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HomeMy WebLinkAbout11-16-82November 16, 1982 ~~~~ Minutes of the Regular Meeting of the Pulaski Town Council held November 16, 1982 at 7:00 p.m. in the Council Chambers of the Municipal Building. There were present: Mayor Raymond F. Ratcliffe, presiding Councilmembers: C. E. Boyd, Jr., John A. Johnston, Andrew Graham, Jr., A1ma,H. Holston, Ira S. Crawf ord, Glen K. Aust, Pauline G. Mitchell Also present: H. R. Coake, Town Manager Wanda Hoback, Acting Clerk of Council .Garnett S. Moore,. Town Attorney Visitors: Dee Lindsey and George Shadroui of the news media Bob Roberts B,i l l Krye Phil Sadler Gary Cutlip Ruth Harrell • One area citizen The invocation was given by Councilman Aust. Councilman Boyd moved that Ms. Wanda Hoback. be appointed Acting Clerk of Council, seconded by,Councilman Crawf ord, and so carried. Councilperson Holston advised Council there was an error in the minutes of the last meeting. She stated her report had been placed under Street Committee and should have been placed under ardinance Committee. Mayor Ratcliffe advised Council to make the corrections on their -minutes and with no further questions, the minutes were approved as corrected. Town Attorney, Garnett Moore, reminded Council that motion had been made for him to prepare a resolution to be submitted to the General Assembly authorizing speoial tax districts, and including Townships to the list of names that communities within a consolidated government may use,.. Mr. Moore further advised he had prepared that resolution, and he proceeded to read it to Council. There was some discussion as to whether Council should accept this resolution. A.t this time, Mr .. Phil Sadler, legal counsel for the Advisory Committee, added the resolution was only a clarification of what was already in the chapter pertaining to .consolidation ;in the Code._of Virginia.. He further added the legis- lators would research it and put it into different forms, but it would accom- plish the same purpose. Councilman Crawf ord moved Council approve the resolution as read, seconded by Councilman Boyd.. Considerable discussion followed concerning Town Council seeing the final document submitted by the Advisory Committee bef ore it is submitted to Richmond. A substitute motion was made by Councilman Graham that the final document be submitted to Council prior to being forwarded to Richmond, seconded by Council- member Holston. `7`)~4 November 16, 1982 Nor. Moore reminded Council theyywould have a chance to look at the document for a final approval. He further stated the document would be in the form in,which it would be presented to the General Assembly unless Council recommends changes. Mayor Ratcliffe called for a recorded vote on the substitute motion, which went as follows: John A. Johnston Aye Andrew L. Graham, Jr. Aye Pauline G. Mitchell No Ira S.,Crawf ord No Earl D. Cabani$s Absent Alma H.Holston Aye C. E. Boyd, Jr. No Glen K. Aust No Mayor Ratcliffe inf ormed Council the substitute motion failed and Council would go back to the original motion. Councilman Crawf ord then moved Council approve the resolution as read by Mr. Moore, seconded by Councilman Boyd, and so carried on the following recorded vote: John A. Johnston Aye Andrew L. Graham, Jr. No Pauline G. Mitchell Aye Ira S. Crawf ord Aye Earl D. Cabaniss Absent Alma H, Holston No C. E. Boyd, Jr. Aye Glen K. Aust Aye RFCI1T.TTTTf1N WHEREAS, under an agreement between the County of Pulaski, Virginia, RESOLUTION - and the incorporated Towns of Pulaski and Dublin, located entirely TO GENERAL ASSEM- therein, the firm of Municipal Advisers, Inc., was employed as con- BLY AUTHORIZING sultant to make a study on annexation, city status, and consolidation SPECIAL TAX DIS- and to report to the three units of government its recommendations; and, TRICTS & INCLUDING TOWNSHIPS WHEREAS, the consultants recommended that the three jurisdictions, the County and. the two Towns, pursue consolidation through proper legal