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HomeMy WebLinkAbout09-17-82ti{:,y ~~}f~~~ Minutes of the regular meeting of the Pulaski Town Council held September 7, 1982, at 4:00 P,M. in the Council Chambers in the Municipal Building. There were present: .Mayor Raymond F. Ratcliffe, presiding. Cc~.tncilmembers; Pauline G, Mitchell, C. E. Boyd, Jr., Andrew L. Graham, Jr,, Glen K.Aust, Ira S, Crawf ord, Alma Holston. Absent: Councilmen Earl D. Cabaniss and John A. Johnston Also present: H, R, Coake, Town Manager Gladys R „Dalton, Clerk Garnett S, Moore, Town Attorney Visitors: Dee Lindsey, Southwest Times George Shadroui, The Roanoke Times Mr, and Mrs, Burman Grantham, et als, Re; Trailer application Mrs. Clarence Burton, et als, re: Water service for Brookmont Area The invocation was given by Councilman Aust. The minutes of the .regular meeting of August 17, 1982 and special meeting of August 20, 1982 were approved as recorded. Mayor Ratcliffe advised that the Council had advertised it would PUBLIC hold a public hearing at this time on the application of Patricia Kent HEARING to place a mobile home at 526 S. Washington Avenue, and Council would P,Kent Mobile Home be glad to hear anyone who wished to speak either for or against the application. Mr. & Mrs, Burman Grantham, who own property adjacent to the area in question, advised they felt a mobile home at this location would de- value the surrounding property; also this area is located on State Route 11 and they objected to having this area opened up to mobile homes because it would not lend to a good impression to those coming into the Town for the first time. Two other property owners in the area expressed their objections to the placement of a mobile home at this location. Mayor Ratcliffe called for the Town Managers report on the application to-place a trailer at 526 S. Washington Avenu. Town Manager Caoke advised the lot is identified as Lot 12 and part of Lot 11, Block 133 located at 526 South Washington Avenue, containing 12,000 sq. ft. which is in excess of the area required by the Zoning Ordinance, and it is located in a B-1 Business District, Mr. C.oake stated that although the area is zoned B-1, it is primarily residential and no businesses are operating in the B-1 area, other than ~~~~~' S eptember 7, 1982 a repair shop being operated in a store building across the street as a non-conforming use. Mr. Coake further advised that since the report of the Engineering Department was prepared, a petition has been received from the residents in the area who are opposed to the trailer application because they felt it would devalue their property. The Town Managers recommendation to Council that the application not be approved. Councilman Boyd stated it has been the policy of Council that where there is opposition to the placing of trailers, the Council has in the past denied the application, and moved that the request to place a mobile home on Lots 11 and 12 be denied, because, in the opinion of Council, it would devalue the property in that area. Motion was seconded by Councilman Graham, and carried on the following vote; John A. Johnston - Absent Andrew L. Graham, Jr.-Aye Pauline G. Mitchell-Aye Ira S. Crawf ord -Aye Earl D. Cabaniss -Absent Alma H. Holston -Aye C. E. Boyd, Jr. -Absent Glen K. Aust -Aye Councilman Aust suggested that trailer applications should give t1E value of the trailer, and Town Manager Coake stated as a rule then the application is made, the petitioners do not know the cost and have not purchased the trailer, but some indication should be made as to the model, etc. Mayor Ratcliffe advised that quite a few applications had been received for the Chief of Police job, and it is up to Council to decide how these should be handled. There was discussion among Council as to the best procedure. Councilman Boyd moved that the applications for the Chief of Police job be referred to the Personnel Committee, to be reviewed with the Town Manager and Chairman of the Saf ety Committee, for the report to Council. Motion was seconded by Councilman Crawf ord, and carried. Mayor Ratcliffe inquired if there were other persons present who wished to be heard on any subject. Mrs. Clarence.Burton of the Brookmont Area advised that she would like to make another appeal for water services to that area. Several other residents of that area joined Mrs. Burton in requesting the Town to make available water to their area in order that they might