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HomeMy WebLinkAbout10-21-82~~~~ Minutes of the regular meeting of the Pulaski Town Council held October 21, 1982 at 4:00 p.m. in the Council Chambers of the Municipal Building. There were present: Mayor Raymond F. Ratcliffe, presiding Councilmembers: C. E. Boyd, Jr., John A. Johnston, Andrew Graham,. Jr., Alma H. Hoston, Ira S. Crawford, Glen K. Aust, Earl D. Cabiness, Pauline G. Mitchell Also Present: H. R. Coake, Town Manager Wanda T. Hoback, Acting Clerk of Council Visitors: Dee Lindsey and George Shadroui of the news media. Vicki F utrell One area citizen The invocation was given by Councilman Graham. Councilman Boyd moved to appoint Ms. Wanda Hoback as Acting Clerk of Council, seconded by Councilman Crawf ord, and so carried. The minutes of the regu hr meeting of October 5, 1982 were approved as recorded. Mayne Ratcliffe stated that this was the time and place that had been publicized to have a public hearing on the Townhouse Ordinance. In the absence of Town Attorney, Mr. Moore, Mr. Coake read aloud the Ordinance and recommendations on Townhouses. A copy of the proposed amend- ment to the Zoning Ordinance is placed with the minutes. Mayon Ratcliffe advised since the Zoning Ordinance Amendment is a public hearing matter, it wouldhave to go back to the Town Attorney and come back for approval at the next Council Meeting. Councilman Boyd added the Planning Commission had reviewed and approved the proposed amendments to the ordinance on zoning. Councilmember Holston inquired as to whether a motion was needed for Mr. Moore to prepare the ordinance and bring it back for council'`s action. Mayor Ratcliffe advised the purpose of the public hearing was to receive the public input. He further stated there had been no response from the public and it was in order to finalize the ordinance and bring it back bef ore Council for final approval. Mayor Ratcliffe called for Committee reports. PUBLIC UTILITIES COMMITTEE Chairman Johnston had no report. PERSONNEL AND NOMINATING COMMITTEE Chairman Johnston reported the Personnel Committee was asked by the Director New Riv, of the New River Valley Planning District Commission to appoint four town Valley citizens to serve on a non-profit development corporation, which would be P1 an. Dist. certified by the Small Business Administration and would provide local, commercial citizens Committee and manufacturers concern with below market rate. of finance. Chairman Johnston ~~~"~ October 21, 1982 added the committee had four people who represent the areas of business, banking, civic, and elected government officials. The following names were presented for council's consideration by Chairman Johnston: Mr. Carl Cabiness, Mr. Wayne Carpenter, Mr. Roy D'Ardenne, and Mr. Bob Wallace. Councilman Johnston moved that Council accept these four names, seconded by Mr. Boyd, and carried on the following recorded vote: John A. Johnston - Aye Andrew L. Graham, Jr. Pauline G. Mitchell - Aye Ira S. Crawf ord Earl D. Cabaniss - Aye Alma H. Holston C. E.Boyd, Jr. --Aye Glen K. Aust Councilman Johnston moved that council go into Execu end of the regular meeting for the purpose of discussing - Aye - Aye - Aye . Aye five Session at the personnel appointments related to Department Heads for the Town. Motion seconded by Councilman Crawf ord . POLLUTION AND SANITATION COMMITTEE Chairperson Mitchell had no report. RECREATION COMMITTEE Chairman Cabiness had no report. LAND & BUILDING COMMITTEE Chairman Boyd reported that the downtown renovation project was approxi- mately 30% complete and he further stated the Land & Building Committee felt the renovation should be 50% complete at this point. Chairman Boyd stated the Land & Building Committee would like to refer this project to Mr. Coake to let him handle it administratively with Mr. Bowling, contractor in order to meet the deadline set. Councilman Graham expressed his concern over the downtown project not being completed by the end of the year, which would hurt the business during 1 the holiday season. RI(e also expressed his concern over the workmen not working like they should. Chairman Boyd. further advised the Land & Building Committee had received a request from the Health Service Committee about using the basement of the Municipal Building for a Health Center. Councilman Boyd added the Town Engineering Department had checked into this and had come up with a figure of roughly $25,000 to renovate the municipal building basement. Councilman