channels, first by appointing a nine-member advisory committee; three members to be appointed by each jurisdiction; and, WHEREAS, the nine-member advisory committee has been duly appointed, and has met, elected a chairman and other officers, and has made a preliminary study of the laws affecting consolidation; and, WHEREAS, the advisory committee as a whole has determined that certain changes in the Code of Virginia on consolidation may be desirable and necessary, and that the approval of the three jurisdictions is requested so that the question of names to be applied to certain dis- tricts or separate areas, and for a general review of certain Code sections, can be presented by local members of the Legislature to the General Assembly of Virginia at its session beginning in January, 1983; NOW, THEREFORE, BE IT RESOLVED, by the Council of the Town of Pulaski, Virginia, meeting in regular session on this 16th day of November, 1982, that: 1. The Council of the Town of Pulaski join with the other two jurisdictions in requesting the advisory committee to ask the local legislators to present to the General Assembly at its session beginn- ing in January, 1983, proposed amendments to Chapter 26 of the Code of Virginia on Consol~.dation of Governmental Units, and in particular Sec. 15.1-1135 and 15.1-1135 (5) and such other sections of Chapter 26 that appear necessary in relation,to the names to be applied to divisions of the consolidated county, or for clarification. 2. A copy of this Resolution, executed by its Mayor and attested by the Clerk and certified, be delivered to the advisory, committee and to the Senator and Member of the House of Delegates as the Town of Pulaski's approval for them to t~se the necessary steps to seek approval of proposed amendments to Chapter 26 of the Code of Virginia of 1950, as amended. November 16, 1982 ~~~~ ADOPTED this 16th day of November, follows: John A. Johnston Aye Pauline G. Mitchell Aye Earl D. Cabaniss Absent C. E. Boyd, Jr. Aye APPROVED: Attest: Acting Clerk of Council TOWN OF PULASKI, VIRGINIA B Mayor Mr. Sadler once again reminded Council that all the Advisory Committee wanted to do was get the process started to change the statutes. He further added that Council approving the resulution was not submitting it to the legis- lature for passage, but only seeking their assistance in getting together a bill to submit. PUBLIC Mayor Ratcliffe stated this was a public hearing scheduled for the HEARING- JUDY purpose of anyone speaking for Qr against the Judy Fagg Mobile Home Application. FAGG MOBILE No one spoke for or against the application and Mr. Coake presented his HOME APPLIC, report on the application. Mr. Coake reported an application had been received 1 from Ms. Judy Fagg to place a mobile home at 104 Holly Street, and the mobile home would be placed on Lot lA as shown on the map attached to the Administrative Report. Mr. Coake further stated objections had been received from two area citizens. Councilmember Holston moved the application be approved subject to the property being subdivided to provide separate lots for the Mobile Home in the existing house, seconded by Councilman Boyd, and so carried on the following recorded vote: John A. Johnston Aye Pauline G. Mitchell Aye Earl D. Cabaniss Absent C. E. Boyd, Jr. Aye 1982, by recorded vote of Council as Andrew L. Graham, Jr. No Ira S . Crawf ord Aye Alma H, Holston No Glen K. Aust Aye Andrew L. Graham, Jr. - Aye Ira S. Crawf ord - Aye Alma H. Holston. - Aye Glen K. Aust Aye Mayor Ratcliffe called for Committee Reports. PERSONNEL AND NOMINATING COMMITTEE RUTH Chairman Johnston reported the Personnel Committee had several more Hk1RRELL APPOINT.nominations to be considered by Council. Councilman Johnston moved Ms. Ruth CLERK OF COUN- Aust Harrell be appointed Clerk of Council and Secretary to the Town Manager, cil seconded by Councilman Boyd, and so carried on the following recorded vote: John A. Johnston Aye Andrew L. Graham, Jr. Aye Pauline G. Mitchell Aye Ira S. Crawf ord Aye Earl D. Cabaniss Absent Alma H. Holston Aye C. E. Boyd, Jr. Aye Glen K. Aust Abstain Councilman Aust noted that the reason he abstained from voting for Ms. Harrell was because he is related to her. ~~~!