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HomeMy WebLinkAbout05-18-82~~~~J Minutes cif the regular meeting of the Pulaski Town Council held May'18,`1982'at 7:00 P, M. in the Council Chambers~in the Municipal Building. There were present:- Mayor Raymond F. Ratcliffe, presiding. Councilmembers: John A. Johnston, Clem K. Aust, Andrew L, Graham,,Jr,, Alma H. Holston, Robert M, Wallace, James M. Nebiett, Jr,, Pauline G. Mitchell Absent: C, E, Boyd, Jr., Councilman Also present: H. R, C oake, Town Manager Gladys R._Dalton, Clerk Garnett S. Moore, Town Attorney Roger A. Williams, Treas/Finance Director Visitors: Dee Lindsey, & George Shadroui of the news media Ira A, Crawf ord, Councilman-elect Nick Saunders, E~e~nor Moore, Debbie Palmer Cathy Collier, N.R.V. Agency on Aging The invocation was given by Councilman Graham. The minutes of the Regular Meeting of May 5, 1982 were consider- ed and after two corrections were made, the minutes were approved as recorded. Ms, Cathy Collier, Executive Director of the N. R. V. Agency on Aging, appeared bef ore Council and submitted a request on behalf of the Agency for $1200.00 for the 1982-83 fiscal year budget, She was advised that her request would be taken into consideration when Council made its budget. Mayor Ratcliffe inquired if there was any one else who would like to raise some question. Nick Saunders advised that he felt the purpose of the Recreation Department was to achieve maximum participation for all. citizens of the Town of Pulaski, and wondered why participation in the little league grogram was limited. He further stated that because of the lack of supervision from the Recreation Department, the citizens of Pulaski were not getting a very good return in services. Also asked why the lighting at Loving Field dad been turned down, since there would be no cost to the Town as this was a Jaycee Project? Mayor Ratcliffe thanked Mr. Saunders for bringing this to Council, and asked Council what they wished to do about it. May 18, 1982 ~1V1 Council-man Aust moved it be turned over to the Recreation Committee and the Recreation Commission for a report at the next meeting of Council. Iiotion was seconded by Councilman Neblett. Ms. Eleanor Moore stated there was much inadequacy in the operation of the Recreation .Program for the Town. of Pulaski, citing in detail in a letter the areas of inadequacy. Debbie Palmer also presented a letter containing complaints regarding the operation of the recreation program. Both letters were turned over to Council- member Pauline Mitchell, for investigation by her Committee. UTILITIES COMMITTEE Chairman Johnston had no report. As Council's representative on the Town Retirement Committee, Councilman Johnston reported that the Committee met on May 12, and considered the proposal to place a ceiling on cost of living granted to pensioners. The present regulation provides for supplemental allowances based on consumer price index. He further stated the Finance and Personnel Committees have discussed this on several occasions and have recommended that a ceiling of 5% be placed on future cost of living increases, and that this was also the recommendation of Meidinger, Inc., the Town's actuary. Councilman Johnston stated that if the 5% ceiling, which is the recommendation of the Retirement Committee, is placed on further cost of living increases, is adopted, all further increases would be limited to 5% or the actual increase in the consumer price index, whichever, is smaller. C ouncilman Johnston moved that Council direct Town Attorney 5% Cost of Moore to draw up the nec~.essary legal documents to enact the S% cost Living Granted of living granted to pensioners. Motion was seconded by Councilman to Pensioners Neblett, and carried on the following vote: John A. Johnston - Aye Pauline G. Mitchell - Aye Robert M. Wallace - Aye C. E. Boyd, Jr. -Absent Andrew L. Graham, Jr. -Aye. Glen K. Aust - Aye Alma H. Holston - Aye James M. Neblett, Jr. -Aye Councilman Graham, Chairman of the Finance Committee, advised that the Finance and Personnel Committee have discussed this, and Council action is needed to delete present cost of living increases and replace with flat 5% cost of living as well as to appropriate funds to the 1981-82 Retirement costs after 5% cost of living cap is adopted, ~ the additional cost amounting to $40,000.00, and to be appropriated as follows: 1 ~'t7~ May 18, 1982 Councilman Graham moved that $32,623.50 be appropriated to Account ~~190-211.12 Retirement from General Fund Unappropriated Surplus; move that $2,871.75 be appropriated to Account ~~188-211,12 Retirement from Water Fund Unappropriated Surplus; move that $1,443.00 be appropriated to Account ~~075-211.12 Retirement from Sewer Fund Un- appropriated Surplus; move that $2,400.35 be appropriated to Account ~~091-211.12 Retirement from Refuse Disposal Fund Unappro- priated Surplus; move that $721..50 be appropriated to Account ~~221-211.12 Retirement from Equipment and Supplies Fund Unappro- priated Surplus, total $40,000.00. Motion was seconded by Council- man Johnston and carried on the following vote.; John A. Johnston - Aye Andrew L. Graham, Jr. -Aye Pauline G. Mitchell - Aye Glen K. Aust - Aye Robert M. Wallace - Aye Alma H.,Holston - Aye C. E. Baryd, Jr. - Absent James M. Neblett, Jr. -Aye RECREATION COMMITTED Chairperson Mitchell advised there was no report for the Committee. Councilmember Mitchell advised that perhaps a small fee could be charged to help defray the cast of umpires and equipment, and asked that a meeting of the Recreation Committee and Recreation Commission be scheduled for May 24, 1982 at 7:00 P. M, to discuss this. Councilmember Mitchell advised that the BassMasters are cutting trees at Gatewood Reservoir to create a habitat for fish and will stock the reservoir, which should make a good fishing place. 9.TFIEET' COMMITTEE Chairman Wallace advised that Macgill Woods Subdivision ~k10 on Overton Drive was recorded on September 28, 1965, and according to the subdivision regulations, a cul-de-sac should have been required at the end~,of.the street prior to the Town-assuming maintenance of the street. .However, this was not enf orced and that section of the street being used as a turn around was recorded August 26, 1968 in the Clerk's Office as a subdivision right-of~?way. The Town has never provided maintenance for the street and Robert Alley has supplied gravel at the end 'of the street and feels it is unfair for him to provide this material. Councilman Wallace reported it was the recommendation of the Street Committee that the Town build a May 18, 1982 ~~~~ around on the section of unimproved street at the present end of Overton Drive and provide for future maintenance. The estimated cost for this is $1,550.00. Councilman Wallace moved that this be referred to the Finance Committee. Motion was seconded by Councilmember Holston, and carried. FINANCE COMMITTEE Chairman Graham advised that it was necessary to restrict and apply to Street Bond Dedt only, the sum of $20,000 to carry over to the next years budget. Chairman Graham moved that $20;000.00 be restricted and applied to Street Bond Debt only as previously budgeted to Account ~~001-100.1 - Bond Redemption. Motion was seconded by Council- man Wallace, and carried on the following vote: John A. Johnston - Aye Andrew,L. Graham, Jr. - Aye Pauline G. Mitchell - Aye Glen K. Aust - Aye Robert M. Wallace - Aye Alma H.,Holston - Aye C. E. Boyd, Jr. - Absent James M. Neblett, Jr. - Aye Councilman Graham advised that Snow Removal Expenditures for equipment and supplies exceeded the budgeted amount, and moved that $18,358.65 be appropriated from General Fund Unappropriated Surplus, as follows: $9,406.50 to Account ~~093-212 Lease of Equipment; and $8,952.15 to Account ~~093-302 Materials and Supplies. Motion was