have better water as well as need for fire protection and inquired relative to grant funds for this purpose. Town Manager Coake advised a public hearing has been held recently September 7, 1982 regarding the Town's application for Grant funds, and it was recommended and felt to be more feasible that the Town apply for funds to help finance the sewer interceptor from Dublin to the equalization basin in Fairlawn at this time. There was discussion relative to the fact that this area was within the One Mile radius of the Town and because of an agreement with Pulaski County, there was the possiblilty the County might be able to furnish water to this Brookmont area by extending their lines. However, it this was not possilbe and the property owners would participate in the cost of construction as set forth in the Town ordinance, the Town would talk with them regarding this possibility. Town Manager Coake advised that complaints had been received 1 relative to trucks parking on residential streets. Town Attorney Moore advised that several years ago he had prepared an ordiance for the Council pertaining to this situation but it was never adopted. Councilman Graham moved that trucks parking on residential streets be referred to the Ordinance Committee and Town Manager Coake for study and recommendation to the Council. Motion was seconded by Councilman Boyd, and carried. Mayor Ratcliffee called for Committee reports. POLLUTION & SANITATION COMMITTEE ~~6~9 Chairperson Mitchell reported that the Solid Waste Disposal Site Inspection report prepared by the Division of Solid and Hazardous Waste Management dated August 11, 1982, indicated an unsatisfactory rating as a result of the leachate collection system has not bee completed and the sludge disposal plan for the Sewage Treatment Plant has not been approved. She advised that the Public Works Department is working on the leachate collection system and this should be completed within sixth days; also, the sludge disposal plan has been submitted to the Health Department, and when these are completed, the Town should receive a satisfactory rating. Chairperson Mitchell also reported her Committee also discussed pollution around the Town, tires, etc., and trash which had not been picked up, and as a result of this Town NLanager Coake had prepared a letter to be delivered to property owners who have,p!aced trash in ~~~~ September 7, 1982 front of their property thinking the Town would pick it up and by this letter, they are advised that when trash has been placed in front of their property for pickup, they are to call the Town Shops and advise them and that a fee of $5.00 will be charged for this service. Chairperson Mitchell also reported that cleaning ,of<Peak Creek was also discussed by ..the ,Committee; that Public Works Director Early had said he could clean the creek walls and some of the growth in the creek for approximately $2,000.00. Chairperson Mitchell moved this be referred to the Finance committee for study and receommendation to Council. Motion was seconded by Councilman Boyd. There was some discussion relative to using State Convict help on this. Motion carried. Chairperson Mitchell advised that the Town has an ordinance that provides that if a pr.aperty owner has a lot in need of mowing and the property owner does not take care of the situation, the Town will mow the lot and add the cost to the property owner' tax ticket. Ms Mitchell was of the opinion this should not be the obligation of the town to mow these lots, but that the town should enf once the ordinance by making the property owner keep his lot in good condition. This was referred to Town Manager Coake to handle according to the Town Ordinance. LAND AND BUILDING COMMITTEE Chairman Boyd reported the Parking Authority had purchased the parking lot at the corner of Main and Jefferson Avenue for $15,000.00. The Authority is able to raise the $10,000.00 but they need $5,000.00 and have asked the Town to assist them with a grant or loan to be paid off over a fifty month period with little or no 1 interest. Mr. Boyd reported it was the recommendation of the Land and Building Committee, and as Chairman, so moved that the Parking Authority be given a loan in the amount of $5,000.00 and that the matter be ref erred to the Finance Committee. Motion was seconded by Councilman Aust, and carried. Chairman Boyd reported a request had been received from the Virginia National Bank to remove fourteen parking