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HomeMy WebLinkAbout03-06-84March 6, 1984 ~~~~ Minutes of the Regular Meeting of the Pulaski Town Council held March 6, 1984, at 4:00 p.m, in the Council Chambers of the Municipal Building. There were present: Mayor Raymond F. Ratcliffe, presiding Councilmembers: John A. Johnston, Pauline G. Mitchell, James M. Neblett, C. E. Boyd, Jr., Andrew L. Graham, Jr., Ira S. Crawford, Alma H. Holston, Glen K. Aust Also present: D. E. McKeever, Town Manager Wanda T. F~oback, Acting Clerk of Council Visitors: Dee Lindsey and Eric Randall of the news media Vickie Futrell 3 citizens from the Dora ~iighway area 6 area citizens The invocation was given by Councilman Aust. Councilman Boyd made a motion that Wanda ~~oback be appointed Acting Clerk of Council, seconded by Councilman Neblett, and carried. The minutes of the Regular Meeting of February 21, 1984, were approved. as recorded. Mayor Ratcliffe asked to hear from P4r. Jake Blevins representing the JAKE BLEVINS citizens of Dora Highway concerning the possibility of flooding in that area. SPEAKS FOR DORA HWY per, Blevins stated he felt the Town had not finished their job three years CITIZENS ago when they channeled the creek. ~~e pointed out they lacked 100 yards going to the Town limits. After some discussion Councilman Aust moved this be turned over to the Land and Building Committee and they get together with Mr. Leroy Early, Director of Public 6Jorks, and A1r. McKeever, Town Manager, and look at this situation to see what needed to be done, seconded by Councilman Pdeblett, and carried. Mr. Blevins stated the landowners would like the work done before garden- planting time. Mayor Ratcliffe called for Committee reports. UTILITIES COMMITTEE PERSOPdNEL COMMITTEE Chairman Johnston informed Council they had just today received a proposed agreement between the County and the Town regarding their participation in the Peppers Ferry Regional Wastewater Treatment Authority and suggested it be referred to a committee so they could have time to read it, and then it be discussed at the next Council Meeting. Councilman Graham moved the agreement be turned over to the Utilities Committee, seconded by Councilman Boyd, and carried. Councilman Aust sug- gested the other council members be notified of this meeting so they could also attend. ~;;~~ March 6, 1984 Chairman Johnston moved Council go into Executive Session to discuss a personnel matter concerning consideration of employment and employees, namely that of Town Attorney, in accordance with Section 2.1-344 of the Code of Virginia, seconded by Councilman Graham, and carried. Council went into Executive Session at 4:25 p.m. Council returned to Regular Session at 4:35 p.m. Councilman Neblett moved Mr. Gary Hancock be appointed Town Attorney, seconded by Councilman Boyd. Councilman Johnston moved Mr. Frank Terwilliger be appointed Town Attorney, seconded by Councilperson Holston. Councilman Graham moved the .nominations be closed, seconded by Councilman Crawford, and carried. Mayor Ratcliffe requested Council name the man they wished to vote for F. TERWILLIGER in the following recorded vote: APPOINTED TOWPd ATTORNEY John A. Johnston - Terwilliger Andrew L. Graham, Jr. - Terwilliger Pauline G. Mitchell - Terwilliger Ira S. Crawford - f~ancock James M. Pdeblett - Hancock: Alma H. Holston - Terwilliger C. E. Boyd, Jr. - Hancock Glen I~. Aust - Hancock Mayor Ratcliffe informed Council that in the case of a tie vote he was allowed to cast the tie-breaking vote. Therefore, tie cast his vote for Mr. Terwilliger. Councilman Neblett moved that Council accept Mr. Terwilliger as Town Attorney, seconded by Councilperson Pitchell, and carried on ttie following recorded vote: John A. Johnston - Aye Andrew L. Graham, Jr. - Aye Pauline G. Mitchell - Aye Ira S. Crawford - Aye James M. Neblett - Aye Alma H. Holston - Aye C. E. Boyd, Jr. - Aye Glen K. Aust - Aye POLLUTION APdD SANITATION COMMITTEE Chairperson Mitchell informed Council the landfill and all the machinery at the landfill was in operating order. Chairperson Mitchell moved the Street Committee investigate widening WIDENING OF a street on Madison Avenue South between Fifth and Sixth Streets, seconded ST. ON MADISON AVE. DISC, by Councilman Graham, and carried. She stated during bad weather cars have to park on both sides of tYie street and snow plows cannot get through. RECREATION COMMITTEE Chairman Pdeblett had no report. LAND AP1D BUILDING COMMITTEE Chairman Boyd informed Council that Appalachian Po~~~er Company was interested in subleasing a parking lot in which