seconded by Councilman Neblett, and carried on the following vote: John A. Johnston - Aye Andrew L. Graham, Jr ., - Aye Pauline G. Mitchell - Aye Glen K. Aust - Aye Robert M, Wallace - Aye Alma H. Holston - Aye C. E. Boyd, Jr. - Absent James M. Neblett, Jr. - Aye Councilman Graham mvved that the Public hearing on the 1982-83 budget be scheduled for 7:00 P. M. on June 3, 1982. Motion was seconded by Councilmember Holston, and carried on the following vote: John A. Johnston - Aye Andrew L. Graham, Jr. -Aye Pauline G. Mitchell - Aye Glen K. Aust - Aye Robert M. Wallace - Aye Alma H. Holston - Aye C. E. Boyd, Jr. - absent James M. Neblett, Jr. - Aye ORDINANCE COMMITTEE Chairman Aust had no report. POLLUTION & SANITATION COMMITTEE Chairperson Holston called a meeting of the Pollution & Sanitation Committee for Tuesday,-May 25th, at 5:00 P. M. to discuss a program for I monitoring ground and surface water at the Landfill. ~~~~ May 18, 1982 SAFETY & NOMINATING COMMITTEE Chairman Neblett advised there-was no report for the Safety Committee..- Councilman: Neblett advised. that the National Guard Armory Board is composed of the Mayor, Town Manager, A Councilmember and Sgt, or Capt. in Charge at the Armory at thst time, and no action is necessary. REPORT OF MAYOR Mayor Ratcliffe advised that the New Riv er Valley Airport Commission has applied for $600,000 in funds to be used at the Airport. He also advised that Town Manager Coake has. received an A-95 Review on this, and if there are no objections, the A-95 Review should be returned. Councilman Graham moved that the A-95 Review be returned stating no comments. Motion was seconded by Councilman Neblett, and carried on the following vote: John A. Johnston - Aye Andrew L. Graham, Jr. - Aye Pauline G. Mitchell -Aye Glen K. Aust - Aye Robert M. Wallace - Aye Alma H. Holston - Aye C. E. Boyd, Jr. - Absent James M. Neblett, Jr. - Aye Town Attorney Moore presented a Resolution that the Town of Pulaski endorses and supports a cooperative plan for the Litter Control Program and the allocation of funds as provided by the Virginia Litter Control Act of 1976. Coltr-cilman Neblett moved the adoption of tle Resolution as presented. Motion was seconded by Councilman Mitchell, and carried on the following vote: John A, Johnston - Aye Andrew L. Graham, Jr. - Aye Pauline G. Mitchell - Aye .Glen K, Aust - Aye Robert M. Wallace - Aye .Alma H. Holston - Aye C. E. Boyd, Jr. - absent James M. Neblett, Jr. - Aye RESOLUTION WHEREAS, the Virginia Litter Control Act of 1976 provides for the allocation of public funds for litter control programs , RESOLUTION - through the Department of Conservation and Economic Development, litter control Division of Litter Control; and WHEREAS, the Town of Pulaski, together. with other municipalities within the County, recognizes that a litter problem exists within Pulaski County and having participated in a program in 1979 and is aware of the regulations covering the administration and use of said funds; NOW, THEREFORE, BE IT RESOLVED by the Council of the Town of Pulaski, Virginia, meeting in Regular session on this 18th day of May, 1982, that: May 18, 1982 ( ~3~ (1) The Town of Pulaski hereby endorses and support a cooperative plan for the County of Pulaski and expresses its desire and intent to enter into a combined control program with Pulaski County and the Town of Dublin, contigent upon approval of the application by the Department of Conserva- tion and Economic Development,Division of Litter Control, and upon receipt of funds to finance said program. (2) Authori~~s:;the Pulaski County Anti-Litter Control to make the necessary plan and budget for a coordinated anti-litter program for the Town of Pulaski, Town of Dublin, and the County of Pulaski, and to make the necessary application on behalf of the Town of Pulaski and the above named municipalities for a grant to be responsible for its administration, implementation