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HomeMy WebLinkAbout10-23-84October 23, 1984 ~~~~ Minutes of the Regular Meeting of the Pulaski Town Council held October 23, 1984, at 7:00 p.m. in the Council Chambers of the Municipal Building. There were present: Mayor Raymond F. Ratcliffe, presiding Councilmembers: John A. Johnston, Robert N. Glenn, C. E. Boyd, Jr., James R. Neighbors, Ira S. Crawford, Mary Lou Copenhaver, Glen K. Aust Absent: James M. Neblett Also present: Frank Terwilliger, Town Attorney D. E. McKeever, Town Manager Ruth A. Harrell, Clerk Visitors: Dee Lindsey and Lawrence Hammack of the news media Vickie Futrell Michael R. Oliver, Sr. Michael R. Oliver, Jr. Bill Brewer Archa Vaughan The invocation was given by Councilman Aust. The minutes of the regular meeting of October 9, 1984 and the minutes of special meeting of October 15, 1984, were approved after corrections. Mayor Ratcliffe welcomed visitors and advised that scheduled registered speaker, Mr. Bill Randall, President of Cablentertainment, was unable to attend meeting. Mayor Ratcliffe advised that as published, now 1 PUBLIC HEARING OLIVER MOBILE HOME APPLIC. PUBLIC HEARING ALLEY CLOSING OFF THOMAS STREET was the time and place to have a public hearing on mobile home application of Michael Ray Oliver. No one appeared before Council for or against this application. Mr. McKeever stated that Mr. Oliver had made application to the Town to place a mobile home at 1513 Case Knife Road. Presently the lot is only 6,000 sq. ft. and will be purchased by Mr. Oliver upon approval. The lot is in a R-2 Residential zone with Town water and sewer available. Presently the lot lacks the 10,000 sq. ft. required. Mr. Oliver has obtained ownership of the land next to his lot from a Mrs. Petrey to gain the additional square footage and of this date, there have been no objections, and recommended that this application be approved on the condition that a proper deed be drawn assigning Mrs. Petrey's property to Mr. Oliver. Councilman Aust made a motion that trailer application of Michael Ray Oliver to place a mobile home at 1513 Case Knife Road be approved on the condition that a proper deed be drawn assigning Mrs. Petrey's property to Mr. Oliver, seconded by Councilman Glenn and carried on the following recorded vote: John A. Johnston - Aye Robert N. Glenn - Aye James M. Neblett - Absent C. E. Boyd, Jr. - Aye James R. Neighbors - Aye Ira S. Crawford - Aye Mary Lou Copenhaver - Aye Glen K. Aust - Aye Mayor Ratcliffe advised that as published, now was the time and place to have a public hearing to close an alley off Thomas Street. Mr. Archa Vaughan and Mr. Bill Brewer stated they were in favor of this alley closing. Mr. McKeever advised that Viewers had viewed the property, the advertisements have been properly placed and the closing was in the Town Manager's office to be viewed by any concerned property owners. The Report of the Viewers states the closing of the alley will not inconvenience any property owner and Viewers and Staff recommended this alley be closed. -'~t~`~{ / i ~~ October 23, 1984 A RESOLUTION APPOINTING VIEWERS PURSUANT TO SECTION 15.1-364 of the 1950 Code of VIRGINIA TO MAKE A REPORT TO THE TOWN COUNCIL REGARDING AN APPLICATION BY QUARTO, INCORPORATED TO CLOSE AN ALLEY OFF THOMAS STREET IN THE TOWN OF PULASKI RESOLUTION WHEREAS, an application has been received from Quarto, Incorporated APPOINTING for the closure and abandonment of a public alley off Thomas Street VIEWERS in the Town of Pulaski, Virginia, pursuant to Section 15.1-364 of the 1950 Code of Virginia, as amended, and, WHEREAS, the Town Council desires further information prior to reaching any decision on said application; NOW, THEREFORE, BE IT RESOLVED by the Town Council of the Town of Pulaski sitting in regular session on June 19, 1984, that viewers be appointed pursuant to said code section to view said street and alley and report in writing to the Town Council whether in their opinion any, and if any, what inconvenience would result from discontinuing said alley. The viewers hereby appointed, subject to their acceptance, are James Gemmell, Warren J. Bain, and Daniel C. Bell. In the event that any of these viewers are unable to serve, Dennis Turman shall be so appointed subject to his acceptance. A