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HomeMy WebLinkAbout12-18-84December 18, 1984 `~~(~C9 Minutes of the Regular Meeting of the Pulaski Town Council held December 18, 1984, at 5:00 p.m in the Council Chambers of the Municipal Building. There were present: Mayor Raymond F. Ratcliffe, presiding Councilmembers: John A. Johnston, Robert N. Glenn, James M. Neblett, C. E. Boyd, Jr., James R. Neighbors, Ira S. Crawford, Mary Lou Copenhaver, Glen K. Aust Also present: Frank Terwilliger, Town Attorney D. E. McKeever, Town Manager Ruth A. Harrell, Clerk Visitors: Dee Lindsey and Eric Randall of the news media Vicki Futrell Rebecca Akers Frankie Long 1 area citizen The invocation was given by Councilman Boyd. The minutes of the regular meeting of December 4, 1984, were approved as published. PUBLIC Mayor Ratcliffe advised that as published, now was the time and place to hold HEARING a public hearing on the proposed Mobile Home Ordinance. PROPOSED Mr. Terwilliger advised there were several changes he would like Council to MOBILE consider before adoption of the ordinance. He proceeded to give suggested changes. HOME These changes were discussed at length by Council and their suggestions to be ORD. incorporated into new draft of ordinance which will be brought back to Council at the next meeting for vote. There were no comments received from the public for or against this ordinance. Mayor Ratcliffe advised that as published, now was the time and place to hold a public hearing on mobile home application of Rebecca Akers to place a mobile home at 508 Lafayette Avenue. Mr. McKeever advised the lot is 6,944 square feet in an R-2 residential zone PUBLIC with Town water and sewer available. Ms. Akers is co-owner of the lot and intends HEARING to live on the lot, and the lot has not had any prior use; it has been vacant. Mr. MOBILE McKeever further stated there was one other trailer in area, located directly across HOME from this lot. Mr. McKeever stated two people had called opposing this trailer, but APPLIC. we had not received any written objections. APPROVED No one from public spoke for or against this application. Councilman Crawford moved that mobile home application of Rebecca Akers to place a mobile home at 508 Lafayette Ave be approved, seconded by Councilman Aust, and carried. As there were no further comments from the public, Mayor Ratcliffe called for Council Committee Reports. POLLUTION AND SANITATION Chairman Glenn had no report. PERSONNEL, PUBLIC RELATIONS & NOMINATING COMMITTEE Chairman Neblett presented and read resolution appointing Mr. Thomas Jefferson Cox and Mr. Anthony Wayne Ondich as members of the Parking Authority, and moved adoption of resolution as presented, seconded by Councilman Glenn and carried on the following recorded vote: John A. Johnston - Absent James R. Neighbors - Aye Robert N. Glenn - Aye Ira S. Crawford - Aye James M. Neblett - Aye Mary Lou Copenhaver - Aye C. E. Boyd, Jr. - Aye Glen K. Aust - Aye ~~0 December 18, 1984 RESOLUTION RESOLUTION APPOINTING MEMBERS OF THE PARKING AUTHORITY ADOPTED OF THE TOWN OF PULASKI, VIRGINIA APPOINTMENTS WHEREAS, certain vacancies have occurred in the Town of Pulaski TO PARKING Parking Authority; and, AUTHORITY WHEREAS, Thomas Jackson Cox and Anthony Wayne Ondich have indicated their willingness to serve as members of said Authority; NOW, THEREFORE, the Town Council of the Town of Pulaski, Virginia, sitting in regular session on December 18, 1984, does hereby appoint Thomas Jackson Cox and Anthony Wayne Ondich, to serve for a term of five (5) years on said Authority, that is, until December 18, 1989. This resolution is effective upon its adoption. Adopted this 18th day of December, 1984. Chairman Neblett also presented resolution appointing members to the Planning RESOLUTION Commission. Chairman Neblett made a motion that resolution be adopted reappointing ADOPTED _ Mr. Roy T. Rives and Dr. A. W. Anneski to the Planning Commission, seconded by APPOINT. Councilman