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HomeMy WebLinkAbout06-01-82'741 Minutes of the regular meeting of the. Pulaski Town Council held June 1, 1982 at 4:00 P. M, in the Council Chambers in the Municipal Building. There were present: Mayor Raymond F. Ratcliffe, presiding. Councilmembers: Pauline G. Mitchell, John A. Johnston, C. E. Boyd, Jr., Robert M. Wallace, Andrew L. Graham, Jr., Glen K. Aust, Alma H. Holston, James M. Neblett, Jr. Also present: H. R. Coake, Town Manager Gla dys R . Dalton, Clerk Garnett,S. Moore,., Town Attorney Roger A. Williams, Treas/Finance Director Visitors: Dee Lindsey - Southwest Times George Shadroui - Roanoke Times Ms. Golda Dyer Donald Mabry Councilman-elect Ira S. Crawf ord Councilman-elect Earl Cabinass The invocation was given by Councilman Boyd. The minutes of the regular meeting of May 18, 1982, were con- sidered, corrected and approved. The minutes of a Special Meeting on May 24, 1982, and Special Meeting on May 25, 1982, were approved as recorded. As Mr. William F. Randles of Cablentertainment of Virginia, had not appeared for a presentation to the Council, Mayor Ratcliffe inquired if there was anyone in the audience who wished to bring anything to Council. Representing the Community Action Program, Janet Johnston asked Council to consider their request for $7,000 when Council considered its fiscal year budget X982-83. Ms. Johnson stated this amount was needed from the Town to maintain a level of service in Pulaski County, and advised that $3,000 would be used for Head Start; $3,000 for Community Development, and $1,000 for Crises Intervention. She was advised that her request would be given consideration. Mayor Ratcliffe advised those who were present to hear a report on the application of Golda Dyer to place a mobile home on 4th Street, NE, that a Committee report would be made later in the meeting. Mayor Ratcliffe called for Committee reports. UTILITIES COMMITTEE: Chairman Johnston stated he had no report except to ask Town Manager Coake to report on the sewer .line rehabilitation program. Town Manager Coake advised that the work that has been done was recommended by Wiley & Wilson, Engineers, in their Facility Study for the ~~~~ June 1, 1982 Town of Pulaski. He stated the contract with Quality Sanitary Sewer Services was completed on May 18, 1982.,, which included 8317 feet of sewer line cleaned; 1432 joints tested and X17 joints sealed; there being five locations where eight inch sewer line was replaced and three locations where. ten inch sewer line was. replaced. Town Manager Coake advised the first contract was for reha- bilitation of the sanitary sewer lines outside the area of the 100-Year Flood Plain, and the second contract was for rehabilitation of sewer lines in the Flood Plain; the first contract eliminated lines in the Flood Plain due to a determination by HUD that Grant Funds could not be used for work in the Flood Plain. We were later permitted to do the lines in the Flood Plain since it was determined that the sewer lines were a non-insurable item. Mr. Coake advised further this completes the sewer line re- habilitation work as outlined in the Facility Plan prepared for the Town as part of the Sewage Treatment Plant upgrading, and work which is now being planned or is already in progress is the replacement of manhole covers as outlined in the Infiltration/Inflow Study with water tight manhole covers and location and removal of roof drains from the sanitary sewer system as recommended in the Facility Plan. Mr. Coake advised the sewer line on Commerce is a different project and it was hoped to get this done also by building a new sewer line from Valley Street to Washington Avenue, but there was no definite schedule for this work. Mayor Ratcliffe recommended that a definite date be set for doing the work on the Commerce Street sewer. Mr. Coake advised the manhole covers are being worked on now, and the manufacturer has sent one, but we have not been able to get to work satisfactorily as of this date. Ike also stated"we have not been able to do anything on the downspouts". Mr. Coake advised that he had not .received complaints recently on the Commerce Sewer. Councilman Neblett moved it be referred to the Utilities Committee for a date, a~ld then come back to Mr. Coake. Motion was seconded by Councilman Aust, and carried. June 1, 1982 RECREATION COMMITTEE ~.L°2U Chairperson Mitchell advised there was no report, She advised the