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HomeMy WebLinkAbout01-18-83,~~~Q ~t;r.+~.7 January 18, 1983 Minutes of the Regular Meeting of the Pulaski Town Council held January 18, 1983 at 7:00 p.m. in the Council Chambers of the Municipal Building. There were present: Andrew L. Graham, Jr. Vice-Mayor, presiding Councilmembers: J ohn A. Johnston, Pauline G. Mitchell, Earl D. Cabaniss, C. E. Boyd, Jr., Ira S. Crawf ord, Alma H. Holston, Glen K. Aust Also present: H. R. Coake, Town Manager Garnett Moore, Town Attorney Ruth A. Harrell, Clerk of Council Visitors: R obert L. West, NRVPDC Jane Graham, Southwest .Times 3 area citizens Vice-Mayor Graham called the meeting to order with the invocation given by Councilman Aust. The minutes'of the Regular Meeting of Jantffiy 4, 1983, were considered and after two corrections were made, the minutes were approved as recorded. The minutes of the Special Meeting of January 14, 1983, were approved as recorded. Mr. Robert West, Executive Director of the New River Valley Planning District Commission, addressed Council regarding certification of local governments for economic .development. This program is called the Virginia CERTIFICATIaN OF LOCAL Community Betterment & Certification Program. The state sets up certain GOVERNMENTS standards for a community to meet and if the community meets those stan- dards, then it becomes certified from the standpoint of the state for industrial development. Benefits from this program are: realm of public relations, community gets press play, community gets on the state's first list. When the state becomes aware of new industry desiring to locate in the state, those communities who are certified would be first priority. There are 31 standards to be met to become certified. The Planning District proposes to study each of the communities in the New River Valley with respect to this 'community development program to catalog those resources each community presently has and also those things that they would need to be certified. They are trying to get a Planning Grant from the State of Virginia for $11,999.40 to be matched by some $10,707.82 from the Planning District Commission's budget. There would be no additional commitment other than each communities' normal contribu- tion to the Planning District C ommission involved. They are seeking local governments who wish to act as co-sponsors to the application. The state requires that one local government serve as the principle applicant and the City of Radf ord, VA will serve as the principle applicant. If Grant is given, Radf ord would receive the check from the state and then pass the money to the Planning District Commission as necessary, but all jurisdictions who are co-sponsors could share equally. This is a planning 1 1 January 18, 1983 ~~ ~~ grant, Type B, and does not affect the eligibility of the Town of Pulaski to apply for a construction grant later. Application will have to be delivered to the state by 1/28/83. Councilman Boyd made a motion that the Town Manager be directed to write a letter saying that we wish to co-sponsor the application and wish to cooperate with other jurisdictions and the Town desires the services, seconded by Councilman Johnston, and so carried on the following recorded vote: John A. Johnston - Aye Pauline G. Mitchell- Aye Earl_D. Cabaniss - Aye C. E. Boyd, Jr. - Aye UTILITIES COMMITTEE Andrew L. Graham, Jr. - Aye Ira S. Crawf ord - Aye Alma H. Holston - Aye Glen K. Aust - Aye Chairman Johnston had no committee report, however, he stated that a presentation had been made by Mr. Sidney Clower, County Administrator, to the Peppers Ferry Authority, and the Authority has asked their engineers (at county expense) to work up some figures and do research on sewer needs to serve the county. The Peppers Ferry Authority is going to be approached very shortly to 1 sell some bonds and once bonds are sold, based on the user agreement as it is, then it cannot be changed. Our engineers have been asked to prepare some facts and figures that would deal not only wi th the Town exclusively, because of our' For ce Main to Dublin but also deal with the gravity flow line. When figures are ready, a work session will be held with Council to bring them up to date on what has been done at this time. PERSONNEL AND NOMINATING COMMITTEE Chairman Johns