Boyd and carried on the following recorded vote: TO PLANNING COMMISSION John A. Johnston - Absent James R. Neighbors - Aye Robert N. Glenn - Aye Ira S. Crawford - Aye James M. Neblett - Aye Mary Lou Copenhaver - Aye C. E. Boyd, Jr. - Aye Glen K. Aust - Aye RESOLUTION RE-APPOINTING MEMBERS OF THE PLANNING COMMISSION OF THE TOWN OF PULASKI, VIRGINIA WHEREAS, two (2) members of the. Town of Pulaski Planning Commission, Roy T. Rives Commission of and Dr. A. W. Anneski have the Town of Pulaski; and, honorably served on the Planning WHEREAS, the terms of these members expire on December 31, 1984, and these members have indicated a willingness to continue service on this Commission; NOW, THEREFORE, the Town Council of the Town of Pulaski, Virginia, sitting in regular session on December 18, 1984 does hereby re-appoint Roy T. Rives and Dr. A. W. Anneski to serve on the Town of Pulaski Planning Commission until December 31, 1988. This resolution shall be effective upon its adoption. Adopted this 18th day of December, 1984. Chairman Neblett advised that Mayor Ratcliffe's term expires December 31, 1984, on the Peppers Ferry Waste Water Treatment Authority as well as the term of alternate, D. E. McKeever. Chairman Neblett moved that Mayor Ratcliffe be reappointed to the Peppers Ferry Waste Water Treatment Authority, seconded by Councilperson Copenhaver and carried on the following recorded vote: RESOLUTION John A. Johnston - Absent Robert N. Glenn - Aye James M. Neblett - Aye APPOINTING MAYOR C. E. Boyd, Jr. - Aye RATCLIFFE TO PFWWTA RESOLUTION James R. Neighbors - Aye Ira S. Crawford - Aye Mary Lou Copenhaver - Aye Glen K. Aust - Aye WHEREAS, the Town of Pulaski did by formal Resolution appoint Mayor Raymond F. Ratcliffe to the Peppers Ferry Regional Wastewater Treatment Authority to serve the present term and decided to make his reappointment at this time a matter of record of Council, and to appoint him for an additional term of four (4) years. NOW, THEREFORE, BE IT RESOLVED by the council of the Town of Pulaski, Virginia, meeting in regular session on this the 18th day of December, 1984, that Mayor Ratcliffe be, and he is hereby named one of its two members of the Peppers Ferry Regional Wastewater Treatment Authority December 18, 1984 ~~~1 for a present term of four (4) years, beginning January 1, 1985, and expiring on December 31, 1988, or until his successor is appointed and duly qualifies. BE IT FURTHER RESOLVED that the Clerk of the said Council is directed to notify the Peppers Ferry Regional Wastewater Treatment Authority of this appointment and the expiration date thereof. This Resolution shall become effective upon adoption. Adopted this 18th day of December, 1984. Chairman Neblett moved that D. E. McKeever, alternate, be reappointed to the Peppers Ferry Waste Water Treatment Authority, to run concurrently with the Mayor's term, seconded by Councilman Boyd and carried on the following recorded vote: DAN MCKEEVER John A. Johnston - Absent James R. Neighbors - Aye APPOINTED Robert N. Glenn - Aye Ira S. Crawford - Aye ALTERNATE James M. Neblett - Aye Mary Lou Copenhaver - Aye PFWWTA C. E. Boyd, Jr. - Aye Glen K. Aust - Aye LAND, BUILDINGS AND STREETS COMMITTEE Chairman Boyd had no report. RECREATION AND PARKS COMMITTEE Chairman Neighbors had no report. FINANCE COMMITTEE Chairman Crawford advised the Finance Committee met December 17, 1984. He advised bids have been received on employee health insurance for this coming year from Blue Cross of Virginia and Blue Cross of Southwest Virginia. Bids will not be closed until December 19, 1984, additional bids are not anticipated. Blue Cross of Virginia bid reflected a new contract rate of $42.74 per employee and includes a pre-admission review. Chairman Crawford moved that proposal of Blue Cross of Virginia be EMPL. accepted, on condition no other lower bid is received, and Town Attorney be HEALTH INS. authorized to draw up a new resolution reflec ting the $42.74 rate per employee BID to be effective