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HomeMy WebLinkAbout07-03-84July 3, 1984 ~9 ELECTION May 1, 1984 At a regular Municipal Election held for the Town of Pulaski, VA on M 1, 1984, the following officers were elected with terms to begin July 1, 1984: 4 Mayor Raymond F. Ratcliffe - two year term; Mary Lou •Copenh~'ver, Robert N~ C; enn, Johri A. Johnston, and James, R., Neighbors, Councilmembers to serve four s. The Mayor-elect and the Councilmembers-elect having duly qualified before the C ark of the Circuit Court of Pulaski County, Virginia, as provided by Section IX o the Town of Pulaski Charter of 1948, and the Charter amendment approved by the 1 56 Legislature, a meeting was held this 3rd day of July, 1984, at 4:00 p.m. in t e Council Chambers in the Municipal Building. There were present: Mayor Raymond F. Ratcliffe, presiding . ,~.. Councilmembers: John A. Johnston, Pauline G. Mitchell, James M. Nebly~ett, ~, C. E. Boyd, Jr., Andrew L. Graham, Jr., Ira S. Craw ord, --~,~. Alma H. Holston, Glen K. Aust, Mary Lou Copenhaver,!, r' p Robert N. Glenn, James R. Neighbors >~, :~ ', Also present: D. E. McKeever, Town Manager ti;,~~~t Frank Terwilliger, Town Attorney '~._,~~ Ruth A. Harrell, Clerk Bill Hall, Fire Chief ~ Gary Cutlip, Finance Director/Treasurer I E. J. Williams, Chief of Police Leroy Early, Director of Public Works Larry Miller, appointed Recreation Director Visitors: Dee Lindsey and Eric Randall of the news media Senator Daniel W. Bird Lincoln Baugh Rev. J. N. Howard Approximately 16 area citizens •BSTRACT OF pOTES The .invocation was given by Reverend J. N. Howard. Mayor Ratcliffe advised the purpose of the meeting was to seat the Mayor 8nd awly elected Council members, and to consider the reappointment of the various apartment Heads and Officers of the Town. Mayor Ratcliffe asked the Clerk if she had received the "Abstract of Votes" sst in the Town of Pulaski Municipal Election held on May 1, 1984, and was 3vised by the Clerk that she had received same, and upon his request, the Clerk ead from the Abstract of Votes the following: For Mayor of the Town of Pulaski, aymond F. Ratcliffe; For Council - Mary Lou Copenhaver, Robert N. Glenn, Johri A ohnston, and James R. Neighbors. As no one requested that Clerk read entire Abstract of Votes, the Mayor rdered that the Abstract of Votes be received and recorded as part of the minutes f this meeting. ~7~j0 July 3, 1984 ~ K/ 1 T '. G'A..r. .~ ", .'af ~ .. y,.... .'. !. ~ ~ ~ • l :,a „ P . '- 5.` ~ , ~- ~ -r ~-. ~ ~ .. ~ -» , w °; ~ - ABSTRACT OF VOTES cast in the County/Qi~j~ of Pulaski at the ~°~ ~~ral election held on ~"~aY 1 , 19 84 , FOR xiayor -Town of Pulaski Names of Candidates C. E. Boyd, 3r. Raytnond F. Ratcliffe Kenneth Anderson Total Votes Received (In Figures) 799 1,264 1 ~l ::x• ti: > ;:'~l, ,~~, ~~.. `.~~%. ~' ; 4~ '~ We, the undersi ned Elector g al Board, upon examination of the official ret~ords deposited with the Clerk of the Circuit Court of the election on Posy 2 84 19 , do hereby certify that the above is a true and correct Abstract of Votes cast at said election and do therefore determine and declare that the following receiv- ed the greatest number of votes cast in said election: Raymond F Ratcliffe for the office of P~Sayar -Town of Pulaski ~.' Given under our hands this r,.. .A copy reste. ELECTORAL BOARD (SEAL) 2nd day of_ ~aY ~ 19 84 ~) Chairman !~ ~,,_~! .~ ,,=' L~ Vice Chairman ,.- , u Secretar, Secretary, Electoral Board Virginia, July 3, 1984 I~ ABSTRACT ~ ~n - ~.: . i~.