on reported the Personnel and Nominating Committee had several appointments to be considered by Council. Town Attorney presented a Resolution appointing two members to the Town ~_ Planning Co-mission to serve unexpired terms. These two new members are Roy T. Rives and R. William Propst, and Councilman Johnston moved the adoption of the Resolution as presented, seconded by Councilperson Holston, and carried on the following recorded vote: John A. Johnston - Aye Pauline G. Mitchell- Aye Ear 1. D. Caban~ss - Aye C. E. Boyd,Jr. - Aye Andrew L. Graham, Jr. - Aye Ira S . Crawford - Aye Alma H, Holston - Aye Glen K. Aust - Aye Resolution RESOLUTION Rives & Propst to WHEREAS, vacancies have occurred by resignation of two members`of the Plan. Pulaski Planning Commission; and Comm . WHEREAS, the Council desires to appoint members to the abovementioned Planning Commission to serve out the unexpired terms of John R. Powers and Louise D. Settle, the two members who resigned; NOW, THEREFORE, BE IT RESOLVED by the Council of the Town of Pulaski, i ~ ~t " 3anuary 18, 1983 Virginia, meeting in regular session on the 18th day, of January, 1983, that the persons whose names are hereinafter set out, be, and they are hereby appointed members of the Planning Commission, to serve the unexpired terms of John R. Powers and Louise D. Settle, for the terms which expire upon the date set opposite their names, or until their successors are appointed and duly qualify: Date of Expiration T0: TOWN PLANNING COMMISSION of Term Roy T. Rives.- to serve the unexpired term of Louise D. Settle Dec. 31, 1984 R. William Propst - to serve the unexpired term of John R. Powers Dec. 31, 1983 The Clerk of said Council is directed to notify the-above persons of their appointment and the expiration of their terms. This resolution shall become effective upon adoption. ADOPTED this 18th day of January, 1983,. by recorded vote of Council. Chairman Johnston made a motion that the Resolution be prepared appointing Gary L. Cutlip to the Retirement Committee replacing Frances Lookabill, seconded by Councilman Boyd, and so carried. Chairman Johnston made a motion that we reclassify the Police Depart- ment budget position of Patrolman-Meter Maid to Patrolman, salary of $11,350, seconded by Councilman Crawf ord, and so carried on the following recorded vote: John A. Johnston - Aye Andrew L. Graham, Jr. - Aye Pauline G. Mitchell- Aye Ira S., ,Crawf ord - Aye Earl D. Cabaniss - Aye Alma H, Holston - Aye C. E. Boyd, Jr. - Aye Glen K. Aust - Aye POLLUTION AND SANITATION'COMMITTEE Chairman Mitchell reported on landfill manual and stated it will be necessary for the manual and drawings to be approved bef ore the Town will be issued a conforming permit. Included in the manual is a section that addresses Erosion and Sediment Control. This section was submitted to and found technically adequate by the Skyline Soil and Water Conservation District. The sediment basin is complete and perf orming adequately. RECREATION COMMITTEE Chairman Cabaniss had no report. LAND AND BUILDING COMMITTEE ARMORY Chairman Boyd made a motion that we spend $561.32 from Account No. Repair Heating 4304-3004, Repair and Maintenance, to repair heating system at the National System Guard Armory, seconded by Councilperson Holston and so carried on the following recorded vote: John A. Johnston - Aye Andrew L. Graham, Jr. - Aye Pauline G. Mitchell- Aye Ira S..Crawf ord - Aye Earl D. Cabaniss - Aye Alma H. Holston - Aye C. E. Boyd, Jr. - Aye Glen K. Aust - Aye January 18, 1983 '~~~,`~1 Chairman Boyd also advised that bid had been received for painting inside and outside of Armory, and Engineering and Director of Public Works were proceeding to get additional bids. The one bid received totaled $4,150.93 for labor and materials. Chairman Boyd so moved that this be referred to Town Manager for future study and possible consideration in the 1983-84 budget, seconded by Councilman Aust and so carried. Chairman Boyd advised that Laurel Wood apartment .complex had been dis- cussed in the Planning Commission and in the Land and Building Committee meeting. The developer has proposed to provide a road to Toy~m standards that would become a public street after acceptance that would connect Well Street LAUREL to MacGill Street. It is anticipated that each apartment would generate WOOD