Boyd also referred this to Mr. Coake for him to handle it administratively and I, possibly request the Land & Building Committee look at another alternative rather than the Municipal Building. Mr. Coake commented the Health Service Committee is locking at another site. October 21, 1982 ~~)~ry Chairman Boyd @&~~d~ g meeting of Land & Building Committee for Tuesda~'yGG++ f afternoon, October 26, 1982, at 5:00 p.m. He said the purpose of this meeting will be to review the Chamber of Commerce request for additional lease time in their part of the Municipal Building and also to consider the Municipal League request referred to the Land & Building Committee last week concerning reco- mmendations from the VL,M/VACO Land Use Task Force. FINANCE COMMITTEE Chairman Graham reported that the Finance Committee is recommending that $10,000 of previously budgeted Revenue Sharing Funds from Account ~~103-7000 be approved for expenditure. These funds are for the preparation of the commun- ity development Block Grant prepared by Olver Incorporated and for easements being secured from the Pulaski Force Main. He reported Pulaski's obligation for preparation of the Grant application is to pay 80 percent and Dublin's obligation is to pay 20 percent. Councilman Graham added Pulaski's part is $2268.50. Also easements are being secured by Mr. Moore for Pulaski's Force Main from Pulaski to Dublin. Mr. Coake reported Mr. Moore was in the process of obtaining the ease- ments and checks were being written for the easements as they were being re- 1 ceived. He stated this was the reason for the additional Money above the $2268.50. Mr. Coake added six checks had been written for six easements. Councilperson Mitchell inquired about the expense of the easements. Mr. Coake responded that it depended on how much area they covered. Councilperson Mitchell inquired if `the $10,000 was needed since they were $8,000 more than had been budgeted to Olver. Mr. Coake inf ormed Councilperson Mitchell that it probably would take more than the $8, 000. Councilman Graham moved $10,000 be approved for the expenditure for REVENUE Previously budgeted Revenue Sharing Account for the ~~103-7000 Regional Sewer SHARING plant. Motion seconded by Councilman Johnston and carried on recorded vote: ~1 John A. Johnston - Aye Pauline G. Mitchell- Aye Earl D. Cabiness - Aye C. E. Boyd, Jr. - Aye Andrew L. Graham, Jr. - Aye Ira S . Crawf ord - Aye Alma H, Holston - Aye Glen K. Aust - Aye Councilman Graham moved $6,200.00 be approved for the expenditure from previously budgeted Revenue Sharing Account ~k104-7001 Machinery & Equipment for the purchase of a salt spreader that would not be paid for until around February 1, 1983, seconded by Mr. Boyd and carried on the following recorded vote: John A. Johnston - Aye Pauline G. Mitchell, -Aye Earl D. Cabiness - Aye C. E. Boyd, Jr. - Aye Andrew L. Graham - Aye Ira S.;Crawf ord - Aye Alma H. Holston - Aye Glen K. Aust - Aye ~~ ~~ October 21, 1982 Councilman Graham further reported the General Fund needed to be reim- burled from Revenue Sharing and moved the Treasurer be authorized to do this for expenditures in the following amounts: ~~106-3004 Paint Storage Tanks, $980.00, ~k106-7005 Mtr. Vehicle & Equip-Fire Truck, $4,647.98, ~~103-700A Reg. Sewer Plant, $12,844.00, ~k105-7005 Mtr. Vehicle & Equip-Dumpsters, $4,770.00 and ~~106-3002 Prof. Services-Study, $5,175.50 for a total reimbursement of $28,417.48. The motion was seconded by Councilman Aust and so carried on the following recorded vote: John A. Jghnston - Aye Andrew L. Graham, Jr. - Aye Pauline G. Mitchell- Aye Ira S., Crawf ord - Aye Earl D. Cabiness - Aye Alma H. Holston - Aye C. E. Boyd, Jr. - Aye Glen K. Ault - Aye Councilman Crawf ord inquired if it would be possible for council to furnish a financial report on the downtown project. He further added the financial report would benefit council. Mr. Coake reported the only thing added to the project was the water line. Mayor Ratcliffe asked that a financial report be furnished to council. STREET. COMMITTEE Chairman Crawf ord had no report. ORDINANCE COMMITTEE Chairperson Holston reported the final draft of the Townhouse Ordinance would be reviewed for the public hearing. She reported the committee felt the Ordinance was ready for Council's approval. Councilperson Holston commented the Ordinance Committee wanted to know where they stood legally on the truck's parking on the residential street. Chairperson Holston further added she wanted the matter taken bef ore