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HomeMy WebLinkAbout04-05-83~ u ~2 April 5, 1983 Minutes of the Regular Meeting of the Pulaski Town Council held April 5, 1983, at 4:00 p.m. in the Council Chambers of the Municipal Building. There were present: Andrew L. Graham, Jr.,-Vice Mayor presiding Councilmembers: John A. Johnston, Pauline G. Mitchell, C. E. Boyd, Jr., Ira S. Crawford, Alma H. Holston, Glen K. Aust Absent: Mayor Raymond F. Ratcliffe Earl D. Cabaniss Also present: Garnett Moore, Town Attorney H. R. Coake, Town Manager Ruth A. Harrell, Clerk Visitors: Dee Lindsey and George Shadroui - news media The invocation was given by Councilman Johnston. The minutes of the Regular Meeting of March 15, 1983, and minutes of the Special Meetings of March 22, 1983, March 26, 1983, and March 29, 1983, were approved as recorded. As there were no comments from the public, Vice Mayor Graham called for the Committee Reports of Councilmembers. UTILITIES COMMITTEE Chairman Johnston advised that the Pepper's Ferry interim financing had been paid off with the new loan, with an interest rate on the new loan of 7.5%. Reinvestment of money will be at an interest of 8.3%. Pepper's Ferry is pre- paring to open bids on three contracts, 3-A, 3-B and 5. The State Water Control Board is giving us more money than anticipated this year, going from about $4,000,000 to $6,000000. Unofficially, EPA is wanting to finish it, and will give us the money as quickly as the project is finished. We will save a lot of money by doing it this way as this seems a good time for bids to go out, however, we will have to come up with the money a lot quicker than anticipated. Chairman Johnston also stated that Mr. Moore is working on easements. He further stated he was trying to get figures and inf ormation on Pepper's Ferry together to bring Council up to date. POL;~.,UTION AND SANITATION COMMITTEE Chairperson Mitchell reported that the Pollution and Sanitation Committee met on Thursday, March 17, 1983, to consider the following items: ,. We have received a request from Ms. Lois Anderson to install a sewer line to her residence on Peppers Ferry Road, and also a request from Ms. Debbie Ratcliffe in the same area. Both locations would be able to connect to this line. At the present time, these dwellings have septic tanks which are not functioning properly. The Health Department has reviewed this site with our Building Inspector and the proper method to eliminate the problem is to install a sewer line. The Health Department is preparing a written report to us on this problem which has not been received as of this date. The estimated cost April 5, 1983 ~~~~ for this line is $1,800. It will be necessary to install 245 feet of sewer line and one manhole. At the present time, there will be two connections to the line at $150 each and Chairperson Mitchell understands there is one additional party that desire to go on this line. In the future, we could extend the line for additional connections. Councilman Graham made a motion that $1,800 be appropriated from Unappropriated Sewer Fund Surplus to Account No. 072-7009 Sewer Line Extensions for the Brook- field Avenue-Mathews Court Section of Town, seconded by Councilperson Holston and carried on the following recorded vote: John A. Johnston - Aye Andrew L. Graham, Jr. - Aye Pauline G. Mitchell - Aye Ira S. Crawford - Aye Earl D.Cabaniss - Absent Alma H. Holston - Aye C. E. Boyd, Jr. - Aye Glen K. Aust - Aye The subject of Commerce Street Sewer was discussed and Mr. Coake is to bring a report back to Council at the next meeting. RECREATION COMMITTEE Chairman Cabaniss absent. Councilman Boyd stated that Mr. Banes Activity Report of March 31, 1983, was an excellent report. One item of concern is the caretaker of Gatewood Reservoir using his personal vehicle for trips around reservoir without compensation for mileage driven. Mr. Coake advised that if personal vehicle is being used, mileage will be reimbursed. Councilman Boyd also stated that they need a truck at the reservoir, with Mr. Coake advising that presently, they are loaned a truck from the Recreation Depart- ment, or Public Works as needed. The budget will be reviewed to determine if a truck can be placed at Gatewood Reservoir. LAND AND BUILDING COMMITTEE Chairman Boyd stated the Advisory Committee on Consolidation strongly urged all three governing bodies to establish a manner of informing all the citizens of the provisions of the Consolidation Agreement. The Agreement cannot receive