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HomeMy WebLinkAbout09-16-82'7~5~ Minutes of the regular meeting of the Pulaski Town Council held September 16, 1982, at 7:00 P. M. in the Council Chambers in the Municipal Building. There were present: Mayor Raymond F. Ratcliffe, presiding. Councilmembers: Glen K. Aust, Alma Holston, Andrew L, Graham, Jr ., C. E. Boyd, Jr., Earl Cabaniss, Pauline G. Mitchell, John Johnston. Also present: H. R. Coake, Town Manager Mavis Jones, Acting Clerk Visitors: Dee Lindsey, Southwest Times George Shadroui, The Roanoke Times R. B. West, New River Valley Planning District Commission 4 Citizens The invocation was given by Councilman Graham. Mayor Ratcliffe advised Council they needed to appoint an Acting Clerk of Council, due to the illness of Mrs. Gladys Dalto n. Motion was made by Councilman Graham to appoint Mrs. Mavis Jones as Acting Clerk of Council. Seconded by Councilman Johnston, and carried. The minutes of the regular meeting of September 7, 1982 and special meeting of September 9, 1982 were approved as recorded. Mr. R. B. West, Executive Director of the New River Valley Planning District Commission, made a presentation to Town Council about a program which is referred to as the Small Business Admini- stration-503. The program is designed to assist small business, both in- dustrial and commercial enterprises, who have less than 500 employees and who are attempting to obtain financing either for new or expanding business, resulting in new jobs. If one participates in this program, the small business must obtain 50% of the financing for the proposed project from private in- stitutiaas. Through the Development Corporation one may obtain a below market interest rate loan from the Small Business Administration issued on the S.B.A. debenture for 40% of .the project. The remaining 10% must be contributed from the business. To meet requirments of the S.B.A., the Corporation must have at least 25 members. Members are not required to participate in every phase of the activities of the Corporation. September 16, 1982 '7~J1 Mr. West noted that local governments are being asked if $ey would like to participate in such a Corporation. If so, they would appoint 4 persons to make up the membership. After the Corporation is formed, they would select their own Board of Directors and make their own by- laws. The Planning District has asked the local governments of the New • River Valley to consider making appointments by the middle of October. Councilman Graham moved that Mr. Johnston's committee be responsible f or recommending four (4) names to this group. Seconded by Councilman Boyd, and carried. Mayor Ratcliffe called for Committee reports. Utility Committee Chairman Johnston had no report for the Utility Committee. He noted that there was an item that would be brought up by the Finance Committee. Councilman Johnston stated that the Personnel Committee is actively involved in the selection of a new Chief-of-Police. He further stated the Personnel Committee is working with the Chairman of the Saf ety Committee for this selection. The Town Manager has been asked to narrow the applications to approximately 20-25 applications and select 5 applicants that will be re- viewed in depth by securing ref erences, and investigating qualifications. Pollution and Sanitation Committee Chairperson Mitchell had no report for Pollution and Sanitation Committee. Councilwoman Mitchell advised that the Utility Committee had met of which she was not notified. She noted that she wanted to go on record stating that she had never missed a committee meeting and in the future she would like to be informed when-.any committee, which she serves on, meets. Recreation Committee Chairman Cabaniss had no report for Recreation. !I Land and Building Committee Chairman Boyd had no report from land and Building Committee. ~~~z September 16, 1982 Council Boyd noted that the Downtown Renovation project was on schedule. Councilman Boyd reported on the Consolidation/Annexation/City Status Study. Councilman Boyd advised that a study session needed to be scheduled with Council for Tuesday, September 28, 1982, at 7:00 P.M. in the Council Chambers to review the report with Council and answer any questions that may pertain to this report. Councilman Boyd advised Council that the second step of the Consolidation needed to be scheduled on the agenda for October 5, 1982, Council meeting at 4:00 P. M. F finance Councilman Graham requested the Town Manager to report on the water line on Main Street that goes from Washington Avenue to Jefferson Avenue. Mr. Coake advised the water line is within 18 inches from the surface of the read. He further advised that the line is approximately 50 years old and has a lead joint system that connects the pipes. Mr. Coake stated that since the street is under construction, it would be better to replace the line at this time. The vibration from traffic. may cause the lead pipes to loosen allowing Leakage, which may not be discovered until the project is com- pleted. Also, some repair work would be required on the service connections to correct the