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HomeMy WebLinkAbout01-17-84January 17, 1984 ~~ ~~ Minutes of the Regular Meeting of the Pulaski Town Council held January 17, 1984, at 7:00 p.m. in the Council Chambers of the Municipal Building. There were present;Mayor Raymond F. Ratcliffe, presiding Councilmembers: John A. Johnston, Pauline G. Mitchell, James M. Neblett, C. E. Boyd, Jr., Andrew L. Graham, Jr., Alma H. Holston, Glen K. Aust Absent: Ira S. Crawford Also present: Garnett Moore, Town Attorney D. E. McKeever, Town Manager Ruth A. Harrell, Clerk Visitors: Dee Lindsey and Eric Randall of the news media Mrs. Theda Farmer Ron Druien Vickie Futrell The invocation was given by Councilman Boyd. The minutes of the Regular Meeting of January 3, 1984, were approved after correction and the minutes of the Special Meeting of January 9, 1984, were approved as recorded. Mayor Ratcliffe presented and read a Resolution regarding an agreement of mutual assistance in the fighting of fires with Radford Army Ammunition Plant. Mayor Ratcliffe advised we entered into this agreement in 1967, and we have only been requested once to confirm this agreement. Councilman Boyd moved adoption of Resolution as read, seconded by Council- man Neblett, and carried on the following recorded vote: John A. Johnston. - Aye Andrew L. Graham, Jr. - Aye Pauline G. Mitchell - Aye Ira S. Crawford - Absent James M. Neblett - Aye Alma H. Holston - Aye C. E. Boyd, Jr. - Aye Glen K. Aust - Aye A'G'C(1T TTT T(1TT BE IT RESO] are hereby assistance a facility and a copy approved. ~VED BY THE TOWN OF PULASKI, VA that the Mayor and the Clerk authorized and directed to enter into an agreement for mutual in the fighting of fires with Radford Army Ammunition Plant, of the Department of the Army of the United States Government, of the agreement here to attached is hereby specifically Supplemental Agreement No. 2 RESOLUTION to AGREEMENT/Radford Mutual Assistance Agreement Army Ammunition Plant - This Supplemental Agreement No. 2, entered into this 6th day of Feb. Fire Fight- 1984, between the Town of Pulaski, Virginia, hereinafter referred to ing as the Town and the United States of America, hereinafter referred to as the Government, represented by the Commanding Officer at Radford Army Ammunition Plant. WITNESSETH THAT: WHEREAS, there is in full force and effect a Mutual Assistance Agreement dated October 17, 1967, between the parties for the purposes ~~/ `U January 17, 1984 and under the conditions therein set forth; and WHEREAS, the parties wish to modify the said Mutual Assistance Agreement in accordance with the provisions of Army Regulation 420-90, Chapter 6. NOW, THEREFORE, the parties hereto do hereby agree: That Paragraph 1. of said Mutual Assistance Agreement shall be and is hereby modified and amended to include emergency medical team (EMT) assistance and therefore shall read as follows: 1. The Town and the Government shall render mutual emergency medical team (EMT) assistance and firefighting assistance on all extra alarm fires in the Town and at the Plant, one to the other; Provided, however, that conditions existing at the time when assistance is needed permit; and, provided further that the Commanding Officer of the Plant shall be the sole judge as to when such conditions permit assistance to the Town by the Government, and, provided further that the Fire Chief or Mayor of the Town shall be the sole judge as to when such conditions permit assistance to the Plant by the Town. In all other respects, the said Mutual Assistance Agreement shall continue in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this Supple- mental Agreement No. 2 to the Mutual Assistance Agreement as of the day, month, and year first above written. Mayor Ratcliffe advised that Mr. Andrew Graham had been carried as the alternate on the New River Valley Airport Commission for the past several years. NEW RIVER VALLEY Councilman Neblett made a motion that Councilman Graham be confirmed as AIRPORT COMM. alternate on the New River Valley Airport Commission, seconded by Councilperson Councilman Holston, and carried. Graham confirmed as 7:07 p.m. Mayor Ratcliffe requested permission to retire as he had Alternate another meeting scheduled, and Vice Mayor Graham presided for the balance of the meeting. Mr. Ron Druien of the U.S. Forest Service was in attendance at meeting LAND EXCHANGE- to answer any questions regard the land exchange at Gatewood Reservoir. Mr. GATEWOOD McKeever advised that with the land exchange, we would also exchange mineral rights to the properties. Mr. Druien advised that the purpose of the land exchange was to prevent the Town from having to pay the yearly Special Use Permit fee that they have in effect this year. He further advised that an appraisal would have to be made on both properties and properties will be exchanged on a value for value basis, and not acre for acre. Mr. Moore questioned if they