a fair evaluation if the citizens are not advised on the contents. Pulaski County and Town of Dublin have already appointed three members each to an Education Committee, and he would like Council to appoint three members to an Education Committee also to work with the County and the Town of Dublin to formulate an Education Committee to educate the citizens on the Consolidation Agreement. After a lengthly discussion, Vice Mayor Graham suggested Councilman John Johnston, Glen Aust, and Pete Crawf ord, along with Mayor Ratcliffe, be appointed to a committee to bring in information and recommendations to Council on having public hearings, etc. regarding education of the public on Consolidation. Councilperson Holston made a motion that Councilmen Johnston, Aust and Crawford ~~~~~ April 5, 1983 along with Mayor Ratcliffe form a committee to bring in information and recomm- endations to Council as to how Council will inf orm and educate the public on Consolidation and conducting public hearings on Consolidation, seconded by Councilperson Mitchell and carried on the following recorded vote: John A. Johnston - Aye Andrew L. Graham,. Jr. -Aye Pauline G. Mitchell - Aye Ira S. Crawford - Aye Earl D. Cabaniss - Absent .Alma H. Holston - Aye C. E. Boyd, Jr. - Aye Glen K. Aust - Aye Councilman Crawf ord stated he was still concerned about our Town employees and how this contract affects their employment with the Town. He further suggested a Special Session for the Town employees. Councilman Boyd made a motion that a Special Council Meeting be held on Wednesday, April 13, 1983, at 5:00 p.m. to go into Executive Session on a personnel matter (this being to discuss Consolidation with Town employees). Our three representatives on the ..Advisory Board Committee are also to be in attendance. Motion seconded by Councilman Aust and carried on the following recorded vote: John A. Johnston - Aye Andrew L. Graham, Jr. - Aye Pauline G. Mitchell - Aye Ira S. Crawford - Aye Earl D. Cabaniss - Absent Alma H, Holston - Aye C. E. Boyd, Jr. - Aye Glen K. Aust - Aye MAIL IN COUNCIL MEMQERS BOXES Councilman Boyd stated he was concerned with the cost of mailing Council packets to the members. At a cost of 88C mailing cost per packet, this would amount to approximately $200/year, and he suggested that Council packets be placed in Councilmember's box in Municipal Building thus saving this cost. Mr. Coake advised that in the future, these packets would be placed in member's boxes. FINANCE COMMITTEE Chairman Graham advised that the Finance Committee had met March 31, 1983. Chairman Graham moved that the Treasurer be authorized to reimburse the General Fund from Revenue Sharing Funds for the following expenditures through February 28, 1983. Account No. Description Amount 106-9340 Downtown Improvem. $ 46,118.03 106-7005 Motor Vehicle 15,900.00 106-7000 Regional Sewer 80,214.56 106-7001 Mach. & Equip. 6,200.00 105-5408 Veh. & Pow. Equip. 9,650.00 106-3005 Armory Repair 5314.09 $163,396.68 Motion seconded by Councilman Crawford, and so carried on the following recorded vote: John A. Johnston - Aye Andrew L. Graham, Jr. - Aye Pauline G. Mitchell - Aye Ira S. Crawford - Aye Earl D. Cabaniss - Absent Alma H. Holston - Aye C. E. Boyd, Jr. - Aye Glen K.Aust - Aye April 5, 1983 ~~~~ 1 Councilman Graham moved that $160,000.00 be appropriated to Account No. 076-7000 Regional Sewer Plant Construction Account from Sewer Fund Unappropriated Surplus for payments as required, and also be approved for expenditure, seconded by Councilman Boyd and carried on the following recorded vote: John A. Johnston - Aye Andrew L. Graham, Jr. - Aye Pauline G. Mitchell - Aye Ira S. Crawford - Aye Earl D. Cabaniss - Absent Alma H, Holston - Aye C. E. Boyd, Jr. - Aye Glen K. Aust - Aye Mr. Coake advised that included in the budget was $3,000 for replacement of the tele- metering system on the Ridge Avenue Water Tank. Quotations have been received from Bristol Babcock Instrument Systems in the amount of $2,630 and from B.I.F. in the amount of $2,836. Telemetering system is used to connect the Ridge Avenue Water Tank. to the Filter Plant so personnel can be aware of any problems that may occur at the tank. This work would be done in conjunction with painting the water tank. Testing has been done on the water tank, and during the past week it was shut off with no adverse effects on the industries. Councilman Graham made a motion that Town Manager be authorized to accept the bid of Bristol Babcock Instrument Systems and