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HomeMy WebLinkAbout08-03-82~~~~ Minutes of the regular meeting of the Pulaski Town Council held August 3, 1982, at 4:00 P.M. in the Council Chambers in the Municipal Building. There were present: Mayor Raymond F. Ratcliffe, presiding. Councilmembers: John S. Johnston, Earl D. Cabaniss, Pauline G. Mitchell, Andrew L. Graham, Jr., C. E. Boyd, Jr., Ira S. Crawford, Alma H. Holston, Glen K. Aust. Also present: H. R. Coake, Town Manager Glady R. Dalton, Clerk Garnett S. Moore, Town Attorney Roger A. Williams, Treasurer/Finance Director Bill Hall, Fire Chief Visitors: Dee Lindsey and George Shadroui of the news media Nick Saunders, Bill Norris, Vicki .Futrell, and Robert Glenn The invocation was given by Councilman Boyd. Minutes of the regular meeting of July 20, 1982 were corrected and approved; also, minutes of the special meeting of July 27, 1982 and special meeting ofAugust 2, 1982 were approved as recorded. Mayor Ratcliffe advised this is the time and place for holding PUBLIC HEARING W,M. Corvin a public hearing on the application of W. M. Corvin to place a mobile Mobile Home home at 316 Birch Street. As there was no one present who wished to speak on this, Mayor Ratcliffe called for a report from the Town Manager. Town Manager Coake advised that an ~plication was received from W. M. Corwin to place a mobile home at 316 Birch Street; that the property is in an R-2 Residential district and the lot contains approximately one acre which is in excess of area requirements of .the Zoning Ordinance, and that the lot is level and town water and sewer is available. Inns much as the investigation by the Engineering Department indicated no objections to the mobile home, and all legal steps have been taken in this request, Town. Manager Coake recommended that the application be approved. Councilman Graham moved that the application of W. M. Corwin to place a trailer at 316 Birch Street be approved. Motion was seconded by Councilwoman Mitchhll, and carried on the following vote: John A. Johnston -Aye Andrew L. Graham, Jr. -Aye Pauline G. Mitchell -Aye Ira S. Crawford -Aye Earl D. Cabaniss -Aye Alma H. Holston -Aye C. E. Boyd, Jr. -Aye Glen K. Aust -Aye August 3, 1982 ~~~~ Town Manager Coake advised that Council needed to authorize the Town Manager to execuite the renewal contract for Blue Cross Blue Shield coverage, dated 9-1-82, for the rates approved by Council on August 2, 1982. Councilwoman Holston moved that Town Manager Coake be authorized the execute the contract for Blue Cross Blue Shield coverage. Motion was seconded by Councilman Boyd, and carried on the following vote: John A. Johnston -Aye Andrew L. Graham, Jr. -Aye Pauline G. Mitchell -Aye Ira S. Crawford -Aye Earl D. Cabaniss -Aye Alma H. Holston -Aye C. E. Boyd, Jr. -Aye Glen K. Aust -Aye Councilman Boyd suggested that a special committee be created to be called "Insurance Committee" for the purpose of a comprehensive study of all Town Insurance matters, and that Councilman Crawford Chair this Committee with Town Manager Coake and Roger A. Williams, and bring back a report to the Council. Mayor Ratcliffe stated that Council was about to consider the Management Study and that Mr. Boyd's suggestion was well taken and the Council should have someone specialized in insurance matters; also, it has been suggested that the Standing Committees of Council should be restructured, and the ten committees now in existance should be reduced to four. It was agreed that such a committee would be discussed further later. Mayor Ratcliffe advised the next item on the agenda was "con- sideration of the Management Study". Councilman Johnston moved that Council go into executive session for the discussion of a legal and personal matter. Councilman Crawford suggested that Councilman Johnston be more specific in stating what would be discussed- Town Attorney Moore advised that the Code says you should specify what you plan to talk about; that personnel and legal is to general. Councilman Johnston then stated that Council go into executive session to discuss the Management Study; that the Town Attorney has not had a chance to discuss it with Council. The motion was seconded by Councilman Aust. Councilman Crawford inquired if Council could still discuss if after Council returns to regular session, and was advised by Town Attorney Moore that Council can always discuss any matter if it is on ~~~~ August 3, 1982 the agenda. There were other comments concerning legalities re- lative to the Management Study. The following vote was taken on the request for an executive session. John A. Johnston -Aye Pauline G. Mitchell -Aye Earl D. Cabaniss -Aye C.E. Boyd, Jr. -Aye Andrew L. Graham, Jr. -Aye Ira S. Crawford -No Alma H. Holston -Aye Glen K. Aust -Aye At 4:20 P.M. Council went into executive session. At 4:50 P.M. Council returned to regular session. Councilman Crawford moved that the report on the study of operations and management, dated March 24, 1982, shall be available for inspection and copying to any citizen of the Commonwealth, at the Town Hall on Tuesday, August 10, 1982. Motion was seconded by Council- woman Holston. There followed remarks by each Councilmember