would have a metes and bounds description with Mr. Druien advising that they would. Mr. Druien also stated that he could not confirm that there would be no drilling in the future. Regarding the survey costs, it is not yet determined who will pay this charge. Mr. Moore advised that a survey had been made in the past and Councilman Graham advised that Wiley & Wilson had prepared the original map. Jan. 17, 1984 ~~~~1 Councilman Neblett made a motion that Town Manager be authorized to proceed with negotiations with the U.S. Forest Service on the concept of exchanging properties, seconded by Councilman Boyd, and carried on the following recorded vote: John H. Johnston - Aye Andrew L. Graham, Jr. - Aye Pauline G. Mitchell - Aye Ira S. Crawford - Absent James M. Neblett - Aye Alma H. Holston - Aye C. E. Boyd, Jr. - Aye Glen K. Aust - Aye Mrs. Theda Farmer addressed Council with her concern over the two hour parking limit in front of her business on Main Street. She stated it was MAIN ST. causing a hardship on her when she had emergency photography work to do, PARKING loading and unloading her automobile, and this two hour interval interferes with her business. She further requested a parking permit for those instances when needed, to allow her to park for a longer period of time. Councilman Boyd made a motion that this subject be referred to the Street Committee, seconded by Councilman Neblett, and carried. Councilman Boyd stated he felt the two hour parking on Main Street was abused by a lot of people and Mr. McKeever is to check into this. Mrs. Vickie Futrell advised that efforts were being made to get the peddler's license study underway; and Councilman Aust advised he was in receipt of copy of ordinance from Blacksburg and we are trying to get a copy of Roanoke's ordinance. As there were no further comments from the public, Vice Mayor Graham called for Council Committee Reports. UTILITIES COMMITTEE Chairman Johnston advised that on January 18, 1983, at 2:00 p.m., they were opening bids on Contract 4A, PFRWTA pump station. 35 companies requested a full set of plans for this station. Chairman Johnston further advised that the Utility Committee had met and WATER LINE reviewed Mr. George Harvey's request to supply water to mini warehouses on Rt. REQUEST GEO.HARVEY 611. Estimates were reviewed and Committee is in the process of talking to residents of the area to see who else might be interested in hooking onto this line. Chairman Johnston stated the Town might be interested in putting in a larger water line than that which would be necessary just to serve Mr. Harvey's needs. This item is still being worked on by the Town Engineer and Town Manager and Committee did not have any recommendations to make at this time. POLLUTION AND SANITATION COMMITTEE Chairperson Mitchell had no report. RECREATION COMMITTEE Chairman Neblett had no report, however, stated the winter sports are underway and participation is very good. He further advised the youth league would start next week. LAND AND BUILDING COMMITTEE Chairman Boyd had no report. ~~~~ January 17, 1984 John A. Johnston - Aye Andrew L. Graham, Jr. - Aye ORDINANCE ADOPTED - RETIREMENT PLAN-AMEND BE IT ORDAINED by the Council of the Town of Pulaski, Virginia, meeting in .regular session on this 17th day of January, 1984, that; Article I, Section 18, Actuarial Equivalent, is hereby repealed, and a new Section designated 18.1 Actuarial Equivalent in place thereof is hereby enacted. ARTICLE I Section 18.1 - Actuarial Equivalent - means a benefit of equivalent value when computed on the basis of the interest and mortality values most recently adopted by the committee for such purposes. The most. recently adopted bases are found in Appendix A herein enacted. Appendix A The most recent bases for the Actuarial Equivalent Factors are as follows: Interest - 8~ Mortality - Retirees: unisex pension 1984 (up-84) mortality table contingent annuitants: up-84 Mortality table set back 5 years This ordinance shall become effective as of January 1, 1984. FINANCE COMMITTEE Chairman Graham had no report. STREET COMMITTEE Chairman Crawford absent. ORDINANCE COMMITTEE Chairperson Holston had no report. Mr. Moore presented and read a technical ordinance to amend the re-stated Retirement Plan of April 1, 1972. Chairperson Holston moved to adopt ordinance as read by Mr. Moore, seconded by Councilman Neblett, and carried on the following recorded vote: Pauline G. Mitchell - Aye Ira S. Crawford - Absent James M. Neblett - Aye Alma H. Holston - Aye C. E. Boyd, Jr. - Aye Glen K. Aust - Aye AN ORDINANCE to amend the re-stated Retirement Plan of April 1, 1972, by repealing Section 18 of Article I and by enacting a new Section in place thereof as Article I, Section 18.1, Actuarial Equivalent Factors, and to make said amendments effective on January 1, 1984 1 Adopted this 17th day of January, 1984, by recorded vote of Council. I PENSION PLAN ICMA McKeever advised