January 1, 1985, seconded by Councilman Neblett and carried on ACCEPT. the following recorded vote: John A. Johnston - Absent James R. Neighbors - Aye Robert N. Glenn - Aye Ira S. Crawford - Aye James M. Neblett - Aye Mary Lou Copenhaver - Aye C. E. Boyd, Jr. - Aye Glen K. Aust - Aye Finance Committee had discussed the current postage machine which is currently 24 years old, and they talked about replacing with a new machine at a cost of $1,760 POSTAGE Chairman Crawford moved postage machine be put into next year's budget, MACH. IN NEXT seconded by Councilman Neblett and carried. YEARS UDGET Chairman Crawford stated we had previously approved two new positions in the Recreation area and Assistant to the Town Manager, but failed to appropriate the money. Chairman Crawford moved that $7,250 be appropriated to account ~~7104-1001, APPRO. salaries 'and wages, recreation centers, from unappropriated general fund surplus SPORTS to fund the newly created position of Sports Coordinator, seconded by Councilman COORD. Boyd and carried on the following recorded vote: John A. Johnston - Absent Robert N. Glenn - Aye James M. Neblett - Aye C. E. Boyd, Jr. - Aye James R. Neighbors - Aye Ira S. Crawford - Aye Mary Lou Copenhaver - Aye Glen K. Aust - Aye Chairman Crawford moved that $7,250 be appropriated to account ~~7107-1001, ~~~ December 18, 1984 salaries and wages, marinas and boat landings, from unappropriated general fund surplus to fund the newly created position of Assistant Park Manager, seconded by Councilman Boyd, and carried on the following recorded vote: APPROP. FOR John A. Johnston - Absent James R. Neighbors - Aye ASST. PARK MGR. Robert N. Glenn - Aye Ira S. Crawford - Aye James M. Neblett - Aye Mary Lou Copenhaver - Aye C. E. Boyd, Jr. - Aye Glen K. Aust - Aye Chairman Crawford moved that $150.00 be appropriated to account ~~7104-5401 office supplies recreation centers, from unappropriated general fund surplus to fund start up needs for the new Sports Coordinator, seconded by Councilman Glenn, and carried on the following recorded vote: John A. Johnston - Absent James R. Neighbors - Aye Robert N. Glenn - Aye Ira S. Crawford - Aye James M. Neblett - Aye Mary Lou Copenhaver - Aye C. E. Boyd, Jr. - Aye Glen K. Aust - Aye Another newly created position is Assistant to the Town Manager and funds for this position for approximatley the first two years is included in the UDAG grant we received. Chairman Crawford moved that $11,337.00 be appropriated to account ~~1201- 1001,salaries and wages, Town Manager, from General Fund unappropriated surplus to fund the salary of the Assistant to the Town Manager, seconded by Councilman Boyd and carried on the following recorded vote: APPROP. FOR John A. Johnston - Absent James R. Neighbors - Aye ASST. TO TOWN Robert N. Glenn - Aye Ira S. Crawford - Aye MGR. James M. Neblett - Aye Mary Lou Copenhaver - Aye C. E. Boyd, Jr. - Aye Glen K. Aust - Aye Chairman Crawford moved that $400.00 be appropriated to account ~~1201- 5401, office supplies Town Manager from General Fund unappropriated surplus to purchase office supplies for the Assistant to the Town Manager, seconded by Councilman Boyd and carried on the following recorded vote: John A. Johnston - Absent James R. Neighbors - Aye Robert N. Glenn - Aye Ira S. Crawford - Aye James M. Neblett - Aye Mary Lou Copenhaver - Aye C. E. Boyd, Jr. - Aye Glen K. Aust - Aye Chairman Crawford stated in June of next year, we will draw down on the UDAG money to fund a portion of the money appropriated. Chairman Crawford advised that the committee discussed financing for Peppers Ferry and the methods of paying the December bill and at this time we did not know how the contract 4B was going to come in. The Finance Committee felt rather than trying to borrow enough money, unknown amount for an unknown length of time, that we would try to use some of the funds from our sewer surplus until such time we do get the 4B contract figures. The County does owe the Town money