and carried. public Mr. McKeever advised that a public hearing had been scheduled on the pretreatment HEARING ordinance for Peppers Ferry for September 15, but due to State Code requirements, requested it be rescheduled to November 17th, at 7:00 p.m. NRRA Councilman Crawford advised the Town now has two representatives on the New River Resource Authority and it looks as if we will lose our two representatives. These appointments were made by the County. Under new guidelines, there will be two represen- tatives from each government and it is assumed our representatives will not be reappointe by the County. Mayor Hancock will write the County askir~gthat one of the two representa- tives be a representative of the Town. At 5:18 p.m. Councilman Neblett made a motion that Council go into Executive Session under L.1-344 on a legal matter (A6) and a real estate matter (A2), seconded by Councilman Glenn and carried. At 5:36 p.m. Council returned to regular session. Councilman Neblett made a motio that Council adjourn, seconded by Councilman Neighbors and carried. ATTEST: Ci . Cl rk of Council APPROVED: ~N~~~ ayor