fee of fifty dollars ($50.00) shall be paid for each viewer who serves to be paid by the applicant, Quarto, Incorporated. This resolution shall be effective upon its adoption. ADOPTED this 19th day of June, 1984. REPORT OF VIEWERS S/Mayor Raymond Ratcliffe '~ REPORT OF TOWN OF PULASKI, VIRGINIA VIEWERS To close an alley off Thomas Street in the Town of Pulaski, Virginia PETITIONERS: Quarto, Incorporated We the undersigned viewers duly appointed by Resolution of the Town of Pulaski, Virginia, adopted on the 19th day of June, 1984, convened in the Office of the Town Attorney and at the time were given written instructions by the Attorney for said Town of Pulaski, Virginia, upon our duties as viewers, the original of the instructions being herewith ~ attached as part of these proceedings. After reading the instructions, the undersigned personally visited the location described in the aforementioned Resolution and instructions, and agree that the closing of the alley bounded on either side by proper- ties belonging to the Petitioners will not inconvenience any property owner as McGill Street has been vacated on the north and said alley could not be opened to this street. Given under our hands this 30th day of August, 1984. (s) Daniel C. Bell (s) Dennis R. Turman (s) R. James Gemmell ALLEY OFF THOMAS ST. CLOSED Councilman Boyd so moved that this alley be closed, seconded by Councilman Glenn, and carried on the following recorded vote: John A. Johnston - Aye Robert N. Glenn - Aye James M. Neblett - Absent C. E. Boyd, Jr. - Aye James R. Neighbors - Aye Ira S. Crawford - Aye Mary Lou Copenhaver - Aye Glen K. Aust - Aye PUBLIC HEARING Mayor Ratcliffe advised that as published, now was the time and place CLOSING ACCESS ROAD NEAR 12th to have a public hearing on closing an access road near 12th St., Northwood Area. ST. (NORTHWOOD No one spoke for or against this access road closing. AREA) October 23, 1984 ~~ti~ Mr. McKeever stated the Viewers had viewed the property, it had been advertised and available for public inspection. The Viewers have signed and agreed that the closing an access road near 12th St. will not inconvenience anyone and could be closed provided the property owners on both sides agree to the closing. The property owners on both sides do not object to this closing. A RESOLUTION APPOINTING VIEWERS PURSUANT TO SECTION 15.1-364 OF THE 1950 CODE OF VIRGINIA TO MAKE A REPORT OF THE TOWN COUNCIL REGARDING AN APPLICATION BY JANE D. WYSOR AND HELEN D. GLENN TO CLOSE AN ACCESS ROAD NEAR TWELFTH STREET, NORTHWOOD AREA, IN THE TOWN OF PULASKI, VIRGINIA WHEREAS, an application has been received from Jane D. Wysor and Helen D. Glenn for the closure and abandonment of an access road near Twelfth RESOLUTION Street, Northwood area, in the Town of Pulaski, Virginia, pursuant to APPOINTING Section 15.1-364 of the 1950 Code of Virginia, as amended, and, VIEWERS WHEREAS, the Town Council desires further information prior to reaching any decision on said application; NOW, THEREFORE, BE IT RESOLVED by the Town Council of the Town of Pulaski, sitting in regular session on July 17, 1984,. that viewers be appointed pursuant to said Code Section to view said access road and report in writing to the Town Council whether in their opinion any, and if any, what inconvenience would result from discontinuing said access road. The viewers hereby appointed, subject to their acceptance, are James Gemmell, Warren J. Bain and Daniel C. Bell. In the event that any of these viewers are unable to serve, Dennis Turman shall be so appointed, subject to his acceptance. A fee of fifty dollars ($50.00) shall be paid for each viewer who serves, to be paid by the applicants, Jane D. Wysor and Helen D. Glenn. This resolution shall be effective upon its adoption. ADOPTED this 17th day of July, 1984. S/Mayor Raymond F. Ratcliffe REPORT OF VIEWERS TOWN OF PULASKI, VIRGINIA To close an access road near Twelfth Street REPORT OF North Area, in the Town of Pulaski, Virginia VIEWERS PETITIONERS: Jane D. Wysor and Helen D. Glenn we the undersigned viewers duly appointed Pulaski, Virginia, adopted on the 17th day the office of the Town Attorney and at the instructions by the Attorney for said Town our duties as viewers, the original of the attached as part of these proceedings. ~y