~i f _- ~~n. ~ . , Y . `e - 3 ~ • i ~ •; f jet _ ! ~F VOTES cast in the County/Cfi~}~ of Pulaski , Virgthia, at the ~°'~''~' ~en~ral election held on ~~~~' 1 , 19~, FOR t~smber `Yawn Gauncil -Town a£ Pulaski Names of Candidates robe ~. "~i k" C ~nr. alma i. Ralston John Jahnstan P8uli t? ~ . iitGh~ll F„>_ _,___~~ Total Votes Received (In Figures) 1.351 1 R(}76 662 1.439 ~2 1, 37E, 8G7 774 We, the and rsigned Electoral Board, upon examination of the official records deposited with the Clerk of the Circuit Court of the election on ~"try 2 , 19 84 , do hereby certify that the above is a' true and correct Abstract of Votes cast at said election and do therefore determine and declare that the following receiv- ed the greatest number of votes cast in said election: :ii8ry Lou ~a}~enhaver Jamul rt. ~veighbor~ iahert "~. ~ "P.ick" G2e~rtn John t:. J~ahnstan for the office f~~mtbe:r Town Council - Taw-n of Pulaski Civen under dour hands this A cow res~e• day of :~;8y , 19 84 .r ~S~ Y _ 7I°~ ~~: R _ ;3 c ~t' ~ ~'z~-'r/ ~%" ' ~-%=--~'zz"~ Chapman :i / ~~'Ll -~'`'z'~-' Vice Chaitman ,~ ` Secretary ELECTORAL ~oAR~ ~ ~ Secretary, Electoral hoard (SF.ALp ,. . Yt ayor *.~ '~~fi''7r's'~FL*,1saQ~~~_~ ~~ f Off'~e~~~~'~~t~ti'b~i`ttr"~"~l~e~L'"Y+~~~''i~~ 't''h~ ~Cii~C~tit Couft;~ anwas advised t~iat ~s e ad received same. Mayor Ratcliffe directed that the Oaths of Office be received and filed. At this time, Mayor Ratcliffe stated that Council was honoring three of its etiring Councilmembers and asked them to meet him in the front, where he 2nd < 1 ~~ July 3, 1984 REMARKS- .~S~LT. DANIEL ,. ,.. ,. =: BIRD .`~ . ~„ .' presented to Pauline G. Mitchell a plaque for her four years of service on the Council, and Alma H. Holston a'. plaque for her four years of service on the~Council. A plaque was presented to Andrew L. Graham, Jr., for his sixteen years of service on the Council, with eight of the sixteen years being Vice Mayor. These plaques were presented in appreciation for their service to the Town. Senator Daniel W. Bird, Jr., in his remarks to the newly elected Council- members stated the Town of Pulaski had done a good job over the years in selecting outstanding citizens to Town Council and for Mayor. Leadership has been recognized in Richmond and Washington. Senator Bird stated there are several traits as a leader in local government; mature judgment, listen to complaints, have an open mind, try to disagree agreeably, and work together as a body in a spirit of cooperation. He further stated their duty is a public trust, and good communication with citizens, each other and Town Manager was necessary. Take issues up with Mayor and Councilmembers and at appropriate time with the department head or Town Manager. Senator Bird Challenged the new members to make the most of their opportunities over the next four years in their elected positions. Thereupon, the newly elected officials were seated. Mayor Ratcliffe advised a Vice-Mayor would now be elected for the 1984-86 term. Councilman Neblett nominated John A. Johnston for Vice-Mayor. Motion did not receive a second. Councilman Glenn nominated James Neighbors for Vice-Mayor for 1984-86, seconded by Councilman Boyd. Mayor Ratcliffe inquired it there were other nominations, and Councilman JAMES NEIGHBORS ELECTED t X1ICE MAYOR ~`~'°:> Boyd moved that nominations be closed, seconded by Councilman Crawford and carried. Mayor Ratcliffe advised those who favor James Neighbors as Vice-Mayor make it known by the following vote: John A. Johnston - Aye Robert N. Glenn - Aye James M. Neblett - Aye C. E. Boyd, Jr. - Aye James R. Neighbors -Aye Ira S. Crawford - Aye Mary Lou Copenhaver - Aye Glen K. Aust - Aye Mayor Ratcliffe inquired of Town Manager McKeever if he had a recommendation for appointment of officials and Department Heads. °",,`; . +' 1 Mr. McKeever advised that he did, and upon the request of Mayor Ratcliffe, rt, the following were recommended for appointment by Town Manager McKeever: 3 APPOINTMENT 1. Town Manager Daniel E. McKeever '~ OFFICIALS & 2. Clerk of Council Ruth A. Harrell DEPARTMENT 3. Town Attorney Frank Terwilliger HEADS 4. Chief of Police