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HomeMy WebLinkAbout06-05-84June 5, 1984 ~V~~ Minutes of the regular meeting of the Pulaski Town Council held June 5, 1984, at 4:00 p.m. in the Council Chambers in the Municipal Building. There were present: Mayor Raymond F. Ratcliffe, presiding Councilmembers: John A. Johnston, Pauline G. Mitchell, James M. Neblett, C. E. Boyd, Jr., Andrew L. Graham, Jr., Ira S. Crawford, Alma H. Holston, Glen K. Aust. Also present: Frank Terwilliger, Town Attorney D. E. McKeever, Town Manager Ruth A. Harrell, Clerk Visitors: Dee Lindsey and Eric Randall of the news media B. C. Wampler Foy Aust Myron Aust T. J. McCarthy Tom Hood Grant Hurd Gilbert O'Neal Vicki Futrell Mary Lou Copenhaver Jim Neighbors Nick Glenn 0. P. Maxwell 4 area citizens The invocation was given by Councilman Boyd. Councilman Johnston corrected the minutes of the regular meeting of May 15, 1984, page 3, last paragraph, to read "the conversion cost of the existing 21,000 mercury vapor street lights with 50,000 high pressure sodium street lights, the yearly cost of 32 lights at $30.00/year is $6,507.20, and so move than an additional appropriation of $960.00 be made to Account No. 4104-5101, Electrical Services, from the General Fund unappropriated surplus to cover the yearly cost and further move that $5,547.20 for conversion costs previously appropriated to revenue sharing account 106-9340 for Downtown Improvements be approved for expenditure." Minutes of May 15, 1984, were approved as amended. The minutes of the Special Meeting of May 22, 1984, were approved as recorded. Mayor Ratcliffe welcomed visitors and advised representatives from Burlington Industries would address Council. Mr. Gilbert O'Neal, Division Environmental Engineer for the Klopman Textured Woven Division of Burlington, a dyeing and finishing plant, advised they operate their own wastewater treatment plant for their facility only. As a byproduct of the wastewater treatment process, a biological sludge is produced and they have asked for approval from the State Water Control Board and the Health Department to take this sludge byproduct to a landfill for disposal and they are in the process of reviewing this and approving it. Mr. O'Neal requested of Council to be allowed to dispose of the sludge in our landfill. The sludge has complete analysis for leachate to test toxic nature, and all tests have shown to be negative. The. sludge is not a hazardous or toxic substance. He .further stated they have .requested to put this sludge in the County land- fill, however, this landfill has not been approved as yet by the State Water Control Board and the Health Department and they are requested temporary assistance until this landfill is approved. Mr. McKeever advised the Health Department does not have any objection to us taking the sludge temporarily and he recommended that once we get written approval from the Health Department, we set a fee of $10.00 per load and we can probably handle a maximum of 5-6 tons of sludge per day with delivery being made in the early mornings. LANDFILL Councilman Crawford made a motion that we issue a temporary permit for a three Burlington month period of time to accept this sludge at a limited capacity of 5-6 tons per to util. 3-month day, at current fee, seconded by Councilman Neblett and carried on the following period recorded vote: ~V~~ June 5, 1984 John A. Johnston - Aye Andrew L. Graham, Jr. - Aye Pauline G. Mitchell - Aye Ira S. Crawford - Aye James M. Neblett - Aye Alma H. Holston - Aye C. E. Boyd, Jr. - Abstain Glen K. Aust - Aye Mr. T. J. McCarthy addressed Council with the request to close an unused section of Third Street that is next to property owned by Pulaski Furniture, who owns two sides and Myron Aust owns the property on the other side, going to CLOSING Route 99. He further stated it needs to be closed so a security fence can be A put up, and trucks unloaded. Afire lane will be left open. Mr. Myron Aust PORTION OF advised Council he had no objection to the closing of this street. 