Resolution of the Town of of July, 1984, convened in time were given written of Pulaski, Virginia, upon instructions being herewith After reading the instructions, the undersigned personally visited the location described in the aforementioned Resolution and instructions, and agree that the closing of the access road lying between the boun- daries of the two parcels of real estate owned by the Petitioners will not inconvenience anyone and could be closed provided the property owners on both sides agree to the closing. Given under our hands this 30th day of August, 1984. (s) Daniel C. Bell (s) Dennis R. Turman (s) R. James Gemmell ~~i'~+~ October 23, 1984 ACCESS ROAD Councilman Boyd so moved this access road be closed, seconded by Councilman NEAR 12th STREET Aust, and carried on the following recorded vote: CLOSED .John A. Johnston. - Aye James R. Neighbors - Aye Robert N. Glenn - Abstain Ira S. Crawford - Aye James M. Neblett - Absent Mary Lou Copenhaver - Aye C. E. Boyd, Jr. - Aye Glen K. Aust - Aye As there were no further comments from the public, Mayor Ratcliffe called for Council Committee Reports. UTILITY COMMITTEE Chairman Johnston advised the Utility Committee had met and the User Agreement between the Town and County was under study, and is being rewritten to include some recommendations from the Engineering Department. Chairman Johnston further advised that Peppers Ferry had met on Thursday, October 18, 1984, and passed out information dealing with the plaque that will go on 4A pump station. On October 29, 1979, Council passed a resolution obligating the Town to become a member of the Peppers Ferry Wastewater Treatment Authority and committing $5,000 to this project. As this was the group that committed the Town to this project, it is proposed their names be included on the plaque. POLLUTION AND SANITATION Chairman Glenn had no report. PERSONNEL, PUBLIC RELATIONS & NOMINATING COMMITTEE REPORT Chairman Neblett absent. LAND, BUILDING AND STREETS COMMITTEE Chairman Boyd had no report. RECREATION AND PARKS COMMITTEE Chairman Neighbors had no report. FINANCE COMMITTEE Chairman Crawford advised the Finance Committee had met on October 16, 1984, and considered several items. ENGINEERING Chairman Crawford advised the capacity of our water treatment plant was discussed STUDY OF WATER TREAT- and it is felt we should send out requests for proposals only for an engineering MENT PLT. study. Specs should be designed and engineering firms would recommend what we would need to do and the estimated costs. Chairman Crawford made a motion that Council authorize the Town Manager and Engineering Department to send out proposals for an engineering study only, seconded by Councilman Aust. Mr. McKeever stated the engineering firm would provide us with the necessary engineering to increase the capacity of the plant. After considerable discussion by Council, motion carried. Chairman Crawford advised the Finance Committee was continuing to discuss the Virginia Supplemental Retirement System, seeking out answers as to the possibility of the Town switching over to this system. Chairman Crawford stated that due to problems with the Garner Avenue water line, GARNER AVE. Committee felt it should be replaced, and moved that $12,505 previously appropriated WATER LINE TO BE to account #183-7019, Water Fund, Water Line Replacement, be approved for expenditure REPLACED for the Garner Avenue Water Project, seconded by Councilman Boyd and carried on the following recorded vote: October 23, 1984 ` ~~IrJ John A. Johnston - Aye James R. Neighbors - Aye Robert N. Glenn - Aye Ira S. Crawford - Aye James M. Neblett. - Absent Mary Lou Copenhaver - Aye C. E. Boyd, Jr. - Aye Glen K. Aust - Aye PEAK CREEK Chairman Crawford advised the cleaning out of Peak Creek has begun and moved !'T 77 A TT TTT!'