Town Attorney, Garnett Moore for his advice. She further stated the Committee had reviewed the request from the Virginia Munici- pal League concerning Meals and Transient Occupancy Taxes. At this time, Mr. Coake read the Tax Relief Ordinance for the Elderly. A copy of the ordinance is attached to the minutes. Chairperson Holston moved the Ordinance be adopted as read. Motion was seconded by Mr. Ault. Councilman Graham commented that Council should know how-this mgney was going to be made up. Councilman Graham moved the Tax Relief ordinance for the elderly be'.put on the agenda for the next council meeting. Seconded by Mr,. Boyd. At this time a general discussion was held over whether or not to pass the Tax Re-lief Ordinance for the elderly. Mayor Ratcliffe called for a recorded vote on the substitute motion, which was, to put the Tax Relief Ordinance for the elderly on the agenda for the next council meeting. The recorded vote is as follows: October 21, 1982 John A. Jphnston - No Pauline G. Mitchell - No Earl D. Cabine$s - Aye C. E. Boyd, Jr. - Aye Andrew L. Graham, Jr. - Aye Ira S . Crawford - No Alma H, Holston - No Glen K. Aust - No '7~~9 The majority voted no; theref ore, council considered the original motion, which was, to approve the ordinance as it was presented. The recorded vote on .the original motion was as follows: John A. Johnston - Aye Andrew L. Graham, Jr. - No Pauline G. Mitchell - No Ira S. Crawf ord - Aye Earl D. Cabiness - No Alma H, Holston - Aye C. E. Boyd, Jr. - Aye Glen K. Aust - Aye An ORDIANCE to incporate by reference an Ordinance of the County of Pulaski,Virginia, which provides for the Exemption and Relief from Taxation of real estate or portions thereof within the Town limits ORDINANCE - of Pulaski, Virginia, owned by certain elderly, and permanently and Relief for totally disabled persons, subject to restrictions, conditions and Elderly limitations, and provides for procedure to obtain exemptions, forms, and affidavits; and provisions for violation of this ordinance. BE IT ORDAINED by the Council of the Town of Pulaski, Virginia, meeting in regular session on this 21 day of October, 1982, that the Ordinance of Pulaski County, Virginia, together with all amendments heretof ore made or hereafter enacted by the County of Pulaski, Virginia, for Exemption and relief from Taxation of real estate or portions thereof, owned by certain elderly and certain permanent and totally disabled persons, subject to,restrictions, condi- tions,-and limitations, together with all procedure clause, forms and affidavits, and provisions for violation of the ordinance, BE, and the same is hereby' adopted by reference and shall be Article VII of the Code of the Town of Pulaski, Virginia, entitled: ''Real Estate Exemption for Elderly, ,and the Permanently and Totally Disabled Persons." Purposes: The Council of the Town of Pulaski deems those persons falling within the limitations and conditions of this Ordinance to be bearing an extra-ordinary tax burden on the real estate described herein, in relation to their income and financial worth; and they could theref ore be granted the relief herein contained. This Ordinance shall be enforced as any other Ordinance of the Town is enforced and all amendments made by the County of Pulaski, Virginia, shall be- come a part of this Ordinance upon passage by the County; unless otherwise changed by Ordinance of the Town dully adopted after said County amendments become effective. The Commissioner of Revenue is hereby authorized to advise the Town of those persons entitled to exemption or relief in the same manner, and at the time they submit to the Town of Pulaski the regular tax roll for real estate taxes; and to include in the costs for its service as now charged any additional charges incurred by reason of its service under this Ordinance. This Ordinance shall become effective upon its passage and apply to the tax year of 1983, and to each successive year thereafter until otherwise ordained by the Council of the Town of Pulaski, Virginia. ADOPTED this 21 Day of October, 1982, by recorded vote of Council. PUBLIC SAFETY COMMITTEE Chairman Aust had no report. Mayor Ratcliffe reported-the resignation of Mrs, Settle. Mayor Rairliffe also presented a letter~of appreciation from Mrs. Imbod.en for the resolution passed in behalf of her late husband atthe last Council Meeting. "Letter is placed in Minute Book". Mayor Ratcliffe also presented a thank you note from Mrs. Dalton and a note of appreciation from the board and