3rd ST. Councilman Boyd made a motion that Council approve the closing of this portion of the street with Town Attorney to prepare Ordinance closing of this street, seconded by Councilman Graham, and carried on the following recorded vote: John A. Johnston - Aye Andrew L. Graham, Jr. - Aye Pauline G. Mitchell - Aye Ira S. Crawford - Abstain James M. Neblett - Aye Alma H. Holston - Aye C. E. Boyd, Jr. - Aye Glen K. Aust - Abstain Councilman Aust requested the minutes to show that he took no part in discussing this subject. Councilman Crawford also took no part in this discussion. ,, PUBLIC HEARING Mayor Ratcliffe advised that as published now was the time and place to have a Jerry R. Hardyublic hearing on mobile home application of Jerry R. Hardy to place a mobile Mobile P Home home at 555 Maple Street. Applic. Mr. McKeever advised the lot has 9,250 sq. ft. and is shown on a 1908 map of the Town, therefore, was subdivided prior to the zoning ordinance of 10,000 Tabled until next meeting sq. ft. The lot is located in an R-2 Residential zone and Town water and sewer are available. Mr. Hardy has indicated he is in the process of purchasing this lot. No one at meeting spoke for or against this application, however, Mr. McKeever advised he was in receipt of letter with 15 signatures from Jefferson Street objecting to this mobile home with reasons being rocks thrown on top of houses, rocks breaking windows, dogs, and loud noise from music and dogs. A Mrs. Jackson also objected due to noise. Mr. McKeever recommended this application be approved Councilman Neblett made a motion to accept Town Manager's recommendation, seconded by Councilman Graham. After discussion by Council of the objections received, Councilperson Mitchell made a substitute motion that this application be tabled until next meeting, seconded by Councilperson Holston and carried on the following recorded vote: John A. Johnston - Aye Pauline G. Mitchell - Aye James M. Neblett - Aye C. E. Boyd, Jr. - Aye LITTER CONTROL Andrew L. Graham, Jr. - Aye Ira S. Crawford - Aye Alma H. Holston - Aye Glen K. Aust - Aye Mr. 0. P. Maxwell addressed Council on the Litter Control Program and cleaning up the Town and County. He requested that Council appoint someone to work with them as they need help in their work. Mrs. Vicki Futrell advised a Welcome Luncheon would be given Wednesday, June 20, 1984, at Jackson Park at noon for the Pulaski Braves by the Chamber of Commerce. As there were no further comments from the public, Mayor Ratcliffe called for Council Committee reports. June 5, 1984 ~~~j(~ UTILITIES COMMITTEE ~~33JJ PERSONNEL COMMITTEE Chairman Johnston advised the Personnel Committee had met and applicants for the position of Recreation Director had been narrowed down to six and interviews would be held next week. Councilman Crawford stated he felt entire Council should have the opportunity to sit in on interviews. Chairman Johnston advised the Beautification Committee was looking for members. Chairman Johnston made a motion that Town Attorney prepare resolution reappointing Mr. Woodson S. Cummings to the Cemetery Trust Fund, seconded by Councilman Boyd and carried. Mr. Terwilliger advised that Trustees for Cemetery had to have Court approval, however, will research and bring back to Council. Chairman Johnston advised that Councilman Graham was presently serving on the PETE Planning District Commission as our elected representative and a replacement needed CRAWFORD TO PLAN. to be appointed.. District Councilperson Mitchell made a motion that Councilman Ira S. Crawford be appointed Comm. to this commission, seconded by Councilman Graham and carried. Chairman Johnston stated there would be a Utility Committee meeting Thursday, 6/7/84 at 5:00 p.m. and interviews for Recreation Director to be held at 4:00 p.m. on this same date. Chairman Johnston advised that the User Agreement with the County would be dis- cussed at the Utilities Committee,. and also a decision needed to be made on