APT. approximately 6.1 trips per day. F or the entire complex, this would equal 281 trips per day. MacGill street and Burgis Avenue are narrow, primarily residential streets. Well Street is residential and has a larger right of way and wider pavement. The Town Engineering Department covexed this with the VDH&T and it was decided. that the system of streets adjacent. to the develop- ment are adequate, provided the. loop is installed as shown on the site plan. He also .stated the .only. concern .the committee had was the MacGill and Burgis Streets are very narrow. and there is a possibility .that widening of these streets will be needed. Mr. West stated that the Planning Commission's main concern was the street situation. Mr. Coake advised that Engineering would work with the developer on the intersections, and that. they would have to -submit a plan on erosion and sediment control to the Skyline Soil and Conservation Commission for their review and approval. After review by Council, there were no recommendations, 'out Mr. Coake is to respond with Council's concerns, so moved by Councilman Boyd, seconded by Councilman Cabaniss and carried on the following recorded vote: John A. Johnston - Aye Andrew L. Graham, Jr. - Aye Pauline G. Mitchell- Aye Ira S.,Crawf ord - Aye Earl D. CabaniSs - Aye Alma H, Holston - Aye C. E. Boyd, Jr. - Aye Glen K. Aust - Aye Councilman Boyd advised that we were behind on our downtown project, stating it would take five warm days to pour sidewalks. Contractor has pulled his crew off and approximately 1/4 of our sidewalks are not completed. Mr. Coake stated that there were some rain days and extension of time for placement of water lines (15-20 days), and after this time, $100.00/day penalty will apply. ~~~~ January 18, 1983 Council discussed this project at length as it is a major concern to Council, with the feeling that it has a bad effect on merchants in the down- town area. It is the understanding of Council that the penalty clause will be enf orced and Town Manager will make a report to Council on this subject. Chairman Boyd also advised that we still need a meeting with the Virginia Forestry Service and Mr. Coake will make arrangements for this. FINANCE COMMITTEE Chairman Graham had no report. STREET COMMITTEE Chairman Crawf ord had no report. ORDINANCE COMMITTEE Chairman Holston asked Mr. Moore if there were any Ordinances for Council. Mr. Moore advised Council that in reference to the Procurement Procedure, we were going to have to determine what is a small purchase, and maximum amount that could be purchased in case of emergency and procedure from that amount on up to the point we go for bids. This can be a separate ordinance. He further stated he would work with Mr. Coake on this and then Mr. Coake will bring their `thoughts back to Council. It was suggested by Mr. Crawf ord that a committee be set up designated to establish purchasing procedure to include Town Treasurer, Town Manager, and Ordinance Committee. Councilman Crawf ord also commented on the tractor trailers on residen- tial streets. After further discussion, Mr. Moore is to bring in an Ordinance for consideration. PUBLIC SAFETY COMMITTEE Chairman Aust had no report. REPORT OF TOWN ATTORNEY Mr. Moore had no report. REPORT OF TOWN MANAGER Mr. Coake advised that we had received an A-95 Review for Montgomery County Public Service Authority. This will be returned with no comment as it is not in conflict with our plans, and so carried. Mr. Coake reminded Council that the next funding cycle for Community Development Block Grant is coming up, probably in April and we should begin thinking about what projects we want to apply for. Councilman Boyd suggested a water and sewer system on Dora Highway and Pond Lick Hollow Section for this grant. Grant is in the amount of $700,000. Mr. Coake also reminded Council that Legislative Day is to be held February 2 in Richmond for those interested in attending and they should January 18, 1983 -`~s~ j // Cr'~ advise Mr. Coake. Mr. Coake also advised Council that we have received our codification pages back for Town Code. Code books can be brought by office for updating, or supplements can be picked up. At 8:15 p.m., Councilman Crawf ord moved that Council adjourn, seconded by Councilperson Mitchell, and so carried. APPKCIVED ice-Mayor ATTEST Clerk of Council