E. J. Williams 5. Fire Chief William A. Hall 6. Finance Director/ Treasurer Gary Cutlip 7. Director of Public Works Leroy Early 8. Recreation Director Larry Miller ~ Mr. Larry Miller was then introduced to Council to Council and the public and. Mr. McKeever advised he was presently the Recreation Director for Bedford Recreation Commission and felt he was exceptionally skilled to handle our program. Mr. Miller"tl3anked.Council for the opportunity to serve them and fie looked forward to coming to Pulaski. Councilman Boyd moved that Town Manager's recommendations be accepted, seconded by Councilman Neblett and carried on the following recorded vote: July 3, 1984 ~~~~ STANDING COMMITTEES n John A. Johnston - Aye James R. Neighbors -Aye Robert N. Glenn - Aye Ira S. Crawford - Aye James M. Neblett - Aye Mary Lou Copenhaver - Aye C. E. Boyd, Jr. - Aye Glen K. Aust - Aye Mayor Ratcliffe advised on appoin tment of Standing Committees, a research d been made of the books of the Town for the past 50 years and the Mayor had esented the Standing Commit tees and Chairman to the Town Council for this p riod of time. The change was made in 1948 and also a charter change in 1948, but we found nothing that deals with appointing of these committees. Since 1948, th Mayor has been presenting his committees and the Council has not voted on it. Ma or Ratcliffe further advised a Councilmember had presented a good study on the st ucture of these committees and recommended that we receive this recommendation fr m Councilman Boyd and that it be evaluated. Mayor Ratcliffe also advised the committees are preliminary and may be changed in~favor of an improved schedule. STANDING COMMITTEE OF COUNCIL 1984-1985 1 COMMITTEE CHAIRMAN COMMITTEE MEMBER Recreation Neighbors Public Utilities Johnston Streets Copenhaver ( Finance Crawford ( Personnel, Public Relations & Nominating Committee Johnston Ordinance Neblett Public Safety Aust Pollution & Sanitation Glenn Land, Bldg., Parks & Cemetery Boyd Boyd - Copenhaver - Neblett Glenn - Neighbors - Neblett Johnston - Glenn - Crawford Boyd - Johnston - Neblett Boyd - Crawford - Neblett Aust - Boyd - Crawford Johnston - Glenn - Crawford Copenhaver - Aust - Neighbors Neighbors- Copenhaver - Aust The Committees of Council with Town representatives on them were discussed at length. Councilman Crawford questioned the status of the Peppers Ferry Committee a he was advised they were appointed for terms; with Mr. Boyd suggesting that a co mittee be appointed to meet with the County. Councilman Aust stated that since the County matter was such an important issue, he felt it should come from the floor of the Council rather than from a c ittee. Councilman Neblett moved that the Nominating Committee take vacancies under a isement that are given under committees that have Town representatives, seconded b Councilman Boyd and carried. Councilman Boyd made the request to put on agenda for next meeting of July 17, h's recommendation to reduce the Standing Committee from nine to four, and also t at Council be prepared to nominate the committee that will negotiate with the C unty. Motion was seconded by Councilman Crawford and carried. At 4:45 p.m. on motion of Councilman Neblett, seconded by Councilman Boyd, a d carried, the Organizational Meeting adjourned for a five minute recess before g ing into Council's Regular Session. The first item of business in Council's Regular Meeting was the approval of t e minutes of the Regular Meeting of June 19, 1984 and the Special Meeting of J ne 28, 1984. Mayor Ratcliffe advised that next on the agenda was the appeal of the Planning ion's decision by Mr. Lincoln Baugh. APPEAL OF PLANNING COM. DECISION - LINCOLN BAUGH Mr. McKeever advised there might be a question about procedure and he felt our Town Attorney should provide the necessary advice before we proceed