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HomeMy WebLinkAbout03-18-86~~~o STUDENT GOVERNMENT DAY PETITION TO CLOSE TWO ALLEYS- HERCULES March 18, 1986 Minutes of the regular m eeting of the Pulaski Town Council held March 18, 1986, at 7:00 p.m. in the Coun cil Chambers in the Municipal Building. There were present: Mayor Gary C. Hancock, presiding Councilmembers: John A. Johnston, Robert N. Glenn, James M. Neblett, C. E. Boyd, Jr., James R. Neighbors, Ira S. Crawford, Mary Lou Copenhaver, Glen K. Aust Also present: Frank Terwilliger, Town Attorney D. E. McKeever, Town Manager Anne Burgess, Assistant to the Town Manager Ruth A. Harrell, Clerk Visitors: Dee Lindsey and Pierre Thomas of the news media Thomas J. McCarthy, Jr. Roy D'Ardenne Harold Lambert Students and Parents, Student Government Day The invocation was given by Councilman Johnston. Councilman Neblett moved that the minutes of the regular meeting of March 11, 1986, be approved as submitted, seconded by Councilman Glenn and carried. Mayor Hancock welcomed the students from Pulaski Middle School who participated in the Student Government Day, a part of the Town of Pulaski Centennial Celebration. These young people and the officials of the Town they replaced are as follows: Mayor - Shawn Caudell Town Engineer - Shannon Caudill Fire Chief - Jeanette Webb Director of Recreation-Leslie Andrews Town Manager - Linda. Jones Town Treasurer - Tom Busic Chief of Police - Brooks Newsome Director of Public Works-Kristie Clark Mr. Harold Lambert, Principal of Pulaski Middle School was also introduced and the large turnout of parents were also welcomed. Mayor Hancock hoped this would become an annual event. Councilman Boyd moved that Town Attorney prepare a resolution honoring these Student Government people for today, and each one be presented a copy of the resolution.seconded by Councilman Neblett and carried. In hearing from the public, Mr. Thomas J. McCarthy addressed Council. Vice Mayor Neighbors presided over this portion of the meeting. Mr. McCarthy, representing Hercules, Inc., presented Petition regarding the closing of two unopened alleys lying within the lands of Hercules, Inc. in West Pulaski. Councilman Aust so moved that public hearing be scheduled for April 1, 1986, 4:00 p.m., seconded by Councilman Glenn and carried. Mr. McCarthy was informed that the Ordinance Committee was still working on the cable ordinance. UTILITIES COMMITTEE Chairman Johnston advised that the Peppers Ferry Regional Wastewater Treatment is working on Pepper Ferry's policies, procedures and how they will conduct business in the future once the plant is open. They are also working on the proposed budget for F/Y 86/87. Councilman Crawford requested Town Manager to attend the Peppers Ferry meeting meeting scheduled for March 19, 1986, as it concerns the budget. POLLUTION AND SANITATION COMMITTEE Chairman Glenn had no report. PERSONNEL, PUBLIC RELATIONS AND NOMINATING COMMITTEE Chairman Neblett had no report. LAND, BUILDINGS AND STREETS COMMITTEE Chairman Boyd requested that a Land and Buildings Committee meeting be scheduled for next week. He further requested an update on the traffic light March 18, 1986 $~~~ . at Bob White Blvd. and Memorial Drive. Mr. McKeever advised that we had contacted the State Department of Highways and Transportation concerning this light and they have advised that a notice to proceed had been issued to the contractor. There are still delays in obtaining the materials necessary to complete the. job. Work was originally scheduled to begin March 1. Contract was awarded. to New River Electrical Corp. to install this light. Mr. McKeever to keep Council advised of the status of this light. RECREATION AND PARKS Chairman Neighbors had no report. FINANCE COMMITTEE Chairman Crawford advised the committee met on March 17, at 5:00 p.m. He PROFESS-stated we have received a bill from our lawyers for professional service covering IONAL a period from October 1 to January 31, in the amount of $5,365.48. FEES Chairman Crawford moved that $5,365.48 previously appropriated to revenue sharing account No. 106-3002, Professional Services, be approved for expenditure, seconded by Councilman Neighbors and carried on the following recorded vote: John A. Johnston - Aye James R. Neighbors - Aye Robert N. Glenn - Aye Ira S. Crawford - Aye James M. Neblett - Aye Mary Lou Copenhaver -Aye C. E. Boyd, Jr. - Aye Glen K. Aust - Aye Chairman Crawford advised that committee is giving serious consideration to the possibility of collecting real estate property tax on a twice a year PAYING basis. The committee felt this held merit as we are losing some of our outside TAXES revenue. The Town would be in a better position to plan on revenues. Chairman WICE/ YEAR Crawford stated they would like to schedule a public hearing to get input from citizens concerning the collection of taxes on a twice a year basis, and so moved that public hearing be set for Tuesday, April 1, 1986, at 4:00 p.m. to gather public input on payment of taxes twice a year, seconded by Councilman Boyd and carried. Chairman Crawford stated we have received bids to upgrade our water system. UPGRADE Bids ranged from $89,000 to $173,000. Plans are to do Smith Lane, 11th St. WATER SYSTEM NW, 700 ft. of 6" line), 5th St. NE to Hickory and 8th St., Franklin to 8th St., and 5th St. NE from Walnut to Newbern Road. One inch lines will be replaced with six inch lines. Administratively, we are going to hold off on Smith Lane to see how our available money holds up on the other projects that we are doing first, as we know we are going to get into some rock on Smith Lane. Chairman BID Crawford moved