Recreation Committee did meet with the R ecreation Commission and the public to see what could be worked out; "we feel there are things we could be doing, and what the public want; what we can add to and what we can do to improve the situation, with the Director taking a more active part. We will need a future meeting to discuss some of the things that came out in the meeting'; and she would call a meeting later, STREET COMMITTEE Chairperson W~llaee advised there was no report for the Street Committee. LAND AND BUILDING COMMITTEE , Chairman Boyd reported the Building and Lands Committee, working through the Engineering Department, will schedule a meeting next week for members of Council, Councilmen-elect, Downtown Renovation Committee members, Merchants, and the Contractor, H. T. Bowling, Inc., to get together and have Mr, Bowling explain the work to be done on Main Street, so we will know what is going to take place. Mr, Bowling has agreed to this meeting which will be scheduled for either Monday or Wednesday of next week at seven o'clock in the Council Chambers. He further stated Mr. Bowling hopes to start work on this project by June 15th, Chairman Boyd reported that it was the recommendation of the Building and Lands Committee that the concrete boxes be removed and stored until such time as the Town has a need for them; That Town Manager Coake is to get with the Electoral Boad re- garding the sidewalk at the Fire House; That Town Manager Coake will contact the State Water Contrdl Board concerning the Elood Insurance Program; And that a meeting of the National Guard Armory Board is needed and one will be scheduled with the Army personnel as soon as they return from Camp. Councilman Aust, a member of the Land and Buildings Committee, reported that at the last meeting of Council the Trailer application of Golda Dyer to place a trailer at 809 - 4th Street, NE, was referred to that Committee; that Mr. Boyd, its Chairman, had declined to serve for ~~~`-~ June 1, 1982 and personal reasons and another Councilman was asked to serve,/Councilman Aust was to chair the meeting. Mr. Aust reported that with a majority voting, the Committee recommends that the. application of Golda Dyer be denied, and so moved. Motion was seconded by Councilman Graham. Donald Mabry stated that Ms. Dyer came to him, her husband having passed away, and said she was looking for a place to move her trailer; and he said he told her he had a lot in East Pulaski, and was going to put a house on it, but the interest rate was too high; that it was close to a shopping center, in an older neighborhood where she would not be afraid, but that she would have to go to Council for permission to place the trailer,"and that is where she is and where I am". Mr. Mabry further stated he pruchased the property to put a duplex apartment on it but had complaints, so just had the lot filled and the next year somebody put brush on it and he had to have that removed, and last year he made a garden on it to keep it under control and this year she came along and wanted a place to move. He stated he thought she would see that her permises were kept up and he felt it would be good for her to be in that part of town, and you would provide an individual with a good living situation. Sait he was not in the real estate business, but made her a price, but she said she didn't think she could buy it all. Councilman Mitchell said she knew Mrs. Dyer and if she buys one half of the lot it would mean room for two trailers, if they are placed right, and she was opposed to that. Mr. Mabry said she could place the trailer any way she wanted. There were two SO x 130 ft, lots. He was advised that under the present regulations she would have to comply with setback requirements as outlined in the Zoning Ordinance. Councilmember Holston said she would like to make a minority report. Counciomember Holston stated she attended the meeting of the Land and Buildings Committee, but disagreed with their findings and recommendation which was a majority vote. "I found that I could make a minority report." Mrs. Holston advised it is the. opinion of the Committee that the placement of a mobile home will lower the value of property in the neighborhood. Also, "I have found out about this lady, and she is a nice lady and would be an asset to the community, and I June 1, 1982 I ~L~S J the appvval of the application". She stated Mr. Mabry didn't know about the regulations for the two lots, but