with Mr. Baugh's appeal ~S~ ~ July 3, 1984 Mr. Terwilliger advised Mr. Baugh that on the original resubdivision of this plat, he had come to him and talked with him for a few minutes. Mr. Terwilliger was never retained but they had discussed the matter. Mr. Terwilli- ger asked Mr. Baugh if he waived any conflict of interest; that Mr. Laymon did the last time. Mr. Baugh stated "no", he did not waive any conflict of interest, and Mr. Laymon was no longer representing him. Mr. McKeever stated he could advise the Council the question of procedure. He stated there is not any section in our Town Code that does allow for an appeal from the Planning Commission to this body. In consultations with Town Attorney, they believed there is no vehicle for that, therefore, it appears that the decision from the Planning Commission should stand. There does not appear to be any procedure for an appeal from that body to this body and without this in our code, he did not believe that Council could hear Mr. Baugh's appeal. Mr. McKeever advised that in the past, this body has heard the appeals and the question has been asked by Mr. Eley who represents people in the neighborhood who oppose this resubdivision and by an examination of our Town Code and State Code, there needs to be a vehicle to allow this appeal and there apparently is not. Mr. Eley stated that section 15.1, 475 of the Code provides for the proce- dure for taking up questions of variances and also subdivision ordinances and provides that it properly go before the Planning Commission after going before proper officials in the Administration and the appeal lies to the Planning Commission itself. Once their decision has been made, then the proper procedure is to take the matter to the Circuit Court of this County. Councilman Boyd advised this has previously been before the Planning Commission and we do need to get the matter resolved. Mr. McKeever advised that Council could pass an Ordinance to enable them to hear matters of this nature. After discussing this matter at length, Councilman Boyd stated this item should be dropped from the agenda. In hearing from the public, Mr. Bill Hager, owner of the Child Care Center, ALLEY again addressed Council on improvements to the alley, Pierce to Madison between IMPROVEMENTS Dora Highway and First St. Mr. McKeever advised the Engineering Department had BETWEEN DORA HGW. reviewed this request and three alternatives were selected; 1) closing the alley, & 1ST ST. STREET CLOSING REQUEST NEAR 12TH STREET 2) making repairs or gravel and asphalt, and 3) paving the alley. Closing the alley would restrict traffic but there is not enough space to prove a turnaround. Making general repairs would eliminate the dust and other related problems, but not control the speeding. The final alternative would be paving and speed bumps. Paving an alley would set a costly precedent and it is not recommended to place speed bumps on a public right of way for liability reasons. Mr. McKeever stated that general repairs (grading, filling potholes and blacktop repair) to each entrance be made. Also, posting of speed signs and increased police patrols to prevent speeding or reckless driving. Mr. Hager also remarked on small businesses and being self employed. Councilman Johnston moved for a voice vote approving this Administrative Report, seconded by Councilman Boyd and so carried. Mayor Ratcliffe advised that next item to be discussed was the street closing request, the access road near 12th Street, N.W. Mr. McKeever advised that several property owners in the vicinity of 12th Street, N.W. have requested that an access road leading to their property be closed. 