for Peppers Ferry on the portion that they are involved in. Chairman Crawford moved that the Town Treasurer be authorized to use $23,000.0 PEPPERS of Sewer Fund Surplus to cover Peppers Ferry expenditures through December 31, FERRY PAYMENT 1984, seconded by Councilman Boyd. Councilman Glenn moved to amend motion, adding borrowed funds to be paid back to the Sewer Fund, seconded by Councilman Boyd and carried on the following recorded vote: John A. Johnston - Absent Robert N. Glenn - Aye James M. Neblett - Aye C. E. Boyd, Jr. - Aye James R. Neighbors - Aye Ira S. Crawford - Aye Mary Lou Copenhaver - Aye Glen K. Aust - Aye Chairman Crawford advised the Town has received its audit for the last fiscal year but has not been released yet as it is still awaiting approval from the December 18,1984 r~~ State. The fund balance has increased by $544,000. The Finance Committee expressed satisfaction with the auditing firm on the job they have done for us. Committee discussed the computer in the Treasurer's office and it is hopeful that our payroll can be run on computer by January 1, 1985. We are still looking for a printer. The 16 tables at the Armory are in need of repair. The Armory is being used and we have received complaints about the tables. Chairman Crawford moved that $600.00 be appropriated to account ~~4304-3004, repair and maintenance, National Guard Armory, from unappropriated general fund surplus to rebuild the tables at the Armory, seconded by Councilman Glenn and carried on the following recorded vote: TABLES- John A. Johnston - Absent James R. Neighbors - Aye ARMORY Robert N. Glenn - Aye Ira S. Crawford - Aye James M. Neblett - Aye Mary Lou Copenhaver - Aye C. E. Boyd, Jr. - Aye Glen K. Aust - Aye Chairman Crawford advised we budgeted $30,900 for three new police cars. The State contract has been awarded to Chevrolet, with car costing $10,600 plus $92.60 for spotlight. Appropriation of an additional $1,206.63 is needed to cover the additional expenses plus the spotlight. Chairman Crawford moved that $1,206.63 be appropriated to account ~~106- 7005.02, motor vehicle equipment, Revenue Sharing from unappropriated Revenue Sharing surplus for additional funds needed to purchase police vehicles, seconded by Councilman Boyd and carried on the following recorded vote: POLICE John A. Johnston - Absent James R. Neighbors - Aye CARS Robert N. Glenn - Aye Ira S. Crawford - Aye James M. Neblett - Aye Mary Lou Copenhaver - Aye C. E. Boyd, Jr. - Aye Glen K. Aust - Aye Chairman Crawford moved that the $32,106.63 appropriated for the purchase of police vehicles be approved for expenditure, seconded by Councilman Boyd and carried on the following recorded vote: John A. Johnston - Absent James R. Neighbors - Aye Robert N. Glenn - Aye Ira S. Crawford - Aye James M. Neblett - Aye Mary Lou Copenhaver - Aye C. E. Boyd, Jr. - Aye Glen K. Aust - Aye Chairman Crawford stated the American Water Works is sponsoring a good conference at Virginia Tech for operating water treatment plants and made a motion that $475.00 be appropriated to account ~~1225-5501, Travel, General Engineering, from unappropriated general fund surplus to provide funds for Town Engineer to attend this seminar, seconded by Councilman Glenn and carried on the following recorded vote: John A. Johnston - Absent James R. Neighbors - Aye WATER Robert N. Glenn - Aye Ira S. Crawford - Aye TREATMENT James M. Neblett - Aye Mary Lou Copenhaver - Aye SEMINAR C. E. Boyd, Jr. - Aye Glen K. Aust - Aye Chairman Crawford advised that proposals from engineering firms have been requested concerning our water treatment plant, and so moved that the Town Manager, Town Engineer, Mayor and the Chairmen of the Finance and Utilities Committees sit as a committee to review qualifications of the engineering firms that are submitting proposals to us, seconded by Councilman Boyd, and carried. ORDINANCE COMMITTEE Chairperson Copenhaver advised the Ordinance Committee met December 12, 1984. The proposed change in