~ November 16, 1982 Chairman Johnston further reported the Personnel Committee was recommending the appointment of Mr. James M. Neblett and Mr. Roy T. Rives to fill vacancies on the Town Planning Commission. Councilman Johnston moved Mr. Neblett and Mr. Rives be accepted to serve on the Town Planning Commission and a resolution be prepared by the Town Attorney, seconded by Councilman Aust, and so carried. UTILITIES COMMITTEE .Chairman Johnston reported the Pepper's Ferry Wastewater Treatment Authority had opened bids of the Pulaski Force Main Contract II and Mr. C. W. Johnson, Jr. of Abindon, VA was the low bidder. At this time Mr. Bob Roberts and Mr. Bill Krye, engineers from Olver, Inc. were instroduced to Council. Mr. Roberts advised C ou~cil they needed a resolution from Council stating the funds for the; construction would be available after the contract had been awarded. Mr. Roberts further advised Council the Town's share of the funds was 25 percent of the amount. He also stated they were allowed to put a five percent contingency on the low bid to cover any unf oreseen expenses that might come up during construction. Councilman Johnston then moved Council authorized Mr. Moore to prepare the proper legal papers and resolution for us to consider at a later date which would approve the low bid on Contract ~~11 incorporating therein the require- ments:.in the Pepper's Ferry Regional Wastewater Treatment Authority User Agreement as set out under Section 2.2, seconded by Councilmember Holston, and so carried on the following recorded vote: John A. Johnston Aye Andrew L. Graham, Jr. Aye Pauline G. Mitchell Aye Ira S., Crawf ord Aye Ear1,D. Cabaniss Absent Alma H. Holston Aye C. E. Boyd, Jr. 'Aye Glen K. 'A~st Aye Mr. Krye then advised Council they would have to authorize the Pepper's Ferry Authority to prepare the necessary paperwork to make application for funding for Contract II. He further advised the EPA Funding was necessary to put the Town in a position to award the contract. Councilman Johnston moved Council request the Pepper's Ferry Waste- water Treatment Authority to .apply for the 75 percent share of the monies necessary for Contract II, seconded by Councilmember Holston, and carried on the following recorded vote: John A. Johnston Aye Andrew L. Graham, Jr. Aye Pauline G. Mitchell Aye Ira S. Crawf ord Aye Earl D. Cabaniss Absent Alma H, Holes on Aye C. E. Boyd, Jr. ~ Aye Glen K. Ausyt Aye November 16, 1982 -"yt}~ty Chairman Johnston further reported from the Utilities Committee a New request from Morris Burton for a sanitary sewer connection for the New River River Valley Valley Emergency Squad Building. Councilman Johnston stated that in terms of Rescue money, Council would make a dollar donation to a contribution to the Rescue Squad in the amount of the labor as estimated. Mr, Burton would then turn around and pay full cost fDr-'the installation and the services provided in terms -of putting in the line. Councilman Johnston added the Council would be adding to the contribution the Town already makes to the Rescue Squad. Councilman Graham moved $597.50 be appropriated to Account ~~3201-5604 as Contribution to Rescue Squad from Sewer Fund Unappropriated Surplus, seconded by. Councilman Boyd, and carried on the following recorded vote: John A. Johnston Aye Pauline G, Mitchel 1. Aye Earl D, Cabaniss Absent C. E. Boyd, Jr. Aye Andrew L, Graham, Jr, Aye Ira S , C rawf ord Aye Alma H, Holston Aye Glen K, Aust Aye Another item Chairman Johnston brought bef ore Council was the Mount Olivet Water Distribution System. He reported the Town had agreed to assist the residents of Mount Olivet by hauling water until a water line was installed, which has been completed. Councilman Johnston moved 60 days after the water distribution system is placed in