meters from the Virginia National Bank parking lot so these spaces may be available for employee parking. Under an agreement with the Bank, the Town f1 September 7, 1982 has been able to use this space for public parking; however, the Bank has expanded through the years and they are now in need of the space next to the Southwest Times building for its employees. Mr Boyd advised there are 27 parking spaced on the-lot and 13 public parking spaces will remain after removal of the 14 meters. Councilman Aust suggested that a letter be written to the Bank advising them of the removal of the 14 meters. Councilman Boyd reported the Committee reviewed an estimate prepared by Public Works Director E. L, Early for repairs work to the roof over the bleachers at Calfee Park. The first estimate was for galvanized sheathing at a cost of $6,364., and the second was for a built-up roof composed of roll roofing and cement for $4,945.00. Councilman Boyd moved the stimates for the repair work to the roof over the bleachers at Calfee Park be referred to the Finance Committee. Motion was seconded by Councilman Aust, and carried. Councilman Boyd reported the Committee reviewed the request 1 for a free clinic in the basement of the Municipal Building, but estimates for the necessary work were not completed. Councilman Boyd also stated the use of the National Guard Armory had been offered to them. `72:31 Councilman Boyd advised that a presentation of the Consolidation/ Annexation and City Status Report would be made Tuesday night, September 14th, at the Pulaski County High School, at 7:30 P,M. Councilman Boyd moved that Council go into executive session at the conclusion of the meeting on a legal matter in accordance with Section 2.1-344 of the Code of Virginia. Motion was seconded by Council- man Graham, and carried. On Motion of Councilman Graham, seconded by Councilwoman Holston, and carried on the following vote, Council authorized Town Manager C oake to .execute the proposal of Michie Company of Charlottesville, to pre- pare Supplement ~k4 to the Town Code, codifying ordinances adopted by the Council since 1974, not to exceed the amount of $3,375.00-and charge to Account ~~ 1204-3002: John A. Jonston -Absent Pauline G. Mitchell-Aye Earl D, Cabaniss -Absent C, E. Boyd, Jr. -Aye Andrew L. Graham, Jr. -Aye Ira S, Crawf ord -Aye Alma H. Holston -Aye Glen K. Aust -Aye ~~~~ September 7, 1982 FINANCE COMMITTEE Councilman Graham advised that in the absence of Councilman Johnston, stated that the latest draft of the User Agreement for the sewer interceptor line from Dublin to the equalization basin at Fair- lawn, has .just been received and called on Town Manager Coake for a clearer explanation of the agreement. Later in the meeting, Councilman Boyd moved, seconded by .Councilwoman Holston, and carried a special meeting of Council was called for Thursday, September 9, 1982 at 7:00 P.M. for the purpose of adopting the User Agreement and directing that an application be filed for Grant Funds to be used for construction of this line. STREET COMMITTEE Chairman Crawf ord had no report for the Street Committee. ORDINANCE COMMITTEE Chairperson Holston reported the Committee and discussed further a proposed ordinance for Tax Relief of the Elderly and Disabled. Chairperson Holston also reported the Committee discussed a pro- posed ordiance to amend the Town Zoning Ordinance to provide for Townhouses; however, there were legal matters concerning which should be discussed in an executive session, and moved .that the amendment to the Zoning Ordinance relative to Townhouses be referred to the Town Planning Commiss3.s~n. Motion was seconded by Councilman Crawf ord, and carried. Chairperson Holston advised a proposed Resolution relative to a Community Development Grant application for the sewer interceptor from Dublin to the equalization basin in Fairlawn, which would also include a portion of the line that will beowned by the Town of Pulaski had been discussed, and moved that the Resolution of Support for Joint Community Block Grant application be adopted.. The motion was then with- drawn, and it was at this time that Council scheduled a Special Meeting of Council for 7:00 P.M. on Thursday, September 9, 1982 for the purpose of considering and adopting the User Agreement for the sewer interceptor line from Dublin to the equalization basin in Fairlawn and authorizing the filing of an application for grant funds in the amount of $700,000. September 