conerning the suggests and recommendations made by Municipal Advisers, Inc. relative to their study of the operations and management as set forth in the Management Study; as well as the purpose for the Study.: and the method by which. Council choses to release it to the public. The following vote was taken on the motion: John A. Johnston -Aye Andrew L. Graham, Jr. -Aye Pauline G. Mitchell -Aye Ira S. Crawford -Aye Earl D. Cabaniss -Aye Alma H. Holston -Aye C. E. Boyd,Jr. -Aye Glen K. Aust -Aye Mayor Ratcliffe called for Committee reports. UTILITIES COMMITTEE Chairman Johnston had no report. POLLUTION & SANITATION COMMITTEE Chairperson Mitchell had no report, but advised a meeting will be scheduled for the Committee. RECREATION COMMITTEE Chairman Cabaniss had no report. BUILDINGS AND LAND COMMITTEE Chairman Boyd advised the Committee has not met; that work is progressing on the downtown renovation, and at present no problems have been reported. 1 Councilman Boyd reported that certain information concerning the August 3, 1982 ~~~~ Consolidation/ Annexation/City Status report has been forwarded to the Consultants for their final recommendation and report, and the Chair- man of the Committee has scheduled a meeting for August 16th, and that Council would be advised later when they are ready. Councilman Graham moved that Mr. Neblett and Mr. Wallace be invited to sit in on this meeting on the Annexation Study.. Motion was seconded by Councilwoman Holston. Councilman Crawford questioned the advisability of inviting these two gentlemen to the meeting and not inviting all town citizens. There was some discussion and the motion and second was withdrawn. Councilman Graham moved that if the report on Annexation is presented at a public meeting that Mr. Neblett and Mr. Wallace be in- vited to attend. Motion was: seconded by Councilwoman Holston, and carried on a voice vote, with Councilwoman Mitchell voting "No". Councilman Boyd stated that inasmuch as the Management Study is going to be released, he would like to see included in the reassign- ment of Standing Committees all groups of insurance. Councilman Graham suggested that Councilman Boyd bring in a report on this, and a work session be held on the reassignment of committees. Mayor Ratcliffe advised that he would like suggestions from the members of Council before :making the distribution of Committees, FINANCE COMMITTEE Councilman Graham reported the Finance Committee met and considered the expenditures requested by the Fire Department, as follows:`~~1 - Fire Truck Upgrading; ~k2- Telephone Recording System, and ~~3 - Machinery and Equipment. It was the opinion of the Finance Committee that Priority ~kl - Fire Truck Upgrading, should be approved, and Councilman Graham moved that $5,000,00 in Revenue Sharing Account No. 106-7005 for upgrading was seconded by Councilman John Johnston Pauline G. Mitchel Earl D. Cab aniss C. E. Boyd, Jr. STREET COMMITTEE of a 1967 Model Pumper be authorized. Motion Crawford, and carried on the following vote: -Aye Andrew L. Graham, Jr. -Aye 1 -Aye Ira S. Crawford -Aye -Aye Alma H. Holston -Aye -Aye Glen K. Aust -Aye t~ Chairman Crawford had no report. ~~~,~.~ August 3, 1982 ORDINANCE COMMITTEE Chairperson Holston advised the Committee had met and one of the items referred to it, Yard Sales and Signs, was discussed. She advised Yard Sales are not restricted and the main complaint seems to be about yard sale signs not being removed after the sales have been held. Councilwoman Holston advised the Town has an ordinance relative to signs and it was he opinion of the Committee that no additional ordinance was necessary and this could be handled administratively, with the help of the press giving some publicity on this. Chairperson Holston reported that the Committee had also had referred to it-the recommendation of the Town Planning Commission that the Zoning Ordinance be amended to include Townhouses. Councilwoman Holston moved that Town Attorney Moore study and review the proposed revisions to the Zoning Ordinance relative to Towhhouses and prepare a proper ordinance amending the Zoning Ordinance to include Townhouses. Motion was seconded by Councilwoman Boyd. There followed some discussion in which Town Attorney Moore felt that inasmuch as there were other suggestions for amending the Zoning Ordinance advised that all be taken care of at one time. The Motion and second were withdrawn, and Chairperson Holston suggested that the Ordinance Committee meet on Thursday, August 12th and anyone having any suggestions relative to Zoning Ordinance amendments, be pre- sented to the Council by the 12th, to be considered at that timn.. Chairperson Holston advised there are recommendations relative to a proposed ordinance for the relief of the elderly and handicapped which should be discussed with Town Attorney Moore, for a report to Council at its next meeting. Councilwoman Holston inquired relative to Ward Lane improvements. She also expressed appreciation for having been named to the Environ- mental Quality Committee of the Virginia Municipal League. Town Attorney Moore presented an Easement Agreement between the Town of Pulaski and Roger W. Smith, owner of land in the