if you can build a house on either of the lots, then you sure could be able to put a trailer on one lot". She stated she could relate to this lady, as she does not drive and someday she might also want to be close to shopping areas, etc. She further stated she felt Council would be doing a disfavor to Ms, Dyer if the application is denied. Councilman Wallace stated more people are having to go to living in trailers, and some people think because you live in a trailer you are a second class person, and two houses could be built on these lots. The following vote was taken on the motion to deny the applica- tion: John A. Johnston - Aye Pauline G. Mitchell - Aye Robert M. Wallace - No C. E. Boyd, Jr. - Abstained Andrew,L. Graham, Jr. - Aye Glen K. Aust - Aye Alma H. Holston - No James M. Neblett, Jr. - No FINANCE COMMITTEE Chairman Graham reported that water and sewer connection fees need to be updated, and moved this be ref erred. to the Utilities Committee for a recommendation to the Council. Motion.. was seconded by Councilman Aust, and carried. Chairman Graham moved that $,000 be approved for expenditure from Account ~~900-9140 - Tree Trimming - as previously budgeted in General Fund. Motion was seconded by Councilman Neblett, and carried on the follow- ing vote: J ®hn A. Johnston - Aye Andrew L. Graham, Jr, - Aye Pauline G. Mitchell - Aye Glen K, Aust - Aye Robert M. Wallace - Aye Alma H. Holston - Aye C. E. Boyd, Jr. - Aye James M. Neblett, Jr. - Aye Councilman Graham moved that $1,190.00 be approved for expenditure from Account ~~408.9 - Portable Water Pumps - as previously budgeted in Revenue Sharing Funds. Motion was seconded by Councilman Boyd, and carried on the following vote: John A. Johnston - Aye Andrew L. Graham, Jr. - Aye Pauline G. Mitchell - Aye Glen K. Aust - Aye Robert M. Wallace - Aye Alma H. Holston - Aye C. E. Boyd, Jr. - Aye James .M. Neblett, Jr. - Aye ~~~ `" June 1, 1982 Chairman Graham advised the Town had been advised by the Audit Report of 1980 That bad debts in the water, sewer and refuse disposal accounts should be written off on an annual basis, to simplify record keeping, with the understanding all efforts are to be made to continue to collect these accounts. Chairman Graham moved that the following bad debts for utility services, from September, 1980 to October 1, 1981, be written off as uncollectible: Water Fund $1,001.18; Sewer Fund $1,635.45; and Refuse Disposal Fund $530.10, for a total of $3,166.73, and that the Treasurer is directed to continue efforts to collect all sums still due in each Fund. Motion was seconded by Councilman Neblett. Councilman Aust stated: "These accounts are less than nine months old, and I hate to see us saying we are going to write them off and they are not a year old". There was discussion indicating this should be done on the fiscal year basis. The following vote was taken on the motion: John A. Johnston - Aye Andrew,L, Graham, Jr, -Aye Pauline G. Mitchell - Aye Glen K, Aust - Aye Robert M. Wallace. - Aye Alma H. Holston - Aye C. E. Boyd, Jr. - Aye James M. Neblett, Jr. - Aye Councilmember Mitchell moved that the write off be on a fiscal year basis prior to the year being written off - the 1981-82 will be brought up in the 1983 budget discussion. She then withdrew her motion, and moved that this be referred to the Finance Committee for recommendation. Motion was seconded by Councilman Boyd, and carried. Chairman Graham reminded members of Council of the Public Hearing Thursday, June 3, 1982 at 7:00 P M, on the 1982-83 budget. ORDINANCE COMMITTEE Town Attorney Moore presented an Ordinance to amend and revise the Retirement Plan of April 1, 1972, for the employees of the Town of Pulaski, by repealing Section F of Article IV, or so much thereof as in conflict with this Ordinance and by enacting new Section F.1 of Article. IV, and to make saie amendment retroactive for fiscal year 1981-1982, There was considerable discussion relative to making the amendment retroactive for fiscal year 1981-1982, and Town Attorney Moore advised that the ordinance could be adopted`, as read, and later an amendment could be adopted by Council. June 1, 1982 '7.4'7 Councilman Graham moved the adoption of the ordinance as read, subject to the Town Manager clearing the record as to the fiscal year 1981-1982. Motion was seconded by Councilman Boyd, and carried on the following vote: John A. Johnston - Aye Andrew,L. Graham, Jr. - Aye Pauline G. Mitchell - Aye