agreement with Hercules on nature of effluent being discharged by them. Peppers Ferry has agreed that they can fund the 10~ retainage that the federal government was going to charge us. The Town will pay on the use of the money over a period of time. Council discussed this at length and it will be studied in the committee along with the Second Supplemental Agreement with the County which has been rewritten. POLLUTION AND SANITATION COMMITTEE Chairperson Mitchell advised some of the machinery is broken down at the land- fill and they are working on it. RECREATION COMMITTEE Chairman Neblett had no report. LAND AND BUILDING COMMITTEE Chairman Boyd had no report. FINANCE COMMITTEE Chairman Graham advised the Finance Committee had met. Town license tags cost TO LICENSE 85~ each and window decals cost approximately 20C each. TAGS-CHANGE Chairman Graham moved that the Town Manager instruct the Treasurer to change TO DECALS to window decals for vehicles in accordance with the Town code and State Law, seconded by Councilman Boyd and carried on the following recorded vote: John A. Johnston - Aye Andrew L. Graham, Jr. - Aye Pauline G. Mitchell - Aye Ira S. Crawford - Aye James M. Neblett - Aye Alma H. Holston - Aye C. E. Boyd, Jr. - Aye Glen K. Aust - Aye Chairman Graham advised the 14-C Crawler used at the landfill is in need of LANDFILL immediate repairs to its tracks, pins and bushings and moved that $9,424.00 be EQUIPMENT transferred from General Fund Unappropriated Surplus to Refuse Disposal Fund Unappropriated Surplus, seconded by Councilman Boyd and carried on the following recorded vote: John A. Johnston - Aye Andrew L. Graham, Jr. - Aye Pauline G. Mitchell - Aye Ira S. Crawford - Aye James M. Neblett - Aye Alma H. Holston - Aye C. E. Boyd, Jr. - Aye Glen K. Aust - Aye I ~`7t1J June 5, 1984 Chairman Graham moved that $9,424.00 be appropriated from Refuse Dispoal Fund Unappropriated Surplus to account No. 092-3004 Repair and Maintenance, for repairs to our 14-C Crawler at the Landfill, seconded by Councilman Boyd and carried on the following recorded vote: John A. Johnston - Aye Andrew L. Graham, Jr. - Aye Pauline G. Mitchell - Aye Ira S. Crawford - Aye James M. Neblett - Aye Alma H. Holston -.Aye C. E. Boyd, Jr. - Aye Glen K. Aust - Aye Chairman Graham advised the Committee had discussed the Peppers Ferry Audit, and the Health Insurance for Town employees. Mr. McKeever advised there had been confusion surrounding the issue of health insurance. Mr. McKeever requested that Council adopt a policy statement officially stating that the Town will pay for the employee's coverage only no matter which plan we are under. No official action could be found where this has taken place; where Council has authorized the Town to pay for the employee's health coverage. A lot of the confusion surrounds the self insurance policy that EMPLOYEE we were under for 1983 and the same rates that we charged in 1984 even though our HEALTH INSURANCE Blue Cross/Blue Shield coverage was less. We were fulfilling our contractural obligations to pay all claims under the self funded insurance policy. All claims were paid by mid April, 1984, and Mr. McKeever recommended that we initiate a reduction in rates that are presently charged to become effective July 1, 1984. Mr. McKeever further recommended that we reimburse those who had coverage (family or 1 dependent) who were paying the rates that we were charging in 1983 that were in excess of what Blue Cross was charging us in 1984, at a cost of approximatley $2,230.14 or $743.38 per month for April, May and June. This will affect 40 employees who have this coverage. Salaried employees are covered under health insurance after 30 days and hourly employees are not covered until 90 days. Mr. McKeever recommended that all employees be considered for health. insurance after 30 days. After lengthly discussion by Council, Councilman Graham made a motion that the Town Attorney prepare the proper document for Council's action, to have Town employees waiting period