1 July 3, 1984 ~~~ Councilman Neblett made a motion that same viewers that we are currently ing be appointed by resolution and recommendation made to Council, seconded Councilman Boyd and carried on the following recorded vote: John A. Johnston -Aye Robert N. Glenn - Abstain James M. Neblett -Aye C. E. Boyd, Jr. - Aye James R. Neighbors - Aye Ira S. Crawford - Aye Mary Lou Copenhaver -Aye Glen K. Aust - Aye Mr. McKeever advised a mobile home application had been received from ictor Harrell to place a trailer on Pepper Street and a public hearing should e scheduled. Councilman Boyd so moved that public hearing be scheduled for July 17, 1984, t 7:00 p.m., seconded by Councilman Neblett and carried. Mr. McKeever advised this is the second hearing on this application and Mr. arrell was coming back with legal representation. Mayor Ratcliffe called for Committee Reports. Chairper-sonsof the Standing Committees had no reports, however, Councilman oyd requested an Executive Session on a personnel matter at the end of the eeting. Mr. McKeever advised he had included in the Administrative Report, a notice hat if Councilmembers would notify him at earliest date about hotel reservations or the VML Annual Conference, it would be appreciated. Mr. McKeever advised e had reservations for twelve rooms and one suite. Councilman Aust advised we had two Mayors, Mayor Jackson and Mayor atcliffe, representing this area as Presidents of VML in past years. Mr. McKeever advised that new Recreation Director would report to work my 16th. ~ Mayor Ratcliffe advised a donation had been made to the First Methodist hurch Library in memory of Mr. Lloyd Patterson who had twenty-some years as own Treasurer. Mayor Ratcliffe also advised an invitation had been received from Inland otor Co. for open house on July 21, 1984, from 10:00 a.m. until 2:00 p.m. Mayor Ratcliffe stated the U.S. Government had maintained the old weather LOVING station at Loving Field and they have requested permission to vacate the building, FIELD and Mayor Ratcliffe stated that we would receive it in its present form by WEATHER STATION previous oral agreement. A document has now been received to sign accepting this station. Councilman Neblett so moved we accept this station and Mayor Ratcliffe authorized to sign acceptance document, seconded by Councilman Crawford and carried. REPORT OF TOWN MANAGER Mr. McKeever advised he had submitted a proposal for a change in Council Agenda format and requested that Council review. Councilman Crawford requested that Executive Session be added to agenda. Councilman Boyd moved that we adopt this new agenda and also a time limit be set for speakers to speak no longer than ten minutes, with Exective Session listed on it. Motion did not receive a second. Councilman Boyd moved that the proposed agenda be put on the agenda for the July 17, 1984, meeting, seconded by Councilman Crawford, and carried. Mr. McKeever advised all Town Offices would be closed July 4th in obser- vance of Independence Day. Councilman Boyd made a motion to have an Executive Session on a personnel matter under section 2.1-344 of the Code of Virginia, seconded by Councilman Neblett and carried. i ~'j~~6` July 3, 1984 At 5:26 p.m. Council went into Executive Session. At 5:47 p.m. Council returned to Regular Session. Mr. Terwilliger advised he had had instances where citizens had written to him asking for legal opinion as Town Attorney usually regarding a matter concerning the Town. He gives his position as representing the Town Council and does not represent every individual citizen. He so advises citizens if it is a matter that should come before Council, they should bring it to Council. He requested guidance from Council whether this is the way he should continue handling it or in a different manner. Council was in agreement that he was handling it correctly. At 5:52 p.m., Councilman Neblett made a motion to adjourn, seconded by Councilman Boyd, and carried. APPROVED: i I Mayo ATTEST: Clerk of Council 1