that the contract for 1986 water system upgrade be awarded to AWARDED Dixon Construction Co., Galax, VA, the low bidder, with a bid of $89,000, seconded by Councilman Neblett and carried on the following recorded vote: John A. Johnston - Aye James R. Neighbors - Aye Robert N. Glenn - Aye Ira S. Crawford - Aye James M. Neblett - Aye Mary Lou Copenhaver -Aye C. E. Boyd, Jr. - Aye Glen K. Aust - Aye Chairman Crawford advised that an insurance consultant had reviewed our insurance requirements for the Town versus what we presently have, and the consultant has made some recommendations to us. He has advised he would met with Council and Finance Committee. Chairman Crawford made a motion to have Council's permission to invite the consultant to meet with Council at 4:00 p.m. on April 1st, seconded by Councilman Neblett and carried. POSITION Chairman Crawford stated that on several previous occasions and formally ADDED re orted at the Februar 18th Council Session, two P y positions have been eliminated and subsequently reclassified to create the position of Promotion and Development ~~~~ March 18, 1986 i PROMOTION '~ & DEV. COORD. CONT. Coordinator at no extra budgetary expense to the Town's budget. This person will provide consultation and will spearhead the revitalization and development of downtown Pulaski by means of increasing public awareness of the assets and attributes available at hand as well as resources available to enhance our community. The coordinator will focus specifically on renovating, recruiting. and marketing downtown Pulaski and the historic district to maintain a vital marketplace in the New River Valley and to promote awareness within the community as to the functions, activities and services of the Town of Pulaski. It was the Finance Committee's recommendation, and Chairman Crawford so moved, that $1,300 be transferred from account No. 4202-1001 to .1201-1003 and an additional $2,000 be appropriated from unappropriated surplus to account No. 1201-1003 to fund the Promotion and Development Coordinator for the remainder of this fiscal year. A total of $3,300.00. Motion seconded by Councilman Boyd. In discussing this motion, Councilman Aust spoke in opposition of hiring. an additional person as he felt we currently have sufficient personnel to do this job; Councilman Glenn stated there was some confusion about procedural guidelines for establishing this position and the authority to do this. It was his feeling we had passed the authority onto the Town Manager as covered in the new Personnel Policy; Councilman Johnston suggested looking at this position at budget time. Mr. McKeever stated this position would not be an additional cost to the Town and felt it was necessary if we were going to revitalize downtown. Mr. McKeever advised a two week trial run was to be held on the street sweeper at a cost of $30./hour. If this is unsatisfactory, we will have to stay with our same system. If cleaning is satisfactory, we will have to enter into a contract with them, and this would eliminate another position.Motion then carried on the following recorded vote: John A. Johnston - Aye James R. Neighbors - No Robert N. Glenn - Aye Ira S. Crawford - Aye James M. Neblett - Aye Mary Lou .Copenhaver -Aye C. E. Boyd, Jr. - Aye Glen K. Aust - No ORDINANCE COMMITTEE Chairperson Copenhaver had no report, however, they are still working on the contract for Cablentertainment. PUBLIC SAFETY COMMITTEE Chairman Aust had no report. MAYOR'S REPORT Mayor Hancock had no report. TOWN ATTORNEY'S REPORT Mr. Terwilliger had no report, however, requested an Executive Session under 2.1-344 (A6), a legal matter. REPORT OF TOWN MANAGER SAFETY Mr. McKeever advised that Fire Chief Hall had made fire safety inspections INSPECTION at local businesses .and they are all in compliance with appropriate fire codes. Mr. McKeever stated we had received a written request from Deluxe Cabs DELUXE CABS REQUESTS to operate another vehicle. Under the Town Code, certificates to operate a CERTIFICATE given number of taxicabs are governed by Section 26-38 which states "the Council FOR ADDL. CAB. shall hold a public hearing each year --for the purpose of determining the number of public. vehicles taxi cabs and for-hire cars for which certificates shall be issued during the next calendar year". It was the opinion of the Town Attorney that the Council would not be able to grant a new permit without an amendment to the present ordinance. Councilman Boyd made a motion that this request be denied and that Mr. March 18, 1986 ~~t~~ 84/85 AUDIT McKeever authorized to advise Mr. Matherly, seconded by Councilperson Copenhaver and carried. Councilman Aust did not vote on the above motion, as a family member is associated with a taxicab company. Mr. McKeever had distributed the 1984/85 audit to Council for their review. Mr. McKeever advised that our retained earnings have increased by $633,111. He further explained auditor's comments on page three, and all have been corrected. Mr. McKeever advised that Municipal Code Corp. would be here Thursday for an all day session on rewriting the Town Code. Mr. McKeever requested an Executive Session under 2.1-344 (A1), a personnel matter. Councilman Neblett so moved that Council go into Executive Session on a legal and personnel matter, seconded by Councilman Boyd and carried. At 7:43 p.m. Council went into Executive Session. At 8:21 p.m. Council returned to Regular Session, on motion made by Councilman Neighbors, seconded by Councilman Boyd and carried. At 8:22 p.m. on motion made by Councilman Neblett, seconded by Councilman Boyd, Council adjourned. APPR ED: ayor 1 ATTEST: ~.~ ~- , Clerk of Council