for health insurance after 90 days, seconded by Council- man Aust and carried. Councilman Crawford made a motion that the Town pay for this calendar year $48.02 for each employee, seconded by Councilman Boyd and carried on the following recorded vote: John A. Johnston - Aye Andrew L. Graham, Jr. - Aye Pauline G. Mitchell - Aye Ira S. Crawford - Aye James M. Neblett - Aye Alma H. Holston - Aye C. E. Boyd, Jr. - Aye Glen K. Aust - Aye Councilman Graham moved that the money that has been deducted from April 13, 1984, be .refunded. This refund will amount to $743.38 per month for April, May and June for a total of $2,230.14, to come out of the unappropriated surplus general fund. Motion seconded by Councilman Crawford and carried on the following recorded vote: John A. Johnston - Aye Andrew L. Graham, Jr. - Aye Pauline G. Mitchell - Aye Ira S. Crawford - Aye James M. Neblett - Aye Alma H. Holston - Aye C. E. Boyd, Jr. - Aye Glen K. Aust - Aye NEW STREET Councilman Johnston advised the Finance Committee had discussed new streetlights LIGHTS for Dora Highway, Windsor Avenue and Sunset Drive and moved that an additional VAR. LOC. appropriation of $2,977.00 be made to Account 44104-5101, Electrical Services from General Fund unappropriated Surplus to cover the cost to improve street lighting, seconded by Councilman Neblett and carried on the following recordec vote: June 5, 1984 I ~~~ John A.,.7ohnston - Aye Andrew L. Graham,Jr. -Abstain I Pauline G. Mitchell - Aye Ira S. Crawford - Aye James M. Neblett - Aye Alma H. Holston - Aye C. E. Boyd, Jr. - Aye Glen K. Aust - Aye STREET COMMITTEE Chairman Crawford had no report. ORDINANCE COMMITTEE Chairperson Holston advised that all information on the peddlers ordinance, satellite dish, and personnel policy would be turned over to new committee chairman. PUBLIC SAFETY COMMITTEE Chairman Aust had no report, however, reported on the seminar "How to Make the Council the Organization that Really Runs Things" that he recently attended. REPORT OF MAYOR Mayor Ratcliffe advised he was in receipt of pay schedule for our latest contract which is 4A, the main pumping station here in Pulaski, which is the largest contract we have. REPORT OF TOWN ATTORNEY _~ Mr. Terwilliger had no report. REPOGRT OF TOWN MANAGER Mr. McKeever advised we had received two mobile home applications from C. F and 'Sherry Golden and Eleanor S. Crouse. Councilman Graham moved that public hearing BUS be held June 19, 1984, at 7:00 p.m., seconded by Councilman Neblett and carried.' SERVICE Mr. McKeever advised that an application had been received from Mr. Kenneth; Kloplp who is interested in starting a bus service in the Town and he believed Mr. Klopp would have to follow the same procedure as for public convenience carriers: Mr. Klopp addressed Council with his plans and he was advised he would have to hive a franchise. Councilman Graham made a motion that the Town Manager and Town Attorney brig in recommendations, seconded by Councilman Crawford and carried. Mr. McKeever advised a petition had been received from Quarto, Inc. and other STREET property owners requesting that an alley off Thomas Street be closed, and recomrn~nded CLOSING that Viewers be appointed to view this particular alley. REQUEST VIEWERS Councilman Graham made a motion that James Gemmell, Dan Bell, Jeff Bain be ': APPOINTED appointed as Viewers, and Dennis Turman alternate, seconded by Councilman Neblett and carried. Mr. McKeever stated that negotiations had been completed with HUD on the UD~1G Agreement. MAYOR RAT- Councilman Neblett moved that Mayor Ratcliffe be authorized to approve and sign CLIFFE UDAG Grant, seconded by Councilman Boyd and carried on the following recorded vote: AUTHORIZED TO SIGN John A. Johnston - Aye Andrew L. Graham, Jr. - Aye GRANT Pauline G. Mitchell - Aye Ira S. Crawford - Abstain James M. Neblett - Aye Alma H. Holston - Aye C. E. Boyd, Jr. - Aye Glen K. Aust - Aye At 6:04 p.m. Councilman Neblett made a motion to adjourn, seconded by Councilman Bo~~d and carried. y