approve for expenditure from Account No. 186-7003 $2,630 for the replacement of the Ridge Avenue Telemetering System, seconded by Councilman Crawford and carried on the following recorded vote: John l~. Johnston Pauline G. Mitchell Earl D. Cabaniss C. E. Boyd, Jr. STREET COMMITTEE - Aye Andrew L, Graham, Jr. - Aye - Aye Ira S . Crawford - Aye - Absent Alma H. Holston - Aye - Aye Glen K. Aust - Aye Chairman Crawford requested Mr. Coake to set up a Street Committee meeting. Chairman Crawford also requested an update on the Downtown project. Mr. Coake advised that weather permitting, project could be completed in one week's time with the exception of the paving. He anticipates paving to be done sometime this month. Councilman Boyd stated there was a large hole adjacent to Burgis Ave. (in front of Bond Cote) and he feels this is dangerous. This matter was referred to the Street Committee. Mr. Coake advised that we had been working with the Highway Department on possibly replacing some bridges. They have sent us a Resolution which Street Committee may want to consider. The Highway Department will build the bridge and we will be responsible for 5% of the money. One bridge they are looking at now (on Johnson Street) will cost approximately $100,000. ~~~~~ April 5, 1983 Councilperson Mitchell advised that she had received telephone call regarding mathews Court with snow scraper removing top of street and now it has washed very badly. She further stated that she had a call regarding Wilson Avenue washing across a backyard. Vice Mayor Graham asked if Council was in favor of these street concerns being turned over to the Street Committee, with Council making an affirmative answer. ORDINANCE COMMITTEE Chairperson Holston asked Mr. Moore if he had any ordinances. Mr. Moore presented and read a Resolution directing Mr. Moore to bring suit necessary to condemn land for an easement, taking any and all necessary steps in order to do so, including the filing of certificate with the Clerk and paying into the Clerk's office the sum of $102.50. Councilperson Holston so moved adoption of Resolution as read, seconded by Councilman Aust, and carried on the following recorded vote: John A. Johnston - Aye Andrew L. Graham, Jr. - Aye Pauline G. Mitchell - Aye Ira S. Crawford - Aye Earl D. Cabaniss - Absent Alma H. Holston - Aye C. E. Boyd, Jr. - Aye Glen K. Aust - Aye T2 T; Cl~T iTPTl1TT WHEREAS,. the Town of Pulaski, Virginia, a Municipal Corporation, and a member of the Peppers Ferry Regional Wastewater Treatment Authority, is constructing and maintaining an outfall sewer line from the Town of Pulaski to the Fairlawn Lagoon which crosses a certain lot near Dublin, Virginia, the owner or owners of which are unknown; and WHEREAS, the Town finds it necessary to acquire either by purchase, gift or condemnation an easement over the aforementioned parcel of land through which the sewer line will be constructed as hereinafter described. Said easement over the lot for the main sewer line will be used as a necessary and integral part of the Town of Pulaski and Peppers Ferry Regional Waste- water Treatment Plant's sewage collection and treatment facility, and since the last record of the land was in 1890 showing the owner at that time to be Edward Newson, who is dead, and no heirs, devisees or grantees have been located, theref ore no effectual negotiations could be Tnade to reach an agree- ment for the purchase of the necessary easement; and WHEREAS, in connection with the Town's attempts to acquire the easement for the construction of the sewer line, the Town has caused to be made by Arthur Giesen, Archa Vaughan, and W.W. Fanning,. three competent appraisers, an appraisal of the fair market value of an easement necessary for the sewer line and an evaluation of the damages, if any, to the remaining lands of the landowner; and WHEREAS, the Town has been unable to inform the present landowner of the appraised value and damages, if any., but has confirmed the appraisal figures as an offer by the said Town to purchase the necessary easement and for any and all damages as established by the aforesaid appraisers; and WHEREAS, the Town has been ineffectual in acquiring an easement because of the inability to locate present owners to convey said easement at the appraised price offered it by the Town; and WHEREAS, the Town deems the easement necessary in order to properly con- struct and use the contemplated sewer line as a part of the Town's sewage collection, treatment and disposal