Route 99 Shopping Center granting unto the Town an easement for the construct- ion of a water and sewer line by the Town to the new Hardee's Restaurant, together with a Resolution authorizing the Mayor and Clerk to execute the easement agreement. Augus t 3 , 1982 ~~~J Councilman Johnston move the Resolution, as read, be adopted, granting to the Town by Roger W. Smith an easement for the construction of a water and sewer line. Motion was se con de d. by Councilman Boyd, and carried on the following vote: John A. Johnston -Aye Andrew L. Graham, Jr. -Aye Pauline G. Mitchell -Aye Ira S. Crawford -Aye Earl D. Cabaniss -Aye Alma H. Holston -Aye C. E. Boyd, Jr. -Aye Glen K. Aust -Aye DFCl1T TTTTf1TT WHEREAS, the Utilities Committee has this day presented to the Council an Easement Agreement between the Town of Pulaski, Virginia, and Roger W. Smith, owner of land in the Route 99 Shopping Center granting unto the Town an easement for the construction of a water and sewer line. NOW, THEREFORE, BE IT RESOLVED by the Council of the Town of Pulaski, Virginia, meeting in Regular Session on the 2nd day of August, 1982, that: The aforementioned Easement Agreement this day filed with the Council in its present form between the Town and Roger W. Smith, for the installation of a water and sewer line by the Town,. be, and the same is hereby approved. BE IT FUTHER RESOLVED that Raymond F. Ratcliffe, Mayor, shall execute the Easement Agreement on the part of the Town and Gladys R. Dalton, its Clerk, Shall attest same. PUBLIC SAFETY COMMITTEE Chairman Aust reported the Committee discussed the three Priorities for expenditures requested by the Fire Department, and re- commended Priority No. 1 be approved. Councilman Aust called on Town Manager Coake to give an ex- planation of the budget cut of the Police Academy. Town Manager Coake reported that because of Legislative action relative to the appropriation bill requiring local governments contribute a minimum of 40% of the New River Regional Criminal Justice Center budget and becuase the members local match is so low, the Academy qualifies for less State funding. As a result of the budget reduction the Academy will no longer provide funds for per diem for officers attending classes and no ammunition will be provided by the Academy except for Recruit students. Because of the Academy reducing their budget the Town will not be required to make any further contributions to the Academy and should not have any effect on the Town for the current budget year. REPORT OF TOWN MANAGER Town Manager Coake advised that it will be necessary to schedule a public hearing for the August 17th meeting of Council to hear any ~'`' Augus t 3 , 19 82 r ~ ~'~ any citizens who may wish to be heard concerning the Town of Pulaski's application to the Virginia Housing and Community Development office for a Community Improvement grant, The Virginia Community Development Block Grant program is the same previously handled by HUD, and it was felt that one of the grants the Town might possible apply for would be the Cool Springs Water Distrubution System, which was previously applied for. It was also recommended that this matter be referred to the Utilities Committee for a review prior to the submission of the application. Councilman Graham moved that a public hearing be held at the Council meeting on August 17, 1982 at 7:00 P.M., and the matter of a Grant application be referred to the Utilities Committee for review. Motion was seconded by Councilman Boyd, and carried. REPORT OF MAYOR Mayor Ratcliffe advised that Town Manager Coake and Roger Williams had attended a seminar in Richmond recently relative to the PROCUREMENT Procurement Policy which becomes effective January 1, 1983. Town POLICY Manager Coake advised that all towns will have to comply according to population, and purchases for anything over $10,000 will have to be advertised for bids, and anything less establishes a small workable policy. George Shadroui of the Roanoke. Times asked Council for per- mission to be heard. Councilman Boyd so moved, seconded by Councilman Crawford, and carried. Mr. Shadroui expressed objection to the manner in which Council was withholding information pertaining to the Management Study. He stated the Roanoke Times had requested, by letter dated July 9, 1982, a copy of the Study. He advised that withholding information relative to public records is in .violation of the Virginia Freedom of Information Act. At 5:45 P.M. Councilman Boyd moved that Council go into Executive Session for the purpose of discussing a personnel matter concerning a letter received, and also a legal matter concerning business licenses that were not paid during the past year. Motion was seconded by Councilman Graham, and carried. At 6:38 P.M. Council returned to regular session. August 3, 1982 Councilman Aust informed Council that on Wednesday, August 11, 1982, that at the Braves Baseball Game there will be a short presentation honoring Howard Imboden for his work in establishing baseball in the Town of Pulaski. At 6:39 P.M. on motion of Councilman Aust, seconded by Councilman Boyd, and carried, Council adjourned. APPRO D: l ayor Ratcliffe ATTEST: Clerk of the Council ~~I J ~~~1