problem of freezing on the South side of the street. Mr. Coake noted that the Contractor has agreed to lay the water line for $7,500.00. The cost for making the connection from the present line to the contractor's line is $1,032.00. Councilman Graham moved that $10,000.00 be appropriated to account APPROPRIATION ~~183-5407 Repair and Maintenance Supplies from Water Fund. Unappropriated Fund Balance for the installatirn of the 6 inch water line on Main Street. Seconded by Mrs. Holston, and carried. Councilwoman Mitchell stated that she would like to go on recd rd as saying this was the item that was brought up in the Utility Committee that she did not attend, irr which she had heard through the grape vine. She further stated that she felt like this should have been known bef ore starting into this project. She also noted that the Engineering Depart- ment should have done their homework and known the conditions of the September 16, 1982 water pipes, how much it cost and etc. She stated that she did not believe in putting anymore money into main street. Councilman Graham noted this came up rather suddenly and was III I ~J discussed at the Finance Committee meeting. Councilman Johnston stated that there was no Utility Committee meeting. The following vote was carried: ~~~~ John A. Johnston - Aye Andrew L. Graham, Jr. -Aye Pauline Mitchell - No Alma Holston -Aye Earl Cabaniss - Aye Glen K. Aust -Aye C. E. Boyd, Jr. - Aye Ira S. Crawf ord »Absent Councilman Graham advised Ccu ncil to consider a request to lend PAR KING AUTHORITY LOAN the Parking Authority $5,000.00 to meet obligation on the purchasing the parking lot on the corner of West Main and Jefferson Avenue. The Finance committee recommended the Town m loan $5,000.00 for a period of 5 years at interest rate of 9~. Motion by Mr. Graham to authorize the Town Attorney, Mr. Garnette ~' ~~ Moore, to prepare the proper agreement for this loan. Seconded by Councilman Boyd, and carried the following vote: John A. Johnston -Aye Pauline Mitchell -Aye Earl Cabaniss -Aye C. E. Boyd, Jr. -Aye Andrew Graham, Jr.-Aye Alma Holston -Aye Glen Aust -Aye Ira Crawf ord `-Absent Councilman Graham spoke briefly about the PH Meter and Incubator WATER TREATMENT PLANT PURCHASE for use in the laboratory at the Water Treatment Plant which needs to be replaced. These items was included in the budget in Capital Outlay Account ~k186-7001. The total amount in the budget for these two items will be $3,500.00. The PH Meter $906.00 and the Incubator is $1,054.00. Councilman Graham moved the Town Manager be authorized to purchase r~ the PH Meter and Incubator, to be charged to the Account Number ~k186-7001. Seconded by Councilman Boyd, and carried the following vote: John A. Johnston -Aye Pauline Mitchell -Aye Ear,1 Cabaniss -Aye C. E. Boyd, Jr. -Aye Andrew L. Graham, Jr.-Aye Alma Holston -Aye Glen Aust -Aye Ira Crawf ord -Absent Ordinance Councilwoman Holston noted at the last Council meeting trucks parking on residential streets was referred to the Ordinance Committee and Town Mier for study and recommendation. Due to the time elements and changing of the Council meeting, the Ordinance committee was unable to meet; there- ~7;~?~4 September 16, 1982 fore, a recommendation was not given at this time. Councilwoman Holston presented to Council a resolution for support of the Community Development Block Grant Application. The Town Manager spoke briefly about the resolution adopted at the last Council meeting to apply for the joint application with Dublin for the sewer line from Dublin to the equalization base in Fairlawn. He further noted that they did not have a resolution authorizing to submit the application for a portion of the sewer line west of the Dublin Sewage Treatment Plant which will be owned by the Town. Motion was made by Councilwoman Holston to approve the adoption of the resolution of the Community Development Block Grant Application. Seconded by Councilman Graham and carried on the following vote: John A. Johnston -Aye Andrew L. Graham, Jr. -Aye Pauline Mitchell -Aye Alma Holston -Aye Earl Cabaniss -Aye Glen Aust -Aye C. E. Boyd, Jr. -Aye Ira Crawf ord -Absent R ESOLUTION OF SUPPORT FOR COMM. DEV. BLOCK GRANT APP. CONTRACT 3B RESOLUTION OF SUPPORT FOR COMMUNITY DEVELOPMENT BLOCK GRANT APPLICATION (PULASKI INTERCEPTOR SEWER CONTRACT 3B) WHEREAS, the Town of Pulaski has been and continues to be under direction and mandate by the State Water Control Board and Environmental Protection Agency to upgrade their wastewater treatment facility or discontinue the discharge from said facility into Claytor Lake, and WHEREAS, the Council of the Town of Pulaski joined .the Pepper's Ferry Regional Wastewater Treatment Authority alnd`intends to abandon its wastewater treatment plant and connect to the Pepper's Ferry Regional Wastewater Treatment System currently under construction, via a series of pump stations, force mains, and size Pulaski and Dublin interceptor, and WHEREAS, the Council has entered into an agreement with the T own of Dublin providing for the joint construction of the Dublin interceptor, and WHEREAS, the Pulaski interceptor is an