system; April 5, 1983 ~~~r `7~ 1 NOW, THEREFORE, BE IT RESOLVED by the Council of the Town of Pulaski, Virginia, meeting on this 5th day of April, 1983, that: (1) The Town, in consideration of the premises, does hereby declare that the parcel of land upon whidl the easement for the construction and use of a main sewer line from Pulaski to the Peppers Ferry Regional Wastewater Treatment Plant is necessary and essential for the operation of the sewage system of said Town; that its efforts to acquire said easement have been ineffectual in that said owner or owners cannot be found; and that by reason thereof, the Town now deems it necessary to acquire said easement by condemnation, described more particularly, together with the amount offered as follows: Landowner: Unknown Appraisal offer, including damages, if any: $102.50 Easement: 30 ft, construction 20 f t . permanent Description of easement: BeGINNING at a point labeled Station 299 & 04; said point being located on the property line between Clayton V. Horton and Edward Newsome; thence from said point North 71° 42' 37" East 66.14 feet; thence North 720 21' 33" East 15.86 feet to a point labeled Station 299 & 86, said point being located on the property line between Edward Newsome and Stanley A. Tallent. The easement for this property is shown on Plan No. L-2727P 86 as prepared by Draper-Aden associates, Inc. (2) The Town Attorney, Garnett S. Moore, his law firm and such other persons as he deems necessary to associate with him are hereby authorized and directed to obtain by purchase or condemnation, the aforesaid land and easements; and the Town Attorney is further authorized and directed to file a certificate of taking, pay into Court the appraised price for the necessary easement, including damages, if any, to the residue of landowner's property; and to take any and all steps necessary under law to secure the same, and he is further directed to sign the same of the Town of Pulaski as its attorney to any necessary pleadings or papers. (3) The Mayor and Clerk are directed to certify this resolution or other resolutions or records as may be necessary. (4) The Treasurer or other proper officials of the Town are directed to pay into Court, or as may be directed by said court of records, or by the attorney for the Town the sum of $102.50, and such other sums as the landowner is entitled to for the taking and damages, if any, to the remaining property of the landowners, together with any necessary costs which are required in carrying on the proceedings. This resolution adopted this 5th day of April, 1983. Mr. Moore also stated that on Floyd Lane, there is property owned by Stephen M, and Judy C. Smith. When house was built, they needed to go before the Appeals Board and get permission to build a carport closer to the property line. When property was surveyed, surveyor evidently surveyed from a fence, the fence was about 7' on south side of carport and 3' on north side out into Floyd Lane. Fence was taken to be boundary line which was incorrect. Property owners are preparing to sell this property to a Mr. and Mrs. Crabtree and they find there is an encroach- ment on Floyd Lane. The Town has been .requested to grant a permit for this encroachment. Councilman Johnston moved that this petition be received and filed and be referred to the Land and Building Committee, with Committee reporting back to Council, seconded by Councilman Boyd, and so carried. PUBLIC SAFETY COMMITTEE Chairman Aust had no report, but advised that the new recording system has been installed at Fire House and it will record the conversations between trucks and the Fire House. REPORT OF TOWN MANAGER Mr. Coake advised that clean-up week will begin on April 18 and run through April 29. Mr. Coake also reminded Council of the Library invitation to an Open House on April 5, 1983. ~~~ ~~ April 5, 1983 Mr. Coake further stated that we are working on the proposals on the Landfill on the ground water monitoring wells and possibly we will have a report for Council at next meeting. This is one of the last things we need to work with on getting the approved permit for the operation of the Landfill. We still need to complete the leachate collection pond and as soon as we get some suitable weather, we will be doing this. Mr. Coake will look into papers blowing around the landfill. At 5:10 p.m. Councilman Aust made motion to adjoarn, secondec by Councilman Boyd and carried. APPROVED: ;~ ~ :t Vice Mayor, And.~w L. Graham Jr. ATTEST: Clerk of the Council []