Glen K, Aust - Aye Robert M. Wallace - Aye Alma H. Holston - Aye C. E. Boyd, Jr. - Aye James M. Neblett, Jr. - Aye AN ORDINANCE TO amend and revise the Retirement Plan ORDINANCE of April 1, 1972, for the employees of the Town of Retirement Pulaski, Virginia, by repealing Section F of Ar ticle Plan - Town IV, or so much thereof as in conflict with this Ordinance Employees and by enacting new Section F.1 of Article IV, and to make said amendment retroactive for Fiscal Year 1981-1982. BE IT ORDAINED BY THE COUNCIL of the .Town of Pulaski, Virginia, meeting in regular session on June 1, 1982, that: (1) Section F of Article IV, or so much thereof in conflict with this Ordinance, be, and it is hereby, repealed and Section F.1, Article IV, Retirement Allowance - is hereby enacted in lieu thereof, as follows: Section F.1 - Supplemental Retirement Allowance (Post- Retirement Adjustment) Each monthly retirement allowance payable to a Participant pursuant to Section A, B, C or D of this Article IV, any optional monthly allowance payable to a Participant, Contingent Annuitant or Beneficiary pursuant to Article V, and any monthly allowance payable to a Beneficiary pursuant to Article VI shall be subject to adjust- ments in accordance with the following paragraphs of this section. Annually on July 1 pf each year, except as otherwise de- termined by the Town Council, the total amount. of the retirement allowance then being paid from the Fund to each recipient referred to in the preceding paragraph, including in such total the amount of any increases previously granted, shall be increased by a percentage, determine as the lesser of: (a) 5% (b) the percentage increase in the United States Average Consumer Price Index (Urban), All items, as published by the Bureau of Labor Statistics of the United States Department of Labor, from its value for the month of March in the prior year to its value for the month of March in the year for which the determination is being made. provided, however, that in the case of any allowance which originally commenced subsequent to March 1, of the prior year, the applicable percentage increase shall be determined as acne-twelfth of the Lesser of (a) and (b) above, multiplied by the number of complere months in the period between the date of commencement. and March 1 in the year of determination. (2) This amendment shall be, and it is hereby made effective upon passage. (3) This Ordinance is designated as the Third Amendment to the Revised Retirement Plan for the Employees, of the Town of Pulaski, Virginia, adopted on the 18th day of July, 1972, effective April 1, 1972. t ~,,,~+~ June 1, 1982 POLLUTION & SANITATION COMMITTEE Chairperson Holston had no report. SAFETY, PERSONNEL, ETC. COMMITTEE Chairman Neblett, stated there was no report for the Safety Committee, He advised an Executive Session was needed on a personnel matter. REFbRT OF MAYOR Mayor Ratcliffe commended the American Legion on the Memorial Day activities, and suggested a letter be written to them expressing the Council's appreciation. Mayor Ratcliffe also expressed appreciation to the Town citizens for their efforts in trying to perpetuate the memory of those who sacrificed their lives "Lest We Forget" REPORT OF TOWN ATTORNEY No further report. REPORT OF TOWN MANAGER Town Manager Coake advised the public hearing for the proposed budget and general revenue sharing is scheduled for June 3, 1982 at 7:00 P. M. in the Council Chambers. Notice of the public hearing and brief synopsis of the budget was published in the Southwest Times on May 26, 1982. The public hearing must be held at least seven days prior to the approval of the budget, and in accordance with this requirement, the approval of the budget could be scheduled for the second Council meeting in June. At 5:15 P. M. Councilman Graham moved that Council go into Executive Session for the purpose of considering a personnel matter, in accordance with Section 2.1-344 of the Code of Virginia. Motion was seconded by Councilman Neblett, and carried. Councilman-elect Cabinass and Councilman-elect Crawford were invited to join Council in the Executive Session. At 6:22 P. M. Council returned to Regular Session, and Mayor Ratcliffe inquired if there was further business to come bef ore the Council. At 6:25 P. M. Councilman Neblett moved that Council adjourn. Motion was seconded by Councilman Wallace, and carried. APPROVED~~J //`~ / AT ST: yor Ratcli e ~% G~,~' Clerk of Council 1 ~]