the International City Management Association has a deferred compensation plan for public employees. The plan allows public employees to defer 25~ or $7500 per year, whichever is less, into the plan. The plan provides for employee contributions and no Town money is involved. In order for our employees to participate the Town must pass a resolution authorizing the Town's participation. Chairperson Holston made a motion that Town Attorney prepare a Resolution authorizing Town's participation in this plan, seconded by Councilman Johnston, and carried. Jan. 17, 1984 ~~~~ PUBLIC SAFETY COMMITTEE Chairman Aust had no report. REPORT OF TOWN MANAGER Mr. McKeever advised that included in report is recommendation for a computer for the Town. The types of equipment listed under each alternative were selected because they were either the lower bid price in that category and/or superior computer services. The "micro" computer recommended should COMPUTER meet our immediate and long term needs. It has a large enough storage capacity FOR TOWN to install the utility billings, accounts receivables and payrolls. The memory DISC. can also be expanded. It can also be linked to a larger IBM. The firm rec- ommended is Specialized Data Systems, Inc. of Raleigh, N.C. who have experience in governmental operations and they have a representative in Christiansburg. Councilman Neblett made a motion that the computer recommendations be referred to the Finance Committee, seconded by Councilman Aust and carried. Mr. McKeever will communicate with other cities in Virginia that have similar systems installed. Mr. McKeever stated a public hearing should be scheduled for the February PUBLIC HEAR. ~~ 1984 meeting at 4:00 p.m. to hear the public's concerns in reference to SCH. bld. in constructing a metal building in the flood plain. This building will be Floodplain constructed in part with funds from the Economic Stimulus Grant. Councilman Boyd moved that a public hearing be scheduled for regular meeting of February 7, 198 4, at 4:00 p.m., seconded by Councilman Neblett and carried on the following recorded vote: John A. Johnston - Aye Andrew L. Graham, Jr. - Aye Pauline G. Mitchell - Aye Ira S. Crawford - Absent James M. Neblett - Aye Alma H. Holston - Aye C. E. Boyd, Jr. - Aye Glen K. Aust - Aye Mr. McKeever advised we needed to award an engineering contract for Cool Springs Water/Sewer Project. Nine proposals were received to aid in the design of the Cool Springs Water Tank. Each firm was reviewed in five areas and then rated. From the nine proposals received, the Town's Staff selected five firms for interviews; Olver, Inc., Dewberry & Davis, Hayes, Seay, Mattern and Mattern, Anderson Associates and Draper-Aden. Representatives of these firms were interviewed by the Town Engineer and Town Manager. It was deter- mined by the interviers Dewberry & Davis would be most suitable for this project. Councilman Boyd moved that Dewberry & Davis be awarded contract to pro- COOL SPRINGvide Engineering consultation for the Cool Springs water tank, seconded by WATER TANK Councilman Neblett, and carried on the following recorded vote: John A. Johnston - Aye Andrew L. Graham, Jr. - Aye Pauline G. Mitchell - Aye Ira S. Crawford - Absent James M. Neblett - Aye Alma H. Holston - Aye C. E. Boyd, Jr. - Aye Glen K. Aust - Aye Mr. McKeever advised that at last meeting, action was taken to take CAMPER AVE. Camper Ave. into the Town System, and at the same time, we failed to accept ~~~~ January 17, 1984 a portion of Sunset Drive. A portion of Sunset Drive was constructed to Town specifications and inspected during Mr. Barker's recent street improve- ments. Councilman Boyd made a motion to accept Sunset Drive from the intersection of Windsor Avenue to the intersection of Camper Avenue into the Town's system of streets, seconded by Councilman Aust John A. Johnston - Aye Andrew L. Graham, Jr. - Aye Pauline G. Mitchell - Aye Ira S. Crawford - Absent James M. Neblett - Aye Alma H. Holston - Aye C. E. Boyd, Jr. - Aye Glen K. Aust - Aye Mr. McKeever advised that attached to this report is the Annual Activity Report of the Board of Zoning Appeals, and also monthly activity reports were attached. Mr. Moore advised he had received the plat showing how much land we will TRAFFIC LIGHT MEMORIAL DR. & BOB WHITE BLVD. need at pump station (4B) and it also shows the road extension to the public road that goes into it. Mr. McKeever advised our request for a traffic light at Memorial Drive and Bob White Blvd. had been verbally approved by the Regional Engineer in Christiansburg. The Engineer felt there was some highway safety money available in Richmond and our request has been sent to them. Mr. McKeever will call and request that they speed this request up as this intersection is a problem. At 7:53 p.m., Councilman Neblett made a motion to adjourn, seconded by Councilman Boyd, and carried. Attest: ~~G. T Clerk of Council APPROVED: Ma or ~1