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HomeMy WebLinkAbout01-04-83s January 4, 1983 ~4 Minutes of the Regular Meeting of the Pulaski Town Council held January 4, 1983 at 4:00 p.m. in the Council Chambers of the Municipal Building. There were present: Raymond F. Ratcliffe, Mayor, presiding Councilmembers: John A. Johnston, Pauline G. Mitchell, Earl D. Cabaniss, C. E. Boyd, Jr., Andrew L. Grahams Ira S. Crawf ord, Alma H. Holston, Glen K. Aust Also present: John Hawley, Town Engineer Garnett S. Moore, Town Attorney Ruth A. Harrell, Clerk of Council Visitors: Dee Lindsey and George Shadroui of the news media Fred Bullington 3 area citizens Mayor Ratcliffe called the meeting to order with the invocation given by Councilman Aust. Mayor Ratcliff a advised that our Town Manager, Mr. Coake, was ill and welcomed John Hawley, Town Engineer, sitting in, in Mr. Coake's place. The minutes of the regular meeting of December 21, 1982 were approved as recorded. Mr. Fred Bullington, representing F & B Developers, Roanoke, VA, addressed LAUREL WOODS Council on their proposal for an apartment complex to be built at the end of Burgis and Wells Streets on a 5.2 acre site and known as Laurel Wood Apartments. These ~artments will consist of 46 units, two-story brick and frame construction. They will be non-subsidized conventional apartments. The reason for the A-95 letter is that Farmers Home Administration has low interest money available for apartments of this type. Profits are limited to 8% on this capital. Pulaski quali- fies for Farmers Home Administration loan due to its population. Councilman Boyd questioned if this could later change and become subsidized type housing, with Mr. Bullington advising that the-rent was too high even for any existing subsidy. Mr. Bullington also advised that streets on site would be develop- ed by them, with entrance from Wells and Burgis:Streets. These apartments will be comparable with Carriage Hill Apartments and will consist of six buid:dings, play- grounds, and with 5~ designated for the handicapped and elderly. Councilman Aust expressed concern with Burgis Street carrying the traffic from these apartments. Mr. Hawley advised that he had been in contact with the Highway Department and they were trying to work out trip generation factors on how much additional traffic volume that would be generated from this complex and look at the streets. The Highway Department will give Mr. Hawley their recommendations on what would have to be done to be sufficient to carry the traffic. Mr. Bullington stated that construction would probably be started this summer, with most of the people hired locally and they will probably spend in this. area (Materials & Labor) $800,000 to $1,000;000. Councilman Aust made a motion to include in the minutes, Mr..Bullington's statement that this would not go from a non-subsidy to subsidized, seconded by ~~~~~ January 4, 1983 Councilman Boyd, and so carried. Councilman Graham made a motion that Land and Building Committee of Town of Pulaski review this with New River Valley Planning Commission after Mr. Hawley has completed his preliminary work,. seconded by Councilperson Mitchell and so carried. UTILITIES COMMITTEE Chairman Johnston had no committee report, however, advised Council that Peppers Ferry Regional Wastetreatment Authority has been meeting and they are to meet with the Investment Banking people soon, they have contracted for bookkeeping services from Blacksburg and the Authority is making progress in terms of site acquisition. They now have a map of time schedules in which they hope to have these projects completed, when they will start work on various projects, contracts that have been let, along with proposed payment schedules by the Town of Pulaski. They have also talked with the Health Department, have done a lot of soil work, survey work and all easements for force main have been done through first contract. Councilman Johnson gave copy of a letter to Council concerning the Pulaski Contract 4-B which is the Pulaski Booster Pump Station and decision is going to be asked for at the next Peppers Ferry meeting as to what type of design in pump station we want at that particular location. This is Pulaski's deal as opposed to Peppers Ferry's situation and Councilman Johnston feels that we are the one to make a decision. If other customers were to develop in this area, they are prohibited from coming into the Wurno Pump Station unless we build a much bigger deep well to hold what they have coming in t`o be pumped. If build to add other customers in the