parking fees was discussed Chairperson Copenhaver moved that we accept the new parking fees and that ~~~'* December 18, 1984 PUBLIC HEARING SCHEDULED PARKING VIOLATIONS Town Attorney be authorized to change the Town Code, seconded by Councilman Neblett. Councilman Boyd made a substitute motion that we hold a public hearing on January 22, 1985, at 7:00 p.m. and give the merchants an opportunity to come in and voice their concerns, seconded by Councilman Aust, and carried. Town Manager is to write letter to Downtown Merchants Council advising them of this public hearing, and this subject tabled until the January 22, 1985, meeting. Chairperson Copenhaver advised the employee sick leave policy was discussed, and the Committee agreed the granting of advance sick leave should be removed from the policy. When employee goes off the payroll, they lose health insurance coverage even though his position is held open while on leave of absence. Employee may pick up cost of insurance and maintain coverage when his earned leave runs out. Some~/in the future, we want to initiate a policy of pre-employ- ment physicals for all Town employees. Town Attorney was regeusted to correct language in this policy and bring back to Council. There is language in present zoning ordinance that can be expanded on controlling satellite dishes. The Planning Commission has been approached for their ideas on this subject and input requested from Council. The Committee discussed Business License tax and in 83/84 budget year, the Town only collected $111,000 according to a rough draft of the audit. Town Treasurers are permitted to review State tax returns. Mr. Terwilliger advised the Town Treasurer has the authority both under the REWRITING CODE- REFERRED TO FINANCE COMMITTEE State Code and under the existing Charter and Code to do this. The Town Treasurer will make a written request to the Commissioner of Revenue requesting this information, and will be treated confidentially. Chairperson Copenhaver advised correspondence from Municipal Code Corporation was distributed. The corporation will check our present ordinances against State Code and recent court rulings to make sure they are adequate if decision is made to update Town Code. Cost of this service would be approximately $9,000 to rewrite the Code based on the number of pages. Payments could be made over approximately two budget years. Chairperson Copenhaver made a motion to refer this matter to the Finance Committee, seconded by Councilman Neighbors, and carried. At 8:20 p.m. Councilman Johnston arrived at meeting. PUBLIC SAFETY Chairman Aust advised the Safety Committee had met along with the Ordinance DIRECTOR OF EMERG. Committee. It was brought out in the meeting that if we have a disaster such SERVICES as a railroad spilling toxic material across the street, if it is declared an REFERRED TO SAFETY emergency, the Director of Emergency Services, County Administrator, takes over COMMITTEE control of all emergency personnel. Committee felt the Town should have their own Emergency Service Director, and Staff to write plan. The emergency situations should also include dams. This can be done by adopting an ordinance. Councilman Crawford made a motion to refer this matter to the Public Safety Committee, seconded by Councilman Boyd and carried. UTILITIES COMMITTEE Chairman Johnston had no report. REPORT OF MAYOR Mayor Ratcliffe had no report. December 18, 1984 I ~~V REPORT OF TOWN ATTORNEY Mr. Terwilliger advised notices had been mailed on some of the nuisances that were brought before us. Some will be published in newspaper, others have already been placed in the hands of the sheriff to be served. Some of the properties have been corrected or will be corrected in the immediate future. In discussing the User Agreement with the County, Mr. Terwilliger suggested meeting, and discussing terms with their attorney. REPORT OF TOWN MANAGER Mr. McKeever advised that on the request for widening Lafayette Avenue, property would have