_ that $2,000 previously appropriated to account 4106-7011.01, Revenue Sharing Improvements other than Buildings, be approved for expenditure for creek cleaning, seconded by Councilman Boyd and carried on the following recorded vote: John A. Johnston - Aye James R. Neighbors - Aye Robert N. Glenn - Aye Ira S. Crawford - Aye James M. Neblett - Absent Mary Lou Copenhaver - Aye C. E. Boyd, Jr. - Aye Glen K. Aust - Aye Chairman Crawford stated Finance Committee had reviewed request from the Police Department to increase fees in parking violations and that Town Manager would address this subject in his report. TOOLS Chairman Crawford advised the mechanic tools at the Fire Department that we FOR have used for many years belonged to the late Ralph Pearce who was a mechanic at FIRE DEPT. the Fire Department. The family has offered to sell these tools to the Town for $1,700. Chairman Crawford moved that $1,700.00 be appropriated to account 43201-5413, Other than operating supplies from General Fund Unappropriated Surplus, and be approved for expenditure, seconded by Councilman Aust and carried on the following recorded vote: John A. Johnston - Aye James R. Neighbors - Aye Robert N. Glenn - Aye Ira S. Crawford - Aye James M. Neblett - Absent Mary Lou Copenhaver - Aye C. E. Boyd, Jr. - Aye Glen K. Aust - Aye TOWN PAY, The Committee also discus sed payroll procedures and pay periods- for the Town // PROCEDUemployees; and felt this matter should be handled administratively. PAY PERIODS Chairman Crawford stated there was a surplus of Town tags since we were now TOWN using decals and so moved that these tags be sold at a price of $1.00 each, seconded TAGS by Councilman Johnston and carried. Chairman Crawford advised we have a letter of commitment from the County COMPUTER/agreeing to letting the Town use their computer, however, we do need an IBM-3180 use COUNTYS small terminal at a price of $1,646.25, IBM 5251 large terminal at $3,668.25 from State Contract; and a modem (a means of communication between the Town and the County) PURCHASE which sells for approximately $3,000. COMPUTER Chairman Crawford moved that $8,314.50 previously appropriated to account 44106- EQUIP. 7007, Revenue Sharing, Purchase ADP Equipment, be approved for expenditure to purchase two .terminals and a modem to be placed in the Treasurer's office, seconded by Councilman Boyd and carried on the following recorded vote: John A. Johnston - Aye James R. Neighbors - Aye Robert N. Glenn - Aye Ira S. Crawford - Aye James M. Neblett - Absent Mary Lou Copenhaver - Aye C. E. Boyd, Jr. - Aye Glen K. Aust - Aye Chairman Crawford stated a considerable amount of sidewalk repair had been done throughout the Town and moved that $2,785.00 previously appropriated to account 4~106- 7014.02 Revenue Sharing, Street and Sidewalk repairs be approved for expenditure for repairs to various locations in Town, seconded by Councilperson Copenhaver and carried on the following recorded vote: John A. Johnston - Aye James R. Neighbors - Aye Robert N. Glenn - Aye Ira S. Crawford - Aye James M. Neblett - Absent Mary Lou Copenhaver - Aye C. E. Boyd, Jr. - Aye Glen K. Aust - Aye Ii~~ BEAUTIFICA- TION - PLANT SPRING 'FLOWERS October 23, 1984 Chairman Crawford moved that $1,198..25. be appropriated to account X67104-5617 Beautification Committee, from General Fund Unappropriated Surplus, in order for the Town to plant Spring flowers, seconded by Councilman Boyd and carried on the following recorded vote: John A. Johnston - Aye Robert N. Glenn - Aye James M. Neblett - Absent C. E. Boyd, Jr. - Aye FIRE DEPT. REORGANIZA- TION James R. Neighbors -.Aye Ira S. Crawford - Aye Mary Lou Copenhaver - Aye Glen K. Aust - Aye Chairman Crawford requested an Executive Session on a legal and contractural matter under section 2.1-344, subsection 5. ORDINANCE COMMITTEE Chairperson Copenhaver had no report. PUBLIC SAFETY COMMITTEE Chairman Aust reporting on the reorganization of the Fire Department, advised this was on the recommendation of Fire Chief Bill Hall which eliminated the positon formerly held by Ralph Pearce, Assistant Fire Chief. The old organizational chart is under the direction of Town Manager, Fire Chief and then Assistant Fire Chief, etc. The new proposal would be the Town Manager, Fire Chief and under Chief, we will have three paid captains that are being moved up from lieutenants. Ahead man will then be on each shift who will act as Assistant Fire Chief. Also, each shift will have a fire fighter mechanic. Chairman Aust further stated that Chief Hall would like this reorganization to go into effect October 27, 1984, and this change would not be any additional cost to the Town. Chairman Aust made a motion to adopt this reorganization of the Fire Departure seconded by Councilman