area, it would add at least one-half million dollar cost to the Wurno Pump Station. At present, there are only t~,o customers in this area. Councilman Graham expressed concern over the one half million dollars with no customers as yet. Councilman Johnston stated we may never have any in this area and it is not our area to serve. Mayor Ratcliffe advised that he thought our engineers were under some pressure from the Health Department to enlarge the well at the second pump- ing station as well as to having a buffer zone around it. Councilman Crawf ord questioned exactly what decision Council needed to reach by January 13 with Councilman Johnston advising that it would be a recommendation to the Peppers Ferry Authority that we recommend the line be designed as it was originally contemplated and the engineering fees paid for having it designed that way or not. January 4, 1983 4~~ Mr. Moore stated that he did not know if Council could make a competent decision at this time because it would depend on where the site is, size of well, and how much it is going to cost to build it. After considerable discussion, Mayor Ratcliff a advised that we had an original design and have a contract on it and any variation from this is going to be costly. He feels we should have proposed to Council what the changes are, along with the figures. Councilman Johnston advised that starting in January, 1983, payments to Peppers Ferry go up to $30,000/month. Councilman Graham asked Mr. Hawley the progress made on Commerce Street. Mr. Hawley stated we had submitted a request to Norfolk & Western, proposing to run sewer line down the edge of railroad property along Commerce Street. The Town of Pulaski only has a 40 ft, right of way on Commerce Street. Norf olk & Western has advised that cost would be $1,600/year for this right of way. Engineering is looking at going back and surveying the Town's right of way exactly and determining if they can get enough room between our right of way which will entail tearing up part d=pavement. Mr. Hawley does not feel we can afford $1,600/year for a right of way from Norfolk & Western. POLLUTION AND SANITATION COMMITTEE Chairperson Mitchell had no report. RECREATION COMMITTEE Chairman Cabaniss reported that the Recreation Committee met and they would like to recommend that Mr. Bane be given $4,650 to complete the fence at Living Field; also he be allowed to negotiate the terms for the ball team, terms equal to or better than we had last year. In the May 5, 1982 Council Meeting, it was the feeling of Council that all income from the soft ball tournaments be given back to the Recreation Department for maintenance, etc. Mr. Bane felt was needed to be done. Chairman Cabaniss does not feel this has been done. Mayor Ratcliffe clarified that all monies are supposed to go to the Treasury, and then dispersed into the different accounts. Chairman Cabaniss made the motion that we approve the $4,650 out of Acct. No. 71014-7009 Capital Outlay Improvements Other Than Buildings under Recreation and LOVING Playgrounds to complete the fence at Loving Field, seconded by Councilman Boyd FIELD and so carried on the following recorded vote: John A. Johnston - Aye .Pauline G. Mitchell - Aye Earl D. Cabaniss - Aye C. E. Boyd, Jr. - Aye Andrew L. Graham, Jr. - Aye Ira S. Crawf ord - Aye Alma H. Holston - Aye Glen K. Aust - Aye Chairman Cabaniss made motion that we approve Mr. Bane to negotiate with the baseball club again this year on terms equal to or better than he did last ~~~~~ n ~~ January 4, 1983 `~c~, ~1 year, seconded by Councilman Boyd, and so carried. LAND AND BUILDING COMMITTEE Chairman Boyd advised that a visit had been made to the National Guard Armory by land and Building Committee. The Engineering Department is to prepare a cost estimate on repair work needed, i.e. possibly painting inside and outside, piping done to get heat in front offices (eliminating two-220 volt type heaters to save on electricity) and a hot water heater for front office. When cost figures are received, they will be brought back to Council. Chairman Boyd feels the major concern from the Armory is basically house- keeping. Upon inspection, Committee feels that housekeeping is in order. Chairman Boyd made a motion that we refer to the Finance Committee, that possibly part-time help be hired on a commission type basis to sell cemetery lots to get sale of cemetery lots into profit margin and to promote cemeteries from standpoint of actually getting the revenue in, seconded by Councilman Crawf ord, and so carried. Chairman Boyd also advised that he had