APPROVED: ATTEST: ,~,,`` ~~~~± ~~z~,~~~ Clerk of Council ,:~ Ma ~~~~ June 12, 1984 Minutes of the Public Hearing of the Pulaski Town Council held June 12, 1984, at 7:00 p.m. in the Council Chambers in the Municipal Building. There were present: Mayor Raymond F. Ratcliffe, presiding Councilmembers: John A. Johnston, Pauline G. Mitchell, James M. Neblett, C. E. Boyd, Jr., Andrew L. Graham, Jr., Ira S. Crawford, Alma H. Holston, Glen K. Aust Also present: Frank Terwilliger, Town Attorney D. E. McKeever, Town Manager Ruth A. Harrell, Clerk Visitors: Dee Lindsey and Eric Randall of the news media Mary Lou Copenhaver Jim Neighbors Nick Glenn Gary Cutlip Roger Dean Jake Blevins The invocation was given by Councilman Neblett. WAIVER OF NOTICE OF SPECIAL MEETING PUBLIC HEARING PROP05ED BUDGET 1984-85 We, the undersigned, duly elected members of the Council of the Town of Pulaski, Virginia, hereby waive notice of a Special Meeting of said Council at 7:00 p.m. on June 12, 1984, for the purpose of a public hearing on the proposed 1984-85 budget, and any other business that may legally come before the Council. WITNESS our signatures this ~ ''*h a ~~~ ~~ T,,,,o i oAi, Mayor Ratcliffe welcomed the visitors and advised this special called meeting was for the purpose of hearing the public on the proposed 1984-85 budget. Mr. Jake Blevins of Dora Highway asked for starting and completion dates of work to be done in that area on Peak Creek. Mayor Ratcliffe advised that money was in the budget beginning in July and starting date could not be given at this time, however, as soon as money was available, the work would be started. 1 June 5, 1984 ~~'~~ Mr. Blevins further requested speed checks be made on Dora Highway. Mayor Ratcliffe referred this item to the Town Manager. Mr. Roger Dean advised that originally the budget appropriated $25,000 for street repair and this figure had been cut back. He requested repairs on sidewalk on North Washington Avenue as it is hazardous and requested fund be increased back to original amount appropriated, as he felt $10,000 would not cover all the repairs needed to sidewalks in the Town. Mr. McKeever advised he had viewed the area in question and it did need repair. He further stated the $10,000 was included for our curb, gutter and sidewalk repair and we have another capital expenditure of $106,000 for street improvements and some of this will probably go to curb and gutter repair. Mr. McKeever has directed Staff to provide him, starting in center of Town and working outward in circles, the ten worse areas, for sidewalk, curb and gutter. These areas will be costed and started first. Mr. McKeever stated that in all probability, they would come back to Council at a later date and ask for appropriation to do the needed repair work on Washington Avenue. Mr. McKeever advised in summary, after the increase in some of the service fees, business and professional license fees and the 5~ on real estate, he would describe the budget to have an adequate surplus over 1984-85 and any activities that we would wish to initiate could be covered by the surplus that will be pro- vided by these increases in fees. He further stated it was a well balanced, adequately surplus budget, and excluding our grant monies, our budget is 2z~ less in actual spending this year than it was last year. Mayor Ratcliffe advised he was in receipt of calls regarding the 5G added on real estate and he advised it only amount to $65,000 this year. Our increase in wages and salaries is $80,000 and the increase in real estate does not cover this., This is the first increase we have had since 1980. Town Attorney asked to prepare a resolution adopting the budget subject to Council's review on capital expenditures. Mayor Ratcliffe stated that we had not had a lot of opposition to the budget and. it is somewhat a vote of confidence on the part of the citizens. At 7:16 p.m. Councilman Boyd made a motion to adjourn, seconded by Councilman Neblett, and carried. APPROVED: Mayor ATTEST: Clerk of Council