the Town is involved. Chairman Boyd moved March 6, 1984 1 ~JtJ this be referred to Town P4anager, Mr. McKeever, to negotiate this with Appalachian Power Company and bring it back to Council, seconded by Council- man Aust, and carried. Councilman Graham wanted the minutes to show he abstained from voting on this issue. FINANCE COMMITTEE Chairman Graham had no report. STREET COMMITTEE Chairman Crawford had the Town Manager read a resolution for the Virginia Department of Highways to install a traffic signal at the intersection of Bob White Boulevard and Memorial Drive. Chairman Crawford moved that Council adopt this resolution, seconded by Councilman Boyd, and carried on the fol- lowing recorded vote: John A. Johnston - Aye Andrew L. Graham, Jr. - Aye Pauline G. Mitchell - Aye Ira S. Crawford - Aye James t1. Pdeblett - Aye Alma H. Holston - Aye C. E. Boyd, Jr. - Aye Glen K. Aust - Aye RESOLUTION VA DEPT OF HWY. RESO, FOR TRAFFIC SIGNAL ON BOB WHITE BLVD. L7HEREAS, it is necessary that a request by Council Resolution be made in order that the Virginia Department of ~~ighways initiate an urban highway project in the Town of Pulaski; and WHEREAS, it is also necessary that the requested project be in accordance with the most recently approved transportation plan for the Town of Pulaski, now THEREFORE BE IT RESOLVED, that the Council of the Town of Pulaski, Virginia, requests the Virginia Department of Highways and Trans- portation to establish a project for the installation of a traffic signal at the intersection of Bob White Boulevard and Memorial Drive. BE IT FURTHER PESOLVED, that the Council of the Town of Pulaski hereby agrees to pay its share of the total cost for preliminary engineering, right of way and construction of this project in accordance with X533,1-44 of the Code of Virginia, as amended and that, if the Town of Pulaski subsequently elects to stop or cancel this project, the Town of Pulaski hereby agrees to reimburse the Virginia Department of Highways and Transportation for the total amount of the costs expended by the Department through the date the Department is notified of such suspension or cancellation. I ADOPTED this 6th day of P4arch, 1984. Please see Page 7593A. PUBLIC SAFETY COMMITTEE Chairman Aust had no report. REPOP.T OF MAYOR Mayor Ratcliffe advised Council they were being requested by John J. Gill, ORDINANCE ENCROACHMENT FOR VANCE CO. Attorney for the Vance Company, to allow a six-inch alley encroachment at the rear of their property. Councilman Boyd moved the encroachment be allowed and the proper documents be prepared and brought back to the next Council Meeting, seconded by Councilman Aust, and carried on the following recorded vote: I t3.14 March 6, 1984 John A. Johnston - Aye Andrew L, Graham, Jr. - Aye Pauline G. Mitchell - Aye Ira S. Crawford - Aye James M. Pdeblett - Aye Alma Fl. Holston - Aye C. E. Boyd, Jr, - Aye Glen K. Aust - Aye Councilman Neblett moved Council give the Mayor a vote of confidence for his work with the Airport Commission, seconded by Councilman Johnston, and carried. REPORT OF TOWN MANAGER Mr. McKeever informed Council a public hearing should be scheduled for the March 20, 1984 meeting in reference to locating a mobile home at 705 Ridge Avenue. Councilman Graham moved the public hearing be scheduled for the March 20, 1984 meeting at 7:00 p,m., seconded by Councilperson Holston, and carried. AUDIT FOR Mr. McKeever also informed Council the County had been contacted in PFRWTA reference to having an audit conducted of Peppers Ferry Contracts 4B, 3A, 3B, and 5 and they agreed to pay their share of the costs. Councilman Graham moved Miller and Bishop be engaged to conduct this audit, seconded by Councilperson ~iolston, Councilman Graham withdrew his motion and Councilperson Rolston withdrew her second. After some discussion Councilman Graham moved this business of the audit be carried to the next Council meeting after Mr. McKeever had talked with County Administrator again, seconded by Councilperson ~Iolston, and carried, Mr. McKeever recommended the Town purchase cemetery lots in Oakwood Cemetery. CEM. LOTS Councilman Boyd mov PURCHASED IN OAKWOOD man Neblett, and carried John A. Johnston Pauline G. Mitchell James M. Neblett C. E. Boyd, Jr. 