received several complaints from POLICE citizens due to Police Department not handling the funerals in the f uture. DEPT. FUNERALS Councilman Johnston stated that the proposal was that we no longer furnish this as a free service, but we can furnish an off duty officer and car to handle this particular patrol, and it is billed to the funeral home. Council- man Grahm made a motion that the Police Committee and Town Administration bring in a recommendation, seconded by Councilman Boyd, and so carried. Councilman Graham rescinded the above motion and Councilman Boyd rescinded his second, and so carried. After further discussion, a substitute motion was made by Councilman Graham to ref er this matter to the Town Merger for clarification, seconded by Councilperson Holston, and so carried. Councilman Boyd made a motion that the Town Manager and Mayor write letters to the Lee Company locating in Town, expressing our appreciation to them for locating in Pulaski and offering our services to the Lee Company, seconded by Councilman Aust, and so carried. Councilman Johnston asked Councilman Boyd if he had suggestions from the Armory as to ways to promote the use of the Armory, with Councilman Boyd replying that he had hopes that Recreation could generate something after repair work is completed. Councilman Boyd expressed concern that we have done very little in~accomplish- ing the goals and recommendations set out in the Management Study. Councilman Boyd made a motion that Council go into Executive Session at the end of the Regular Meeting on a personnel matter (security) and on a legal matter (taxes), seconded by Councilman Crawf ord, and so carried. Il~~~~ January 4, 1983 C.r ~V , FINANCE.COMMITTEE Chairman Graham reported that the Audit for fiscal year 1981-82 had been distributed. Councilman Crawford requested that the Auditors put in their yearly audit, a management letter with their comments of findings, explanations and sugges- tions. STREET COMMITTEE Chairman Crawford had no report. ORDINANCE COMMITTEE Chairperson Holston reported that the Ordinance Committee had met to review the Procurement Ordinance. Mr. Moore is re-working this Procurement Procedure with additional information he has, and to be in compliance with due date, RESOLUTION prepared a read a Resolution regarding the Procedure. Councilperson Holston Public Procurement so moved adoption of said Resolution as read, seconded by Councilman Boyd, and Act so carried on the following recorded vote: John A. Johnston - Aye Andrew L. Graham - Aye Pauline G. Mitchell - Aye Ira S. Crawf ord - Aye Earl D. CabaniSs - Aye Alma H. Holston - Aye C. E. Boyd, Jr. - Aye Glen K. Aust - Aye RESOLUTION WHEREAS, the Virginia General Assembly, during its 1982 Session, enacted the "Public Procurement Act" codified in Title II of the Code of Virginia of 1950, as amended, generally establishing a policy and procedure for the procurement of goods, services, and construction based on and by compe- titive principles and made said Act applicable to local government; and WHEREAS, the Act required that Local governments be in compliance with the Act on January 1, 1983, either by adoption of the Act or by adopting an "alternative procurement Policy based on competitive principles; and WHEREAS, the Ordinance Committee of the Town of Pulaski, Virginia, has bef ore it a proposed ©rdinanoeestablishing policy and procedure for procure- ment as defined in the State Act, for study, finalization, and adoption, but needs additional time to complete its work for .presentation to the Council; and WHEREAS, the Council of the Town desires to be in compliance with the State's enactment and elects by this resolution to adopt the Competitive Principles and the mandatory sectionscf the Public Procurement Act. NOW, THEREFORE, BE IT RESOLVED by the Council of the Town of Pulaski, VA meeting in regular session on this 4th day of January, 1983, that: 1. The Council does hereby adopt the Competitive Principles together with all the Mandatory provisions of the Virginia Public Procurement _ Act as set out in Title 11 of the Code of Virginia of 1950, as amended. 2. This Resolution shall be in full force and effect until the formal ordinace establishing a procurement Act for the Town of Pulaski is completed and adopted. 3. The Town Manager shall be and is hereby appointed the principal public purchasing official for the Town of Pulaski and shall be responsible for the procurement of goods, services, insurance and construction in accordance with this Resolution and will supervise the management and dis- posal of supplies. The Town Manager may designate a responsible .person to perf orm the duties of purchasing agent, subject to his direction. 