to be taken from residents on Hickory Avenue, and the residents on Hickory objected to this. On widening on the east side, it was found that the WIDENING right of way would be within 8.75 ft. of the houses and about 2 ft. from the LAFAYETTE porches. It is felt that we should leave the street as is. Mr. McKeever stated the Peppers Ferry Regional Wastewater Treatment Authority is required to initiate a pretreatment program. Member jurisdictions who have reissued permits or will receive a newly issued permit will be required to develop PFWWTA such a program. The State Water Control Board will allow PFWTA to develop a PRETREAT- ment Program for all member jurisdictions discharging into the Peppers Ferry Plant. PROGRAM A pretreatment program is one which requires industrial discharge to meet EPA standards of the effluent industrial users discharge into the Peppers Ferry system. Olver, Incorporated will design the pretreatment program. Costs will be paid by each member jurisdiction based upon the number of industrial users. The Town of Pulaski has a large number of industrial users thus the greatest cost. Our cost: Analysis of Effluent $9,544, Administration $8,456, Total $18,000. Mr. McKeever advised the landfill was inspected and received a good rating. Mc. McKeever further advised the Planning Commission has begun to review in more. detail the Comprehensive Plan. The first area to be reviewed is the downtown area. They are recommending reactivating the Downtown Renovation Group DOWN- in order to determine action needed for downtown. Mr. McKeever's office has been town preparing to initiate a Downtown Development Group in work toward identifying DEVE. GROUP new retail business needed and to develop a strategy for attracting them. He suggested that both purposes could be served and members of the previous Downtown Renovation Group could interface and serve with the Downtown Development Group toward a common goal. Mr. McKeever advised that inforamtion had been distributed from the VML office SENATE concerning Senate Bill No. 239. This bill would amend Section 56-232 and 56- BILL 239 TELE- 234 of the Code of Virginia to subject local government telephone rates to the phone jurisdiction of the State Corporation Commission. Present law exempts local rates government utility rates from State Corporation Commission jurisdiction. Councilman Neighbors made a motion that Town Attorney draw up a resolution formally opposing Senate Bill 239 and it be forwarded to our State Representatives and the office of the VML, seconded by Councilperson Copenhaver. Mr. McKeever is to invite C & P representative to next meeting of Council to hear his presentation before final adoption of resolution. Motion carried. Mr. McKeever invited Council to Christmas luncheon to be held at the Armory on Friday, December 21, 1984, at 12:00 p.m. Other reminders to Council were: Regular meeting of Tuesday, January 1, 1985, at 4:00 p.m. has been changed to Tuesday, Janaury 8, 1985, at 4:00 p.m. Council reminded to return Disclosure of Real Estate Holdings and Financial Disclosure Forms to Clerk of Council by January 15, 1985. Town offices will be closed Monday and Tuesday, December 24 and 25, and also i~~~ December 18, 1984 Tuesday, January 1, 1985, in observance of Christmas and New Year holidays. Mr. McKeever requested an Executive Session on a legal matter and a personnel matter. Councilman Aust made a motion that Council commend all the people who have participated in helping the underprivileged during Christmas, seconded by Councilman Boyd and carried. Councilman Neblett moved that Council go into Executive Session under 2.1-344 (A-6) on a legal matter and a personnel matter, seconded by Councilman Crawford, and carried. At 8:53 p.m. Council went into Executive Session. At 9:20 p.m. Council returned to Regular Session. At 9:21 p.m. Councilman Boyd made a motion to adjourn, seconded by Council- man Neighbors, and carried. APPROVED: ayor ATTEST: ~l~e.~~ C erk of Council 1 I~