7, 1982 PUBLIC SAF ETY COMMITTEE Chaiman Aust had no report. _Hpwetzer,_he advised that at the August 17th meeting of Council Town Manager Coake was directed to find a generator for the Police Department, and it now appears the Town already has a generator and the building is wired for this, and asked Town Manager Coake to determine the cost of installation and report to Council on this. Councilman Graham advised the Finance Committee had considered a Resolution which was adopted by the Peppers Ferry Regional Waste- water Treatment Authority Board, that the members thereof be compen- l ~J sated as follows: $150.00 - per month, Chairman; $125.00 - per month, Secretary, Treasurer; and $100.00 - per month, for Members. Councilman Graham moved that Council go on record as approving the Resolution as adopted by the Peppers Ferry Board. Motion was seconded by Councilman Boyd, but after a discussion of the Resolution, motion and second was withdrawn to be considered at the next meeting of Council. TOWN MANAGER'S REPORT Town Manager Coake advised that due to the Virginia Municipal League Conference being scheduled for September 21, 1982, the next regular Council meeting date, suggested that Council be rescheduled for September 16, 1982 at 7:00 P.M. Councilman Graham so moved, seconded by Councilman Boyd, and carried on the following vote: John A. .Johnston, -Absent Andrew L. Graham- Aye Pauline G. Mitchell-Aye Ira S. Crawf ord -Aye Earl D. Cabaniss -Absent Alma •H. Holston -Aye C. E. Boyd, Jr. -Aye Glen K. Aust -Aye Town Manager Coake advised that a Dance Hall permit has been received from Mr. David G. Mansell to operate a dance hall to be located at Sands Motel & Restaurant, and as soon as reports have been received from the Department Heads in accordance with the Town Code, a report will be made to Council. Town Manager Coake presented to Council a proposed comprehensive Hospitalization insurance plan for the employees of the Town of Rilaski as submitted by Blue Cross/Blue Shield, with rates being approximately as follows: Employee - $71.58; Employees and one child $111.92, and Family $174.17. Councilman Boyd moved. that the Town advertise for bids from more than one firm for insurance. Motion was seconded by Council- man Crawf ord, and carried. ~~~~ September 7, 1982 Town Manager Coake advised that the Town Redevelopment & Housing Authority received bids for .the renovation of five single family dwellings and the demolition of three substandard structures; that the Town had previously purchased the property on which the three houses are now located. Mr. Coake also advised that bids were received from E. Charles Smith, Contractors, in the amount of $28,930. and New River Valley Home Improvement, Inc. in the amount of $32,785. plus $1,900. for the demolition of the three substandard structures, and it was the recommendation of the Housing Authority that the con- tract be awarded to E. Charles Smith for the renovation of the five single family dwellings and the contract f or_ the demolition of the three substandard houses be awarded to New River Valley Improvement, Inc. in the amount of $1,900. Councilman Boyd moved that the Town receive and accept the bids received from E. Charles Smith, Contractors, for renovation of the five family dwellings in the amount of $28,930.00 and from New River Valley Improvement for demolition of the three substandard dwellings in the amount of $1,900.00, and directed Mayor Ratcliffe to execute the contract for these projects in accordance with the C ontract documents. Motion was seconded by Councilman Graham, and carried on the following vote: John A. Johnston, -Absent Andrew L. Graham, Jr. -Aye Pauline G. Mitchell-Aye Ira S.. Crawf ord -Aye Earl D. Cabaniss -Absent Alma H. Holston -Aye C. E. Boyd, Jr. -Aye Glen K. Aust -Aye REPORT OF MAYOR Mayor Ratcliffe advised that the Bill relative to tax on municipal bonds was killed in the Senate. Councilman Graham recommended that Finance Director Roger Williams look at the County system for collecting taxes and bring in a report to the Council on this. At 6:25 P.M. Council went into executive session on a .legal and personnel matter as previously voted on in this meeting. Motion was seconded by Councilwoman Holston, and carried. At 7:15 P.M. Council returned to regular session At 7:19 P.M. on motion of Councilman Aust, seconded by Councilman Boyd and carried, Council adjourned. A VED ATTEST: ~~ it ~n Clerk of Council yor Ra cf' fe