staff members of the Chamber of Commerce for the space being provided them in the building. ~~~~ October 21, 1982 REPORT OF TOWN MANAGER Town Manager Coake presented a resolution from Mr. M oore appointing Mr. Frank Terwilliger to t he Parking Authority. Councilman Johnston moved RESOLUTION Frank Terwill- the resolution be adopted seconded by Councilman Boyd, and so carried on finger to Parking the following recorded vot e: Authority John A. Johnston - Aye Andrew L. Graham, Jr. - Aye Pauline G. Mitchell -Aye Ira S.;Crawf ord - Aye Earl D. Cabiness - Aye Alma H. Holston. - Aye C. E. Boyd, Jr. - Aye Glen K. Aust - Aye Town Manager Coakereported an application from Ms. Judy S, Fagg to place a mobil e. home at 104 Holly Street. Councilwoman Holston moved it be put on the agenda for a public hearing at the next Council Meeting of November 16, 1982 at 7:00 p.m. The motion was seconded by Councilman Aust and so carried. Councilperson Mitchell moved Halloween be celebrated on Saturday ;night instead of Sunday. Motion was seconded by Councilman Boyd and so carried on the following recorded vote: John A. Johnston- Aye Andrew L. Graham, Jr. - Aye Pauline G.Mitchell - Aye Ira S. Crawf ord - Aye Earl D. Cabiness -Aye Alma H. Holston - Aye C. E.-Boyd, Jr. - Aye Glen K. Aust Aye Councilman Graham questioned whether council had ever really~dicussed consolidation, especially with the three appointed representatives, Council- member Mitchell added she would like to discuss the plans on .consolidation with Mr. Moore, Town Attorney, and have Council review the issue with Mr. Boyd. Councilmember Holston further added she thought that Council wasto I ~~ 1 meet with the three representatives, but the f ollow~.ng day a meeting was called by Mason Vaughan plus a meeting the following night. Mayor Ratcliffe advised that he, Mayor McMillian, and Mason Vaughan had called a meeting of the Advisory Committee for an organization meeting and that they elected their own chairman. Councilwomen Holston stated she understood the proper procedure was for the committee to meet, elect a chairman, appoint an attorney, and secretary. She further stated that she did not feel the committee should have appointed an attorney and a member from the same firm. She .added she had the greatest respect for Mr. McGarthey and Phil Sadler but she felt that one of the two should resign from the committee. October 21, 1982 ~Fw 11 Mr. Boyd advised that the discussion of Committee members had not beFewn/ scheduled on the agenda and theref ore, a motion should be made to place it on the agenda. Mr. Crawf ord moved for the Advisory Committee of consolidation be placed.. on the agenda, seconded by Councilmember Mitchell and so carried. Mr. Crawf ord commented he felt the Council had picked an outstanding committee from all three bodies of the government and once a committee had been picked, it was up to them to pick an attorney or secretary or whatever was needed to fulfill the position. Councilmember Mitchell stated she felt the Town was not involved with that part.. She stated the Council had appointed members from the Town and that Mr. McCarthey was appointed from the County. She further add^d if Mr. Sadler suited the committee, the Town should stay entirely out of the matter. ..Councilmember Boyd stated the question being expressed by certain members of the Council was definately not reflection of the Council. He ex- pressed concern of the Council .presenting a bad image to the public before the study ord consolidation. .Councilman Boyd added that the committee could function without interference from the Council. He requested a vote to be .put in motion. Mayor Ratcliffe advised that the ruling on the advisory committee stated the sole purpose of the three committee members that represent each individual locality is to assist the municipality in preparing a consolidation agreement. Mr. Coake advised the next council meeting had been scheduled for November 1, at 4:00. He further advised of the pre-bid conference held on September 21, 1982 of which five contractors had attended. The bids will be submitted on November 4, 1982. At 8:20 p.m. Councilman Johnston restated his motion to call for an executive session for the purpose of discussing a personnel and legal matter. Seconded by Mr. Boyd and so carried. Council retuned from Executive Session at 9:10. At 9:11 p.m. on motion of Councilman Boyd, seconded by Councilman Crawford, and carried, Council adjourned. APP VED y Ratcli f ATTEST: Acting Clerk of Council