service, the Town discon~.inue the service of delivering water and residents of Mt. Olivet be notified of this action, seconded by Councilman Graham, and so carried. POLLUTION AND SANITATION COMMITTEE Chairman Mitchell reported the Public Works Department had completed the construction of the sedimentation pond at the lower end of the fill area near Valley Road. She further reported the sedimentation pond is now in operation, but the leachate equilization base has not been completed. LAND AND BUILDING COMMITTEE Chairman Boyd had no report; however, he did ask-Town Manager, Mr~. Coake if he had an update on the downtown project, Mr, Coake reported the south side had been paved with ~ base coat and construction had been started on the side walk and the curb on the south side. FINANCE COMMITTEE Chairman Graham reported the Town has received payment from the Insurance Company for the Police Vehicle that was wrecked. The payment was in the amount of $4150, Councilman Graham moved Council appropriate $4150 from unappropriated General Fund Supply to Account ~~3101-7005 Motor Vehicle and Equipment and approve for expenditure from Revenue Sharing Account ~k106-7005 Motor Vehicle and Equipment $3799 and from Capital Outlay Account ~~3101-7005 Motor Vehicle and Equipment $4150 for the purchase of a police car, seconded by Councilman Crawf ord, and carried on the following recorded vote: ~t)4,~Q November 16, 1982 John A. Johnston Aye Andrew L. Graham, Jr. Aye Pauline G. Mitchell Aye Ira S.,Crawf ord Aye Farl D. Cabaniss Absent Alma H. Holston Aye C. E. Boyd, Jr. Aye Glen K. Aust Aye Councilman Graham also discussed the boiler at the Armory. He stated the state had given a grant in the amount of $6500.00, and the cost of the boiler is $10,500.00. Councilman Graham moved that $4000 be appropriated to Account ~~106-3004 Armory Boiler and Repairs from Revenue Sharing Unappropriated surplus, seconded by Councilman Crawford, and carried on the following recorded vote: John A. Johnston Aye Andrew L. Graham, Jr. Aye. Pauline G. Mitchell Aye Ira S. Crawf ord Aye Ear1,D. Cabani$s Absent Alma H. Holston Aye C. E. Boyd, Jr. Aye Glen K. Ault Aye Councilman Graham also moved Council have a Work Session on the Con- solidation Study Monday, November 22, 1982 at 7:00 p.m., seconded by Council- member Holston, and so carried. At this time Mr. Moore reported to Council that the Gas Company was going to pay their License Tax for 1979, 1980, and 1981. He reported they had already paid the 1982 License Tax, and the total for the other three years will be about $24,827.60. STREET COMMITTEE Chairman Crawf ord had no report. ORDINANCE COMMITTEE Chairman Holston reported the Ordinance Committee had not met since the last Council Meeting, but that Mr. Moore was working on some things for the Committee. Councilmember Holston moved the Town Manager, Mr. Coake, write a letter congratulating Mr. Leroy Penn, an employee of the Town, on his receiving an Army Medal, seconded by Councilman Johnston, and so carried. PUBLIC SAFETY COMMITTEE Chairman Aust had no report.- Councilmember Mitchell 'advised Council that Peak Creek needed to be cleaned out bef ore the winter weather. Councilman Boyd moved Council approve $2,000 for cleaning the Peak Creek Channel and any necessary appropriations be submitted for approval at a later date, seconded by Councilman Crawf ord, and so carried on the follwing recorded vote: November 16, 1982 `~JJ John A. Johnston Aye Andrew L. Graham, Jr. Aye Pauline G. Mitchell Aye Ira S. Crawf ord Aye Earl D. Cabaniss Absent Alma H, Holston= Aye C. E. Boyd, Jr. Aye Glen K. Aust Aye Councilman Johnston moved Council go into Executive Session concerning a personnel matter, seconded by Councilman Boyd, and so carried. At 9:05 p.m. Council Went infio Executive Session. At 9:40 p.m. Council returned to Regular Session. At 9:41 p.m. on motion of Councilmember Mitchell, seconded by Council- man Boyd, and carried, Council adjourned. APPROVED:. Mayor atcli e ATTEST: Actin¢ clerk of Council r'