and completion of the program as described in Application--Form LC-G-1. (3) The Town on its part accepts responsibility jointly with the Pulaski County Anti-litter Council, Pulaski County, and the Town of Dublin for all phases of the program and the liability for its pro- rata share of funds allocated to fund said program pursuant to the regulations and the application. (4) Said funds if received by the Town will be transf erred immediately to the Pulaski County Anti-Litter Council. If the plan is co-ordinated by the Planning District Commission, .the Town under- stands that the said funds will be sent directly to the Planning District Commission by the Department and that all such funds will be used in the coordinated program which the Town endorses and supports. (5) 'The Town Council hereby requests the Department, of Conserva- tion and Economic Development, Division of Litter Control, to give due consideration to and approve the application and program submitted in accordance with regulations governing use and expenditure of said funds under the Virginia Litter Control Act of 1976. Adopted on May 18, 1982. REPORT OF TOWN MANAGER Town Manager Coake presented a Petition from Aundray D. Stegart and Elizabeth Chapter No. 20, Order of the Eastern Star, for aSpecial Use Permit to hold its meetings in property located on Msple Street in the Town of Pulaski and Zoned R-2. Said petition was received and on motion of Councilman Neblett, seconded by Councilmember Holston, said Petition was referred to the Town Planning Commission for report to Council. Motion carried. Council continued its review of the proposed 1982-83 Budget, start- ing with page 51 - Account 091 Refuse Collection. The footnote indicated One Garbage Packer and Chassis @ $45,000, and Twn Rearload Dumpsters @ $12,000. It was agreed these would be purchased as re- quested. Page 52 - Account 092 Refuse Disposal (Landfill) - No comments. Footnote indicated the need for four (4) tires for Pan Equipment to R. S. in the amount of $12,000. -''j~~~ May 18, 1982 Page 53 - Account 093 - Refuse Disposal Fund. No comments. Page 54 - Revenue Sharing Grant Total in the amount of $376,025.00, with $145,000 being carried forward. Page 55 - Councilman Graham moved that the $25,000 in the Budget for the Ladder Truck. be left in Revenue. Sharing without any restrictions and without being assigned. Motion was seconded by Councilman Wallace, and carried on the following vote: John A. Johnston - Aye Andrew L. Graham, Jr. - Aye Pauline G. Mitchell- Aye Glen K. Aust - Aye Robert M. Wallace -Aye Alma H.,Holston - Aye C. E. Boyd, Jr. -Absent James M. Neblett, Jr. - Aye Councilman Graham moved that Account ~~106-9340 Downtown Improve- ments, be changed from $68,000 to $70,5000. Motion was seconded by Councilman~Johnston, and carried, with Councilwoman Mitchell voting "NO" . Footnotes for page 55 - $5,000 Remodel & Paint 1 truck; Two Police Cars; Engineering fees & Line to Dublin-Peppers Ferry; Salt Spreader for P.W.; Two Dump Trucks & Pickup Truck for P. W.; One GArbage Packer & 10 Dumpsters and 4 tires for Pan Equipment. Page 56 - Cemetery Trust Fund - No change. Page 57 - Cemetery Trust Fund - No change. At 9:20 P. M. Councilman Johnston moved that Council go into Executive session on a personnel and legal matter. Motion was seconded by Councilman Graham, and carried. At 10:17 P. M. Council returned to Regular session, and Mayor Ratcliffe inquired if there was further business to come before the Council. Councilman Graham moved that Council schedule a Special Council meeting for Monday, May 24, 1982 at 7:00 A., M. for the purpose of going into Executive Session ona Personnel matter. Motion was seconded by Councilwoman Mitchell, and c arried. At 10:20 P. M. on motion of Councilman Neblett, seconded by Councilwoman Mitchell, and carried, Council adjourned. APPRO V ~~~ ~~ ! ATTEST: Mayor atc if e /~-f Clerk of C ncil