intergral part of the Pepper's Ferry Regional Wastewater Treatment System, and will provide the opportunity for residents of Pulaski County in the area west of the corporate limits of the Town of Dublin to connect to the sewer line in accordance with the agreement with the Town of :Pulaski and Pulaski County and will at the completion of the Pepper 'Ferry's pro- ject connect the Town of Pulaski to the Pepper Ferry's Regional Wastewater Treatment Plant, and WHEREAS, the Pulaski and Dublin interceptors have been de- signed and are ready to proceed into the construction phase and has received funding from the Environmental Protection Agency and State Water Control Board in FY 82, with construction to commence in late 1982, and WHEREAS, the Virginia Community Development Block Grant Pro- gram provides for the allocation of public funds in the,f orm of grants and aid for the purpose of community improvement, and WHEREAS, the improvement provided by the construction of the Pulaski and Dublin interceptor relative to the health and well- being of the citizens of the Town of Pulaski, Town of Dublin and Pulaski County will be considerable, and ~~~- September 16, 1982 WHEREAS, the Town Council. has reviewed and considered the regulations and policies regarding the administration, application, use and accounting of funds under the Community Development Block Grant Program; NOW, THEREFORE BE IT RESOLVED that the Town Council of the Town of Pulaski in special session, hereby endorses and supports this application for a Community Development Block Grant to con- struct the Pulaski .interceptor, and BE IT FURTHER RESOLVED that said Council is aware of the assurances required to be taken and hereby adopts this resolution certifying that it will comply with and implement the assurances required under Community Development Block Grant 1982, and any such amendments thereto, and BE IT FURTHER RESOLVED that H. Ronald Coake, Town Manager of the Town of Pulaski, is hereby authorized alone or in consulta- tion with consultants and engineers employed by the Town of Pulaski to plan and apply for a Community Development Block Grant, and is - hereby authorized to sign, execute and acknowledge such documents as may be required. THEREFORE, BE IT FURTHER RESOLVED that this Council earnestly requests the favorable consideration and the ultimate approval of this Community Development Block Grant application to be used for the purposes herein. stated above. Councilwoman Holston spoke briefly concerning .the Environmental Quality Policy Committee of ,V.M.L. which met August 11, 1982. One of the issues requiring special attention is Uranium Mining in Virginia. The current one-year morotorium on mining in Virginia will expire.July,l, 1983., Virginia's current mining laws do not cover uranium mining, milling and disposal of wastes.. The V.M.L. urges .that the current morotorium on mining and milling remain in effect. Mayor Ratcliffe also,noted that he had some correspondence on the Uranium mining. Councilwotna.n Mitchell inquired about cleaning of Peak Creek which was brought up at the last Council meeting and was referred to the Finance Committee. The Town Manager noted that they would go back and check unappropriated surplus and made a recommendation on the cleaning of Peak Creek. He also noted the Finance Committee was considering the recommendation for putting a roof on at Calfee Park. Town Mana~er~ s Report The Town Manager noted that we have received the notice from Mrs. Gladys Dalton, Clerk of Council, that she plans to retire as of November 1, 1982. Needless to say all will be sorry to see her go and it will be a loss which will be hard to replace. ~ ~ r-~ ~~~~ September 16, 1982 This position is appointed by Council and it is the Town Managers recommendation that the Town Manager be requested to seek qualified applicants and accept applications for this position. Councilman Graham moved for the Town Manager to be authorized to seek applications for Clerk of Council. Seconded by Councilman Boyd, and so carried. Mayor Ratcliffe noted that they should formerly received Mrs. Dalton's request for her retirement and regrettably accept it and to thank Mrs. Dalton for all the many years- she has served the Council as Clerk of Council. Mayor Ratcliffe stated to let the record show that they re- gretfully accept this resignation. Councilman Johnston stated that an appropriate correspondence from the Mayor on behalf of Council and a proper ceremonial Resolution should be drawn up for this occasion. Councilwoman Holston noted that someth ing special should be done for her retirement. Councilwoman Mitchell noted that Council should go on record as to getting a gift for Mrs. Dalton to present to her at the time of her retirement. At 7:55 P.M. there being no further business Councilman Graham moved for Council to go into executive session on a personnel matter. Seconded by Councilman Boyd, and carried. At 8:29 P.M. Council returned to regular session at which time Councilman Boyd moved that Council adjourn. Motion was seconded by Councilman Cabaniss, and carried. APPROVED: yor Ra cl f e ATTEST: Clerk of Council