Crawford and carried on the following recorded vote: John A. Johnston - Aye. James R. Neighbors - Aye Robert N. Glenn - Aye Ira S. Crawford - Aye James M. Neblett - Absent Mary Lou Copenhaver - Aye C. E. Boyd, Jr. - Aye Glen K. Aust - Aye REPORT OF TOWN ATTORNEY Mr. Terwilliger had no report. REPORT OF MAYOR Mayor Ratcliffe had no report. REPORT OF TOWN MANAGER Mr. McKeever advised the annual Virginia Municipal League Legislative meeting will be held December 13, 1984, at 5:30 p.m. at the Hotel Roanoke, and requested Council's reservations by November 15, 1984. Mr. McKeever stated the Financial and Real Estate Disclosure forms required to be completed by Councilmembers should be completed and returned to the Clerk of Council by January 15, 1985. Mr. McKeever advised that recently our Sewage Treatment Plant received an unsatisfactory rating because of certain administrative deficiences. These have all beencorrected and the State Water Control Board has now given us a satisfactory rating. Mr. McKeever advised the Police Department had submitted a recommendation POLICE DEPT. INCREASE IN to increase the parking violation fines. This recommendation was submitted to the FINES Finance Committee and they felt it should be brought to full Council. The expenditures due to monitoring this program are not met by fines now in effect. The proposed parking violation notice would include additional violations that October 23, 1984 I i V1 would help the Town Police enforce certain things that make it difficult to enforce now. Mr. McKeever requested that Council review this proposal and make recommendations to the Finance Committee. Councilman Boyd stated of major concern was the parking on Main Street, with persons moving their vehicles a few inches, and requested solution to this problem. Mr. McKeever advised we have recently completed a requirement from recent federal legislation in reference to our General Revenue Sharing money. The requirement was that we had to conduct a self-evaluation of all our programs and facilities to determine if we, in any manner, discriminate against the handicapped. This process has been completed. Non-structural changes (those program changes that do not require any change in REVENUE physical structure of facility) have to be completed by October 17, 1984. SHARING & HANDI- If they were not, the requirement stated as long as we were working toward making CAPPED those changes, that you were in compliance. Some of the non-structural changes have REQUIRE. been completed. Structural changes must be completed by October 17, 1986. These include restrooms and rampways to some of our facilities. A program has been designed to make these changes. Mr. McKeever stated we need to schedule a public hearing to schedule the application for permits for licenses for taxi cabs for the year 1985 for the first meeting in December, so moved by Councilman Boyd, seconded by Councilman Glenn and carried. NOV. MEETING Mr. McKeever advised the first meeting in November was scheduled for Tuesday, DATE CHANGED November 6, 1984, which is election day, and recommended this date be changed. Councilman Boyd moved that the regularly scheduled Council meeting date of November 6, 1984, be changed to November 5, 1984, at 4:00 p.m., seconded by Councilman Crawford and carried on the following recorded vote: John A. Johnston - Aye Robert N. Glenn - Aye James M. Neblett - Absent C. E. Boyd, Jr. - Aye James R. Neighbors -Aye Ira S. Crawford - Aye Mary Lou Copenhaver - Aye Glen K. Aust - Aye Councilman Crawford made a motion that Council go into Executive Session on a legal and contractural matter under section 2.1-344, subsection 5, of the Code of Virginia, seconded by Councilman Boyd and carried. At 8:01 p.m. Council went into Executive Session. At 8:35 p.m. Council returned to Regular Session. PRESS Councilman Crawford made a motion that this Council meet in this Chamber RELEASE JOINTLY at 9:30 a.m. October 24, 1984, with the representatives of the County Board of WITH Supervisors to have a press release concerning principles of agreement, seconded CTY. BD. OF by Councilman Glenn and carried. SUPV. At 8:36 p.m. Councilman Aust made a motion to adjourn, seconded by Councilman Glenn, and carried. ATTEST: ~~ ~> opt-r[/l/u,L~ Clerk of Council APPROVED: ay r