'd the Town purchase these on the following recorded - Aye Andrew L. Graham - Aye Ira S, Crawford - Aye Alma H, Holston - Aye Glen K, Aust lots, seconded by Council- vote: Jr. - Aye - Aye - Aye - Aye Mr. McKeever advised Council the Town had accepted bids for the re- BIDS FOR RE- painting of the Filter Plant tank on February 24, 1984. He added four bids PAINTING OF FILTER PLAPIT had been received with the low bid being $12,933.00 from Steel and Tank TANK Service of Fort P1i11, S.C., and the company had been checked and been given good references. Councilman Boyd and Councilperson Holston questioned whether the contract shouldn't be given to Commercial & Industrial Painting Company of Pulaski even though their bid wasn't the lowest in order to ~:eep business in Town, Ottier Councilmembers questioned the legality of not awarding the contract to the lowest bidder. March 6, 1984 ]J93~, ORDINANCE COP~fITTEE Chairperson Holston informed Council the Ordinance Committee had met to discuss changing the Town Code where the water bill is late to charge only ten percent of the original bill. Chairperson Holston had the Town Manager read the amendments to the Code, but since the rest of Council did not have a copy of the changes, Councilman Graham moved this be put on the agenda for ttie next Council Meeting, seconded by Council- man Crawford, and carried. The Town Manager noted that Mr. Moore had found where the Town had installed an eight inch sewer line for the retirement home on Route 11 in 1982 and the Town had never formally adopted an easement agreement between the Town and the Medical Facilities of America. He further noted that Mr. Moore had presented the Council with a resolution that should be adopted. Councilperson Holston moved the resolution be adopted, seconded by Councilman Neblett, and carried on the following recorded vote: John A. Johnston - Aye Andrew L. Graham, Jr. - Aye Pauline G. Mitchell - Aye Ira S. Crawford - Aye James P4. Neblett - Aye Alma Ii. Holston - Aye C. E. Boyd, Jr. - Aye Glen K. Aust - Aye RESOLUTION RESOLUTION FOR L~IEREAS, the Town Engineer has this day presented to the Council EASEMEPIT AGRMT, an Easement Agreement between the Town of Pulaski and Medical BETWEEN TOWP1 & Facilities of America, XIX, a Virginia Limited Partnership, by MED. FAC. OF the terms of which Medical Facilities of America, XI~~, a Virginia AMERICA Limited Corporation conveys a 10 foot perpetual easement for construction, maintenance, repair and re-construction of a sanitary sewer line and other utilities, together with its rights from U.S. Route No. 11 to the property of Wysor Elkins, as shown on a map attached thereof. NOW, THEREFORE, BE IT RESOLVED by the Council of the Town of Pulaski, meeting in regular session on this 6th day of March, 1984 that: The Easement Agreement between the Town and Medical Facilities of America, XIX, after having been fully discussed and upon due consideration, be and the same is hereby, approved. BE IT FURTHER PESOLVED that Raymond F. Ratcliffe, Mayor, shall execute the Easement Agreement on the part of the Town and Ruth A. Harrell, its Clerk, shall attest same. ADOPTED this 6th day of March, 1984. March 6, 1984 ~~~~ Councilman Boyd moved this matter be referred to Mr, PcKeever to be LOW BID TO STEEL & TANY. SERVICE OF FORT MILL SC cleared up with the Town Attorney and advise Council at the next meeting, seconded by Councilperson Holston. After more discussion Councilman Graham made a substitute motion that Mr. McKeever be authorized to negotiate the contract with the Town Attorney's guidance to Steel and Tank Service of Fort Mill, S,C., seconded by Council- person Mitchell, and carried on the following recorded vote: John A. Johnston - Aye Andrew L. Graham, Jr. - Aye Pauline G. Mitchell - Aye Ira S. Crawford - Aye James M. Neblett - Aye Alma H, Holston - P1o C, E. Boyd, Jr. - No Glen K. Aust - Aye Councilman Boyd requested that Mr. McKeever get it clarified so Council would know if they had to accept the low bid. Mr. McKeever advised Council he had been in touch with an AT&T Account Executive in reference to the Town purchasing their present telephone system. After Mr. McKeever's cost comparison of this contract and the Town's present contract, he recommended the matter be referred to the Finance Committee for review. Councilman Boyd questioned if the To~,m could withdraw from this contract 1 without penalty. Mr. McKeever advised that the Town could. Councilman Boyd also suggested Council check into purchasing an outside concern to furnish the Town their own equipment. Councilman Neblett moved this matter be referred to the Finance Committee and they also discuss the aspect of purchasing an outside concern to furnish the Town with their own equipment, seconded by Councilman Johnston, and carried. At 5:30 p.m,, Councilman tleblett made a motion to adjourn, seconded by Councilman Crawford, and carried, APPROVED ATTEST Mayor Acting Clerk of Council