1 This resolution shall be effective as of the 1st day of January, 1983. January 4, 1983 ~~F'~~ Cr;:r Chairperson Holston advised that a bill would be introduced to reauthorize the General Revenue Sharing Program in full when the 98th Congress convenes on January 3, extending bill for three years. She stated we should write our representatives that we do want them to back this bill. REPORT OF TOWN MANAGER Mr. Ron Coake was absent due to illness. Mr. John Plawley, Town. Engineer, brought Council up to date on downtown project. Contract deadline was December 31, 1982, and contractor will probably apply for an extension. Mr. Hawley is to remind contractor of $100/day loss beyond deadline date. TOWN ATTORNEY Mr. Moore, at the request of Town Manager, prepared and read a Resolution RESOLU- TION Fine Arts Center J regarding the Fine Arts Center requesting General Assembly to grant the Fine Arts Center exemption from both state and local taxation. After considerable discussion, Councilman Boyd so moved adoption of said resolution, seconded by Councilperson Mitchell Councilperson Holston made a substitute motion that we table this Resolu- tion until our next meeting when we have more inf ormation, seconded by Councilman Aust and rejected on the following recorded vote: John A. Johnston - Aye Pauline G. Mitchell - ~1ye Earl D. Cabaniss - Nye C. E. Boyd, Jr. - Nye Andrew L. Graham, Jr. - Aye Ira S, Crawf ord - Nye Alma H. Holston - Aye Glen K. Aust - Aye Mayor Ratcliffe - Nye Original motion to adopt said Resolution, carried on the following recorded vote: John A. Johnston - Aye Pauline G. Mitchell -Aye Earl D. Cabaniss - Aye C. E. Boyd, Jr. - Aye Andrew L. Graham - Aye Ira S. Crawford - Aye Alma H, Holston - Aye Glen K. Aus t - Aye RRR(1TTTTTf1N WHEREAS, the Fine Arts Center for the New River Valley, Inc., a Virginia corporation, received its certificate of incorporation in February, 1978; and: WHEREAS, said purposes of the Fine Arts Center for the New River Valley is to foster and furnish activities and educational programs and facilities to increase the understanding and enjoyment of fine arts by the residents of the New River Valley; and WHEREAS, the corporation, since it was granted corporate status, has operated a fine arts center in a building located in the County of Pulask, known as the ~~Fairview Home" but recently purchased a building on Main Street in downtown Pulaski, Virginia, where it is now operating the Fine Arts Center; and WHEREAS, the corporation has asked the local members of the General Assembly to introduce a bill at the 1983 Session requesting that the Fig Arts Center be granted an exemption from i~.o"th state and local taxation, including local taxes upon personal and real property; and r~ ~.~ tr r January 4, 1983 WHEREAS, the Fine Arts Center for the New River Valley, Inc. desires the Council of the Town of Pulaski, Virginia, to formally declare whether or not it will. ,oppose the granting of exempt status to the Fine Arts Center by tte General Assembly of Virginia; NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL of the Town of Pulaski, Virginia, meeting in Regular Session on this 4th day of January, 1983, that: (1) The Council of the Town of Pulaski, after having reviewed the purposes and activities of the Fine Arts Center since it was established, is of the opinion that its purpose and activities are for the betterment of the citizens of the Town of Pulaski, Virginia, and affords to many, both young and old, an opportunity to enjoy the fine arts and culture made avail- able to them by .the activities of the Fine Arts Center. Theref ore, the Council by the adoption of this resolution hereby indicates its support for the Fine Arts Center, and does not oppose the granting to the Center exemption from state and local taxes, and does further support the request of the Fine Arts Center to the General Assembly for tax exempt status. Mr. Clarence Long of 807 E. 5th Street, requested assistance with a drain pipe that is stopped up on Lafayette Ave. Mayor Ratcliffe turn this matter over to Mr. Hawley. At 6:05 p.m. Council went into Executive Session. At 6:45 p.m. Council returned from Executive Session.. Mayor Ratcliffe advised that the_Town of Pulaski has been invited to join the United States Chamber,of Commerce. At 6:30 p.m. on motion of Councilman Boyd, seconded by Councilman Crawford, and carried, Council adjourned. APPROVED y r, Ray o atcl e ATTEST ~~ Clerk of Council 1